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HomeMy WebLinkAbout2001 City Council MinutesCity of Seward, Alaska City Council Minutes January 8, 2001 Volume 35 Page 354 Call to order The January 8, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Police Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Jerry King Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney Patrick Reilly, City Clerk Absent Nathan Orr Special orders, presentations and reports. On behalf of the Seward Polar Bear Jumpoff Festival, Jeanette Kimes introduced Suzie the Sea Otter, Pete the Polar Bear, and Noreen Alexander. Kimes proceeded to give an explanation of the Festival and stated that this was the 16 year for the Polar Bear Jump -off. Some of the upcoming events include holding a bachelor - bachelorette auction, waiter /waitress contest, oyster slurping contest, karaoke contest, bed making contest, chili cook -off, quilt show and a street parade. Kimes thanked the Seward Community for its support throughout the years and concluded by outlining the amount of moneythat. ha's been raised for the American Cancer Society and for the Kenai Peninsula Children with4' Get Program, Proclamations and Awards. None. Borough Assembly Report. Janke stated that Assembly Memb6r Ron Long was unable to give this report because he was in Anchorage testifying in opposition to shellfish regulations proposed by the Alaska Department of Fish and Game. City of Seward, Alaska City Council Minutes January 8, 2001 Volume 35, Page 355 City Manager's Report. Janke advised everyone to be careful because Seward, particularly Lowell Point Road, was experiencing extremely high tides and the City was working on trying to widen road sections that were lost due to the high tides. Janke continued by reporting on the following: -Janke and Mayor Blatchford testified prior to the council meeting in opposition to proposed Fish and Game Regulations regarding shellfish farming. -In response to a work session, the Administration distributed revised State and the Federal Legislative Priority Lists to be discussed and voted upon. -The Administration was moving forward with a full day retreat scheduled on Saturday, February 3, at the Alaska SeaLife Center. The Council was advised to contact the City Manager if there was a need for any reports, or other materials, that would be useful as a resource at the retreat. - Janke, along with Harbormaster Beckham, would attend a pre - construction conference for the Harbor Improvement Project. In addition, Janke would also attend an Alaska SeaLife Center Board Meeting that was scheduled for this Thursday in Anchorage. -The Japanese Creek Levee Project was going along very rapidly, with about SO percent of the work completed. - Harbormaster Jim Beckham updated the Council on the Harbor Construction Project. -At the January 22 meeting there would be a resolution supporting the Army Recreation Camp efforts to increase recreational opportunities at the Camp. -Also at the January 22 meeting a resolution would be brought before the Council to address a medical insurance rate increase of 20 percent, but unfortunately the City only budgeted a 5 percent increase and therefore there will be about a $70,000 shortfall. In response to a question from Council Member King, Janke stated that the City has the ability to change insurance companies if the City found a more reasonable insurance company to do business with. -In response to a question from Council Member Shafer, Beckham explained that the Harbor Department was sending out a letter explaining the passenger fee and how the fee was to be collected and transmitted to the City. Beckham continued by stating that the sticker program, to signify the business was in compliance with the business license program and other city rules, was still being worked on. -In response to an inquiry from Shafer about ownership of Lowell Point Road, Janke stated that the City maintains the Lowell Point Road because it is the access for the City's Sewer Lagoon. City Attorney's Report. Meyen reported that much of December's legal activity related to the Seward Harbor Construction Project, particularly reviewing the construction contract for the installation of the new floats and bond transaction review. The law firm prepared an amicus brief in support of the Qutekcak Shellfish Hatchery in opposition to proposed shellfish regulations. Janke added that he, along with Assembly Member Ron Long, and Mayor Blatchford were working on meeting with Lt. Governor Fran Ulmer to discuss proposed shellfish regulations and the potential negative impact on the shellfish farming industry. Other Reports, Announcements and Presentations. Fred Woelkers, Alaska Research Co., representing local shellfish farms, on proposed Alaska Department of Fish and Game Shellfish Regulations. Janke explained Woelkers was currently giving public testimony at the hearing that was taking place this evening. City of Seward, Alaska City Council Minutes January 8, 2001 Volume 35, Page 356 Alaska SeaLife Center Executive Director Tylan Schrock gave the good news that the Alaska SeaLife Center was now turning an economic corner with the budget in the black and the Center rebuilding its finances. This good news was largely a result of recent Federal government appropriations. After explaining the various federal appropriations that was steered to the Alaska SeaLife Center, Schrock proceeded to explain some of the programs and organizational structure of the Center. Schrock thanked the City for its lobbying efforts on behalf of the Alaska SeaLife Center. Schrock also thanked Mayor Blatchford for taking the time to travel to Washington D.C. last year to lobby for Alaska SeaLife Center funding. In response to a question from Brossow, Schrock stated that the $14,000,000 received from the federal government will be allocated to debt reduction. In addition, an additional $6,000,000 was designated directly for Alaska SeaLife Center to use for research projects, or other priorities. King congratulated Schrock on his new position, and added Schrock will be a real asset to the Alaska SeaLife Center. In response to a question from King, Schrock stated that the $10,000,000 was received as a result of settling the litigation that arose out of the construction phase of the Alaska SeaLife Center and will be used to repair the building. School Board Appointment Update Upon receiving a phone call to the Council Chambers, Blatchford announced that Seward resident Sandy Wassilie was selected from a field of 12 candidates to fill a vacancy on the School Board. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Jim Coltman, 609 4' Ave, discussed the proposed reclassification of administrative positions that were on the evening's agenda. Coltman stated the City should consider that unions often arise in response to poor management practices. Collman concluded his comments by encouraging the City Council to support the City Manager's efforts to do a wage classification study and said that the City Council should not try to save the budget on the back of the wage earners. Motion (Clark/King) Approve the agenda and consent agenda. Without City Council objection, the City Manager added a discussion of the proposed City Council Retreat to the agenda. Motion passed Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -001, accepting a grant from the Alaska Division of Emergency Services (ADES) for the purpose of constructing flood mitigation projects. Resolution 2001 -002, supporting the AI -Can Highway Gas Pipeline Route to move natural gas to markets in the lower 48 states. City of Seward, Alaska City Council Minutes January 8, 2001 Volume 35, Page 357 Resolution 2001 -003, in support of the adoption of the City of Seward Emergency Preparedness Plan, revised September 2000. Resolution 2001 -009, authorizing the City Manager to pay Potelcom Supply, Inc. $2,340 for wire received under Purchase Order 25255 and previously authorized under City Council Resolution 2000- 083 for an amount not -to- exceed $2,250. December 11 regular, and December 14, 2000, special city council meeting minutes. Public hearings Ordinance 2000 -18, amending Seward City Code, Chapter 6.05.010, deleting the requirement for the City Manager to provide the City Council information for purchases between $5,000 and $10,000. Notice of the public hearing being posted and published as required by law was noted, and the public hearing was opened. No one appeared to be heard and the public hearing was closed. Janke explained that the report on purchases between $5,000 and $10,000 was no longer needed. By the time the City Council received this report the items had already been paid. The ordinance change was recommended to streamline city government. Clark spoke in support of the Ordinance, noting that the City Council goes through a pretty extensive budget process and this extra report to the Council should not be required. Motion (C1arkBrossow) Approve Ordinance 2000 -18 Motion passed Unanimous. Ordinance 2000 -19, amending the Seward City Code, amending the Land Use Plan and Zoning Designation of Alaska Land Survey 72 -35 from Resource Management to Single - Family Residential. Notice of the public hearing being posted and published as required by law was noted, and the public hearing was opened. No one appeared to be heard and the public hearing was closed. Motion (Brossow /Clark) Approve Ordinance 2000 -19 Planning Technician Rachel James reminded the City Council that an overview was provided at the last council meeting. James explained that the proposed ordinance was amending the Land Use City of Seward, Alaska City Council Minutes January 8, 2001 Volume 35, Page 358 Plan and Zoning Designation from Resource Management to Single - Family Residential for Alaska Land Survey 72 -35. Motion passed Unanimous. Unfinished business. None. New business Resolution 2001 -004, approving the City of Seward's Calendar Year 2001 State Legislative Priorities. Motion (Clark/Shafer) Approve Resolution 2001 -004 Janke summarized the State Legislative Priorities, noting that the Resolution was fine tuned in response to a council work session that was held last week. Clark noted that the work session also discussed the need to assist the Qutekcak Shellfish Hatchery, similar to the assistance that was given to the Alaska Vocational Technical Center during last year's state legislative session. Motion passed Unanimous. Resolution 2001 -005, approving the City of Seward's Calendar Year 2001 Federal Legislative Priorities. Motion (Clark/Calhoon) Approve Resolution 2001 -005 Janke summarized the Federal Legislative Priorities, noting that the Resolution was fine tuned in response to council work session that was held last week. In response to a question from Blatchford, Janke stated that there was currently about 1.6 million dollars for the Park Service to acquire property from the University of Alaska in preparation of building the Multi- Agency Facility. There was approximately$800,000 appropriated to design the building and the agencies were anticipating receiving about 8 million to construct the facility. It was hoped that construction would begin in 2003, with opening of the facility in 2004. Motion passed Unanimous. Resolution 2001 -006, reclassifying the Assistant City Manager Position from a Range 24 -27 to a Range 29 and changing the title to Director of Administrative Services and reclassifying the Planning and Zoning Technician Position from a Range 17 to a range 19 and changing the title to Planner. Motion (Calhoon /Clark) Approve Resolution 2001 -006 City of Seward, Alaska City Council Minutes January 8, 2001 Volume 35, Page 359 Janke explained that when Assistant City Manager Schrock resigned Janke decided to take the opportunity to see if there was anyway to fill the vacancy and save the public money, while still accomplishing all of the City's work through efficiencies that were created. Janke, along with the Finance Department Staff and the Personnel Officer came up with the proposed solution. Janke added that there would be a net result of one less employee and a savings of $35,000. In response to Brossow, Janke stated that the positions were reclassified in response to an in- house review and a look at other municipalities to review their employee salaries. In response to a question from Clark, Janke stated that this reorganization addressed a number of issues that had been outstanding for a number of months, including addressing whether or not there were too many employees in the Finance Department. The reduction in the Finance Department's personnel were being addressed with tonight's resolutions. Janke added that he was advocating increases in salaries because as the employee's advocate, it was appropriate to compensate employees fairly. Shafer and Calhoon felt now might be the time to do a wage classification study, particularly since there was money to do the study. Brossow spoke in favor of the resolutions (including Resolution 2001 -007), but wondered if there was a need to do a wage classification study or if there was a possibility to do the study in house. In response to Brossow, Janke stated he did not think the City had the staff to do this study in house. In addition, because it has been so long since there had been a market wage study it was important to get expert advise when doing this review of wage levels. Clark also spoke in support of the City Manager's efforts to do a wage classification study, particularly since it had been in excess of 15 years since a study was previously completed. Motion passed Unanimous. Resolution 2001 -007, reclassifying the Controller Position from a range 23 to a range 20 -23 and changing the title to Accounting Supervisor, reclassifying the Accounting Technician I from a range 11 to range 12 and reclassifying the Cashier from a range 10 to a range 11. Motion (Clark/Brossow) Motion passed Approve Resolution 2001 -007 Unanimous. Resolution 2001 -008, approving the City Manager's appointment of Kristen Erchinger as Finance Director. Motion (Shafer / Calhoon) Approve Resolution 2001 -008 Janke explained that under the City Code the City Manager fills three positions with the concurrence of the City Council. The three positions were the Police Chief, the Fire Chief, and the Finance Director. Janke explained that at the next meeting the Administration would bring a proposed ordinance change to update the wording in the City Code from Director of Finance and Administrative Services to Finance Director. Clark stated that he heartedly endorsed the proposed changes, and was very impressed with Erchinger's efforts during the Budget. City of Seward, Alaska City Council Minutes January 8, 2001 Volume 35, Page 360 King stated his agreement with Clark's comments. Blatchford noted that with the passage of this resolution, Erchinger may currently be the only Finance Director in Alaska who works in their home town. Motion passed Unanimous. Other New Business Items Informational items and reports A. Department Monthly Reports. B. Seward Alice Pickett Memorial Animal Shelter December 2000 Report. C. Federal Lobbyist December 20, 2000 Report. D. Report on the Concept to Close a Portion of Railway Avenue. E. Harbor Renovation Project Update November 27 - December 18, 2000. F. City Council Retreat. Janke explained that the retreat was scheduled for February 3. The Council would probably discuss developing long range financial aspects of the City, including a potential cruise ship passenger fee, and possibly discussing adjusting sales tax rates that would include sales tax exemptions. Janke wondered what else the Council might like to discuss. Janke suggested the Council Members contact him in order to set an agenda. In response to Blatchford, Janke stated that the retreat will be a meeting that is open to the public, but it was possible that the public may not be allowed to participate. Janke added that although the meeting will be open to the Public he was hoping the Council would have some time, as much as was allowed by law, to think and discuss issues among themselves. Clark stated that the purpose of the retreat would be to allow the Council to take a longer look at city issues than was normally possible at a Council Meeting. Brossow, noting that the meeting was open and anyone could come in, wondered if there would be opportunities to ask for the Administration to step out of the room. Janke responded that the Administration would leave if requested. Shafer suggested the Council may wish to brainstorm ways to encourage development and renovation in Seward. Council comments King congratulated Kris Erchinger, Rick Gifford, and Cindy Ecklund. King added that the Finance Department had a history of receiving awards and was looking forward to working with Erchinger. Clark congratulated Tylan Schrock for the good work he was doing at the Alaska SeaLife Center, Sandy Wassilie for her appointment to the Kenai Peninsula School Board and Kris Erchinger on her new position. City of Seward, Alaska City Council Minutes January 8 2001 Volume 35, Page 361 Calhoon also congratulated everyone that Council Members King and Clark congratulated. In addition, Calhoon thanked Senator Stevens and his staff for the federal appropriations to Seward. Shafer also congratulated everyone, particularly Erchinger and Wassilie. In addition, Shafer congratulated and thanked Mayor Blatchford for all of his effective lobbying efforts in Washington D.C. and Juneau. Shafer concluded her comments by stating that the City, and the whole community, needed to put its efforts into assisting the Qutekcak Shellfish Hatchery. Brossow also congratulated Erchinger, Gifford and Schrock. Brossow added that Schrock was a breath of fresh air for the Alaska SeaLife Center, noting that enthusiasm breeds enthusiasm. Brossow concluded his comments by congratulating Wassilie on her new school board position and thanking Blatchford and Janke on their lobbying efforts in Washington, D.C. Blatchford also congratulated everyone that was congratulated by the council members. Citizens' comments None. '1 Council and administration response to citizens' comments Janke informed the Council that the new front end loader had arrived and the Council was welcome to view the new equipment. Adjournment The meeting was adjourned at 9:15 p.m. t Patrick Reilly City Clerk Edgar Blatchford Mayor (City,iV4un11ry OF . 6 1 �+ ........ , • SEAL • t +9x f,�T�r %J6 .. OF NJ's+► +• City of Seward, Alaska City Council Minutes January 22, 2001 Volume 35, Page 362 Call to order The January 22, 2001, regular meeting ofthe Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Jerry King Vanta Shafer comprising a quorum of the Council; and Rick Gifford, Director of Administration Patrick Reilly, City Clerk Christy Terry, Assistant City Clerk Absent Nathan Orr Special orders, presentations and reports Proclamations and Awards. Recognizing Seward Police Officers Sgt. Tiner and Officer Valadez. Vice -Mayor Brossow read Chief Chapman's factual report of a situation that earned the officers their Commendation. Mayor Blatchford presented the Certificates of Commendation that read "This Award is Presented To Sgt. Tiner and Officer Valadez For Great Pe;sonal•Courage And A High Degree Of Professionalism In Successfully Defusing A Life ThPeatotiiiig'Situa'tion On November 28, 2000. Their Dedication And Commitment To The People 4 0f. 1 5`�wid.Is A Credit To The Seward Police Department. Dated this 22nd day of January, 2001.?" City Manager's Report. Rick Gifford, Director of Administration, gave'the City Manager Report. ' -City Manager Scott Janke and Kenai Peninsula Assembly Member Ran L ,qng were Juneau uneau today meeting with Lt. Governor Fran Ulmer on important City issues. Janke'laad 'calfed to siiy that the meeting had gone well. - Documents at the Council Member's seats included a RFP for the equipment purchases that were approved in December with the budget. City of Seward, Alaska City Council Minutes January 22, 2001 Volume 35, Page 363 - The Legislative Priority list had been distributed. - The first week of implementation of the reorganization in the Finance and City Manager's office was going well. - City Manager Janke and Mayor Blatchford would be in Washington D.C. from February 6 -9 and would be working with the Lobbyist on key Seward issues. - In conclusion, Gifford reminded the Council of the Juneau reception on February 14, and of the Council Retreat on February 3. Steve Homan, Special Projects Engineer, gave an update on the North Forest Acres/ Japanese Creek Levee. He stated that the project was complete except for adding the rip -rap and fixing Dimond Blvd later in the spring. Rachel James, Planner, reminded the Council of the Community Workshop scheduled for this Thursday at the High School Cafeteria. She stated that this workshop was to address the Land Use Plan update. James had notified the 250 property owners whose property was being reviewed. On another topic, James informed the Council that she had received two separate requests from individuals wanting to operate as mobile venders in the Harbor Plaza. She planned to take the requests to the Planning and Zoning Commission and PACAB to get their recommendation and then bring this issue forward to Council. Calhoon stated he had heard concerns from constituents that had completed rezones in the areas that were being examined. He asked James if the rezones could be changed. James responded that she was unsure of what recommendations would be made so it was important that property owners attend the meeting. Blatchford pointed out that there was very little vacant land left in the Original Townsite of Seward that could be developed. Other Reports, Announcements and Presentations. J.C. Rathje, Providence Seward Medical Center Update. J.C. Rathje, corner of Washington and Brunell, reminded the Council of the presentation regarding Critical Access Hospital Designation that was done several months ago. She reviewed the importance of this designation including better reimbursement and relief from regulations. This program was designed to assist rural hospitals in keeping their doors open. Rathje announced that as of January 1, 2001 Seward Providence Medical Center had received this highly sought after designation. The hospital had also received a perfect survey. Rathje stated that this meant 15 -20 thousand dollars of additional revenue per month. Port and Commerce Advisory Board annual update by Board Chairman Ron Wille. Ron Wille, Lot 6, Marathon View II Subdivision, gave an overview of last year's PACAB activity and outlined priorities for the upcoming year. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. City of Seward, Alaska City Council Minutes January 22, 2001 Volume 35, Page 364 Dan Marshall, Seward High School Teacher, Questa Woods Subdivision B5L3, stated that he was here supporting the request for funds for the Close Up trip to Washington D.C. He asked the students to stand up and introduce themselves and stated that two students would give an overview. Jamie Fredrickson, Tara Ganser, Kristy Regis, DeVin Greene, Chris Clemens, Christie Hohl, and Christie Regis stood up and identified themselves. Yuko Nagamori, and Ruth Banse, spoke on what they expected to learn on their trip to Washington D.C. Banse thanked the Council for their help and reiterated that the students were expecting to do volunteer work at the City. In response to questions from the Mayor, City Clerk Patrick Reilly gave an example of some volunteer work that could be done in the Clerk's Office. He stated that filing would give the students an overview of City issues, and also encouraged the students to be trained on the Federal Legislative Priority List. Reilly felt that if they have an understanding of City Priorities then they could act as Seward Ambassadors while in Washington D.C. Approval of agenda and consent agenda Motion (Clark /Calhoon) Approve the agenda and consent agenda. King added a discussion of the Juneau Reception under New Business. Clark added the scheduling of the City Manager evaluation under New Business. Shafer pulled Resolution 2001 -010 from the consent agenda. Gifford requested that an Executive Session be scheduled after the Council Meeting for matters pertaining to potential litigation involving the alleged mishandling of funds by a bond trustee for bonds issued by the City prior to 1985. Motion (Clark/King) Hold an executive session following Council Meeting. Motion Passed. Unanimous. Blatchford stated that he would abstain from voting on Resolution 2001 -011. He felt he had a conflict of interest because he was a share holder in Alaska Newspapers, Inc. Motion passed. Unanimous. The Clerk read the following approved consent agenda items: City of Seward, Alaska City Council Minutes January 22, 2001 Volume 35, Page 365 Resolution 2001 -011, authorizing a one year contract with Alaska Newspapers, Inc., for display advertising in the Seward Phoenix Log at a rate of $7.31 per column inch, with a minimum of 35 column inches per week. Resolution 2001 -014, authorizing the City Manager to pay Electric Power Systems $13,374.16 for providing testing, commissioning, and installation of relays necessary for the operation of Generator Number 6 at Ft. Raymond Substation. Resolution 2001 -016, accepting the State of Alaska FY 2001 Capital Matching Grant Award of $75,532, authorizing the City Manager to enter into a Grant Agreement with the Alaska Department of Community and Economic Development and appropriating $75,532 of State Grant Revenues and $404 of General Fund fund balance for a total appropriation of $75,936 to the City Hall Facilities & Equipment Capital Project Fund. Resolution 2001 -017, supporting the Qutekcak Shellfish Hatchery and the comments they submitted on regulations being proposed by the Alaska Department of Fish and Game regarding aquatic farming. Resolution 2001 -018, supporting the Seward Army Resort's concept of a recreational activity center, which includes a bowling alley. Resolution 2001 -021, authorizing signatures for all City bank accounts and rescinding all previous resolutions in conflict. January 8, 2001 meeting minutes. Non - objection to liquor license renewals for Tony's Bar, Tony's Liquor Store, Chinook's Restaurant, Ray's Waterfront Bar and Grill, Yukon Bar, and Yukon Liquor Store. Continuation of the Port and Commerce Advisory Board through January 2002. New business Ordinance 2001 -01, amending the Seward City Code to make references to certain job titles consistent with newly adopted job titles. Motion (Brossow/King) Introduce Ordinance 2001 -01. Gifford stated that with the reorganization it was necessary to change the position titles in the City Code. Motion Passed. Unanimous. Resolution 2001 -010, authorizing the City Manager to pay Alpine Drilling and Enterprises $10,791 for repairs to the motor pump for Well Number 5. City of Seward, Alaska City Council Minutes January 22, 2001 Volume 35, Page 366 Motion (Clark/Shafer) Approve Resolution 2001 -010. Dave Calvert, Manager of Engineering and Utilities, stated that there was a failure in the motor pump for Well Number 5 that needed to be addressed immediately. He clarified that his request for approval was after the situation had all ready occurred. Gifford indicated it looked like the City was going to be reimbursed from insurance, less a deductible. Shafer questioned Calvert if there was a need to implement a maintenance/replacement schedule for the other motor pumps. Calvert responded that the City could expect more of these pumps to fail sometime in the future, but it was too hard to predict how long a pump would last. He clarified that motors could last anywhere from one year to twenty years. Calvert felt the expense would be greater if pumps were replaced on a schedule instead of just as needed. Motion Passed. Unanimous. Resolution 2001 -012, authorizing the donation of $1,000 to the Seward High School, Close Up Washington - 2001- Program, to help defray the cost of six students traveling to Washington, D.C. Motion (Clark/Shafer) Approve Resolution 2001 -012. Gifford stated that the City Manger's plan was to help the students get some government experience by having the nine students each do 4 hours of volunteer work. His idea was to assign the students to different departments so they could have varied experiences. Clark stated that this community service program was an excellent idea. He hoped they would help translate their experience for other students. Blatchford asked the students to wear City of Seward Pins during their trip to Washington D.C. Motion Passed. Unanimous. Resolution 2001 -013, authorizing the City Manager to enter into a contract with Woods and Associates not to exceed $30,000 to review the entire City of Seward Classification Plan. Motion (Brossow /Clark) Approve Resolution 2001 -013. Gifford stated that due to the savings from the reorganization there were funds available to pay for a wage classification study. He clarified that the goals of the study would be to establish job performance standards and determine the accuracy of the classifications. Gifford related that the wage classification study done in 1984 was not fully implemented. Gifford outlined Wood's flexibility to adjust his contract to work on City specific needs while still remaining under budget. Gifford City of Seward, Alaska City Council Minutes January 22, 2001 Volume 35, Page 367 stated that there could be some significant findings that might cause certain wages to be frozen or increased. These changes would be presented to Council with an implementation plan. Clark stated that he was in full support of the reclassification study. He expressed his concerns that the City Manager's input might be too large a part of the study. He referred to Phase 3 of the project outline that stated any disagreements about the ranking of a position would be ultimately resolved by the City Manger. Clark requested that the study be as independent and impartial as possible. Brossow concurred with Clark's comments. Shafer spoke of future possible solutions such as increasing the numbers of range steps, or increasing the number of steps within the ranges. Cindy Ecklund, Personnel Officer/ Executive Assistant, stated that Woods wrote his proposal to reflect Seward City Code Title 3 which assigns the City Manager the responsibility to analyze and evaluate the duties of each employee's position. She described Wood's process of using employee surveys and questionnaires to compile the relevant data. Gifford responded to Clark's concerns by noting that since position responsibilities vary from city to city, Woods would look to the City Manager for clarification. Motion Passed. Unanimous. Resolution 2001 -015, authorizing the City Manager to increase the authorized amount in the Professional Services Contract between Dryden & LaRue and the City of Seward for the installation of a new generator at Ft. Raymond Substation from $178,000 to $203,000. Motion (Clark/ Brossow) Approve Resolution 2001 -015. Calvert stated that Dryden and LaRue had done an outstanding job and the Engineering Department had increased the scope of their job to include project management. He explained that this had saved a great deal of money due to being ahead of the projected completion schedule. Calvert stated that the generator was operational. Motion Passed. Unanimous. Resolution 2001 -019, appropriating $83,886 from the General Fund fund balance designated for insurance reserves to the Health Insurance Accounts within the various funds of the City. Motion(Brossow /Clark) Approve Resolution 2001 -019. Gifford informed the Council that the City's Insurance Trust included the City of Palmer, Electric Utilities and Telephone Utilities around the State. He clarified that the Trust was self - insured and that there was'stop loss' insurance for any losses exceeding $100,000. He explained that the Trust had only rased their rates at about 4% per year while rates of other companies had been rising at the rate of 7 -12% per year. Gifford stated that since this was a group Trust there were many ideas City of Seward, Alaska City Council Minutes January 22, 2001 Volume 35, Page 368 on how to handle the situation including a change to benefits, but ultimately the Trust Board voted for a 20% increase. He clarified that the cost increase was in line with what the State and other Municipalities were paying. Gifford explained that the Trust would be looking at alternatives and the City would be issuing an RFP to examine other options. He stated that there had only been a 5% budgeted increase in this year's budget and that the difference would be taken out of the City's insurance reserve. Motion Passed. Unanimous. Resolution 2001 -020, recommending the harbor area parking and striping plan. Motion(Shafer /Clark) Approve Resolution 2001 -020. Karin Sturdy, Parks and Recreation Director, asked for Council approval of the parking plan. She focused the Council's attention to the middle lot and clarified that the bus loading and unloading would have a staff person to direct and explain the system to the bus drivers. Sturdy assured the Council that most of the user groups were on board with the plan presented to Council. She stated this would come back to Council to approve money to pave the middle lot. In response to a question from Shafer, Sturdy outlined the proposal to move the sidewalk towards the Kenai Fjords Tours building and have it line up with a -float. Clark asked if the reason for angular parking in the south lot was to allow for trucks and trailers. Sturdy responded that straight parking spots made the turns too sharp. King stated that the major concern he had heard was the problem with the busses. He noted that the buses were in relatively the same location with increased management. King reiterated the importance of getting the information to the drivers that this area was loading and unloading only and that bus parking was located behind Boulder Stadium. Motion passed. Unanimous. Resolution 2001 -022, appropriating $35,000 from the General Fund fund balance to the Street Department for road repair on Lowell Point Road, and authorizing the City Manager to pay Afognak Logging $19,581.50 to haul and place rock on Lowell Pt. Road to repair erosion caused by high tides and wave action. Motion (Clark/Shafer) Approve Resolution 2001 -022. Calvert stated that high tides with wave action washed out a good portion of Lowell Point Road. He reviewed Afognak Logging's role in the repair and clarified that the road was in better shape then before. He alerted Council that at the next Council Meeting he would be bringing forth a bill from Metco. Calvert stated that there was grant money to pay for the transport of the rock. City of Seward, Alaska City Council Minutes January 22 2001 Volume 35, Page 369 1 t In response to a question from Calhoon, Gifford stated that the City Limits were north of the blue building and the City had an easement the length of the road to access the Sewer Lagoon. Motion Passed. Unanimous. Discussion of the Juneau Reception King stated that the Juneau Reception scheduled for February 14th had not been funded. Motion(King/Clark) Allocate $3,000 from the Mayor /Council Budget to fund the Juneau Reception scheduled for February 14, 2000. Gifford stated that $3,000 should be sufficient funds to pay for renting a room, food and invitations for the reception in addition to Ron Long's and Jon Agosti's travel expenses to speak on behalf of the Qutekcak Shellfish Hatchery. Gifford felt there should be enough money in the Promotions line item, even minus the funds for pins and close up, if the money raised from the private sector was combined or funds taken from the General Fund. Staff also mentioned that there were funds available from the reorganization that could be used to help with funding. Ecklund reported that 27 letters asking for donations had been sent out. Motion Passed. Unanimous. Schedule the City Manager's Evaluation forms. Clark stated that the City Manager should have a review prior to his contract ending. Shafer requested a work session prior to the evaluation to discuss the evaluation process and Ecklund stated that there were 5 examples of new evaluation forms at each Council Member's seat for their review. After Council discussion it was unanimously decided to hold a work session starting at 9:00 AM during the Council Retreat on February 3rd, and hold the City Manager evaluation on March 12th. Informational items and reports (No action required) Harbormaster Jim Beckham, pre - construction meeting and coordination meeting trip report concerning North Harbor Project. North Harbor Project Resident Engineer's January 14, 2001 Report. City of Seward, Alaska City Council Minutes January 22, 2001 Volume 35 Page 370 Federal Lobbyist January 15, 2001 Report. National Report "Quality After - School Programs Proved Necessary Yet Again." Council comments King commended Seward Police Sgt. Tiner and Officer Valadez. He noted that the Officers put their own safety at risk to help someone else. Clark concurred with King's comments and congratulated JC Rathje and Vanta Shafer on Providence's designation. He urged everyone to help support Qutekcak Shellfish Hatchery. Shafer thanked the Officers and hoped the students were successful with the fund raising for their trip to Washington D.C. Calhoon concurred with everyone's comments. Brossow congratulated the Seward Police Officers. He requested that the Chief of Police research Commendation Ribbons and having cell phones in all the police vehicles. He noted that without a cell phone this situation could have ended very differently. Brossow stated that prior to the Council being moved out of the Council Chambers he wanted a work session to discuss and get further public input. Blatchford stated that he had spoken with several individuals that were not in favor of moving the Council Chambers. He felt that Lowell Point road was reconstructed very well and noted its importance to the community. Blatchford congratulated Dave Calvert on his Alaska Municipal League - Joint Insurance Association Scholarship that paid for an educational conference in California. He stated that he had spoken with several individuals who were not in favor of moving the Council Chambers. Blatchford announced the winners of the Chamber of Commerce awards as: Dave Crane, Person of the Year; Kenneth Werner, Devoted Service To Youth and Young People; Communications North, Business Site Improvement ofthe Year; Sauerdough Lodging, Business Site Improvement of the Year; Jennifer Headtke, Business Person of the Year; Mary Hart, Excellence In Profession; and Sandy Wassilie, Civic Affairs Person of the Year. Citizens' comments Ron Wille, Lot 6, Marathon View II Subdivision, asked that PACAB and the other user groups be updated on a more regular basis on the harbor renovations, specifically Willie requested they receive the Resident Engineer's reports. Council and administration response to citizens' comments Gifford assured Willie that he would pass on his comments to the Harbormaster. In response to Brossow's comments, Gifford stated that Chief Chapman had already approached finance looking to fund cell phones in police vehicles. City of Seward, Alaska City Council Minutes January 22, 2001 Volume 35, Page 371 Adjournment I �. he meeting was adjourned at 9:15. � 0 � Assistant Citv Clerk (City Seal) gg qtqq 11 t 1 111 h � ?e • R! ® • Y � I ® Y n 1 � ANN �.. y , ,y • M • • n Edgar Blatchford Mayor II City of Seward, Alaska City Council Minutes February 12, 2001 Volume 35, Page 372 Call to order The February 12, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and Michael Calhoon Stu Clark Jerry King Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney Christy Terry, Assistant City Clerk Absent David Brossow Special orders, presentations and reports Proclamations and Awards. Recognizing Ron Long for his years of service on the Port and Commerce Advisory Board. Mayor Edgar Blatchford read from the plaque stating, "This Plaque Is Presented To Ron Long Chairman Of Seward Port And Commerce Advisory Board For Excellent Leadership And Dedicated Service On The Seward Port and Commerce Advisory Board, Serving The People Of Seward From November 23, 1993 to October 4, 2000. Thank You, Chairman Long." Borough Assembly Report. Ron Long, Kenai Peninsula Borough Assembly Representa- tive, gave a preview of the upcoming issues for the Assembly. In response to questions from the Mayor regarding redistricting and reapportionment, Long responded that the estimated population of the Borough was 46,000 with 9 assembly members. He clarified that 5,000 individuals were necessary to have an assembly representative and currently district 6 had approximately 7,000. City Manager's Report. Scott Janke, City Manager, reported on the following. -Janke thanked Ron Long for assistance with the Juneau reception. City of Seward, Alaska City Council Minutes February 12, 2001 Volume 35, Page 373 ' -Janke thanked the council for the work accomplished at the February 3 retreat. He clarified that there would be workshops to address some of the issues in a more formal setting. -He discussed his trip with the Mayor to Washington D.C., including the topics of the East Harbor Expansion, repairs and ownership of the Lowell Tunnel, mass transit issues, the Qutekcak Shellfish Hatchery, and upgrades to the Seward Airport. In response to Council questions, Janke elaborated that in 1998 there was I million dollars appropriated for the Lowell Creek Tunnel. In 2000 there was 2 million dollars authorized, but no more money was appropriated. He clarified that the goal was to have the Army Corps of Engineers take ownership and maintain the tunnel. He expressed optimism that everyone was now working togther to solve this problem. -Janke shared an invitation from the State Division of Energy for one council member, as well as members from the community, to attend a conference scheduled for April 17 - 20, 2001. All costs would be paid by the Division of Energy and they were requesting a response by March S. It was discussed and unanimously decided that Stu Clark would attend on behalf of the City. Steve Homan, Special Projects Engineer, stated that the Levee project hadn't changed much since the last update due to weather. He reported that next month the City would submit the environmental assessment. Homan stated that another community meeting would be held prior to completion of the project. Jim Beckham, Harbormaster, stated that Andy Anderson was in Tacoma loading the harbor ' pilings and floats. Beckham clarified that the fish cleaning stations had been designed and sent to the community groups for comments. In response to Council Member's questions, Beckham responded that the project was basically on schedule except for the two day delay in the transportation of the materials from Washington. He stated that Swalling had no concerns about completing the project on time and was still planning to have the floats penned in and ramps installed by April 1. Beckham clarified that the ramps were completed on Thursday and the piling for the fish cleaning stations were in Anchorage. In response to a question from Shafer, Janke stated that the earliest the Lowell Tunnel could be repaired was January or February of 2002 because the creek had to be frozen prior to repairs. He expressed to the Corps of Engineers, during the Washington D.C. trip, that it would cost much more for FEMA to rescue Seward from a disaster caused by not fixing the tunnel then it would for the Corps to make the repairs. Janke thanked the business community for the $1775.00 in donations for the reception in Juneau, and thanked the other groups who donated shellfish. Bill Wood, Wood and Associates, outlined the process for the wage classification study. The five phases were; Orientation and Planning, Job Description Review, Point Factor Analysis, Wage and Salary Market Survey, and Report & Close -out Meetings. In response to Shafer, Woods stated that the employees were in the process of providing input on their job duties. In response to King, Woods clarified that the study would include all employees except those on contract. City Attorney's Report. Brad Meyen, City Attorney, stated that an amicus brief had been filed on behalf of the Qutekcak Shellfish Hatchery but had not been accepted by the court. In response to Shafer, Meyen stated that the brief should be accepted by the court in a short amount of time. The law firm had also been working on planning and zoning lease issues as they pertained to City of Seward, Alaska City Council Minutes February 12, 2001 Volume 35 Page 374 long term mineral extraction. Also addressed during this time period were bond redemption issues with the SeaLife Center. Other Reports, Announcements and Presentations. Introduction of The Youth Center Councils. Members from the 3 TYC Councils introduced themselves, gave the Council Members caps and thanked the Council for their support during the last 15 years. Prince William Sound Regional Citizens Advisory Council Update. Dennis Lodge, 12286 Lancelot Drive, gave an overview of the issues the RCAC had been working on in the past year and discussed future issues for the upcoming year. Planning and Zoning Commission Applicants: Marianna Keil, Thomas Smith, and Patrick Sterling. Marianna Keil, 1701 Chiswell, asked that she be appointed to the Planning and Zoning Commission. She shared her qualifications and stated she had a balanced approach to development and growth. Shellfish Hatchery Update from Hatchery Director Ron Long. Shellfish Hatchery Director Ron Long expressed Qutekcak's appreciation for the support the hatchery had received from the City and local businesses by hosting the reception in Juneau. He outlined what function the hatchery performed in the shellfish market and described the hatchery's current concerns with proposed State regulations and the hatchery's financial needs. In response to a question from Clark, Long stated that he hoped to identify a source of funding for the hatchery's financial shortfall of 150 thousand dollars while in Juneau. He clarified that this money was needed within a month, but if a source was identified the hatchery could most likely keep operating. In response to a question from King, Long stated that it was projected the shellfish industry could be in the 10 - 50 million dollar range in ten years. A ten minute recess began at 9:12 PM. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Sandy Wassilie, 105 Lowell Canyon, gave a report on the Kenai Peninsula Borough School Board activities. Bob Valdetta, 528 Fifth Avenue, requested the Council form a task force to bring a gas line to Seward. He questioned the Council as to who was acting as Seward's marketing manager to work with Enstar to make this happen. Approval of agenda and consent agenda Motion (Clark/Shafer) Approve the agenda and consent agenda. City of Seward, Alaska City Council Minutes February 12, 2001 Volume 35, Page 375 Mayor Blatchford abstained from the new business item: Non objection to the transfer of a liquor license for Legends of the Mountain Restaurant to President/Treasurer Joseph Tolliver, Secretary Keith Gordaoff and Director Edgar Blatchford, and approving a restaurant designation permit for Legends of the Mountain, because of a conflict of interest. Motion passed Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -023, amending the FY2000 Budget by appropriating $32,945.44 from sales tax revenues to the Hospital Debt Service Fund. Resolution 2001 -024, appropriating $10,000 from the General Fund fund balance designated for insurance reserves to the Street Department to fund the insurance deductible on a claim. Resolution 2001 -027, authorizing the City Manager to pay Metco $11,158.00 from the Street Department Budget; and $23,176.25 from Account 666- 6662 -5390, for repairs to Lowell Point Road. Financial participation from KPB to be used as an offset to these expenses when received. January 22, 2001 meeting minutes. Reappointing Dennis Lodge to a two year term on the Prince William Sound Regional Citizens Advisory Council. Appointing Marianna Keil, Thomas Smith, and Patrick Sterling to three year seats on the Planning and Zoning Commission. Non objection to the renewal of liquor license for the Peking Chinese Restaurant, New Seward Hotel, American Legion Number 5, and the Apollo Restaurant Non objection to the transfer of a liquor license for Legends of the Mountain Restaurant to President/TreasurerJoseph Tolliver, Secretary Keith Gordaoff and Director Edgar Blatchford, and approving a restaurant designation permit for Legends of the Mountain. Public hearings Ordinance 2001 -01, amending the Seward City Code to make references to certain job titles consistent with newly adopted job titles. Motion (Clark/Orr) Approve Ordinance 2001 -01. Janke reminded the Council that this ordinance was introduced at the last meeting to clean up the Code as it pertains to the reorganization that was done a month ago. Motion Passed. Unanimous. City of Seward, Alaska City Council Minutes February 12, 2001 Volume 35, Page 376 New business Resolution 2001 -025, authorizing the City Manager to adjust the Alaska Railroad Corpora- tion's water bill from $10.00 per 1,000 gallons to $4.25 per 1,000 gallons retroactive to May 1, 1998 and issue a refund for the overpayment of $24,127.78. Motion(Clark/Shafer) Approve Resolution 2001 -025. Janke stated that the City had been negotiating this issue with the Railroad since he became City Manger. He explained that the water tariff fee for ship water was increased to $10.00 per 1,000 gallons in 1995, however the administration never intended to bill the Alaska Railroad Corporation at this rate because the water they bought did not require the same employee time to deliver as vessels that were temporally moored. Janke then discussed the dredging agreement that the City made with the Alaska Railroad Corporation using the balance of the legislative grant for the B Street Dock. He stated that the City started billing the Alaska Railroad Corporation at the $10.00 rate during the summer of 1998. Janke clarified the appropriate water tariff fee for the Railroad, and in exchange for getting the dredging money repaid, resolved this issue by providing the Railroad with a refund. In response to a question from Orr, Finance Director Kristin Erchinger answered that the refund would be applied to the dredging money owed to the City. Erchinger stressed that the Railroad had finally guaranteed that they would pay this dredging money to the City. In response to a question from Shafer, Janke stated that the Alaska Marine Highway had been paying back their portion of the debt at about $33,600 per year. He clarified that this money was kept in a separate account and could be used on a future project. Janke stated that the Railroad would make the final payment in 2002. Motion Passed. Unanimous. Resolution 2001 -026, authorizing the City Manager to enter into a memorandum of understanding with the Lowell Point Community Council (LPCC) allowing, under certain conditions, a connection between the LPCC wastewater system and the City of Seward Wastewater Treatment Plant. Motion(Orr /Clark) Approve Resolution 2001 -026. Janke highlighted changes in the Memorandum of Understanding and directed the Council's attention to the update at their desk. He stated that the Lowell Point Community Council was in the process of obtaining a grant to get a sewer system that tied into the current Sewer Lagoon, but the City needed to insure that the capacity for Seward's growth was maintained in the lagoon. Jim McCracken, Lowell Point, stated that an engineer was currently conducting a feasibility study. He stated that the Community Council and the City had been trying to work together on this project. City of Seward, Alaska City Council Minutes February 12, 2001 Volume 35, Page 377 Motion Passed. Unanimous. Resolution 2001 -028, authorizing the City Manager to appropriate $33,250 from Federal Emergency Management Agency (FEMA) Avalanche 2000 funds to cover the budget deficit in the following three areas: 1) streets, 2) snow and ice, and 3) shop. Motion(Shafer /Clark) Casey. Approve Resolution 2001 -028. Janke directed the Council's attention to the memo written by Public Works Director W.C. Erchinger stated that the City had budgeted for a typical year, but last year a large amount of preventive maintenance was completed along with a large unanticipated snow fall. She reminded the Council that it had been mentioned a number of times that the administration would have to ask the Council for more money. She clarified that FEMA did reimburse the City for the cost to use the City's own equipment. Motion Passed. Unanimous. Informational items and reports Department Monthly Reports Alice Pickett Memorial Animal Shelter January Report Passenger Fee System Memorandum from Harbormaster Jim Beckham. Parks and Recreation Campground Year End Report. General Fund January 31, 2001 Monthly Budget Report. Council comments King thanked Dennis Lodge for representing Seward on the RCAC. Calhoon thanked Lodge and all the Planning and Zoning applicants. He informed the public that the Council had been working with Enstar to set up a meeting regarding the LNG pipeline. Orr thanked Ron Long for all his efforts on behalf of the community and thanked Lodge for his presentation. Shafer thanked all of the above and observed how much The Youth Center Councils have grown and encouraged more youth to take advantage of the Center. City of Seward, Alaska City Council Minutes February 12 2001 Volume 35, Page 378 Clark thanked the above and added thanks for the support of the business community with the legislative reception in Juneau. He congratulated the new members on the Planning and Zoning Commission. Blatchford thanked The Youth Center for the caps and congratulated Dennis Lodge on his reappointed. He described the success of his and the City Manager's visit in meeting with our federal delegation in Washington D.C. He thanked Bob Valdetta for his great ideas and comments and assured him that the Council was working on the issues he raised. Citizens' comments Dennis Lodge, 12286 Lancelot Drive, observed that the best fish cleaning station he had seen was in the Valdez boat harbor. This system piped the fish waste into sealed containers. Jim Collman, 609 4th avenue, noted Ron Long's ongoing work in the community as a good example of citizen's involvement. He stated that the whole industry benefitted from RCAC's monitoring. Collman stated that he would like to see the Jesse Lee Home preserved. He also stated that there was an old time cement mixer from the same time period in town that could be refurbished as an exhibit. Council and administration response to citizens' comments None. Adjournment meeting was adjourned at 10:15. C iiristy Terry Assistant Cit Clerk (City Seal) + +`S 1s tturrq .+ O� sF` • •, I1J � • SEAL Edgar Blatchford Mayor O F City of Seward, Alaska City Council Minutes February 26, 2001 Volume 35, Page 379 Call to order The February 26, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Sgt. Tiner led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Stu Clark Jerry King Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Christy Terry, Assistant City Clerk Absent Michael Calhoon Special orders, presentations and reports Proclamations and Awards. Mayor Blatchford read a proclamation recognizing Seward Middle/High School Principal Malcolm Fleming as Secondary Education Principal ofthe year for the State of Alaska. City Manager's Report. Scott Janke reported on the following items. - Janke shared that the University of Alaska and the Department of Fish and Game were contributing $75,000 each to the Qutekcak Shell Fish Hatchery. He stated that this would ensure hatchery operations for the next 5 or 6 months. - Janke informed the Council that the barge had left Washington State on Sunday with the harbor materials and were due into Seward the week of March 5th. - Janke stated that he was working with the Fire, Utilities, and Public Works to bid out the fire hydrant improvement project. - Janke directed Council's attention to the draft grant application for Centennial Park that was included in the packet. He stated that this would come back at the next meeting as a resolution and the draft was included in this packet to provide the Council time to examine all the issues. City of Seward, Alaska City Council Minutes February 26, 2001 Volume 35, Page 380 - Janke stated that the harbor resident engineer reports had been going out each week to the Council and the advisory groups. He clarified that since these were given on a weekly basis some concerns had already been resolved by the time the reports had been distributed. Janke asked anyone with questions to contact Jim Beckham or himself. Shafer reported that she had the opportunity to meet with Swalling Construction and they had assured her that the harbor project would be completed on time. Carl Stormer, Tryck Nyman Hayes, Inc., stated that demolition was going well and the contractors were loading out the old floats and should be done by the time the new floats arrived. He outlined the pile driving order for the floats and stated that the community would soon begin to see and hear the construction. He clarified that once the floats arrived there would be two pile drivers working. In response to a question from Blatchford, Stormer stated that the barge could be slowed by a storm, or if there were strong winds when trying to unload the barge in Seward. In response to a question from King, Stormer stated that the floats had not yet been floated in water, but the company had built this same type of floats before and there shouldn't be any problems. Other Reports, Announcements and Presentations. Jan Henry, Kenai Peninsula Borough Emergency Management Coordinator, representing Kenai Peninsula Borough Mayor Dale Bagley, presented two checks to the City of Seward 1) $57,500 from project impact hazard mitigation money to assist the City of Seward in mitigating the hazard created by a failure of the Seward Lift Station #3 and 2) $20,000 from the disaster fund to help with the cost to maintain the Lowell Point Road from damage caused by wave action. Kathy Scott, Project Impact Coordinator, also attended the presentation of the checks. Dennis Lodge, RCAC Representative, introduced Richard Ranger, Ship Escort Response Vessel Services (SERVS) Operations Advisor, and Joe Kuchin SERVS Manager. Ranger provided information on SERVS operations and planning for oil spill preparedness, preparation, and response. In response to a question from Shafer, Ranger stated that a 1998 exercise was able to have oil spill equipment in Seward in less then 45 hours. He stated that SERVS had a combination of assets in the right places and felt equipment could be moved here ahead of a spill. Ranger did report that Alyeska planned to have a work group address the concern of an oil spill entering Resurrection Bay. In response to a question from King, Ranger stated that they had discussed having a vapor collection system on berth 3. In response to Blatchford, Ranger stated that SERVS was not contractually bound to respond to cruise ship or non oil tanker accidents, but did respond at the request of the Coast Guard. He stated that the Council Members were all invited to tour the terminal site and stressed the importance of an on -going dialog. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Bruce Sieminski, 213 Benson, spoke in opposition of moving the Council Chambers from its current location. City of Seward, Alaska City Council Minutes February 26, 2001 Volume 35, Page 381 1 Randy McFarland, Mile 6.5, spoke in favor of transient vendors on public land in the harbor. He stated there was a broad base of support for this idea, and asked the Council to approve the concept and send this issue back to the Planning and Zoning Commission to develop policies and procedures. He asked that the Council direct administration to issue a RFP to move the process forward. Approval of agenda and consent agenda Motion (King/Clark) Approve the agenda and consent agenda. Janke requested three changes to the agenda; remove Resolution 2001 -034, add under new business Change Order Number 1 for Swalling Construction for the harbor project, and under new business schedule a work session on City office space needs. Janke stated that he had sent an e-mail to Council Members outlining a number of other options to relocate the City Council Chambers and satisfy office space needs. He stated he wished to remove Resolution 2001 -034 from the agenda to first look at the other options during a work session, and come back the first meeting in March with a resolution relocating the Council Chambers to the recommended location. Blatchford objected to pulling Resolution 2001 -034 from the agenda. Two amendments to the agenda were added under New Business 1) Change Order Number 1 for Swalling Construction for the harbor project and 2) scheduling of a Council Work Session. Motion passed as amended. Unanimous. The Clerk read the following approved consent agenda items: February 12, 2001, meeting minutes. Non - objection to the renewal of liquor licenses for Tony's Bar, Tony's Liquor Store and Christo's Restaurant. New business Resolution 2001 -029, authorizing the execution of an equipment lease /purchase agreement by and between the City and Koch Financial Corporation and providing for related matters. Motion (Shafer /Clark) Approve Resolution 2001 -029. Janke stated that the Administration decided to borrow money with traditional financing. t Rick Gifford, Director of Administrative Services, stated that six responses to the RFP had been received and Koch Financial had the lowest offer. He clarified that the lease /purchase term was for seven years. In response to a question from Clark, Gifford clarified that the City could pay off the financing at anytime, or turn in the equipment to stop making payments. In response to Shafer, City of Seward, Alaska City Council Minutes February 26 2001 Volume 35, Page 382 Gifford explained that with a lease purchase you buy the equipment, but you had the option to return the equipment if you could no longer pay. Motion Passed. Unanimous. Resolution 2001 -030, authorizing the City Manager to pay Yukon Equipment $14,018.92 for repairs to the Electric Department Case 580 Back -Hoe. Motion (OrrBrossow) Approve Resolution 2001 -030. Orr called for the question and there was no objection from the Council. Motion Passed. Unanimous. Resolution 2001 -032, appropriating $7,000 from the Lift Station Number 3 Capital Project to the General Fund to cover the costs of implementing a public works safety plan. Motion (Orr /Clark) Approve Resolution 2001 -032. Janke reported that in a recent review from OSHA, they had identified a need for a safety plan and for more personal safety equipment in public works. Janke stated that the funding source would come from the $57,500 project impact hazard mitigation money from the Kenai Peninsula Borough. W.C. Casey, Public Works Director, stated that a compliance safety officer from the State of Alaska had toured the City Shop and outlined what the shop needed to correct. In response to a question from Brossow, Casey stated that the shop was cited as a result of a voluntary compliance program inspection and OSHA would follow up with an inspection to look for an adequate response, such as this resolution. Casey stated that examples of equipment to be purchased included gas detectors, harnesses, goggles, gloves, and fire extinguishers. In response to a question from Orr, Janke stated that $118,000 had been funded during the 2000 capital budget for the needed work on lift station #3. He clarified that the money from the Kenai Peninsula Borough was a grant that became available mid -way through the project. Janke felt that since this money was needed in the same department it made sense to fund this need from this grant. Motion Passed. Unanimous. Resolution 2001 -033, authorizing the City Manager to negotiate and enter into a contract with Kodiak Lumber Limited, d/b /a Afognak Logging, to remove between 4,000 and 10,000 tons of rip -rap from the Fourth of July Rock Quarry at a price of $1.50 /ton. Motion (Clark/Brossow) Approve Resolution 2001 -033. City of Seward, Alaska City Council Minutes February 26, 2001 Volume 35, Page 383 Janke stated that Afognak was offering the same payment as the last contract which was $1.50 per ton. Janke clarified that the City already had a contract with Wilder, another contractor, and since the City did not allow two contractors in the quarry at the same time, it had been agreed that Wilder would have the right of first entry into the quarry. King expressed his pleasure at having a local contractor in the quarry, and stated he would like to see a long term contract with an operator in the quarry. Janke stated that the administration had been working with Afognak to form a long term contract with them in the quarry, but there were legal issues because this could be considered a selling of a city asset. In response to Orr, Janke stated that a management agreement for the quarry could be reached and this would not necessitate a vote of the public. Motion Passed. Unanimous. A ten minute recess began at 8:55 PM. Resolution 2001 -034, temporarily relocating, on a trial basis, the Seward City Council Chambers to the Institute of Marine Science Rae Building for the months of April and May. Motion (Brossow /Shafer) Approve Resolution 2001 -034. Janke stated this move was developed during the retreat discussion because of the poor working conditions for the city employees in the Rae Building and also to provide one stop shopping for the public. He stated that one idea developed by the Council was to have a trial run of Council, Commission and Board meetings at the IMS Ray building. Janke expressed his desire to pull this resolution until another work session could be conducted to examine other options such as building an addition to the north of the current City Hall, or relocating the Council Chambers to the Senior Center after moving the museum to a building downtown. King felt the Council could make a more informed decision if there had been a trial run at the Ray Building. He stated that he had difficulty investing over $100,000 in space when an option was being offered for free. Orr felt that the Ray Auditorium would be an improvement for the public and the trial run would allow Council to see if this was true. He stated he would like to see a Superior Court in Seward and they could lease space in another building to free up space in City Hall. Clark supported a trial relocation of the Council Chambers. Brossow opposed moving the Council Chambers from the current location. He had received calls in opposition to the move. Shafer stated she had heard a lot of comments on the money that has been invested in the current Council Chambers, and she felt the only advantage to the Ray Building Auditorium would be City of Seward, Alaska City Council Minutes February 26, 2001 Volume 35, Page 384 in the two times per year when an important topic brought in a crowd. She supported the idea of Seward having a Superior Court. Motion Failed. Yes: Clark, King, Orr No: Blatchford, Brossow, Shafer Other New Business Items Transient Vendors on City Property. Janke stated that two proposals had been submitted from vendors who wished to operate on City property. These requests had been reviewed by the Planning and Zoning Commission and PACAB. He clarified that if Council supported the idea of transient vendors on public property this issue would be referred back to Planning and Zoning for policies and procedures. Motion (Clark/Brossow) Council support the concept of Transient Vendors on City Land in the Harbor and the 4th and Adams Street Park and refer this issue to the Planning and Zoning Com- mission to develop policies and procedures for Council consideration. Orr questioned why privately owned or leased land was not being emphasizes as a better alternative. Janke clarified the administration's plan to limit vendors to two in the harbor and one in the park. Janke stated the Planning and Zoning Commission would develop policies and procedures and send them back to Council for final approval. Rachel James, Planner, stated that the City Manager would have to sign off on any sub -lease agreement. She outlined the intention of the Planning and Zoning Commission to first insure Council approval for transient vendors prior to devoting a great amount of time and energy to develop policies and procedures. Clark stated that as Planning and Zoning Commission liaison he could assure the Council that Planning and Zoning would hold extensive discussions prior to having policies and procedures return to Council. In response to a question from Shafer, Janke stated that it was unlikely there would be transient vendors in the harbor before the peak of the summer season. He emphasized that this process might seem slow, but it was a realistic schedule to give the public the opportunity to have input. Motion passed. Yes: Blatchford, Brossow, Clark, King, Shafer No: Orr City of Seward, Alaska City Council Minutes February 26 2001 Volume 35, Page 385 ' Brad Snowden's request to correct Huhn Lane encroachment on Lot 1A, Block 7, Snowden Subdivision by exchanging a portion of city -owned Tract B, Park Place Subdivision for a right -of -way dedication. James stated that back in February 2000 the city received a letter from Brad Snowden about the Hulm Lane road encroachment onto his property. She described how the City owned the adjacent Tract B that was separated by the road from the park. James referred to the maps in the packet and pointed out the current 40 foot access easement across Tract B that was granted to in the 1980's. She clarified that this was on the agenda to familiarize the Council with the issue and she asked the Council to schedule a field trip to look at the property. A tour of the site was scheduled for Friday, March 2nd at 2:30 PM. Issue change order number 1 to Swalling Construction, Incorporated's construction contract for an amount not to exceed $135,000 for fish cleaning station materials and delivery. Janke stated that he had received the request early this evening for this change order from Swalling Construction. He clarified that this would be followed by change order #2 for labor costs, and change order #3 for construction of the roof. Orr questioned if this was going to cause a problem for the City because Swalling Construction could name their own price for construction once the City had the materials purchased and delivered. Carl Stormer, Tryck Nyman Hayes, Inc., stated that the costs for construction of the Fish Cleaning Stations should match what Swalling was charging for other aspects of construction in the harbor. In response to Blatchford, Stormer stated that these materials should have been ordered weeks ago and these materials needed to be ordered and delivered as soon as possible. In response to Orr, Stormer answered that this project would be completed as budgeted. In response to Orr and Clark's concerns, Janke stated that $400,000 had been budgeted and this change order represented $135,000 of those funds. This item was tabled so that copies of the fax from Swalling Construction requesting the change order could be made for the Council. Schedule a Council Work Session. Janke stated that he had prioritized needed work sessions that were discussed at the Council Retreat. His first priority was to relocate city offices, while some of the other topics included airport improvements, relocating the City Shop, downtown land issues and future revenues. After discussion the work session was set for Monday, March 5th at 7:00 PM. The topics would be Relocating City Offices and Airport Improvements. City of Seward, Alaska City Council Minutes February 26, 2001 Volume 35, Page 386 The Council resumed discussion on change order number 1 to Swalling Construction, Incorporated's construction contract for an amount not to exceed $135,000 for fish cleaning station materials and delivery. King received confirmation from Stormer that the $305,000 remaining would be adequate to complete the Fish Cleaning Stations once this change order was approved. City Clerk Patrick Reilly confirmed with the Council and Administration that their understanding was that there had been adequate public hearing on this issue because it was a part of the current contract. He clarified that because this issue had not received any public notice for this evening he wanted to verify that this decision would be in uniformity with prior comments from the public. Blatchford reiterated confirmation with the Administration that this change order needed to be approved tonight, and received an answer in the affirmative. Motion (Clark/King) Authorize the City Manager to issue change order #1 to Swalling Construction Company, Incorporated's Construction Contract for an amount not to exceed $135,000 for Fish Cleaning Station materials and delivery. Motion Passed. Unanimous. Informational items and reports (No action required) Harbor and SMIC Enterprise Fund Accounts Receivable Cancellation. Providence Seward Medical Center Bond Interest Capital Needs List. Janke stated that this list was to keep Council informed of how money left over from the construction of the hospital was spent. Land and Water Conservation Fund Grant Application for Centennial Park. Council comments King congratulated Malcolm Fleming on his award for Principal of the Year for the State of Alaska and stated his appreciation for his hard work with the children of Seward. He thanked the businesses that contributed to the Reception in Juneau and stated that those efforts would pay off. He thanked the City Manger for pursuing funds from the Borough and then thanked the Borough for the checks presented to the City today. Finally, King congratulated the Seavy family whose 4th family member just won the Junior Ididarod. King stated that this was great PR for Seward and a good role model for other families in the community. City of Seward, Alaska City Council Minutes February 26, 2001 Volume 35 Page 387 1 1 Clark reiterated King's thanks and congratulations and noted the outstanding Port City Player's production of "Annie ". Clark stated that this was an excellent commentary about what a great community Seward was to live in. Brossow echoed the above comments, thanked the Administration for the weekly updates on the Harbor project and stated his support for a long term contract with Afognak in the quarry. Blatchford congratulated the Administration on a job well done with the Juneau reception. He noted that the grants the hatchery received was a direct result of that effort. Blatchford asked the Administration to keep the Council up to speed and/or help them develop expertise in the shell fish industry. He stated that Seward was the largest small town not to have a Superior Court Judge and questioned if the citizens of Seward were receiving equitable treatment. Citizens' comments Randy McFarland, Mile 6.5, thanked the Council for their support. He asked that the Council direct the Administration to issue an RFP for transient vendor locations on City Property. He stated that this would give the Council an opportunity for another source of comments. Council and administration response to citizens' comments Janke gave credit to the City Council, other public citizens involved, Representative Lancaster, and University President Hamilton for the success of the Juneau Reception. He stated that it was premature to issue a RFP for the transient vendors when there were no policies or procedures in place. Janke apologized for brining change order #1 to the Swalling contract forward at the last minute. Orr thanked Kent Dawson and stated that he has done a good job for the City of Seward. 1 Adjournment The meeting was adjourned at 10:05. Christy Terry Assistant City Clerk (City Seal) lt ��40 OF SeN 0 V� .••�p�'••.; 9.9 r • Rq�; Q 40 •` �•• � � I t p M � S � • r David Brossow Vice -Mayor City of Seward, Alaska City Council Minutes March 12, 2001 Volume 3S, Page3 8 8 Call to order The March 12, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Jerry King Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney Patrick Reilly, City Clerk Absent None Special orders, presentations and reports Proclamations and Awards. Mayor Blatchford Recognized Ron Niebrugge for his dedicated service, from February 1995 to February 2001, and Hugh Darling for his dedicated service, from October 1996 to February 2001, on the Planning and Zoning Commission. Mayor Blatchford read a proclamation recognizing Seward's Day. Borough Assembly Report. None. City Manager's Report. City Manager Scott Janke updated the Council on the reason for the current electric power outage. In essence, the power outage was caused by a dump truck that took out an electricity power pole, at about 11:15 a.m. today, in the vicinity of the Eagle Grocery Store. It was anticipated that electric power to all portions of the City would be restored shortly. As a result of last week's council work session about the Seward Airport, Janke contacted ERA Aviation air service to see if they would be willing to return to Seward. Janke noted that the Council has been kept informed about these discussions. As a result of the discussions with ERA City of Seward, Alaska City Council Minutes March 12, 2001 Volume 35, Page3 8 9 Aviation, local air service carrier Dennis Perry requested to address the City Council. This discussion will be scheduled as a council work session for next week. The Wage Classification Plan was moving forward, with the city consultant Bill Wood scheduled to be in Seward Tuesday and Wednesday of this week to work on the project. A Request for Proposals for needed city office space was now being advertised. The City Auditors were currently performing the City annual audit, and this was keeping the finance department very busy. The Department of Transportation was currently requesting comments by April 6, on the Mile 0 -8 Seward Highway Project, which was scheduled for construction in 2002. Janke commented on a school incident that resulted in an arrest. Janke encouraged parents and students to contact teachers, or the police, whenever they hear of students, or anyone, threatening violent action. Tryck Nyman Hayes Resident Engineer John Daley updated the Council on the progress of the barge carrying harbor construction materials being transported from Seattle to Seward. Due to weather the barges arrival would be delayed. Janke explained that after the floats were in place, the commercial fishing and tourist boats would have access to the dock to load and unload passengers and begin their season. In response to a question from Orr, Daley responded that the construction company had not asked for an extension to complete the project. In response to a question from King, Janke explained that the City had a proposal from Afognak Logging to manage the Fourth of July Rock Quarry. The Administration was working with the City law firm, as time allowed, reviewing the City Code and relevant gravel /rock extraction contracts pertaining to the Quarry. In response to concerns from Calhoon about the condition of Nash Road, Janke agreed that Nash Road was in poor condition, and added that this winter, with all the freezing and thawing, created large potholes. Janke encouraged the Community to drive slowly until city employees could repair the road, which would commence when the weather warmed up enough to do the road improvements. In response to a question from Blatchford, Janke stated that he was working with the Seward Chamber of Commerce and the Kenai Peninsula Borough Economic Development District on the Seward Economic Forum. Janke expected that it will be worthwhile conference and encouraged everyone to attend. Janke explained that Council Member Shafer, Mary Tougas, the Chamber of Commerce, and the Economic Development District staff have been heavily involved preparing for this event. City Attorney's Report. Meyen explained that the City Attorneys had been working on small boat harbor lease matters and with the harbor renovation project, informed the Council that the court had allowed the City to submit its amicus brief concerning the Shellfish Hatchery, and were reviewing issues concerning the proposed gravel /rock extraction at the Fourth of July Quarry. Other Reports, Announcements and Presentations. Patty Ilog, Student Council President, introduced Erin Carr, Student Vice President, and Erin Lemas, Activities Director. In addition, Ilog noted that other officers of the Student Council included Corbin Stirling, Parliamentarian, Miranda Mahle, Secretary, and Heather Thompson, Treasurer. Ilog explained that the Student Council promoted school spirit and provided activities for students. She stated that the Council had been City of Seward, Alaska City Council Minutes March 12, 2001 Volume 35, Page3 9 0 busy this year, particularly with preparations for homecoming and attendance at leadership conferences (in Soldotna and Juneau). Carr explained the Council's assistance with the Special Olympic Flame that was displayed last week at the School, the Christmas movie, dances, and the annual talent show. Lemas concluded the report by explaining her organization of pep rallies and assemblies, a food drive, upcoming student elections, teacher's breakfast week, secretary's week, and student involvement with hiring of a new principal. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Charlie Crangle, Box 3394, Seward, spoke in favor of Resolution 2001 -031, supporting a non - motorized pathway along Exit Glacier Road. Bruce Sieminski, 213 Benson Drive, expressed his interest in going into the potable water business to sell water to people outside city limits because some households outside city limits have poor well water quality. Sieminski asked the City Council to review and update City Code Section 14.10.060, which currently does not allow the resale of City water. Approval of agenda and consent agenda Motion (Clark/King) Approve the agenda and consent agenda. Without objection from the Council, Janke added to the agenda (1) scheduling of a special meeting regarding the Jesse Lee Home, (2) the addition of Resolution 2001 -037 and (3) Resolution 2001 -038. Without objection from the Council, Shafer added a discussion about beach erosion along Waterfront Park. Amendment (Clark/Shafer) Request for an executive session following the regular city council meeting for the purpose of performing the City Manager's performance evaluation and City Manager contract negotiations. Amendment passed Unanimous. Amendment (Clark/Shafer) Request for an executive session following the regular city council meeting for the purpose of exchanging privileged attorney- client communication regarding matters pertaining to threatened or pending litigation. Amendment passed Yes: Blatchford, Brossow, Clark, King, Orr, Shafer No: Calhoon City of Seward, Alaska City Council Minutes March 12, 2001 Volume 35, Page3 91 Motion passed Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -031, supporting the Resurrection River Valley Non - Motorized Pathway Coalition's vision of a separated non - motorized paved pathway in the proximity of Exit Glacier Road. February 26, 2001, meeting minutes Rescheduling the Monday, March 26, 2001, regular Seward City Council meeting to Tuesday, March27, 2001. New business Resolution 2001 -035, ratifying the decision to authorize the City Manager to issue change order number 1 to Swalling Construction, Incorporated's construction contract for an amount not to exceed $135,000 for fish cleaning station materials and delivery. Motion (Brossow /Clark) Approve Resolution 2001 -035. Janke explained that at the last council meeting the City Council voted by motion to direct the Administration to approve this change order, and tonight's resolution ratifies that decision. Motion passed Yes: Blatchford, Brossow, Clark, King, Orr, Shafer No: Calhoon Resolution 2001 -036, authorizing the City Manager to apply for a land and water conservation fund grant, in the amount of $123,800, for the development of Centennial Park. Motion (Clark/Brossow) Approve Resolution 2001 -036. Janke explained that if this resolution was approved, it would authorize the Administration to submit a grant application in the amount of $123,800 with a city matching share of an additional $123,800. Janke continued by explaining that if the City went forward and actually received the grant to improve the park, the land would have to remain a park forever. Janke understood that having land remain forever as a park had concerned some council members in the past, and that was the reason that he had put it in the last packet as an informational item. Unfortunately Parks and Recreation Director, Karen Sturdy, was out with an illness so she was unable to be here tonight to explain the project. Clark expressed a concern that this Park was never officially designated as "Centennial Park." In addition, there was city -owned property at Fourth and Adams that may soon be named, and City of Seward, Alaska City Council Minutes March 12, 2001 Volume 35, Page392 it may deserve the name Centennial Park. Clark felt the designation of a name for this area should be reserved for a later time. Amendment (Clark/Brossow) Amendment passed Amend the Resolution deleting the words "Cen- tennial Park" and inserting the words "the Founders' Monument area" Yes: Blatchford, Clark, King, Orr, Shafer No: Brossow, Calhoon King stated he was uncomfortable with the proposal for a variety of reasons, including concern that if the City accepted the grant the property would be locked up as a park in perpetuity. Shafer said she would rather see the City spend money repairing the beach erosion along Waterfront Park. Motion failed Yes: None No: Blatchford, Brossow, Calhoon, Clark, King, Orr, Shafer Resolution 2001 -037, authorizing the City Manager to issue change order #2 to Swalling Construction Company, Incorporated's construction contract for an amount not to exceed $148,300 for pile driving for two fish cleaning stations. Motion (Brossow /Shafer) Motion passed Approve Resolution 2001 -037. Unanimous. Resolution 2001 -038, supporting the application submitted by the Chugach Regional Resources Commission to the First Alaskans Foundation for a community planning and development program. Motion (Clark/Brossow) Approve Resolution 2001 -038. Janke explained that this project was important to the Qutekcak Native Tribe, and that it would be good for the Community. Blatchford stated he would abstain from voting on this issue because he sits on the Qutekcak Native Tribe board. When questioned from the other council members as to whether or not he had a direct or indirect substantial financial interest in the outcome of this resolution the Mayor replied there was no financial interests at stake. The Council then unanimously agreed the Mayor did not have a conflict of interest and that he should vote on the resolution. Motion passed. Unanimous. City of Seward, Alaska City Council Minutes March 12, 2001 Volume 35, Page3 93 The Council scheduled a special meeting on March 19, 2001 for the purpose of taking action to proceeding with the foreclosure of the Jesse Lee Home. At the request of Council Member Shafer, the Council placed the topic of beach erosion along Waterfront Park on the next council agenda. Motion (Clark/Shafer) Schedule a council work session with Dennis Perry, of Bear Lake Air and Guide Service, con- cerning Seward Airport Aviation issues following the March 19 Special City Council Meeting. Motion passed Unanimous. Informational items and reports Supporting the Development of North Slope Gas through the utilization of the Alaska Gasline Port Authority for the maximum benefit of all Alaska Municipalities. Memorandum from Fire Chief Squires regarding practice implementation (table -top exercise) of the Seward Emergency Plan on March 28, 2001. ' Seward Alice Pickett Memorial Animal Shelter February 2001 Report. Council comments King thanked the utility crew for working all day and evening to get the City's electric power restored. King added that Niebrugge and Darling both did a great job on the Planning and Zoning Commission and felt that they will be missed by the Community. King spoke in favor of Sieminski's request for a code change to allow the resale of water. Brossow thanked the utility crew for their long hours and also supported Sieminski's request for the sale of water, particularly since the Alaska Railroad already sells city water to the ships. Calhoon also thanked Niebrugge and Darling for their time and good work. In addition to thanking the electric crew, Calhoon added his thanks to the Police Department and to all of the volunteers that helped direct traffic in the vicinity of today's accident scene were the electric power pole was toppled. Calhoon ended his comments by noting that the Council does not always vote unanimously. Shafer stated that the Special Olympics Ceremony was a very moving event, and she expressed her appreciation to those who brought the Olympic Torch to our community. The Special Olympic events, which ended today in Anchorage, certainly accomplished the goal of bringing harmony and thoughtfulness about people in other areas of the world. Shafer ended by noting that Niebrugge had a real knack for expressing himself well on the Planning and Zoning Commission and thanking the High School students for their presentation this evening. City of Seward, Alaska City Cotencil Minutes March 12, 2001 Volume 35, Page3 94 Clark echoed the comments of the other council members, particularly the good words about Niebrugge and Darling. Clark also appreciated hearing from the Seward High School students. Blatchford reminded the Community to attend the Economic Development Forum on March 27. Encouraged the Community to extend its thanks to SOS Pets Volunteer Jamie Thomson for donating two doghouses to the Alice Pickett Memorial Animal Shelter. Blatchford also thanked Niebrugge and Darling for their excellent work. Blatchford concluded by thanking the employers of the many volunteers that allowed their employees to spend the many hours that were necessary to direct traffic, and other assistance, in response to today's traffic accident. Citizens' comments Council and administration response to citizens' comments Janke also thanked the electric crew, volunteer fire department, employers of the many volunteers, and the City Clerks office and the City Manager's staff for their behind the scenes work. Adjournment The meeting was adjourned at 9:30 p.m. A / Patrick Reilly City Clerk illy C (� Kam/ ' ! J Edgar Blatchford Mayor (City Seal) ��t/tlttJfi/ of U � • i S � �nr • ® a •s i • as • IP � b 0 ?: '4'7•x,••..._.••' o r — �i�s City of Seward, Alaska Citv Council Minutes March 19, 200/ Volume 35, Page 395 LJ Call to order The March 19, 2001, special meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Edgar Blatchford. Opening ceremony Council Member Brossow led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Jerry King Nathan Orr (arrived at 7:30 p.m.) Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney (appeared telephonically) Patrick Reilly, City Clerk Absent were: None. Clark read a letter from Ron Newcome, Social Worker I1I, of the State of Alaska Department of Health and Social Services. The letter praised Seward Police Officer Valadez for her prompt, sensitive, and collegial efforts in assisting a 17 year old physically abused female on March 13 at the Seward Jr /Sr High School. Newcome noted that all of the City Police Officers, particularly Lt. Bleth, Sgt. Tiner and Officer Jones, have been very response and cooperative with child protection efforts. The letter also highlighted the police dispatchers vital 24 hour link for the various agencies and support to the Department of Health and Social Services. Citizens' comments on agenda items not scheduled for public hearing Tryck Nyman Hayes Resident Engineer John Daley updated the Council on the arrival of the Small Boat Harbor barge materials. Daley noted that three of the cement floats were damaged on the barge that traveled from Seattle to Seward and would need to be replaced. There were a few other damaged floats that will need to be repaired, but that work can be completed in Seward. It was believed that the replaced floats will not arrive in Seward until the third week in April, but this City of Seward, Alaska ON Council Minutes March 19, 2001 Volanne 35, Page 396 should not delay the project. Through the use of photographs of the damaged floats, Daley described the damage to the floats and how the construction will proceed until the replacement floats arrive. Approval of special meeting agenda Motion (Clark/Brossow) Approve the Special Meeting Agenda. Motion Passed. Unanimous. New business Motion (Clark/Brossow) Approve Resolution 2001 -040, completing the foreclosure process and obtaining a Clerk's Deed for the Jesse Lee Home property which includes Lots 15A and 1513, Jesse Lee Heights Subdivision Addition Number 4, and appropriating $50,000 to secure the property. (City Attorney Brad Meyen attended telephonically at this time.) Administrative Services Director Rick Gifford explained the history of the Jesse Lee property from the time it was owned by Frank Irick until the present. If the Council directed the Administra- tion to complete the foreclosure, there would be a need to safely secure the property. This may require cutting a clear brush zone, boarding up windows, and possibly installing a fence. King explained that the City may end up in an awkward position of not having enough resources to restore the building, and not having enough political will to demolish the building. In response to a question from Clark, Janke stated that the bill in the State Legislature to help the City with the Jesse Lee property was introduced by Representative Ken Lancaster. He stated that although the bill had not yet had any hearings on it, Janke understood that the bill had been gaining support in the hallways of Juneau. Clark wondered whether or not it was advantageous for the City to approve the resolution. In response, Janke explained that the City would have legal access to the property to secure it and to do more in -depth analysis of the property if the City actually owned the property. Meyen explained that it was possible for the KPB to similarly decide not to take the property in a foreclosure and it could then sit in limbo. Shafer stated that she felt uncomfortable leaving the property in limbo. if someone took ownership, such as the City, then the property was less likely to be a hazard to our community. Gifford explained that even if the City does not own the property, there was a possibility that the City could still be liable for injuries. Meyen added that the City would still have police power duties to protect the property and abate any nuisance. 1 City of Seward, Alaska March 19, 2001 Citv Council Minutes Volume 35, Page 397 Motion passed Council comments Citizens' comments Yes: Blatchford, Brossow, Clark, Orr, Shafer No: Calhoon, King Council and administrative response to citizens' comments Adjournment The meeting was adjourned at 7:40 p.m.. 1 1 ti Patri Reilly City Clerk (City Seal) � QF SJett ft i� �� �• r -• i S �• m i • r i v t %% st oo O a Edgar Blatchford Mayor City of Seward, Alaska March 19, 2001 City Council Minutes Volume 35, Page 3 98 Call to order The March 19, 2001, special meeting of the Seward City Council was called to order at 7:40 p.m. by Mayor Edgar Blatchford. Opening ceremony Council Member Brossow led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Jerry King Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Absent were: None. Citizens' comments on agenda items not scheduled for public hearing. None. Approval of special meeting agenda Motion (Brossow /Shafer) Approve the Special Meeting Agenda. Motion Passed. New business Motion (Clark/Shafer) Approve Resolution 2001 -042, supporting Senate Bill 142, giving notice and approving a lease- purchase agreement with the City of Seward for the Construction of an addition to the Spring Creek Correctional Center. Janke explained that Senate Bill 142 was introduced last week in the Senate and that there was a hearing on this bill this week. Janke thought it would be good to take a position on this bill at this time. Janke suggested two technical amendments to the Resolution, and without council objection, these amendments were made. Janke explained that the current legislative priority list did Citv of Seward, Alaska Cite Council Minutes March 19, 2001 Volume 35, Page 399 not include a prison expansion, but the 2000 and 1999 City priority lists did include this item on the list. In response to a question from Clark, Gifford explained that the bonds issued to expand the prison would not weaken the City's ability to sell additional revenue or general obligation bonds. Calhoon stated he was not in favor of this bill without major changes. Calhoon stated the need to address problems at Spring Creek, such as improving staffing levels at the prison prior to expanding the facility. He felt that there may be a need to hire an additional city police officer to help deal with the overall community impact. Brossow stated that there were already youth in the Spring Creek facility, and supported Senate Bill 142. Brossow added that the City of Seward did not have control over the Department of Corrections. He reminded the Council that after the 1964 earthquake the City fought for projects such as Spring Creek to keep the town from withering away. King stated that prior to his support of the sale of bonds he would like to get an explanation about why there are staffing shortages. Although King agreed with Calhoon that there were social costs related to a prison expansion, he stated that there were social costs to many industries. He cited the fish processing and tourism industries. Shafer stated that there was nearly no middle income rentals available in Seward, and this problem would need to be addressed. Shafer stated it was her understanding that the prison expansion would create up to 50 jobs, 20 of which would be hired by the school district. Motion passed. Yes: Blatchford, Brossow, Clark, King, Orr, Shafer No: Calhoon Council comments. None. Citizens' comments. Carol Chaudiere, 1129 Cliff View Place, explained that if the City was going to encourage the expansion of Spring Creek, or other projects down Nash Road, the City should contact the State to upgrade Nash Road to include a walking trail. She felt that traffic speed along this road was horrendous and motorist should be encouraged to slow down. Council and administrative response to citizens' comments. In response to Citizens' Comments, Janke stated that the City had been aggressively pursuing an upgrade of Nash Road for the past three years. An upgrade of this road was scheduled for 2003. Department of Transportation Commis- sioner Joe Perkins would be in Seward in a couple of weeks and Janke stated that Perkins would be reminded of the condition of this road. Adjournment: _ The meeting was adjourned at 8:40 p.m. Patritc Reilly pF ��� ,b��� Edgar Blatchford City Clerk �����(`l� . •.. 0.0 Mayor (City Seal) �� G '�� 171�9T�• O �10 O F •r �t#oil a I '• "��� City of Seward, Alaska City Council Minutes March 27, 2001 Volume 35, Page 400 Call to order The March 27, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Vice -Mayor David Brossow. Opening ceremony Police Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: David Brossow presiding, and Michael Calhoon Stu Clark Jerry King Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Absent Edgar Blatchford Nathan Orr Special orders, presentations and reports City Manager's Report. City Manager Scott Janke gave the following report: -Janke thanked the University of Alaska for forwarding $75,000 to the City, which the City then transmitted to Qutekcak Shellfish Hatchery. -Janke signed an agreement with the Resource Development Administration, giving the City an additional 1.25 million grant to be used for flood mitigation projects, particularly for the North Forest Acres Road /Levee Project. -The City's law firm is working on a draft operating agreement regarding the City's Rock Quarry. -The Economic District Outlook Forum, which was held in Seward today, was well attended and a very valuable meeting. -Janke concluded his report by noting that the City will be holding a table top emergency exercise drill tomorrow. John Daley, Resident Engineer for Tryck Nyman Hayes, updated the City Council on the progress of the Harbor Construction project. City of Seward, Alaska Ciry Council Minutes March 27, 2001 Volinne 35 Page 401 Other Reports, Announcements and Presentations. Qutekcak Shellfish Hatchery Update from Hatchery Director Ron Long was read by Qutekcak Tribal Administrator Jeanne Galvano, 423 2nd Avenue, Seward. Galvano thanked the Council for its support of the Hatchery this year, particularly with the Juneau reception and updated the Council on recent Hatchery activities. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Qutekcak Tribal Administrator Jeanne Galvano, 423 2nd Avenue, read a letter from Qutekcak Native Tribe President Arne Hatch, thanking the City Council for its active support of the shellfish industry, and for the Council's support of the local Shellfish Hatchery. Galvano also requested the Council's support for Resolution 2001 -044, supporting the Qutekcak Native Tribe's plan to develop a local display facility in Seward. Approval of agenda and consent agenda Motion (Clark/Calhoon) Approve the agenda and consent agenda. At the request of Mayor Blatchford, Clark read from the March 19, 2001, meeting minutes, which referred to a letter from Social Worker I11, Ron Newcome, where Newcome praised Seward Police Officers Valadez and Jones, Lt. Bleth, Sgt. Tiner, and the police dispatchers for their very responsive and cooperative efforts with child protection. Motion passed Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -044, supporting the Qutekcak Native Tribe's plan to develop a local display facility in Seward, Alaska. Resolution 2001 -045, appropriating $6,260.90 from the General Fund Fund Balance designated for insurance reserves to the Street Department to fund the insurance deductible on a claim. Resolution 2001 -046, requesting that Alyeska/SERVS and Prince William Sound Oil Shippers place an appropriate cache of spill response equipment, together with appropriate training, in Seward for the protection of our local area. Resolution 2001 -048, adopting a Risk Management Policy guiding the implementation of the City of Seward's Safety and Insurance Program. March 12 regular meeting minutes, and the March 19 special meeting minutes. Public hearings City of Seward, Alaska City Council Minutes March 27, 2001 Volume 35, Page 402 Resolution 2001 -039, authorizing for disposal, by trade through negotiation, a portion of public land described as Tract B, Park Place Subdivision in exchange for a right -of -way dedication to Hulm Lane from Lot 1A, Block 7, Snowden Subdivision. Motion (Shafer /King) Approve Resolution Rachel James, Planner, gave the administrative overview, noting that this item was in a prior council packet to bring this issue to the Council's attention and to schedule a work session/site visit. This resolution identifies city -owned property as available for disposal and authorized the City Manager to enter into negotiations with Snowden. James explained that the resolution did not identify a specific land trade disposal method. The administration preferred Option A, which would clean up the encroachment problem and give the City additional right -of -way land, if needed. The Planning and Zoning Commission recommended Option B, which would be an equal exchange of property, not giving up any more park land than necessary and allowing a buffer between Lot 1 A and the park land. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Brad Snowden, 525 Sixth Avenue, stated he supported the City Administration's recommendation. No one else requested to be heard and the public hearing was closed. Clark wondered about the wording of the resolution, and why it did not clearly identify Option B, which was the recommendation from the Planning and Zoning Commission. Janke replied that Option B might not be acceptable to Snowden, and the resolution as written allows the City Manager to negotiate with all the options available to him. Motion passed. Unanimous. New business Ordinance 2001 -02, amending Seward City Code Section 9.15.150, to allow for the imposition of false alarm charges as a result of responding to false fire alarms. Motion (Calhoon /Shafer) Introduce Ordinance 2001 -02, and set a public hearing for April 9, 2001 Janke explained that the council had been informed about this ordinance as an information item in a prior council packet. Janke explained that the idea of this ordinance was to remove the disincentive of the large number of false alarms that the City responds to. City of Seward, Alaska Ciry Council Minutes March 27, 2001 Volume 35, PaRe 403 Fire Chief Dave Squires explained the purpose of the ordinance and explained that the code change would allow the City to charge for a portion of the cost for responding to false alarms instead of issuing a citation. In response to a question from King, Squires clarified that the City would cite the school in the event the Fire Department must respond to a false fire alarm at the schools. Motion passed. Unanimous. Resolution 2001 -041, approving change order number 4 to Tryck Nyman Hayes Incorporated's engineering services contract to add special purpose float design for an amount not to exceed $16,000. Motion (Clark/Calhoon) Approve Resolution 2001 -041 Janke explained that a few months ago, at a Port and Commerce Advisory Board Commission Meeting, it came to the City's attention that D & E floats were not connected in the original design. As a result of this realization, the City Council was informed, and the Harbor was directed, to work on connecting these two floats. Harbormaster James Beckham explained there were some technical complications that needed to be solved by our engineers, including connecting the old portion of the harbor to the new harbor. Janke added that it was important to engineer this harbor construction properly in order to limit City liability. In response to a question from Shafer concerning the contingency funds for this project, Janke explained that the City was not appropriating any money from its contingency funds at this time. Janke explained that there was no need to draw upon the contingency funds at this time since on projects of this size there can be savings from other portions of the project. Motion passed. Unanimous. Resolution 2001 -043, approving change order number 5 to Tryck Nyman Hayes Incorporated's engineering services contract for additional contracting and bidding services for two fish cleaning stations for an amount not to exceed $19,395. Motion (Clark/Shafer) Approve Resolution 2001 -043 Janke explained that $19,395 would allow Tryck Nyman Hayes to prepare the bid documents for the two fish cleaning stations, and this agreement would include a couple of site visits and other assistance from the engineering firm during the construction phase of this project. In response to a question from Clark, Janke stated that until the City received bids in response to the City's bid request there was no guarantee that the project would come within the anticipated City of Seward, Alaska City Council Minutes March 27, 2001 Volume 35 Page 404 construction cost and under the amount that Swalling Construction proposed to construct the fish cleaning stations. Motion passed. Unanimous. Resolution 2001 -047, approving employment agreement amendment 5 with City Manager Scott Janke. Motion (Clark/Calhoon) Approve Resolution 2001 -047 Clark explained that the City Council previously met in executive session with the City Manager to review the Manager's performance evaluation and to conduct contract negotiations. Clark emphasized that no decisions were made in executive session. Motion passed. Unanimous. Department Monthly Reports Council comments Calhoon thanked the City employees for their quick repair work fixing potholes on Nash Road. In addition, Calhoon reminded the public that the speed limit was reduced to 35 mph until the road was fully repaired. Clark stated that he attended the Kenai Peninsula Borough Economic Development District Forum today and was very surprised at the quality of the presentation and thought the audience was appreciative of the time and effort put into the event. Clark noted that most community successes were achieved by everyone pulling together. Shafer also thought the Economic Forum went very well, and thanked Commissioner Sedwick for her keynote luncheon address. Shafer also thanked Mary Tougas, Betsy Arbelovsky Linda Story, and Julie Tauriainen for all their hard work to make this event a success. Brossow recalled that today was the 34 anniversary of the 1964 earthquake, and added that Seward had come a long way since then and this was due in large measure to the people working together. Brossow also expressed his condolences to Mayor Blatchford and his family for the death of a family member and explained that was why the Mayor was not available at this evening's meeting. Citizens' comments Council and administration response to citizens' comments Adjournment 1 7 City of Seward, Alaska March 27. 2001 The meeting was adjourned at 8:27 p.m. Patrick Reilly City Clerk (City Seal) �� OF Sey ♦i �,,, �� '• � P0R4j• O ♦,i c t SEAL ®� ' ♦. Or � o� +t jana,00 0 Citv Council Minutes Volume 35, Page 405 Edgar Blatchford Mayor City of Seward, Alaska Ciry Council Minute April 9, 2001 Volume 35, Page 406 Call to order The April 9, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Lt. Bleth led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and Michael Calhoon Stu Clark Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney Patrick Reilly, City Clerk Absent David Brossow Jerry King Special orders, presentations and reports Proclamations and Awards. Former Seward Mayor Dave Crane received the 2001 Historic Preservation Award recognizing his accomplishments as Chairman of the Seward Chamber of Commerce Railroad Car Restoration Committee. In response to praise for his efforts from Mayor Blatchford, Crane noted there was a long list of individuals and businesses that had given their time and money to help preserve the Railroad Car. Dori Hollingsworth received a proclamation recognizing her accomplishment in winning the Six -Dog Class at the 2001 International Federation of Sled Dogs World Championship. Chris Tarpey received a proclamation recognizing his accomplishment in winning the Gold Medal in the 200 -Meter Snowshoe competition for the 2001 Special Olympics World Winter Games. Tyrell Seavey received a proclamation recognizing his accomplishment in winning the 2001 Junior Iditarod. City of Seward, Alaska City Council Minute April 9, 2001 Volume 35 Page 407 Evelina Giobbe, Domestic Violence Sexual Assault Awareness Coordinator for SeaView Community Services, was presented proclamations recognizing April as Child Abuse Prevention Month and recognizing April as Sexual Assault Awareness Month. Borough Assembly Report. Ron Long, Kenai Peninsula Borough Assembly Member, updated the Council on recent Assembly activities. City Manager's Report. Janke updated the Council on the following items: -The City recently signed a Memorandum of Agreement to apply for a grant with the School District that would, through the use of grant funds, allow the City to hire a youth and family advocate for the local schools. - University of Alaska President Mark Hamilton will be in Seward this Friday for a luncheon speaking engagement at the Alaska SeaLife Center. -Janke noted that he had reviewed a plan that was put out by a group called Alaskans For Fair Redistricting, a plan that attached Seward with some Prince William Sound Communities. Janke noted that it did not make sense for a City to take an official position on any plan until the State Redistricting Board has issued their plan(s). Janke stated that he met with the Redistricting Chair last week and informed her that although the Council had not yet taken a position, he stated to her that he was fairly sure that the Alaskans For Fair Redistricting plan would not be acceptable to the Council. -The City Attorney recently completed a confidential legal memorandum on gravel extraction, a copy of which had been forwarded to the Council. -This year s annual Seward Harbor Opening Weekend will also include a ribbon cutting ceremony for the new harbor on May 19, 2001. -Janke stated that in a recent trip to Juneau he spent a significant amount of time on road projects. One of the projects, particularly the Nash Road Project, had good support and will be funded through the use of Garvee Bond Funding. The Fourth Avenue resurface work project was nominated by Janke, with the hope that it would make the Garvee Bond Funding list. In addition, Janke had received assurances from Commissioner Perkins that he would do everything in his power to see that Port Avenue upgrades would get funded this year. -A resolution supporting the Jesse Lee Home, that would put ownership of the property into the State of Alaska, Department of Natural Resources, was getting a lot of public support from the legislature. Public Works Director W.C. Casey then updated the Council on the condition of the City Library. Casey explained that it appeared that water had been running off of the roof down the side of the building and it may have damaged some walls. Janke added that there was a need to have an independent person review the City Library damage and report to the Council. Janke added that he would like to hire Council Member Orr for the project, in part because Council Member Orrwould be independent, understood the City's budget, and would not bid on the full project. Orr responded that the City should put out a bid for any contract work, including a review of the library s needs. Special Project Engineer Steve Homan updated the Council on the Japanese Levee /Access Road Project. City of Seward, Alaska City Council Minute April 9, 2001 Volume 35 Page 408 Harbor Project Resident Engineer John Daley updated the Council on the North Harbor Project. Administrative Services Director Rick Gifford updated the Council on the foreclosure notices that were recently published in order to complete the foreclosure on the Jesse Lee Home. City Attorney's Report. Brad Meyen explained that the office had recently reviewed a few resolutions and ordinances, drafted a gravel extraction memorandum, and worked on lease amendment issues for the Small Boat Harbor. Other Reports, Announcements and Presentations. Fred Esposito, Alaska Vocational Educational Center (AVTEC) Director presented a report to the Council that highlighted some of the recent successes at AVTEC and some of the programs that the school had to offer. Esposito introduced David White, Training & Development Manager of Arctic Slope Regional Corporation. Esposito noted that White serves on AVTEC's Statewide Advisory Board. Esposito also introduced a number of students that were in the audience, including: Business and Office Technology students Marilyn Decker (Barrow), Margaret Dillon (Kwethluk), Georgia Kashevarof (St. George Island), Trish Robinson (AVTEC employee, former Business and Office Technology student), Sandra Lewis (Haines), Pipe Welder Patty Boschert (Fairbanks), Information Technology student Terrance Walston (Gakona), Diesel Technology student Blake Wooten (Seward), and Information Technology student Karl Barth (Anchorage). Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Bob Valdatta, 525 Fifth Avenue, spoke in favor of Resolution 2001 -049. Valdatta stated that he originated the idea to raise the cemetery deposit fee because as a member of the American Legion he had been unable to obtain burial markers for the current $100 that gets put down as a deposit. In addition, Valdatta spoke in favor of getting right of way permits in place for a Natural Gas Line to Seward. Valdatta wondered whether or not the City was working on encouraging industry that would use natural gas to come to Seward. Approval of agenda and consent agenda Motion (Clark/Shafer) Approve the agenda and consent agenda. Motion passed Unanimous. The Clerk read the following approved consent agenda items: March 27, 2001 City Council meeting minutes. Public hearings City of Seward, Alaska City Council Minute April 9, 2001 Volume 35, Page 409 �l Ordinance 2001 -02, amending Seward City Code Section 9.15.150, to allow for the imposition of false alarm charges as a result of responding to false fire alarms. Motion (Shafer /Clark) Approve Ordinance 2001 -02. Janke explained that the proposed ordinance was designed to prevent false alarms. In response to a question from Blatchford, Fire Chief David Squires explained that the cost of a false alarm for a one vehicle response was about $250 for the first hour and about 34 people were involved. Amendment (Shafer /Clark) Amendment passed. E. The charge imposed by this section shall not apply to buildings occupied by a local, state, or federal governmental entity if (1) the governmental entity provides on -site building maintenance, management, or security personnel, twenty -four (24) hours a day, seven (7) days a week, who have the ability and authority to confirm a false alarm, and (2) the governmental entity provides the City an on -site, twenty -four (24) hour a day, telephone contact number that is immediately answered by such per- sonnel. Unanimous. Janke explained that the administration supported the proposed amendment. t In response to a question from Clark, Squires also confirmed that the proposed ordinance would be helpful. Motion Passed. Yes: Blatchford, Brossow, Calhoon, Clark, King, Shafer No: Orr New business Resolution 2001 -049, increasing the Municipal Cemetery Burial Marker Deposit from $100 to $400, and adding a Clean -up Deposit of $100. Motion (Clark/Shafer) Approve Resolution 2001 -049. City of Seward, Alaska City Council Minute April 9, 2001 Volume 35, Page 410 Janke explained that the intent of this resolution was to increase the burial marker deposit from $100 to $400 and to have a clean -up deposit of $100. Reilly began by noting that former Council Member Karin Swartz was unable to speak or submit comments this evening and hoped that Council could postpone this issue until the next meeting. Reilly briefly explained that the Council approved a Cemetery Plan in 1996 that required all future cemetery burials to be clearly marked with a burial markers. The Council also passed a resolution requiring a $100 burial marker deposit, but the Clerk's Office has found a burial marker's purchase price to be closer to $400. The City was now in the position of purchasing burial markers in the $400 range when there was only a $100 burial marker deposit given to the City, creating a $300 public expense for every burial marker purchased. The City Cemetery Plan also clearly stated that because a cemetery was a proprietary function, the community should not bear the cost through general tax levies. In response to a question from Blatchford, Reilly stated that the issue was not time sensitive and there was no need to vote on the resolution at this evening's meeting. Shafer spoke in favor of postponement to the next council meeting in order to allow an opportunity for additional public comment and to hear the views of the two absent counci 1 members. Amendment Postpone Resolution 2001 -049 to the next City Council meeting. Amendment passed. Yes: Blatchford, Calhoon, Clark, Orr, Shafer No: Clark Absent: Brossow, King Resolution 2001 -051, approving the design concept for city -owned property located at the Southwest corner of Fourth Avenue and Adams Street, and appropriating $75,000 from the Capital Acquisition Land Fund to the Fourth and Adams Park Fund. Motion (Shafer /Clark) Approve Resolution 2001 -051. Janke explained the reasons for purchasing the property at Fourth and Adams, one of which was to supply additional public restrooms in the downtown area. Janke explained that there was a lot of support for this project and the Council made a large commitment last year to purchase this property for $150,000. The first main goals would be to develop bathrooms and site preparation. The ultimate goal was to complete the project, through grants and additional funding, prior to the City of Seward, Alaska City Council Minute April 9, 2001 Volume 35, Page 411 Community's Centennial Celebration in 2003. Janke concluded by noting that concept designer Carol Chaudiere was in the audience and available to answer technical questions. Orr, began by noting that the design was beautiful concept but questioned whether the City had an overall capital and operating budget for this item, and where the first $75,000 fit into the overall budget. Orr expressed a desire to see the overall budget prior to supporting each item piecemeal. Janke responded by stating that the City planned to purchase and install bathrooms for $75,000. Janke explained that the plan was only a design concept and there was still a need for engineer work and additional cost estimation. Carol Chaudiere, 1129 Cliff View, reviewed how the design drawing was developed and explained the public support from the downtown merchants, and others, for the proposed park. Janke explained that Tom Dow, Vice President of Princess Cruise Lines, after being shown the design, expressed his support for the proposed park because it would be a good place for the bus travelers to disembark. Orr expressed a concern that there were no approved drawings at this point. Orr stated he approved the concept, but was reluctant to start spending money on this project until there is an approved budget. Janke explained that the Resolution was not appropriating any money, and there would be another resolution prior to the City starting the project. Janke added that it helped to appropriate money into a project fund in order to assist the City with grant applications. In response to a question from Shafer, Janke explained that since grants are matching grants, the City needs to show how much money the City plans to spend on the project, in addition to the $150,000 for purchase of the property. Passing this resolution now would help with the grant scoring process. Janke explained that the design concept was done for the City at no charge. Amendment Delete the appropriation amount of $75,000 to $5,000 Amendment passed. Yes: Blatchford, Clark, Orr, Shafer No: Calhoon Absent: Brossow, King Orr stated that prior to this item coming back to the Council he would like to see a budget and a plan that the Council and the Public can review. Janke responded that the Council prioritized downtown revitalization and stated this project would enhance downtown. Motion Passed. Unanimous. City of Seward, Alaska City Council Minute April 9, 2001 Volume 35 Page 412 Resolution 2001 -052, adopting a false alarm charge schedule and billing procedures. Motion (Clark/Shafer) Approve Resolution 2001 -052. Fire Chief Squires explained that this false alarm charge resolution was reviewed by the City Attorney and that it was the Fire Department's intent not to punish someone to have a false alarm but to encourage people to get their alarms fixed. Motion Passed. Yes: Blatchford, Calhoon, Clark, Shafer No: Orr Absent: Brossow, King Informational Items and Reports. Blatchford, referring to the Alice Picket Memorial Shelter March 2001 Report, noted that there was a national effort by a Basset rescue group from the Seattle to help Boomer. Boomer was in need of surgery to correct a common Basset Hound eye problem, and there were contributions from various parts of the country to help pay for the surgery. The shelter was now in the process of finding a permanent home for Boomer. Council comments Orr thanked Dave Crane for all the work he completed on the Chamber of Commerce Railroad Car. Orr also thanked Chaudiere for all of the time and effort she put into the Fourth Adams Park Design. Clark thanked Assembly Member Ron Long for all of his continued hard work on the Assembly, and his frequent updates to the Council. Clark also thanked Esposito for his report on the Alaska Vocational Technical Center. And finally, Clark thanked Crane for all his efforts to improve the Railroad Car. Shafer congratulated all the athletes that came before the Council this evening and thanked Chaudiere for all of the time and effort she has put into developing the Fourth and Adams Park, Blatchford reminded the Community to pay close attention the Redistricting board process, reminded the community about current vacancies on the Planning and Zoning and Historic Preservation Boards, and thanked Esposito for his report on the Alaska Vocational Technical Center. Blatchford added that there are over 30,000 AVTEC graduates who are now goodwill ambassadors for the City of Seward. Citizens' comments Bob Valdatta, 525 Fifth Avenue, spoke in favor of the Fourth and Adams Park getting financial support from the whole community through donations, rather than just a burden on the taxpayer. In addition, Valdatta suggested naming the area as Founder's Park. City of Seward, Alaska City Council Minute April 9, 2001 Volume 35, Page 413 1 Council and administration response to citizens' comments Adjournment The meeting was adjourned at 9:50 p.m. 1 t Patr' c Reilly City Clerk (City Seal) of SEw 'o Q V .' OP �• d e� • SEA • e p� zrc, r3��, Edgar Blatchford Mayor City of Seward, Alaska City Council Minutes April 23, 2001 Volume 35, Page 414 Call to order The April 23, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Jerry King Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney Patrick Reilly, City Clerk Absent Stu Clark Special orders, presentations and reports Proclamations and Awards. Proclamation recognizing National Correctional Officers' Week. Proclamation recognizing Cinco de Mayo, May 5, Seward Super Saturday Clean -up Day. Borough Assembly Report. Ron Long, Borough Assembly Representative, reported on the following items: -The Kenai Peninsula Budget Overview would be presented on May 1 st while the Assembly was in Seward. Committee meetings would begin at noon and the Assembly meeting would begin at 7:00 PM. -Long stated that rapid growth outside of cities within the Borough had necessitated redistricting. -Long stated that at the last meeting the Ordinance exchanging land for gravel was postponed. -Long announced that the vacant seats on the Trails Commission were filled. City of Seward, Alaska City Council Minutes April 23, 2001 Volume 35, Page 415 City Manager's Report. Rick Gifford, Director of Administrative Services, gave the following report: -City Manger Scott Janke was attending the International City Managers Association Meeting in Rhode Island and would return next week. - Gifford recommended a work session the first week of May to review the plans that were out regarding redistricting. -He informed the Council that House Bill 96 regarding the Jesse Lee Home was now in the Rules committee. Kristin Erchinger, Finance Director, notified the Council that the Power Purchase Contract with Chugach was being reviewed by the Regulatory Commission of Alaska. She clarified that the main issue was that the contract length was until 2006. Erchinger would bring the result of the review back to the Council to inform them of the outcome. She stated that on April 12 Homer Electric Association ( HEA) gave the Administration a presentation on their proposal to purchase the City's electric utility. Erchinger stated that Winn Peterson and the Administration were reviewing the proposal. She clarified that if it was determined to be a fair proposal then it would come before Council. Shafer stated that the presentation by HEA was well done. She noted that HEA had a better rate for installs. Shafer stressed the importance of the Council proceeding and listening very carefully to what was presented. Erchinger reported that Kent Dawson was monitoring the prison expansion bill as it was reviewed by the Senate Finance Committee. She clarified that the funding would be through lease certificates of participation. These would not effect the City's credit rating or debt ratio because the State of Alaska would be backing the payments of the bonds. Erchinger reminded the Council of their annual dinner in Seward with the Kenai Peninsula Borough Assembly which was scheduled this year for May 1. Dave Calvert, Director of Engineering and Utilities, had examined the exterior of the Library and stated that the underlying cement walls were in good condition. He stated that the current wall could be removed and the underlying wall could be painted or sided. Calvert gave a rough estimate of $70,000 for the repairs. In response to Shafer, Calvert stated that the estimate included 16 new windows, of which 12 would open. In response to Shafer, Gifford stated that there was still time to examine all the redistricting plans and discuss the City's position prior to the State making a final decision. Resident Engineer John Daley, Tryck Nyman Hayes, Inc., outlined progress with the small boat harbor including that the harbor plumbing was almost complete and the tests on the water quality and fire systems were done. There was a new test scheduled for the fire system due to some valves being too small. He stated that the electrical panels were installed on the floats and they were waiting on the delivery of the power pedestals and the type w wire. Daley stated that the panels and gangways would be installed this week. He updated the Council on working out the details with the parties involved with the damaged floats. Daley stated that three floats would be replaced in the fall. City of Seward, Alaska Citv Council Minutes April 23, 2001 Volume 35, Page 416 They had received a letter from Swalling stating they had filed a notice of intent to make a claim for additional payments. He stated that the Fish Cleaning Stations had been put out to bid and there was a pre -bid meeting on Thursday. Daley announced that the Harbor would be open to public use on May 1, but that there would be no electricity and there would be on -going construction to run electrical wire. Daley stated that there was a PACAB meeting on Wednesday May 2 that would address concerns and review the different aspects of the project. Daley reviewed the current concerns. He concluded by reminding everyone that the overall project had been very positive. In response to Council questions, Daley answered that the deadline for the electric to be installed was June 30, but it was anticipated to be completed prior to that time. He stated that Swalling's claim was that they were not informed of special loading instructions needed for the floats. Shafer clarified and received an answer in the affirmative that none of the contingency funds had been used for this project. Cindy Ecklund, Personal Officer/ Executive Assistant, gave an update on the Wage and Salary Survey. She stated that there was an employee meeting that included information on the table top exercise, the safety committee, and a presentation by Wood on the process for the study. At that time Wood answered employee's questions. Ecklund informed the Council that Wood would present the draft report to Janke and Ecklund on May 7 or 8, and present the study to the Council on May 14. In response to a question from Blatchford, the Administration informed Council that there was approximately $120,000 from parking revenues last year and that the parking lots would be opened on May 1. The actual Bed Tax collected was $223,000 last year, up 24% from the prior year. Other Reports, Announcements and Presentations. Presentation by Lights For All Seasons, Inc. President Glenn Miesch stated that his company's objective was to go into communities and bring in tourism during the shoulder seasons. He had completed an assessment of what could work in Seward and suggested the theme of 'Lights on the Bay'. He thanked Brad Snowden for asking him to review Seward's situation and ended with suggestions on how Seward could fund an undertaking of this sort. In response to King, Miesch stated that the equipment had been in many communities with extreme weather and had no problems. Miesch described the design as being constructed of steel and lights. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Tom DeMichelle, 1602 Seward Highway, stated he was available for questions regarding the property in question for Ordinance 2001 -04. Approval of agenda and consent agenda Motion (Brossow /Shafer) Approve the agenda and consent agenda. Ciry of Seward, Alaska City Council Minutes April 23, 2001 Volume 35, Page 417 LJ 1 items. Scheduling of a work session to discuss redistricting was added under other new business Motion Passed as Amended. Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -056, authorizing the City Manager to pay dues owed to the Alaska Rural Electric Cooperative Association (ARECA) for 2001 in the amount of $14,332.00. Resolution 2001 -059, authorizing the City Manager to pay Alaska Environmental and Safety Equipment, Inc. $174.00 for the electronic ignition upgrades on two 2001 Ford Explorer Patrol Vehicles and to pay Jake The Striper, Inc. $990 for the Graphics Packages for the same two vehicles. Resolution 2001 -060, approving purchase order #25503 in the amount of $10,312.89, and authorizing the City Manager to pay material costs for Valley Detroit Diesel Allison Equipment in the amount of $323.52 plus $86.75 freight costs. Public hearings Resolution 2001 -050, authorizing the City Manager to enter into a lease agreement with Dale and Carol Lindsey to lease 1706 square feet of office space in the Petro Plaza Building for a period of two years at a rate not to exceed $1.85 per square foot, with an option to extend for two years at rates to be negotiated, for the community development office and the engineering, building, and electrical departments. Notice of the public hearing was posted and published as required by law was noted, and the public hearing was opened. Brad Snowden, 525 6th Avenue, passed out a copy of the proposal he submitted for the office space RFP. He stated that there had been numerous requests through out the last seven years and felt that not many proposals were received because in the past nothing had transpired. Snowden understood the urgency involved and stated that the building would be remodeled for the City and ready to go within four months. He outlined his offer including eight parking spaces, $1.85 per square foot for first two years and $1.65 for the years following. Snowden felt that if the City approved the lease in his building it would help revitalize downtown. He suggested a meeting with all the parties who submitted a proposal to find out what the best deal actually was. Snowden asked the Council to not make a decision regarding the lease tonight. No one else requested to be heard and the public hearing was closed. Motion(Brossow /Shafer) Approve Resolution 2001 -050. City of Seward, Alaska Cit Council Minutes April 23, 2001 Volume 35, Page 418 Dave Calvert, Director of Engineering and Utilities, confirmed that prior proposals had been requested several times and each time the move was delayed. He stated that the office space at Petro Plaza was the least expensive, new, and available right now. Calvert clarified that Snowden's and the DLK's bids were not accepted because they were not the best. In response to King, Calvert stated that Snowden's lower rate after the first two years was not considered, but even if it was considered he felt it would still be more economical at Petro Plaza because utilities were included. Orr asked if a list of set criteria was used as a scoring system and how objective the examination of the bids were. He felt the Council did not need to review the bids, but wanted to be assured that there was a fair and unbiased system in place. Calvert stated that a committee reviewed the bids and used price as the primary factor. He felt that they used an unbiased approach. Calvert listed the pro's of the Petro Plaza; new building, close proximity to City Hall, heated sidewalks, air conditioned, price, and utilities included. He contrasted aspects of the bids; DLK was $2.00 per square foot while Petro Plaza and Snowden's office space was $1.85, Snowden's space did not include utilities but Petro Plaza did, and Petro Plaza was immediately available. Calvert clarified that while Snowden and Petro Plaza were the same price per square foot, Snowden's space was larger and would cost more per month. Calhoon asked if he missed a work session that decided to not move the Council Chambers. He felt that paying rent for this office space was not economical when the Council Chambers could be held in another location and the Chamber space renovated for offices. Brossow stated that this issue was discussed during a Council Meeting and the Council had voted to not move the Council Chambers from City Hall. King stated that he understood the resolution that was not passed was only the defeat of an option to have a couple month trial period at the Institute of Marine Science K.M. Rae Building. Calvert noted that another plus to the Petro Plaza building was that it had a backup generator that could be used during an emergency. In response to Blatchford, Gifford stated that the moving costs included phone lines, signage, and office furniture. Shafer stated that her main concern was that employees were working in a very negative environment and felt this issue should be addressed immediately. King stated that there were health problems and productivity concerns that make this move more urgent then it might otherwise be. He stated his support for the resolution. Calhoon clarified that he didn't disagree with the human aspect of the move, but wanted to make every effort to look at all the options and not have a large out of pocket expense. He would rather not see the City paying any money to lease space in the future. City of Seward, Alaska City Council Minutes April 23, 2001 Volume 35, Page 419 In response to Blatchford, Gifford stated that a two year lease was decided upon because there was uncertainty with the future of the electric utility and how the City wanted to organize their office space. Blatchford asked if all the applicants submitting bids were aware that the City was going to purchase office furniture and install the needed phone lines. Calvert responded by stating he assumed that the moving costs would be equal for each location. In response to King, Gifford stated that the Kenai Peninsula Borough would pay for their office space on the second floor of City Hall and this would help offset some costs. Blatchford expressed his concerns with how the public perceived this bid process and stated he was inclined to vote against this resolution. Motion Passed. Yes: Brossow, Calhoon, King, Orr, Shafer No: Blatchford Absent: Clark Five Minute Recess Until 9:05 PM. Unfinished business Resolution 2001 -049, increasing Municipal Cemetery Burial Marker Deposits from $100 to $400, and adding a Clean -up Deposit of $100. Blatchford read a letter written by Karen Swartz that was in opposition to the increase in deposits. Shafer commented that when a family member dies it could be a very difficult time to deal with money issues. She wanted to explore the option of a contingency fund for those who could not afford the cost of the deposit. Shafer stated that 400 dollars was a lot of money for families struggling or for those on a fixed income. She recognized the importance of having these graves marked for the future. In response to Brossow, Rachel James, Planner, stated that if you had served in the Military the Legion should provide your marker, but families are expected to place the maker on the spouse's grave. In response to Blatchford, City Clerk Patrick Reilly stated that the representative from the Legion supported this resolution. In response to King, Reilly stated that everyone that needed to be buried was allowed to be buried in the Cemetery even if their family or friends could not pay. He City of Seward, Alaska City Council Minutes April 23, 2001 Volume 35, Page 420 stated that after the burial the issue then became one of whether the City or the estate would pay for the burial marker. Orr supported recouping the cost from those who could afford it, but wanted a process for those who could not. Motion(Orr /Brossow) Strike "City clean up deposit $100" under Section 1. Motion Passed. Yes: Brossow, Calhoon, Orr, Shafer, Blatchford No: King Absent: Clark Shafer clarified the issue by stating that as a community the taxpayers had to decide if it was important to pay for the markers of those who could not pay. She did not want to see more graves in the Cemetery that were left unmarked. King supported the concept of those that can afford a marker to support their own costs, but would vote no on the resolution because there were no options for those who could not pay. Motion(King /Shafer) Motion Passed. New business Postpone Indefinitely. Unanimous. Ordinance 2001 -03, amending Seward City Code Table 15.10.225, Land Uses Allowed, to prohibit hotels, motels, lodges and inns in the Multi- Family Residential Zoning District. Motion(Shafer /Brossow) Set Public Hearing for May 14, 2001 on Ordinance 2001 -03. James stated that this ordinance was a change to the Zoning Code to prohibit hotels, motels, lodges and inns in the R3 zoning district. She shared that the original change to allow these businesses was made in 1996 when a developer was looking to restore the Jesse Lee Home by making it a hotel. James stated that this change affected all the property in town with the R3 zoning. The Planning Commission had recommended approval. King requested a ruling from the Chair as to whether of not he had a conflict of interest since he was in the lodging business. Blatchford ruled that King did not have a direct or indirect substantial financial interest in the outcome. City of Seward, Alaska City Council Minutes April 23, 2001 yolzone 35, Page 421 Motion Passed. Unanimous. Ordinance 2001 -04, amending the Land Use Plan and Zoning Designation of a portion of Alaska Railroad right -of -way from Industrial to Auto Commercial. Motion(Orr /King) Set Public Hearing for May 14, 2001 on Ordinance 2001 -04. James passed out color copies of the proposed areas. She stated that the property owners had entered into a lease with the owners of the property immediately to the east. James stated that the property owners had ongoing difficulties meeting the parking requirements and the issue would become more difficult after the Mile 0 -8 improvement project. She stated that the Planning and Zoning Commission voted 5 to 1 in favor of the Zoning Map Amendment, which would allow for a tenant type of retail establishment. Motion Passed. Unanimous. Resolution 2001 -055, authorizing the City Manager to purchase 100 power poles of various lengths and classes from Western States Electric, FOB Seward, for a price not to exceed $47,915.00. Motion(Orr /Brossow) Approve Resolution 2001 -055. Calvert clarified that what was before council was a request to waive the bid procedures to allow the City to solicit quotes from the 3 dealers that could provide a railroad car full of power poles. In response to Blatchford, Calvert stated that this was standard practice in the industry because it saved the companies the time in preparing a bid. Motion Passed. Unanimous. Resolution 2001 -057, authorizing the City Manager to execute a contract on behalf of the City of Seward with Metco for an amount not to exceed $110, 585 for the replacement of the fish ditch culverts and appropriating $121,644 from the FEMA flood mitigation grant to the Resurrection River Stockpile Contracted Services. Motion(Shafer /Brossow) Approve Resolution 2001 -057. Steve Homan, Special Projects Engineer, stated that when a grant was received from FEMA this project was on the top of FEMA's list of projects to be done within the City. He stated that five bids had been received and Metco was the low bidder. Homan clarified that one change had been added and the final dollar amount reflected this addition. The project had to be completed by May 15, 2001. City of Seward, Alaska City Council Minutes April 23, 2001 Volume 35, Page 422 Motion Passed. Unanimous. Resolution 2001 -058, appropriating $9,800 from the Exxon Valdez Oil Spill Settlement monies to conduct a beach front erosion protection area. Motion(Shafer /Brossow) Approve Resolution 2001 -058. Gifford stated that there was concern about the erosion on the beach front and based on Council wishes City Staff developed a project. Homan stated that the test area would be 500 feet long and the plan included using rip -rap to protect the beach. In response to Brossow, Homan stated that the City would recover some of the rock from the beach that was already out there. In response to King, Homan stated that the concrete rubble would not be visible. Motion Passed. Unanimous. Authorization to solicit quotes instead of bids for office furniture. Motion(Mng /Shafer) Authorize the City Manager to forgo the bidding requirements of Section 6.10.210 and utilize Section 6.10.130 of the City Code finding it in the public interest to not require competitive bid proposals. Calvert requested that the bid procedures be waived to optimize results and streamline the time table. He stressed that no locals were able to provide the office furniture needed. Motion Passed. Unanimous. Work Session to Review Redistricting Plans. Blatchford requested City Clerk Patrick Reilly provide the Council with the proposed redistricting plans prior to the meeting. After Council discussion a work session was set for May 7th at noon. Informational items and reports Department Monthly Reports. Achieving City Clerk Certified Municipal Clerk status with the International Institute of Municipal Clerks. City of Seward, Alaska City Council Minutes April 23, 2001 Volume 35, Page 423 Calhoon congratulated City Clerk Patrick Reilly on his receiving Certified Municipal Clerk status with the International Institute of Municipal Clerks. Council comments King stated that after a recent tour of the animal shelter he realized that a new facility would be needed in the not too distant future. He asked that Planning and Zoning begin to look at a site selection process and possibly some preliminary designs for the shelter. Shafer stated that after the discussion regarding the 4th and Adams Park she contacted the Garden Club to see if they were interested in planting flowers for this summer, since this years upgrades to the park only included the retaining wall and restrooms. Shafer thought they would need topsoil. Calhoon suggested moving the old train waiting area to the 4th and Adams Park for this summer. He stressed the importance of recognizing Correction Officer's Week because those officers work long hard hours in a dangerous work environment. Brossow echoed Calhoon's comments about the correction officers. Blatchford expressed his delight at how much the community donated for the Qutekcak ' Native Tribe Scholarship Fund Raiser. He congratulated City Clerk Patrick Reilly on receiving his Certified Municipal Clerk Status. Gifford informed Council that he would research who owned the old train waiting area. Citizens' comments Pat Williams, 604 6th Ave., thanked the Council on their compassionate view on the cemetery issue. She reiterated the fact that it was a difficult time to ask grieving families and friends to pay a $400 deposit. Williams requested that the City do an aerial survey to insure that unmarked graves were not excavated unintentionally. She congratulated City Clerk Patrick Reilly. Council and administration response to citizens' comments Calhoon felt that Seward resident's pay quite a bit of money in sales and property tax during their life times and it was important for the Council to realize this when making decisions about what fees were required for the cemetery. Shafer thanked Pat Williams for coming to the Council Meeting. She asked the administration to consider an aerial survey. Blatchford echoed Shafer's thanks to Pat Williams. Adjournment City of Seward, Alaska City Council Minutes April 23, 2001 Volume 35 Page 424 The meeting was adjourned at 10:10 PM. Chesty Terry Assistant City Clerk L9—, 1JX,N Edgar Blatchford Mayor (City Seal ,, +° O�� OF SFJ1 • o on � • r • . • r • 40 �` � 1 19 •' Q' ��, City of Seward, Alaska City Council Minutes May 14, 2001 Volume 35, Page 425 Call to order The May 14, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney Patrick Reilly, City Clerk Absent Stu Clark Jerry King Nathan Orr Special orders, presentations and reports Proclamations and Awards. A gold pan was presented to Kelly Martin in recognition of her service on the Planning and Zoning Commission from March 24, 1997 to April 4, 2001. In addition, a second gold pan was presented to Kelly Martin for service on the Historic Preservation Commission from December 8, 1997 to April 4, 2001. Chief Chapman explained the Seward Reserve Police Officer Program and introduced new Reserve Police Officers Norm Regis and Candy Richards. Clerk Reilly administered the oath of office to the new officers. Historic Preservation Commission applicant applicant Shannon Kovac made a presentation to the Council, outlining her background and experiences that would be applicable to the work of the Historic Preservation Commission. City of Seward, Alaska City Council Minutes May 14, 2001 Volume 35, Page 426 Mayor Blatchford read proclamations proclaiming May 13 -19, 2001 as Historic Preservation Week, May 19 -28, 2001 as Safe Boating Week, and the month of May as Nobody Gets Hurt Month. Borough Assembly Report. None. City Manager's Report. City Manager Janke gave the following report: -The potholes on Nash Road were now repaired. -May 19 -20 the community would have a two -day harbor opening weekend celebration, which would include music and an official ribbon cutting ceremony for the renovated north harbor. -The new Fourth Avenue culverts had been installed and Fourth Avenue was re- opened. -The Fire Department had scheduled a June 2 practice burn for a building located on Sixth and Adams Street. Tryck Nyman Hayes Project Resident Engineer John Daily gave a North Harbor project update. City Attorney's Report. City Attorney Brad Meyen informed the Council that the law firm had recently worked on reviewing resolutions, was in the process of obtaining the Clerk's Deed for the Jesse Lee Home Property, reviewed a cooperative agreement with the U.S. Forest Service, and addressed lease matters for small boat harbor properties. Other Reports, Announcements and Presentations. John French, City of Seward representative on the Cook Inlet Aquaculture Association (CIAA) Board of Directors, gave an update on recent issues and developments at the CIAA. French explained the function of the CIAA and its relationship to the City of Seward. French suggested the City appoint an alternative CIAA City of Seward Board Representative to allow a representative to attend meetings when he was unable to attend. French explained the major projects that the CIAA was working on. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. John French, 506 Fourth Avenue, Flotilla Commander for the Seward Flotilla of the United States Coast Guard Auxiliary, encouraged boat owners to do vessel safety checks. Approval of agenda and consent agenda Motion (Shafer /Brossow) Approve the agenda and consent agenda. Motion passed. Unanimous. The Clerk read the following approved consent agenda items: City of Seward, Alaska City Council Minutes May 14, 2001 Volume 35, Page 4'7 Resolution 2001 -061, requesting FY 2002 Safe Communities Funding from the Department of Community and Economic Development. Resolution 2001 -062, authorizing the discharge of fireworks by the Chamber of Commerce during the 2001 Independence Day Celebration. Resolution 2001 -063, supporting the modernization of the Seward Marine Center using the $1.6 million generated from the sale of the K. M. Rae Building Resolution 2001 -064, authorizing the City Manager to enter into a cooperative fire control agreement between the Forest Service, United States Department of Agriculture and the City of Seward. Public hearings Ordinance 2001 -03, amending Seward City Code Table 15.10.225,Land Uses Allowed, to prohibit hotels, motels, lodges and inns in the Multi- Family Residential Zoning District. Notice of the public hearing was posted and published as required by law was noted, and the public hearing was opened. No one else requested to be heard and the public hearing was closed. Motion (Calhoon /Brossow) Approve Ordinance 2001 -03. Planner Rachel James explained that in 1996 the Zoning Code was amended to allow hotels, motels, lodges and inns in the R3 Zoning District by conditional use permit from the Planning and Zoning Commission. The change was made in response to a developer's proposal to acquire and develop the Jesse Lee Home into a hotel, restaurant, and retail project. This was a city -wide change that affected all property within the City. It was explained that generally a community does not allow hotels, motels, lodges and inns in a Multi- Family Residential Zoning District. Motion passed. Unanimous. Ordinance 2001 -04, amending the Land Use Plan and Zoning Designation of a portion of Alaska Railroad right -of -way from Industrial to Auto Commercial. Notice of the public hearing was posted and published as required by law was noted, and the public hearing was opened. Mike Cluff, Whitehall Street, Anchorage, as the property lessee, spoke in favor of Ordinance 2001 -04 to change the zoning designation because it would make the uniquely shaped property more useful. City of Seward, Alaska City Council Minutes May 14, 2001 Volume 35 Page 428 Blaine Bardarson, 1308 Chambers, spoke in favor of Ordinance 2001 -04. Bardarson stated he expected this ordinance would be more controversial because there was a coho salmon stream on a portion of this property. Bardarson explained that this salmon nm was not a natural run and it should not prevent the ordinance from being approved. No one else requested to be heard and the public hearing was closed. Motion (Brossow /Shafer) Approve Ordinance 2001 -04. City Planner James explained that Mike Cluff was the applicant and that he also owned the property directly to the east of the proposed re -zone area. In response to Calhoon, Janke explained that the City would receive taxes on the improvements, even though the property was leased from the Railroad, once the land was developed. Motion passed Unanimous. New business Resolution 2001 -053, authorizing the City Manager to enter into a contract with Romtec to purchase a pre- fabricated, concrete block, public restroom facility at a cost of $75,325, FOB Seward and appropriate $126,325 for Phase I of the project. Motion (Shafer /Calhoon) Approve Resolution 2001 -053. Janke explained that since there was a need to have bathrooms on the Fourth and Adams Avenue Park property prior to July 4, the Administration shortened the normal request for proposal process and made calls to various manufacturers of public restrooms. In response to a question from Brossow, Janke explained that the facility had a low maintenance and low vandal impact design. Janke explained that whatever is put at this location could always be aesthetically improved. In response to a question from Calhoon, Janke explained that the cost to complete all phases of the proposed park was approximately $257,000. Motion passed Unanimous. Resolution 2001 -054, authorizing the City Manager to purchase office furniture for an amount not -to- exceed $24,000 for the Community Development Office, Electric, Building, and Engineering Departments to be utilized in the leased space at Petro Plaza, and utilizing Section 6.10.130 of the City Code finding it in the public interest not to require competitive bids as authorized by the City Council on April 23, 2001. City of Seward, Alaska City Council Minutes May 14, 2001 Volume 35 Page 429 I Motion (Shafer /Brossow) Approve Resolution 2001 -054. Marilyn Reynolds, Contract Administrator /Executive Assistant II, explained that she contacted three suppliers of office equipment. The suppliers were given a draft layout of the office space the city intended to lease at the Petro Plaza, including the square footage identifying the areas that needed office furniture. Based on the quotes that were received. and the type of fiirniture planned, Reynolds explained that the Administration recommend the Council authorize the furniture purchase from Arctic Office Products. Motion passed Unanimous. State of Alaska Redistricting City Clerk Patrick Reilly explained that while on vacation in Southeast Alaska he had a conversation with a Sitka Assembly Member who favored the redistricting plan that would include a Sitka area house district combined with a second house district seat from Seward to Nikiski. These two house districts would form one senate district. Blatchford noted that as a law school student Reilly wrote a paper on redistricting and was the local expert on the issue. Blatchford encouraged Reilly to continue monitoring redistricting issues. Informational items and reports Alice Pickett Memorial Animal Shelter April 2001 Report Taxable Sales and Taxable Rents Report — Fourth Calendar Quarter 2000 Free Trolley Tour of Seward's National Register Sites Council comments Shafer stated her appreciation for all the work that Kelly Martin had done on behalf of the City of Seward and was happy to see the two new Police Reserve Office candidates. Calhoon also appreciated the service of Kelly Martin, noting that he sat on the Commission with her and that Commission work could be difficult. He also congratulated Cindy Rook, Shannon Kovak and Thomas Swann on their commission appointments and congratulated the two new reserve officers. Brossow echoed the comments of Shafer and Calhoon, emphasizing that the reserve officer appointments were a long time coming and greatly appreciated. Blatchford noted that he learned from his mother that there was a brown bear roaming in Meridian Park and people should be careful. City of Seward, Alaska City Council Minutes May 14 2001 Volutne 35, Page 430 Citizens' comments Council and administration response to citizens' comments Adjournment The meeting was adjourned at 8:45 p.m. Patrick Reilly City Clerk Edgar Blatchford Mayor (City Se01011 rrUoi .e F SE f ........ 0 10 0 SE err +ritnur��a City of Seward, Alaska City Council Minutes May 29, 2001 Volume 35 Page 431 Call to order The May 29, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Jerry King Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Christy Terry, Assistant City Clerk Absent Stu Clark Special orders, presentations and reports Month. Proclamations and Awards. Proclaiming the month of May 2001 as Victory Over Violence Recognizing Aryn Perea, National Parent Teachers Association State Finalist for Visual Arts, Senior Division. City Manager's Report. City Manager Scott Janke explained the plan by Yukon Fuel to build a 28 million gallon fuel storage facility to transport fuel from northern to western Alaska. Janke stated that Yukon Fuel had been meeting with local interest groups to work on possible issues. Yukon fuel would return next week and had stated that this project would mean ten pennanent positions in Seward. Janke stated that the City was addressing issues with the Small Boat Harbor renovation as the the final touches were being completed. He mentioned: ordering ladders to test on the floats, leveling the floats on June 6th, continuing work on the electrical system, ordering float fender City of Seward, Alaska City Council Minutes May 29, 2001 Volume 35 Page 43 materials, moving forward with the fish cleaning stations, placing cleats based on the boat owner's requests, water spouts, and the completion of the D float to E float connection. He concluded by thanking Seward Providence Medical Center and the Seward Volunteer Ambulance Corp for their care during his recent medical emergency. Kirk Miller, Tryck Nyman Hayes, Incorporated, gave an update on the Small Boat Harbor renovations. He reiterated the City Manager's statement that they were constantly addressing items that were brought to their attention. In response to Shafer's questions regarding voltage incompatibility for some of the slip holders, Miller stated that the City would be able to accommodate some or all of the users that have special needs. Miller noted that there had been several user group meetings and the groups had been presented with progress reports that outlined what power would be supplied to each slip. He explained the electrical problems and details involved with an electrical design system for floats. In response to a question from King, Miller stated that during the pre - construction meeting with Storm Chasers they had indicated they would start on the Fish Cleaning Stations immediately, but the contract would require them to finish in 60 days. Harbor Master Jim Beckham explained that the electrical system had to be designed to meet industry standards and electrical code. He stated that if the electrical system was designed for individual needs the City would end up with an ad hoc electrical system. Beckham noted that if each slip was designed for an individual user, then each time the slip occupant changed the electrical system for that slip would have to be re- engineered. He assured the Council that the City was working with the individuals that had unique needs. Director of Engineering and Utilities Dave Calvert updated the Council on the beach erosion control project. He stated that a 400 foot demonstration had been installed to prevent erosion of the bike path. Calvert also updated the Council on the 4th and Adams Street park. The bathrooms had been ordered and the bathroom site would be graded. Special Projects Engineer Steve Homan would be traveling to Oregon to look at the construction and the City planned to have the bathrooms completed by the 4th of July. Calvert informed the Council on the upcoming paving projects. In response to Shafer, Calvert stated that the City did receive a certain amount of guarantees on paving work. He explained that the project was inspected by City employees to insure it was done correctly. Calvert surmised if a guarantee for a certain time period was required the work would cost more. Other Reports, Announcements and Presentations. Introduction of sister -city program coordinator, Lani Lockwood and Seward 2001 exchange students James Bond, Shannon Hohl and Jamethon Luther, for this year s sister -city exchange program with Obihiro, Japan. Lockwood introduced the students to the Council and Shannon Hohl thanked the Council for their support. Boy Scouts of America Odyssey Jamboree Update Kerry Martin. Martin outlined the Boy Scouts' activities from June 6 through June 9. He estimated that there would be 2500 - 3000 individuals in town that were connected to this gathering and that $100,000 had already filtered into the community. Ciry of Seward, Alaska Ciry Council Minutes May 29, 2001 Volume 35, Page 433 Kenai Peninsula Borough School Board Representative Sandy Wassilie update on Borough Redistricting and School Board Information. Wassilie stated that she had been appointed to the Borough Reapportionment Committee by Borough Assembly President Tim Navarre. She stated that this committee was formed every ten years in response to census information. Wassilie pointed out that most of the growth in the Borough had been in the unincorporated areas outside of the Cities and the Borough Assembly had declared itself malapportioned. One decision under discussion was the size of the Assembly. Wassilie stated that any decisions the committee made would go to the Assembly by July 10th, and the Assembly would then put the plan they endorsed on the October election ballot. She stressed that the Committee was only addressing the Kenai Peninsula Borough redistricting. Wassilie then updated the Council on School Board issues. She stated that the Seward Middle School roofing project was moving forward. Wassilie congratulated the 2001 graduates of Seward High School. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Andy Mezirow, 213 Bear Drive, stated he was representing the Seward Chat 'r Boat ' Association. He thanked the City Manager for answering most of his questions earlier in the day. Mezirow noted his pleasure that the sticker program would soon be in place and that a local company would be constructing the fish cleaning stations, but stated he would like to see the project completed by July 16. George Hiller, Questa Woods, expressed his frustration with the temporary fish cleaning station at J -dock. He reminded the Council that the charter boat industry brought a lot of business to Seward and deserved more consideration. Approval of agenda and consent agenda Motion (Brossow /Shafer) Approve the agenda and consent agenda. Shafer added under new business a discussion regarding the Harbor Sticker Program. Orr pulled Resolution 2001 -066 from the consent agenda. Motion passed. Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -067, determining that it is in the public interest to waive the normal bid process per City of Seward Code 6.10.130 and authorizing the City Manager to enter into a lease agreement with Xerox for a replacement copier for the Harbor Department. City of Seward, Alaska City Council Minutes May 29, 2001 Volume 35 Page 434 Resolution 2001 -070, approving change order 1 to Metco, Inc, contract for the Fourth Avenue Fish Ditch Culverts and appropriating $9,464.09 from the FEMA Flood Mitigation Grant. Resolution 2001 -071, supporting Cook Inlet Aquaculture Association's Plan for assistance to the Cook Inlet Fishing Community through fisheries enhancement and rehabilitation. May 14, 2001 meeting minutes. Public hearings Resolution 2001 -065, authorizing the City Manager to enter a new lease agreement with Polar Equipment, Incorporated, DBA Cook Inlet Processing (Lessee) for Lots 2 and 3, Block 9, Seward Marine Industrial Center. Notice of the public hearing was posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion(Brossow /Shafer) Approve Resolution 2001 -065. Janke stated that the current location of the Cook Inlet Processing (CIP) freight doors were causing, congestion and blocking Sorrel Road with trucks loading and unloading. Janke stated that the new lease and replat would abandon the current road and extend Nash Road to meet both the City and CIP's needs. Rachel James, Planner, stated that CIP had requested an extension of their lease site to include Lot 3, Block 9. She clarified that the Planning Commission had recommended this request to Council. In response to Orr, Janke stated CIP had worked with the Planning and Zoning to correct this situation and that CIP did not support the other options offered by the City. He concurred with Brossow's statement that the remainder of the old road would become part of the lease property. Janke stated that the new lease required CIP to fence in their property to help insure their equipment would remain within their boundaries. He stated that this was an investment by CIP to improve their property. Janke stated he was not sure of the status of their seasonal employee housing. Motion Passed. Yes: Brossow, Calhoon, King, Shafer, Blatchford No: Orr Absent: Clark Unfinished business Scheduling of Council Work Sessions City of Seward, Alaska Citv Council Minwes May 29, 2001 Volume 35 Page 435 I Janke stated that the list of workshop topics was generated during the Council Retreat. He asked the Council to prioritize the list and schedule the initial work session. After discussion it was unanimously decided the Council would meet every other Monday beginning on June 4th. Meetings would begin at 6:30 PM and two topics a night would each be allocated an hour and a half. The first two topics for the work session were: the management agreement for the City Quarry and the City Shop Relocation. Five minute recess from 8:55 PM to 9:00 PM. New business Resolution 2001 -066, authorizing the City Manager to solicit bids for a new vehicle for used oil collections, transport and delivery, and appropriating $35,000 from the Harbor Enterprises Fund Retained Earnings Account. Motion(Shafer /Orr) Approve Resolution 2001 -066. Janke reminded the Council that this came before them 8 months ago and at that time a new vehicle was not approved. Since that time DEC and AML /JIA Risk Management had identified this as an item of concern. Janke stated that the used oil collected was utilized to heat some City and private buildings. Beckham stated that during the summer this vehicle was driven 4 out of the 5 main work days and the designated harbor employee allocated about 75% of their time on oil collection transport and delivery. In response to Calhoon, Beckham stated that the private users did not pay for the delivered oil. The Administration stated that it was cheaper to deliver oil to private companies then it was for the City to dispose of the oil. Beckham stated that the truck had high repair costs and utilized a trailer that was welded to the truck. The Administration clarified that this resolution authorized the bid process. Orr voiced his opposition to the resolution and stated he felt there must be a more economical solution. Motion Passed. Yes: Brossow, Calhoon, King, Shafer, Blatchford No: Orr Absent: Clark Resolution 2001 -068, authorizing the City Manager to enter into an agreement with Storm Chaser, Incorporated to complete the Small Boat Harbor Fish Cleaning Stations for an amount not to exceed $138,147.43, and approving the budget for the work. Motion(Shafer /Brossow) Approve Resolution 2001 -068. City of Seward, Alaska City Council Minutes May 29, 2001 Volume 35 Page 436 Janke stated that the bid process was followed and the apparent low bidder was Stonn Chasers. In response to a question from Shafer, Miller stated that the Fish Cleaning Stations were still the original design, but were given proper drawings, details, notes and specifications when the project was put out to bid. In response to a question from Brossow, Miller clarified that the contract did require the Fish Cleaning Station at J -float to be completed first. The Council unanimously suspended the rules to allow the owner of Storm Chasers to answer questions. In response to a questions from King, Karl Van Buskirk, owner of Storm Chasers, stated he could complete the project ahead of the current 60 day schedule in the contract but that would necessitate additional expenses. Van Buskirk stated he was planning to start the project on Monday June 4th. Van Buskirk stated that the construction of the fish cleaning stations could be completed in 6 weeks with an additional 20% added to the contract. In response to a question from Orr, Janke stated that the fish cleaning station at B -dock was usable and would be throughout the project. In response to Orr, Van Buskirk stated that he had planned to complete J -dock in 3 V2 weeks. Janke stated that the additional 20% could be added as a completion incentive or bonus. He stated he preferred this idea rather then just increasing the contract. Van Buskirk stated that he could complete the project by the 15th of July with the incentive added. He outlined for Brossow how he would work around the boats coming in. Janke outlined the breakdown for the additive alternates. He stated that the total of the additives was not to exceed $48, 825. Janke suggested using the Harbor Retained Earnings from the Harbor Enterprise Fund. King felt the electric alternative did not need to be completed any earlier then the 60 days stipulated in the contract. Motion (King /Orr) Add to Section 1, "...and authorizing $25,725 for a Potable Water System, plus a 20% incentive to have these portions of the project completed by July 15, 2001, with funding in the amount of $58,499.48 appro- priated from the Harbor Enterprise Fund retained earnings account to the Small Boat Harbor and Renovation Capital Project." Move Section 2 and 3 to Section 3 and 4 and add a new Section 2, "The City Man- City of Seward, Alaska Citv Council Minutes May 29, 2001 Volume 35 Page 437 In response to Blatchford, Miller stated that he did not see any problems with the proposed amendment. He clarified that he had not analyzed if 20% was a fair incentive, but that it seemed reasonable. In response to Blatchford, Janke stated he supported the amendment to the resolution. t In response to Calhoon, Van Buskirk stated that if the Council wanted to have the additive alternatives completed by July 15 then he wanted an increase to cost of the additive alternatives. He disagreed with the City Manager's statement that there was extra spending room in his bid for the water additive alternative. Blatchford reminded the Council that it was highly unusual to negotiate in public, but that time was of the essence. Amendment Passed. Main Motion Passed. ager is authorized to award Storm Chasers, Incorporated the Electrical Power and Lighting System Alternative in the amount of $23,100 and appropriates $23,100 from the Harbor Enterprise Fund retained earn- ings account to the Small Boat Harbor and Renovation Capital Project." Unanimous. Unanimous. Resolution 2001 -069, authorizing the City Manager to extend the contract with CRW Engineering Group to provide engineering design work for water and sewer projects for an amount not to exceed $177,590. Motion(Shafer /Brossow) Approve Resolution 2001 -069. Janke stated that CRW was hired in 1999 using matching grant funds from DEC. He asked the Council to decide on one of the two projects outlined in the packet. Council discussed the merits of the two projects. t Motion (King /Brossow) Amend Resolution 2001 -69 to move Section 3 to Section 4 and add a new Section 3 to read, "The water line from Gateway to Forest Acres and an additional storage tank are the two projects to be completed with the designated funds." City of Seward, Alaska City Council Minutes May 29, 2001 Volume 35, Page 438 Amendment Passed. Unanimous. Main Motion Passed. Unanimous. State of Alaska Redistricting City Clerk Patrick Reilly stated that the State Redistricting Board was still taking public comments. The Board planed to reconvene June 6 -8, then submit a plan to their staff. The redistricting board staff would then have ten days to prepare the redistricting map as directed by the Board. Sticker Program The Administration noted that they ordered the stickers from a vendor that had not completed the order prior to going out of business. The Harbor had reordered the stickers and they were expected sometime next week. In response to a question from Shafer, the Administration noted that the Anchor was not in a permanent position because there was on -going debate on where it should be placed. Informational Items Department Monthly Reports Council comments Shafer stated she was glad that summer finally came to Seward and that the Harbor was nearing completion. She noted that most people are satisfied that a good job was done. Shafer expressed her concern that not enough children were wearing helmets when riding bikes, skateboards or scooters. Brossow applauded the Council for moving the Fish Cleaning Stations forward. He updated the community on Scott Hubbard's improving condition after his trampoline accident and conveyed Scott's gratitude for everyone's thoughts. Blatchford presented City Manager Scott Janke with a welcome back card. He appreciated the local clergy who blessed the fleet during Harbor Opening Weekend, and stated he was looking forward to welcoming the Boy Scouts to our community. Citizens' comments None. Council and administration response to citizens' comments City of Seward, Alaska City Couticil Minutes May 29 2001 Volume 35, Page 439 None. Adjournment t The meeting was adjourned at 10:15. Christy Terry I Assistant City Clerk (City Seal) OF SE;k app• .�� • F ISO" Edgar Blatchford Mayor FJ City of Seward, Alaska City Council Minutes June 11, 2001 Volume 35, Pape 440 Call to order The June 11, 2001, regular meeting of the Seward City Council was called to order at 7 :30 p.m. by Vice -Mayor David Brossow. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: David Brossow, presiding, and Michael Calhoon Jerry King Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney Patrick Reilly, City Clerk Absent Edgar Blatchford Stu Clark Special orders, presentations and reports Proclamations and Awards. Petty Officer Rawlins Apperson was recognized with a proclamation for achieving the Coast Guard Reserve Enlisted Person of the Year Award. A proclamation was read proclaiming June 14 as Flag Day. Borough Assembly Report. None. City Manager's Report. Scott Janke reported on the following items: -Janke met with the Department of Fish and Game last week regarding the transfer of the local shellfish hatchery from the State to the City. The State appeared supportive of the proposal. -The wage classification study findings will be presented to the Council at the .lone 25 council meeting. City of Seward, Alaska City Council Minutes June 11, 2001 Volume 35 Page 441 -City Engineer Steve Homan updated the Council on the North Forest Acres Levee and the Fourth and Adams Street bathroom projects. Janke prefaced Homan's report by explaining that the main issue regarding acquiring a permit from the Department of Fish and Game for the North Forest Acres levee had to do with the location of the levee. The residents Forest Acres area wanted the levee to be as far north as possible, while the Department of Fish and Game wanted the levee built as far south as possible. Homan added that the Department of Fish and Game denied a permit because the Department believed the proposed levee location would be located on wetlands and would hams fish and eagle habitat. The City Administration planned to meet later in the week with the various agencies involved and to clarify issues prior to deciding how to proceed with the project. Homan concluded his report by stating that the site preparation for the new bathrooms at Fourth and Adams Street was underway and the pre- fabricated building would be shipped to Seward in the near future. In response to a question from Orr, Homan explained that the City Shop employees would assemble the bathrooms and the City Administration would supply the Council with a report that would show the total construction cost. In response to a question from Calhoon, Janke stated that City did not support building the levee so far south, this plan required the City to buy -out impacted private property owners. Janke stated the City did not wish to spend money buying property when it should be using the money to build the levee. In response to a question from King, Janke explained that the City would not acquire any additional risks or liability if the City owned the Hatchery. The City currently owned the land where the Hatchery was located, the Department of Fish and Game owned the facility, and the City had an operating agreement with Qutekcak Native Tribe. Orr commented that the success of the Hatchery depended on how the Department of Fish and Game interpreted aquatic farming regulations and he expressed a concern that if the Department was no longer an owner of the Hatchery there would be less interest in developing favorable aquatic farming regulations. In response to a question from Shafer, Janke explained that the main benefit of acquiring the Hatchery would be the elimination of bureaucracy since the Department of Fish and Game would no longer be involved. Janke added that if the City owned the Hatchery the Seward Community would be better able to respond to the public's wishes and to allow the Hatchery to operate more like a private facility rather than as a quasi -state agency. Parks and Recreation Director Karin Sturdy reported that the Boy Scouts of America had a wonderful trip to Seward. Local organizer Kerry Martin reported to Sturdy that everything went very well and there were approximately 3,000 volunteer hours donated by the Scouts to the Community. Many of the volunteer hours were dedicated to improving the Two Lakes Trail. Sturdy also reported that this year was the first in many where Seward was able to field eight co -ed softball teams for the summer league. City of Seward, Alaska City Council Minutes June 11, 2001 Volume 35 Page 442 Tryck Nyman Hayes Project Engineer John Daley reported that progress on the Harbor was going well, with the electrical work being the last large remaining portion of the project. It was possible that the electrical portion of the project could be completed by early next week. Swalling Construction and the plumbers were each given a punch list of items to complete. Daley concluded his report by noting that the fish cleaning stations were currently under construction. City Attorney's Report. Brad Meyen reported that the Clerk's Deed for the Jesse Lee Home property would be issued by the Court in the near future. The Law Firm finalized work on the sale of City property to Anderson; worked with the Administration on the potential donation of property to the City; and completed several lease items. Meyen concluded his report by adding his personal thanks to the City for hosting the Boy Scout Jamboree. Meyen and his son enjoyed a wonderful weekend in Seward. Other Reports, Announcements and Presentations. City Clerk Patrick Reilly forwarded remarks from School Board Member Sandra Wasilie. Wasilie, who was unable to make the Council meeting, reminded the Council that the Kenai Peninsula Borough was reviewing redistricting issues. One of the issues concerned whether or not the number of assembly members should change from its current nine member make -up. Wasilie encouraged the Community to give their input directly to her or to the Borough's Redistricting Committee. Reilly continued by stating that the State of Alaska Redistricting Board had completed most of its work and Seward was proposed to be aligned in a House District with Homer, and a Senate District that included the Homer - Seward House District with a Lake and Peninsula and Kodiak Island Borough House District. The Cities of Kenai and Soldotna were proposed as one House District. The Redistricting Board would officially finalize their report on June 18. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Rosemary L. Miroshnichenko,1302 Chamberlain, Box 371, Seward, spoke against Seward Ships' U.S. Army Corps of Engineers application to create a docking facility and 76 room hotel in the northwest corner of the Seward Small Boat Harbor. Miroshnichenko stated Seward had enough hotels and any additional hotels would hurt bed and breakfast establishments. The Council should do what it could to encourage year -round businesses, and encouraging this hotel would not be supporting year -round businesses. Jim Pruitt, Maple Street, gave an overview of the permit application he had with the U.S. Army Corps of Engineers. Pruitt explained that the permit would allow sheet rock piling work, which would create a larger boat harbor basin. Pruitt explained that the 76 room hotel would have a boardwalk that would connect with the existing harbor boardwalk to give continuity to the current boardwalk. In response to a question from Brossow, Pruitt stated that he expected to have about 150 feet of cement boat floats built for the project. Pruitt added that the bottom floor of his three story hotel Ciry of Seward, Alaska City Council Minutes June 11, 2001 Volume 35, Page 443 would give vessel and charter boat owners an opportunity to lease office sites to allow them to pick up and off load customers directly from their office location rather than their boat slip location. Approval of agenda and consent agenda Motion (Shafer /Calhoon) Approve the agenda and consent agenda. Motion passed Unanimous. The Clerk read the following approved consent agenda -items: Resolution 2001 -072, authorizing the City Manager to approve a purchase order in the amount of $25,000 to Resurrection Rentals for port-a -potty rentals. Resolution 2001 -073, authorizing the City Manager to enter a contract with Teamworks, Inc. in the amount of $16,480 for campground security services over the Fourth of July Holiday. May 29, 2001 meeting minutes. Public hearings. None. Unfinished business. None. New business. Resolutions. Resolution 2001 -074, authorizing approximately $41,288.20 Trailboss Enterprises, Inc. as compensation for various city paving projects. Motion (Calhoon /Orr) Approve Resolution 2001 -074 Janke explained that the Council was briefed on this topic at last week's Council work session. Janke requested that the proposed compensation for the project be adjusted from $41,288.20 to $42,000 to accommodate fixing a few additional potholes that were recently identified. Without objection from the Council, the resolution was unanimously amended to reflect a new contract with Trailboss Enterprises for an amount not to exceed $42,000. Calhoon noted that the City's General Fund obligation for the proposed paving projects would be only a little over $2,000 since most of the projects would be billed to the City's Enterprise Funds, to private entities, or supplied by grant funding. Motion passed. Unanimous. City of Seward, Alaska City Council Minutes June 11, 2001 Volume 35 Page 444 Other New Business Items Forwarding Chugach Alaska Corporation's May 16, 2001 request for removal of the restrictive covenant addressing food service limitations on Seward Railroad Depot to the Planning and Zoning Commission for their recommendation. Janke explained that he was contacted by Chugach Alaska Corporation with a request to remove restrictive covenants limiting the Historic Railroad Depot's ability to sell food and beverages. Chugach felt the restrictive covenants did not allow any commercial viability for the building, which was currently sitting empty. Orr commented that he was sorry that Chugach Alaska Corporation was not able to make a profit with their past ventures. However, Orr suggested that the Planning and Zoning Commission keep in mind that the original proposal was for a native heritage center, with only limited food and beverage services available. If the request had originally been for a restaurant, the Council may have looked at the proposal differently and then given Chugach's proposal less weight compared to other proposals. The Council unanimously agreed to forward Chugach Alaska Corporation's request to the Planning and Zoning Commission. Attorney Brad Meyen explained the appeal process the City and Chugach would use in the event that the parties could not otherwise reach an agreement regarding the proposed covenant amendments. Providing comment to the US Army Corps of Engineers on Seward Ships application to create a docking facility for tour boats, charter boats, and private vessels in the northwest corner of the Seward Small Boat Harbor. Janke explained that the City had been tracking this issue for quite some time and it was his recommendation to postpone this item to the next council meeting. The June 25 council meeting would give the council adequate time to forward comments to the Army Corps of Engineers. Prior to the next council meeting Janke planned to discuss this issue with the City Attorney and to provide council members with materials to help the Council formulate comments. In response to a question from Shafer, Janke stated that individuals were allowed to comment directly to the Army Corps of Engineers and that he would see that a copy of the permit application was placed at the City Library. In response to a question from King, Meyen explained how tidelands were defined and how the Alaska Railroad came to own a portion of land within the Small Boat Harbor area. In response to a question from Orr, Janke explained that this Army Corps of Engineers permit application was not focused on the proposed hotel, but rather, was focused on dredging and building a basin and dock on the railroad lease land. City of Seward, Alaska City Council Minutes June 11, 2001 Volume 35, Page 445 In response to a question from Shafer, Janke stated the City was reviewing how Seward Ships' project would effect public navigation and the Harbor Uplands. This information would be provided to the Council prior to the Council commenting on the permit application. The Council unanimously agreed to postpone commenting on the permit application to the June 25 City Council Meeting. Council comments King thanked Kerry Martin and Parks and Recreation Director Karin Sturdy for all their efforts in helping to make the Boy Scouts Jamboree such a success. King particularly appreciated all the litter that was picked up, how well behaved the Scouts were, and all the work that was completed on the Two Lakes Trail. Shafer congratulated Apperson on his receiving national recognition from the Coast Guard. Shafer added that she was glad to see that the Small Boat Harbor Anchor was back in place, and thought that the location of the anchor was good. Calhoon also congratulated Apperson. In addition, Calhoon stated that one of the main Boy Scout Coordinators stayed at his Bed and Breakfast, and that this guest had quite a few good comments about the Parks and Recreation Department. Orr praised the Parks and Recreation Department for doing a good job, not just with the recent Boy Scout Jamboree, but for doing a good job on a year -round basis. Orr stated that his family has had good experiences with the Teen and Youth Center and that the Center was well run and the kids really appreciated the programs that were offered. Orr concluded his remarks by offering his congratulations to Apperson. Brossow thanked the Boy Scouts for the great job they did on the Two Lakes Trail. Brossow agreed with Orr that the Parks and Recreation Department was doing a great job. In addition, Brossow also congratulated Apperson. Brossow then gave an example of the good work that the Coast Guard does for our community by relaying how this past weekend the Coast Guard assisted in rescuing some stranded seamen whose boat was swamped at Fox Island. Brossow informed Janke that the restrictive fishing zone around the Alaska SeaLife Center may no longer be required because the research that initially called for a restrictive fishing zone was discontinued. Brossow wondered if this area could again become available for public fishing. Janke stated that he would contact the Alaska SeaLife Center for a response, thinking that if the SeaLi fe Center was going to abandon the research that required the fish ladder there would no longer a need to keep a fishing restriction in this area. Calhoon cautioned that with summer begun, Fourth Avenue was once again filled with pedestrian and vehicular traffic. Calhoon encouraged all drivers to travel within the 25mph speed limit and to use common sense and common courtesy. City of Seward, Alaska City Council Minutes June 11, 2001 Volume 35, Page 446 The Clerk reminded the Council that following the Council Meeting there would be executive session for the purpose of performing the semi - annual evaluation of the City Attorney. Citizens' comments. None. Council and administration response to citizens' comments Janke added to Calhoon's comments on traffic safety by stating that as a father of young children, and someone who also lived on Fourth Avenue, it worried him to see large motor homes traveling fast on Fourth Avenue. Adjournment The meeting was adjourned at 8:38 p.m. c yo Patrick Reilly David Brossow City Clerk Vice -Mayor (City Seal) ,,,p1 CyF S . W # AA , rj r i� �� • s SEAL , ® r • r • r • r City of Seward, Alaska City Council Minutes June 25, 2001 Volume 35, Page 447 Call to order The June 25, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Christy Terry, Assistant City Clerk Absent Jerry King Special orders, presentations and reports Proclamations and Awards. Recognizing Tim Sczawinski and Dan Seavey for their service on the Historic Preservation Commission. Mayor Blatchford presented the gold pans and read the following inscriptions: "Presented To Tim Sczawinski For Excellent Leadership And Dedicated Service On The Seward Historic Preservation Commission, Serving The People of Seward From February 9, 1998 To May 14, 2001. Thank You Commissioner Sczawinski!" and "Presented To Dan Seavey For Excellent Leadership And Dedicated Service On The Seward Historic Preservation Commission, Serving The People of Seward From April 25, 1994 To May 14, 2001. Thank You Commissioner Seavey!" Seavey thanked the Council for the gold pan and stated the Historic Presversion Commission was an excellent group of people and asked the Council to support them with funds as needed. Recognizing July as Recreation and Parks Month. Proclamation was accepted by Senior Center Director Dana Paperman. City of Seward, Alaska City Council Minutes June 25, 2001 Volume 35 Page 448 Borough Assembly Report. Borough Assembly Representative Ron Long stated that the Assembly had approved the Borough budget and worked several days as a board of equalization. Included in the budget were funds for the Spruce Creek bridge. Long stated that the Assembly did add the responsibility of examining School Board and Planning Commission apportionment to the Reapportionment Committee. He stated that the proposed private prison would be put to a vote of the public in October. City Manager's Report. City Manager Scott Janke reported that the City was now the owner of the Jesse Lee Home. He stated that the administration was looking into the best way to secure the property. Janke outlined the office move for Engineering and Community Development. He clarified that the 4th and Adams Park installation of the bathrooms was behind schedule. John Daley, Tryck Nyman Hayes, gave an update on the harbor expansion project; the fish cleaning station at J -dock was nearly complete except for a roof and tables, and B -dock needed major timber framing to be in the same condition. He stated that there had been some complaints with the placement of the contractor's crane, but that the issue had been resolved with the contractor scheduling the crane's work during times when the immediate businesses would be less impacted. Daley stated Swalling had ordered the three replacement floats with a delivery date of September. He stated divers would be working to level the floats next week. In response to Calhoon, Daley clarified that Harbormaster Jim Beckham was working with the electrical contractor to meet the slip holder's special electrical needs. Daley noted the carpet had been installed on one of the ramps. In response to Shafer, Janke stated that the library renovation was less of an emergency because a concrete wall was found behind the deteriorating stucco. In response to Clark, Daley stated that it was industry practice to allow boats to extend past their slip until they could be relocated and that this practice shouldn't cause any problems. Alaska State Representative Report. Representative Ken Lancaster distributed a list of bills he introduced over the last year. He was anticipating moving forward with preserving the Jesse Lee Home. He noted that he had been working with Assembly Member Ron Long and City Manager Scott Janke on the Shellfish Hatchery. Lancaster stated he would be in Seward on July 12 and 13th working with the Alaska Municipal League on long range plans. He expressed his disappointment with the redistricting plans taking Seward out of his district, but assured the Council he would continue to work for Seward. In response to Shafer, Lancaster stated that he had been working on changing Fish and Game's regulations regarding shellfish farmers. Other Reports, Announcements and Presentations. Historic Preservation Applicant Doug Capra. Doug Capra stated that his obsession with history made him a good candidate for the Historic Preservation Commission. He noted that he was good at uncovering Seward's historical facts. Port and Commerce Advisory Board Applicants Deborah Altermatt, Jack Goodwill, and Karl Van Buskirk. None of the applicants were in attendance. Jack Goodwill had written the City of Seward, Alaska City Council Minutes June 25, 2001 Volume 35, Page 449 Council letting them know he was unable to be at the meeting due to a conflict with his work schedule. Dana Paperman, Seward Senior Center Executive Director. Dana Paperman thanked the City for their on -going in kind contributions of the building and maintenance. She stated that the City Shop made fixing the Senior Center van a top priority. Programs provided by the Senior Center included daily lunch either at the senior's home or at the center, arts and crafts, computer lab, and a resource center. In response to Shafer, Paperman stated that the van was used for the lunch program, and the Senior Center used the SeaView Community Services van for out of town trips. 2001 Classification and Salary Study for the City of Seward presented by Wood and Associates. Bill Wood, noted that his presentation was an overview only, and a work session would go into greater detail. He reviewed his methodology including the categories, possible points per category, and the percentage each category was weighted. Wood explained the data using comparison trend lines. Wood summarized his findings by stating that: Seward salaries were an average 6% below salaries paid to entry-level positions at other cities, he suggested the Council consider an administrative change to slightly raise the low and middle end of the pay scale, and also to consider a slight increase of 2% across the board over the next 18 -24 months. Wood noted that position's falling outside of the 10% variance needed to be addressed initially. He summarized how some position titles could be combined. Wood stressed that the Council should hold a work session to discuss all the possible options. Orr stated he would like to see a longevity study completed. Shafer clarified that the study compared the wages paid at entry. Fourth of July Mt. Marathon Race Trophies from Mayor Toshifumi Sunagawa, Obihiro, Japan. A letter from Mayor Blatchford thanking Mayor Toshiftimi Sunagawa for the gift of the race trophies was read. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Carol Chaudiere, 1129 Cliff View Place, stated that she had been detained out of town and had not been here to insure the continuity of the 4th and Adams Park. She stated that she was involved with the design concept of the park at the request of City Manager Scott Janke and the downtown business association. Chaudiere emphasized that the design concept had been approved by Council. She stressed her disappointment on the bathrooms chosen and stated that they did not fit into the plans of the park so the whole park would have to be redesigned. She asked the Council to cancel the order of the bathrooms. Jim Pruitt, Maple Street, stated he was here to comment on his Corps of Engineers permit application. He noted the there were many issues in Resolution 2001 -083 and the attached agenda statement that were not part of the permitting process, but were current operation and management City of Seward, Alaska City Council Minutes June 25, 2001 Volume 35, Page 450 issues. Pruitt stated his project would increase availability of slips to customers in Seward. He felt the City's major objection to the project was the area would be out of the City's control. Ron Long, Qutekcak Shellfish Hatchery, gave a hatchery update. He thanked the Council and Representative Ken Lancaster for their support. Long stressed that the transfer of ownership of the hatchery to the City would insure the intent of the project remained intact. Approval of agenda and consent agenda. Motion (Shafer /Clark) Approve the agenda and consent agenda. Clark requested Resolutions 2001 -077 and 2001 -079 be pulled from the consent agenda. Motion passed as amended. Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -080, supporting the private development of McDonald Point into a marina and multi -use shipping facility. Resolution 2001 -081, accepting a $2,500 grant from Alaskans for Litter Prevention and Recycling (ALPAR). June 11, 2001 meeting minutes. Appointing Doug Capra to serve on the Historic Preservation Commission until May 2003. Appointing Deborah Altermatt, Jack Goodwill, and Karl Van Buskirk to serve three -year terms on the Port and Commerce Advisory Board until July 2004. Public hearings Resolution 2001 -075, authorizing the acquisition by donation of Lot 5, Folz Subdivision for the expansion of the City Electrical Facility located on adjacent Lot 6A, Folz Subdivision. Notice of the public hearing was posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (Clark/Brossow) Approve Resolution 2001 -075. Janke stated that this was initiated by the land owner. City of Seward, Alaska Cit Council Minutes June 25, 2001 Volume 35, Page 451 Planner Rachel James noted that once this offer was received she worked with the Engineering and Utilities Department Head to insure the donation was wanted, and then worked with the City Attorney to insure the process was completed correctly. James stated that if the land wasn't utilized as more storage it could remain as a useful buffer. In response to Blatchford, James answered that there were no conditions placed on the donation. Motion Passed. Unanimous. Resolution 2001 -076, authorizing the disposal of a ±2,100 square foot portion of Tract B, Park Place Subdivision to Brad Snowden in exchange for a ±1,200 square foot right -of -way dedication to Hulm Lane from Lot 1A, Block 7, Snowden Subdivision; and authorizing the subdivision of City -owned Tract B, Park Place Subdivision. Notice of the public hearing was posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (Brossow /Shafer) Approve Resolution 2001 -076. Janke stated that the Planning and Zoning Commission had recommended an equal amount of land be exchanged with Brad Snowden for the Huhn Lane right -of -way. He stated that Council had authorized him to negotiate this exchange and the resolution reflected what was agreed upon by the City and Snowden. James added that the final exchange did not include an additional right -of -way dedication, but did reduce the amount of land the City would exchange. She stated that these changes were based the Planning and Zoning Commission's recommendation to protect as much park land as possible. Motion Passed. Yes: Brossow, Calhoon, Orr, Blatchford No: Clark, Shafer Absent: King Unfinished business Resolution 2001 -083, objecting to the issuance of a permit, U.S. Army Corps of Engineers reference number 2- 2001 -0504, for certain works in tidelands adjacent to the Seward Small Boat Harbor. Providing comment to the US Army Corps of Engineers on Seward Ships application to create a docking facility for tour boats, charter boats, and private vessels in the northwest comer of the Seward Small Boat Harbor. Janke recommended the eighth and ninth whereas clause be taken out of the resolution. He then recommended the tenth and eleventh whereas clause be changed in three places and a portion of Section 1 and Section 3 be stricken. Janke supported the lining of the boat harbor with a sheet pile wall, but objected to a private dock in the public boat harbor. City of Seward, Alaska City Council Minutes June 25, 2001 Volume 35, Page 452 There was no objection from the Council to the proposed amendments. Clark read a letter written by Jerry King that was included in the packet. He stated that he agreed with many of the issues raised by King. Shafer commented that there were many times the Council complained that issues were addressed with a short sided view, but here was a chance to make a decision that would have future ramifications. She stated that her basic concern was that this dock would be something the City would have no control over. Orr clarified that there was already a private fuel dock in the harbor. Beckham stated that the fuel dock was not used for moorage and the operator was subject to follow harbor rules and regulations. Orr commented that there would only be minor details to work out with the private dock owner and asked the City Manger to explain how this proposed dock would restrict access to the northwest. Janke stated that if the private dock was built then G -float could not be completed and would limit the public use of the harbor. Orr referred to Resolution 2001 -080 supporting the McDonald Point Marina and noted the City supported this project and even stated there was a need for more slips. Janke stated that the small boat harbor was a valuable public resource that could be maximized by the extension of G -float. He reiterated that he would not support a private dock in the public harbor because he was obligated to maintain the harbor as a public resource. Orr stated that this situation could not be unique and noted the City would benefit from more slip space paid for by the private sector. Brossow stated that he did not experience any problems navigating around the privately owned fuel dock in the Harbor over the weekend. Recess from 9:15 p.m. to 9:25 p.m. Motion (Clark/Brossow) Approve Resolution 2001 -083 as amended. Blatchford suggested amending the resolution heading to read 'providing comment on' in place of'objecting to'. There was no objection to the amendment. 1 t t City of Seward, Alaska June 25, 2001 Motion Passed as amended. New business Citv Council Minutes Volume 35. Paue 453 Yes: Brossow, Calhoon, Clark, Shafer No: Orr, Blatchford Absent: King Resolution 2001 -077, accepting an Interlibrary Cooperative Grant in the amount of $2,648 from the State of Alaska for the purchase of two new computers to help alleviate congestion at the Seward Community Library s computer public access stations. Motion (Clark/Shafer) Approve Resolution 2001 -077. Finance Director Kristin Erchinger clarified that no matching funds were needed for this grant. She explained that the money would be used to help provide more access to the Internet from the library. Clark stated he pulled this from the consent agenda to comment on the status of the library. He noted the City needed to plan an extension of the library over the current parking space. Clark stated that this should be part of next year's capital budget. Resolution 2001 -078, authorizing the City Manager to enter into a professional services agreement with Willis of Alaska, Inc. to provide broker /consulting services to the City for it's employee health benefits for an amount not to exceed $15,000 and appropriating the funds. Motion Passed. Unanimous. Motion (Shafer / Brossow) Approve Resolution 2001 -078. Janke stated that the City had experienced an increase in insurance rates and decided to put out a request for proposal. He reported that there had been one response. In response to Clark, Gifford stated he had not spoken with any other cities where Willis of Alaska, Inc. had provided broker /consulting services. Gifford stated Willis did provide a list of references. Motion Passed. Unanimous. Resolution 2001 -079, authorizing the City Manager to enter into a 69 month lease agreement and associated maintenance agreement with North Mail, Inc., for finance department office equipment, for an amount not to exceed $616.85 per month, or $42,562.65 for the life of the contract. Motion (Clark/Orr) Approve Resolution 2001 -079. City of Seward, Alaska City Council Minutes June 25, 2001 Volume 35, Page 454 Erchinger stated the Finance Department leased miscellaneous office equipment that was experiencing more maintenance needs because of age. She and her staff had researched the vendors able to lease the equipment and had tried various models from the vendors. Erchinger stated that North Mail was able to provide all the equipment, and the staff felt the equipment was more user friendly than the other companies' machines. Clark stated he would like to see an effort by the City Administration to have more competitive bids. Motion Passed. Unanimous. Resolution 2001 -082, accepting a grant from the Alaska Department of Health and Social Services in the amount of $14,000 to conduct a financial analysis of the Seward Health System, appropriating the funds and authorizing the City Manager to enter into an agreement with David Berk, Principal with the firm Rural Health Financial Services, Inc., to conduct the financial analysis as required by the Grant for an amount not to exceed $14,000. Motion (Shafer /Clark) Approve Resolution 2001 -082. Gifford stated that this grant was to conduct a financial analysis of the health system in Seward. It was a two phase project meant to provide a plan to maximize the efficiency of the services provided by the two agencies. Gifford clarified that the grant required the City work with the hospital Administrator to find a qualified financial analyst. Dave Berk was selected because he had formerly worked with Providence, Wesley and the City of Seward. In response to Clark, Janke stated that both the hospital and the City had good experiences working with Berk in the past. In response to Shafer, Janke did not know other communities where Berk had worked. Motion Passed. Yes: Brossow, Calhoon, Orr, Shafer, Blatchford No: Clark Absent: King Scheduling a City Council Work Session with City of Seward 2001 Classification and Salary Study Consultant Wood & Associates. After discussion the City Council Work Session was set for July 11th at 6:30 p.m. Informational items and reports Department Monthly Reports. Alaska Municipal League Legislative Committee Summer Meeting July 12-13,2001, in Seward. City of Seward, Alaska June 25, 2001 Council comments City Council Minutes Volume 35. Paue 455 Brossow wanted an update on the status of his inquiry into the restricted fishing zone around the SeaLife Center. He was informed by Janke that there was a meeting on July 13th and Janke would ask the SeaLife Center staff about the issue. Clark stated he was glad to be back in Seward. Blatchford stated that since the 4th of July was a Wednesday this year, it would be a two weekend holiday. He noted that he had met many visitors to Seward from around the world. Blatchford asked the Administration if they were planning on placing port-a- potties at the 4th and Adams Park. He was informed by Janke that port-a- potties would be placed at various locations around town. Citizens' comments Carol Chaudiere, 1129 Cliff View Place, requested the Council remember how much money, time and effort Brad Snowden had put into building a hotel in the same location as Pruitt's proposal. She asked that the Council consider aesthetics when considering the repairs to the Library. Chaudiere stressed her disappointment in the lack of a bidding process for the restrooms in the 4th and Adams Park. Council and administration response to citizens' comments Clark stated he wanted to see the contract for the 4th and Adams Park restrooms canceled. Janke stated he would contact the company to see if this was a possibility. He noted there was a high water caution issued around Cooper Landing due to snow melt. Adjournment Christy Terry 1 Assistant City Clerk (City Seal) * gn IIu$i 0 pF sekk�� OF' Edgar Blatchford Mayor The meeting was adjourned at 9:57 p.m. City of Seward, Alaska City Council Minutes July 9, 2001 Volume 35, Page 456 Call to order The July 9, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Lt. Bleth led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and Michael Calhoon Stu Clark Jerry King comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Absent David Brossow, Nathan Orr, and Vanta Shafer Special orders, presentations and reports Proclamations and Awards. A proclamation was read recognizing the top three 2001 winners in each respective category for the 4th of July Mt. Marathon Race. Borough Assembly Report. None. City Manager's Report. City Manager Scott Janke reported on the following items: -Janke met with the Department of Fish and Game and the University of Alaska concerning transferring ownership of the Hatchery from the State to the City. -A work session concerning the Bill Wood and Associates Classification and Salary Survey was scheduled for this Wednesday. Janke stated he had met with 95% of the employees to discuss the survey, and as a result of these meetings Janke was asking the department heads to review how the points were assigned for employees in their department. -Janke expressed his frustrations related to shortcomings in communications from the Forest Service and other agencies during the recent prescribed burn that became a wildfire in the Kenai Lake area. City of Seward, Alaska City Council Minutes July 9, 2001 Volume 35, Page 457 -The administration spent considerable energy reviewing a request from Seward Ships to expand their lease. Janke stated Seward Ship's lease request would come before the Council at the next meeting. -This year's State of Alaska Legislative Session awarded a one million grant for shiplift improvements at the Seward Marine Industrial Center; $675,000 grant for installation of a pedestrian pathway from the cruise ship dock to the harbor area; $1.3 million dollars for Port Avenue Rehabilitation; $74,000 for upgrading fire hydrants; and $70,000 for a downtown bus stop for the Fourth and Adams Street Park. -Janke reminded the Council that the Alaska Municipal League Legislative Committees were meeting in Seward this Thursday and Friday. -Janke met with the Executive Director of the Alaska SeaLife Center, Tylan Schrock, concerning whether or not the public would again have access to fish in the vicinity of the fish ladder at the Alaska SeaLife Center. Janke reported that fishing would be allowed next year if the SeaLife Center did not get a grant that required the restricted fishing access. John Daily, Tryck Nyman Hayes, reported that Swalling Construction was down to a few minor items prior to completing the harbor project. Swalling still had three float stations to fix, but the floats were planned to be done this fall after the tourist season was complete. Storm Chasers, the firm constructing the fish stations, was moving forward on substantially completing the fish stations prior to their July 15 bonus incentive date. In response to a question from King, Daily stated the fish stations would use a gut barges similar to the ones that were now in place at the current fish cleaning stations. Janke added that when the fish stations were opened for the public there would be a place for fish carcasses. Other Reports, Announcements and Presentations. Jim Richardson, update on the Kenai Mountains - Turnagain Arm National Heritage Corridor. Richardson recently briefed the Mayor, Jeanne Galvano, Bill Hearn, and Rachel James on the proposed heritage corridor and thanked them for their time and interest. Richardson explained what was being done to establish a national heritage area to recognize the historic value of the area and to interpret it for visitors. Richardson informed the Council that Senator Murkowski was working on passage of a bill in the United States Senate. In the event the Bill became law the Council would then be asked to appoint someone to a board that would be created to help distribute funding for projects such as developing museums, upgrading historic buildings, and improving the Seward Ididarod Trail. Projects would require a 25% match from the local community. Jerry Woods, Wesley Rehabilitation and Care Center Board of Director, thanked the Council for the invitation to bring this report to the Council. Woods reported that Wesley had a unique identity and the Board of Trustees had every intention of continuing that separate identity. The City of Seward, Alaska Citv Council Minutes July 9, 2001 Volume 35 Page 458 Wesley board had established a steering committee with Providence Seward Medical Center to review additional shared services, A city administrative employee currently sat on this committee. Wesley and Providence had entered shared service agreements in the past and were now reviewing the possibility of entering into additional shared service agreements. Wesley has contracted with the Alaska Center for Rural Health for an assessment and recommendation for Wesley's future. Wesley had agreed to co -host a co- location "summit" with the Department of Health and Social Services to explore and establish a definition for the term "co- location." Sometime this fall, the Wesley Board intended to make a determination with the Global Woman's Ministries, the owner of Wesley, about the future of the physical plant. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Susan Swiderski, 704 2nd Avenue, identifying herself as the Manager of Once In A Blue Moose Gift Shop, Downtown Park Planning Committee Member, and Downtown Business Association Member, read a letter from Carol Chaudiere, who was also a member of the Downtown Park Planning Committee. Chaudiere's letter expressed a concern that the restrooms that the City ordered were not the style the Planning Committee had in mind. The letter stated that the concrete "kit" restrooms that were ordered from Oregon were impossible to fit within the park site plan and suggested that the Parks and Recreation Department use the restrooms at the Waterfront Park. Chaudiere's letter concluded by asking that the Fourth and Adams Street Park restrooms go out to bid with a design that was more in line with the original conceptual design. Bev Dunham, 600 Alder Street, 55 year Seward resident, expressed concern about the restrooms that were purchased for the Fourth and Adams Street Park. Dunham, a member of the Centennial Committee, thought that the Fourth and Adams Street Park was to be the City's contribution to the centennial effort and should focus on developing something that would look more attractive. The restrooms that were ordered did not fit in with the history of Seward downtown area. Dunham explained that the waterfront area needed more bathrooms and the restrooms that were ordered would be better suited located in the Waterfront Park or in the harbor area. Steve Pautz, Assistant Principal of the Seward Middle/High School for the last five years, and the Principal starting this fall, spoke in favor of Resolution 2001 -086, a resolution that authorized a grant application in the amount of $5,000. The grants funds would be used to purchase equipment to refurbish the Seward School Greenhouse and to help develop an understanding of forestry. Motion (Clark/King) Approve the agenda and consent agenda. Motion passed. Unanimous. City of Seward, Alaska City Council Minutes July 9 2001 Volume 35, Page 459 1 The Clerk read the following approved consent agenda items: Resolution 2001 -086, authorizing the City Manager to submit a United States Department of Agriculture (USDA) economic recovery grant application on behalf of the Kenai Soil and Water Conservation District. June 25, 2001 meeting minutes. 1 Public hearings None Unfinished business None New business Resolution 2001 -085, amending the employment agreement with the City Clerk. Motion (Clark/Calhoon) Approve Resolution 2001 -085. J City Clerk Patrick Reilly explained that the only way to get wage adjustment to his salary was by a contract amendment since he was hired directly by the City Council. Reilly explained that as a contract employee he did not participate in standard employee step increases or cost of living allowances and any increase in pay needed council approval. Reilly had not received a step increase, or cost of living allowance, since January 1, 2000, and since that time he was designated a Certified Municipal Clerk, completed a year as chair of the Education and Local Government Committee with the Alaska Municipal League, and had a favorable evaluation from the City Council. Approval of the resolution would grant Reilly a 3 percent wage increase and an additional week of leave time. In response to a question from Blatchford, Reilly stated that since his employment as City Clerk he had spent leave time attending the Alaska Bar Association Annual Conventions. Motion passed. Unanimous. Review of Library siding project prior to the issuance of a request for bids for the construction work. Janke explained that the Administration was recommending the City re -side the library with a fiber cement type siding, and unless directed otherwise by the City Council, intended to issue a request for proposals for this work. City of Seward, Alaska City Council Minutes July 9, 2001 Volume 35, Page 460 Clark agreed with the Administration's recommendation, particularly since it was hard to do additions to vinyl siding and there was more flexibility with color when using a fiber cement type siding. Library Director Patti Linville added that a library mural would be easier with the proposed siding. Janke explained that no action was needed and as long as there was no objection from the Council the Administration would proceed with bidding out the work as recommended in the Council Packet. Fourth and Adams Street Restrooms. Janke explained that this item was put on the agenda because comments were made at the last council meeting that raised a question about the feasibility of the restrooms that were ordered, and since that time he had received a number of comments from community members that also expressed similar concerns about the proposed restrooms. In order to allow the Council to give another direction to the Administration, Janke thought it was appropriate to visit this topic at this time. King wondered where the opposition to this park was a month and a half ago when the project was approved by the Council. Janke agreed there was no opposition at that time. In response to King, Janke stated that the City would need to issue a request for bids in order to get a restroom that was different than the one that had been ordered. Another restroom might run about $70,000, but it was possible that the building could be build locally. Janke stated that the biggest problem with the proposed restroom was that it did not fit well into the conceptual design drawing that was approved by the Council. Calhoon thought the City could use a couple of more restrooms and would support holding off on going forward with the current project. Clark stated he was limiting his discussion on this subject because his spouse was involved. He state that there were only four council members at the May 14 meeting when the resolution to purchase the concrete restroom kit was approved. The Council now had an opportunity to take another look at this issue. Clark stated he would prefer a restroom in the downtown area that would blend in with the historic nature of Downtown Seward. Based on the above discussion Janke stated that there would be an agenda item at the next council meeting in order for the council to take action on changing direction. Informational items and reports (No action required) Alice Pickett Memorial Animal Shelter July 2001 Report. Federal Lobbyists Gilman and Zane July 3, 2001 Washington Report. City of Seward, Alaska City Council Minutes July 9, 2001 Volume 35, Page 461 Alaska Municipal League Legislative Committee Seward Schedule. Council comments Calhoon thanked the people that came and gave their input at this evening's meeting. Calhoon stated that the public input helped but wished the input had come earlier in the process. Blatchford reminded the Council to attend the Alaska Municipal Legislative Committee Meetings that were scheduled for later in the week in Seward, and if they were unable to attend the meetings encouraged everyone to attend the City hosted reception. In addition, Blatchford stated that the Alaska SeaLife Center Board of Directors would be in town for a dinner Thursday evening and a board meeting on Friday. Citizens' comments Bev Dunham, 600 Alder Street, thanked the City Administration for attending the Downtown Business Association Meetings but encouraged the City Administration to also spend time at the Chamber of Commerce meetings. Council and administration response to citizens' comments Janke stated that he met last week with the President and with the Executive Director of the Chamber of Commerce and discussed attending additional Chamber of Commerce meetings. Janke stated that he met every Wednesday morning with one of the Chamber subcommittees. Janke stated he made a commitment to the Chamber to attend more of their meetings. Blatchford stated that it was important to recognize the Chamber of Commerce as a volunteer organization, particularly for their efforts coordinating both the Mt. Marathon and Salmon Derby events. Adjournment. The meeting was adjourned at 8:50 p.m. Patrick Reilly City Clerk Edgar Blatchford Mayor (City Seal) aa aann�q�� seh, . cj SP'tiL :• � +��etiaava City of Seward, Alaska Cit Council Minutes July 23, 2001 Volume 35, Page4 6 2 Call to order The July 23, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Jerry King Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Christy Terry, Assistant City Clerk Absent None. Special orders, presentations and reports Proclamations and Awards. Proclaiming July 23, 2001, to be Seward - Obihiro Sister City Exchange Student Appreciation Day. Mayor Blatchford presented the Japanese exchange students with a proclamation. Exchange students Mio Kakutani, Ric Maehama, Sayumi Torikoshi, and Ryosuke Sawayanagi each gave a speech of introduction and expressed their excitement about being in Seward. City Manager's Report. City Manager Scott Janke reported on the following items. - Janke stated that he was working with Seward Ship's Drydock to spend the million dollar grant for the shipyard. - Janke noted that the Job Center would move to AVTEC on August 10. - Janke outlined the history of obtaining funding for repairs of the Lowell Creek Tunnel. He stated that last Friday he was informed that one million of authorized funds from the Federal City of Seward, Alaska City Council Minutes July 23, 2001 Volutne 35, Page4 6 3 C Government had been spent on another project. Janke was working with Senator Stevens to follow up on this issue. - Janke stated that the airport had been nominated by the State of Alaska, Department of Transportation for two projects and the Administration would bring these projects to the Port and Commerce Advisory Board and then to the Council to review. - Janke requested that the work session on the Alaska Pork Project not be scheduled at this C t time. - Janke reported that his fishing trip with Senator Donley, Representative Lancaster, and Larry Shelver, President of Yukon Fuel, was very successful. Janke stated that Yukon Fuel would be coming to Council with a site design and would also be scheduling a town meeting. John Daly, Tryck Nyman Hayes Inc., stated that the fish cleaning stations were nearly complete and were in operation. He noted that the replacement floats should be under construction in August. Daly stated that there was only a minor list of items left to complete with the harbor renovation project. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Dennis Lodge, RCAC Representative, 12286 Lancelot Drive, spoke in support of Resolution 2001 -089 supporting the Regional Citizens' Advisory Council (RCAC) application for recertification as the alternative voluntary advisory group for Prince William Sound, in accordance with the Oil Pollution Act of 1990. Margaret Branson, 500 4th Avenue, spoke in opposition to Resolution 2001 -084. She objected to Chugach Alaska's assertion that they could not make a profit of their venture after only trying it for three years. Branson expressed her concerns that expanded food service would mead greatly altering the building. She suggested the Council postpone any decision regarding covenant changes until Chugach presented them with definite plans for the building. Dave Crane, 429 2nd Avenue, spoke in reference to Resolution 2001 -091. He asked that the Council use the restrooms already approved and purchased with Resolution 2001 -053. Crane felt the City did not have the money to buy multiple restrooms. He thanked Council Member King for his years of service. Approval of agenda and consent agenda Motion (Brossow /King) Motion passed. Approve the agenda and consent agenda. Unanimous. The Clerk read the following approved consent agenda items: City of Seward, Alaska City Council Minutes July 23, 2001 Volume 35, Page464 Resolution 2001 -086, authorizing the City Manager to enter a one year contract for $371,464.67 with the State of Alaska, Department of Corrections, to provide for operating the Seward Community Jail and housing prisoners charged and /or sentenced under Alaska Statutes. Resolution 2001 -087, authorizing the extension of a special services contract between the City of Seward and the State of Alaska, Department of Public Safety, in the amount of $48,500 to provide dispatch and clerical services to public safety employees in the Seward area. Resolution 2001 -089, supporting the Regional Citizens' Advisory Council (RCAC) application for recertification as the alternative voluntary advisory group for Prince William Sound, in accordance with the Oil Pollution Act of 1990. Resolution 2001 -094, authorizing the City Manager to extend and increase the contract in an amount not to exceed $2,000 with Bill Wood and Associates. July 9, 2001 meeting minutes. New business Resolution 2001 -084, authorizing the City Manager to amend the Restrictive Covenants on the historic Seward Railroad Depot building, located at 501 Railway Avenue, by deleting the provision that restricts the use of the building for food or beverage service. Motion (Shafer /Calhoon) Approve Resolution 2001 -084. Janke noted that the City Attorney recommended amending the end of Section 1 to read, "...and may sign and record such an amendment on behalf of the City." He stated that Council had referred this issue to the Planning and Zoning Commission who recommended Council approve the covenant change. Amendment Passed. Unanimous. Calhoon stated he did not agree with all of the statements made in the consistency checklist of the Agenda Statement. King stated that if the covenants were amended he felt the remaining covenants would still require the building to comply with all the guidelines of remaining on the historic register. He stated that there was a danger of the building becoming dilapidated if it remained vacant. Shafer stated that the building had not been vacant very long. She stated she would like to see what was planned prior to lifting the covenant. Clark concurred with Shafer. He recalled that Chugach scored more points then other applicants to lease the building because of their planned use of the building. City of Seward, Alaska City Council Minutes July 23, 2001 Volume 35, Puge4 6 5 The Council unanimously suspended the rules to allow Chugach's Real Estate Manager to speak. Larry Norene, Real Estate Manager for Chugach Corporation, stated that Chugach did not want to see the building deteriorate and that they didn't want to jeopardize the tax credits they received from the restoration. He noted that at this time they did not intend to have a restaurant in the building. Norene outlined some possible ideas for marketing the building other then a restaurant. Calhoon stated he needed clarification on how the 40% restrictive covenant really restricted food and beverage service. Orr was concerned that the covenants were written in a standard form for the National Register of Historic Places. Clark stated that he thought Covenant 'C' could be modified instead of deleted. King felt a restaurant would not limit the owner's ability to operate the Depot as a historical building. Clark noted that the passenger waiting area, baggage room, and the ticket booth area combined were about 40% of the building. He stated that originally this was where the food service would take place because the other areas of the building were of more historical significance that needed to be preserved. Clark asked for clarification on where food was currently allowed. Blatchford stated that at the time this issue was hotly debated. Qutekeak Native Tribe pulled out of the application process and supported Chugach's proposal. He noted Chugach's proposal was to tie in the whole waterfront area as an educational and visitor oriented corridor. Blatchford expressed his surprise that Chugach Alaska did not come to make the request to Council. Clark informed the Council that Rick Rodgers, Vice President of Lands and Resources for Chugach Corporation, came to Seward to present the request at the last Planning and Zoning Commission Meeting. Motion (Clark/Brossow) Postpone to next Council Meeting. Motion passed. Yes: Brossow, Calhoon, Clark, Orr, Shafer, Blatchford No: King Resolution 2001 -088, authorizing the City Manager to amend the contract with William J. Nelson and Associates by changing the contract amount from $190,060 to $251,431, to have Nelson engage the services of HDR Engineering to prepare a new Environmental Assessment for the North Forest Acres Access Road, with financing from the Natural Resources Conservation Service (NRCS), Department of Agriculture, Flood mitigation project. City of Seward, Alaska City Council Minutes July 23, 2001 Volume 35, Page4 6 6 Motion (Clark/Shafer). Approve Resolution 2001 -088. Janke stated he had been working with the regulatory agencies involved. He noted that the money for the new Environmental Assessment was 100% grant funds. Janke stated that if all went well the City hoped to begin construction during the next fish window. He stated that another town meeting would be held on the topic with these agencies and the company completing the Environmental Assessment. Shafer stated she would like all the agencies involved to listen to the community concerns. Motion Passed. Unanimous. Resolution 2001 -090, authorizing the City Manager to negotiate with Seward Ships regarding their request to increase the size of their lease at the Seward Marine Industrial Center (SMIC). Motion (Clark/Calhoon). Approve Resolution 2001 -090. Janke stated this lease increase was at the request of Seward Ship's Drydock. In response to Shafer, Janke clarified that he intended to lease the property for the fair market value and not for rent credits. In response to Clark, Janke stated that the managed parcel and main rail would remain available for public access. Janke clarified that Sorrel Road was a platted service access and not a public road. Blatchford clarified that this only authorized negotiations and the final lease would return for Council approval. Motion Passed. Unanimous. Resolution 2001 -091, authorizing the City Manager to issue a request for proposals for an architect /engineer to design the 4th and Adams Park Facility including a restroom, landscaping, walkways, a bus stop waiting area, and other amenities requested by the City Administration. Motion (Brossow /Shafer). Approve Resolution 2001 -091. Janke notified the Council that two grants were awarded with $70,000 coming from the State and $125,000 from the Federal Government. He clarified that the Administration had followed proper procedures in purchasing the bathrooms, but concerns had been raised that the restrooms did not meet the aesthetics of the concept for the park. Janke noted this Resolution would allow an engineer to take the concept plan and design plans that could be bid out to a contractor. In response to Brossow, Janke stated that the Council did authorize the restrooms to be purchased, but after discussion he felt it was clear that Council direction was to wait. Janke clarified that the restrooms were just now arriving and could not have been built any earlier. In response to Shafer's concerns, City of Seward, Alaska Cite Council Minutes July 23, 2001 Volume 35, Page4 67 Janke stated that he would like to see a small firm that would have both an architect and engineer on staff to approve a final set of park plans. Shafer stated her main focus would be to have an engineer on the project. She noted that when she contacted business owners downtown, their first priority was to have restrooms in place and the second priority was the aesthetics of the park. Shafer stressed that she wanted durable bathrooms that would be the most cost efficient in the long run. King stated that he saw two main elements to the resolution: an engineer /architect needed to be hired and that there was an option to use another restroom. King agreed that an engineer /architect needed to be hired, but disagreed that another bathroom needed to be purchased. He stated that the Council needed to operate the City in a business like fashion. Motion (King /Orr) Amend Resolution 2001 -091 by replacing the references to 'a bathroom' in the first and second whereas clauses, and in Section 1 with 'Romtec Restrooms'. Orr spoke in support of this amendment because it was more cost efficient. After discussion it was unanimously decided to replace any use of the general term 'bathroom' with 'restroom'. In response to Blatchford, Janke stated that the final park should be close to the concept drawing. Janke clarified that this issue was one that the hired professional would be addressing and would depend on the plans for the retaining walls. along. Blatchford stated that the Council and the Administration should continue to move the issue Dave Clavert, Manager of Engineering and Utilities, stated that in his opinion the main goals of the concept drawing could be accomplished, but that the park might look different. Amendment passed. Yes: Brossow, Calhoon, King, Orr, Shafer, Blatchford No: Clark Main motion passed. Unanimously. A ten minute recess began at 9:00 p.m. David Brossow was excused for the remainder of the meeting. City of Seward, Alaska City Council Minutes July 23, 2001 Volume 35, Page4 6 8 Resolution 2001 -092, authorizing the City Manager to amend the purchase order with Storm Chasers, Incorporated for substantial early completion of the Small Boat Harbor Fish Cleaning Stations and appropriating an early completion bonus of $31,136.25. Motion (Calhoon /Clark) Approve Resolution 2001 -092. Janke stated he was pleased with the cleaning stations and also that the public was using them prior to the deadline set by the Council. He noted that they were substantially completed and that the Project Engineer recommended paying the bonus with a slight reduction. In response to King, Janke stated that this bonus was 5% less based on the Project Engineer's input, Motion(King /Orr) Amend Resolution 2001 -092 to award 100% of the twenty per cent incentive, or $32,775. Amendment Passed. Unanimous. Main Motion Passed. Unanimous. Resolution 2001 -093, authorizing the use of Lot 10A, Fort Raymond Subdivision, (South of Sea Lion Drive, between Diamond Blvd. and the Seward Highway), for the purpose of receiving approximately 20,000 yards of fill from the Resurrection River Stockpile. Motion (Clark/King) Approve Resolution 2001 -093. Janke stated that 45,000 yards of gravel needed to be moved and the Fire Chief had made a request that the material be moved to this lot because it was a good location for a potential shop /fire station. Janke informed the Council that this was a somewhat contentious issue. No decision was being made to proceed with building the facility, but the lot in the future would require fill. Shafer clarified with the Administration that this would not cause flooding to other parcels in the vicinity and also that this was not the parcel the Air Force Recreation Camp was looking at for the Bowling Alley. In response to Orr, Janke stated that grant money would be used on the transportation of the material. He stated that the gravel itself was free, but the City needed to move it to receive the 5300,000. Janke stated that they planned to cut down trees on the 2.12 acre parcel, but leave a buffer along the highway corridor. Blatchford stated he would like to see the corridor protected with vegetation. Janke clarified that when the foliage was gone you would be able to see the gravel fill from the highway, but that they planned to plant more trees and hydro -seed. He stated that the City was trying to be proactive in placing the fill at this location. City of Seward, Alaska City Council Minutes July 23, 2001 Voltnne 35, Page4 6 9 1 Blatchford stated he would vote in favor of the Resolution, but notified the Administration that he would possibly reconsider his vote if he heard concerns from the public. Motion passed. Unanimous. Scheduling a Council work session with Dick Metteer, of Alaska Pork Project, Inc., concerning developing a pig meat industry. Janke stated he wanted to cancel scheduling the work session. t Accepting the resignation from Seward City Council of Council Member Jerry King and declaring this City Council Seat Vacant effective July 24. City Clerk Patrick Reilly stated that Council Member King had sent a letter notifying him of his resignation effective July 24th. Reilly stated that the Clerk's Office would advertise King's seat as a one year seat during the next election. He clarified that the Council needed to fill the vacant seat until the term of the elected office began. Reilly noted that he would provide public notice of the vacancy and set a special meeting on August 20th for the Council to appoint the interim CollnCi I Member. In response to Orr, Reilly stated that the City Charter 2.13 (a) 1 stated ...... the council shall fill the vacancy by appointment within thirty days..." Reilly read Council Member King's resi gnation letter. King thanked his wife and family for their support. He stated he would miss working on the Council, but he knew those remaining would be able to do a good job for the City of Seward. In response to Blatchford, Reilly stated that if the Council did not accept King's resignation, then the Clerk's Office could not advertise the vacancy in time for the public to have an opportunity to fill the seat during an election. Motion(Clark/Shafer) Accept Council Member Jerry King's resignation effective July 24, 2001. t Clark stated that it had been a pleasure working with Council Member King and expressed his appreciation for all of King's contributions. Motion Passed. Yes: Brossow, King, Shafer, Blatchford No: Calhoon, Orr Informational items and reports. Department Monthly Reports. City of Seward, Alaska Citv Council Minutes July 23, 2001 Volume 35, Page4 7 0 Appointment to the Kenai Peninsula Borough Economic Development District Board of Directors. Reilly stated that the vacancy on the Kenai Peninsula Borough Economic Development District Board of Directors had been advertised for 4 weeks. During that time there had been no applicants. He noted that Council Member Shafer filled the City seat on the board. Reilly stated he would readvertise the public seat after the summer. Council comments Clark informed King that he would be missed. Calhoon thanked King and noted he would also express his apreciation to King with personal comments. Shafer noted that King assisted her when she became a new Council Member. She stated that the whole Council would really miss King's expertise. Shafer then commented that she was disappointed at the progress of the Lowell Canyon Tunnel repairs because of the devastation any tunnel failure could cause. She asked the community to take a proactive stance and write letters. Shafer noted that the Council needed to make the tunnel repair a priority. Orr noted that King had been a valuable asset to the community. He stated for the most part he agreed with King's philosophy, and when they did disagree, King would defend his position well and maintain his opinion. Blatchford noted his pleasure in working with King. He stated that King's loyalty to the people of Seward and his thoughtful handling of issues was most impressive. He expressed his hope that King had a feeling of accomplishing something during his time on City Council. Blatchford then presented King with a Gold Pan that read, "Presented to Jerry King For Excellent Leadership And Dedicated Service On The Seward City Council, Serving The People Of Seward From October 4, 1994 To June 23, 2001. Vice -Mayor from October 10, 1997 to November 23, 1998." King thanked the Council for their kind words. He noted that he would be out of Seward in Arizona for much of the year. King thanked his wife for all her support and personal sacrifices through out the years he was on Council. Citizens' comments None. Council and administration response to citizens' comments Blatchford thanked King again for all his hard work. Adjournment City council Minutes Volume 35,35, p t Cih c i f Seward, Alaska Tut 23, 2001 _� The meeting was adjourned at 9:43 P.M. Christy Terry Clerk Assistant City (City seal) 4 i���OF SEty,��v� Q4* AL r dry,. F �� T OF N `Pse Edgar Blatchford Mayor City of Seward, Alaska City Council Minutes August 13, 2001 Volume 35, Page 472 Call to order The August 13, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Lt. Roger Bleth led the pledge of allegiance to the flag. Roll Call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Vanta Shafer Comprising a quorum of the Council; and Scott Janke, City Manager Cheryl Brooking, City Attorney Patrick Reilly, City Clerk Absent Nathan Orr Special orders, presentations and reports Proclamations and Awards. None. Borough Assembly Report. Assembly member Ron Long updated the council on recent Assembly business, including mentioning items that would be up for vote at the October election and issues surrounding reapportionment of the Assembly and Planning Commission. One of the items scheduled for an October vote included a vote on whether or not a private prison should be built on the Kenai Peninsula Borough. City Manager's Report. Scott Janke reported on the following items of business: Janke displayed an article that gave very good coverage of Seward in The Alaska State Chamber of Commerce Magazine: The Voice of Alaska Business. In response to a question from Blatchford, Janke noted that the City was also named by National Geographic Adventure magazine as one of the top ten travel adventure locations in the United States. City of Seward, Alaska Citv Council Minutes August 13, 2001 Volume 35, Paze 473 Blatchford and Janke met with Senator Stevens and discussed the Lowell Creek Tunnel. In ' addition, Janke had dinner last Friday with Congressman Don Young and a few other congressmen who were in town to attend a dinner at the Alaska SeaLife Center. The Alaska Department of Labor recently moved from the second floor of city to the Alaska Vocational Technical Center. The vacated area was currently being painted and organized for city use. A portion of the office space would be rented to the Kenai Peninsula Borough to provide the Borough a Seward office. Janke met recently with the National Resource Conservation Service (NRCS) and was happy to announce there was ample funding to complete the Japanese Creek Flood Mitigation project. Janke relayed that he had been working on grant agreements related to the Shipyard, Fire Hydrant System Expansion Project, and for a bus stop at the Fourth and Adams Street Park. With the departure of Special Projects Engineer Steve Homan the city re- advertised the position and the name of the position was administratively re- titled to Civil Engineer. In addition, the city was currently advertising to fill the position of Assistant Fire Chief since Rob Mathis was leaving Seward. Janke explained that he would attend a meeting regarding the Alaska Pork Project on August 23 in Kenai. Janke anticipated touring the Lowell Creek Tunnel, the Small Boat Harbor Project, and the North Forest Acres project with Army Corps of Engineers General Johnson. Janke updated the Council regarding an audio - conference meeting he had with Commissioner Deborah Sedwick concerning the shellfish industry. In response to a question from Shafer, Long stated the Hatchery had not sold any geoducks yet, but the Hatchery had a very good batch of geoducks on hand and was currently negotiating with a buyer. Janke concluded his report by commending Congressman Don Young and the Alaska SeaLife Center on their fund raising invitational that was held this past week. City Attorney's Report. Cheryl Brooking updated the council on legal matters for the past month, including negotiations concerning the Jesse Lee Home, arbitration matters, and harbor construction matters. Other Reports, Announcements, and Presentations. Alaska SeaLife Center Executive Director Tylan Schrock presented a framed picture of the Alaska SeaLife Center as a token gift for the city's successful lobbying effort to gain federal funds for the SeaLife Center. Schrock then continued by distributing a report that outlined the City of Seward, Alaska City Council Minutes August 13, 2001 Volume 35, Page 474 current status of the Alaska SeaLife Center. The SeaLife Center finished the year 2000 in the black and would end 2001 in the black as well. The financial future looked good. The SeaLife Center was able to retire its bond debt in March and was now operating debt free. Carl Stevens was recently hired as the new finance director. The Center was working on building a new economic model to be competitive in the grant environment. Providence - Seward Medical Center Administrator Sandra Reese and Medical Director Phillip Bell were introduced to the Council. Reese stated she had served the last ten years as administrator of a small hospital in Oregon and was happy to be in Seward. The last two weeks at the Providence - Seward Medical Center had allowed Reese to meet a lot of the staff. She was very impressed with both the high quality medical staff and facility. Dr. Phillip Bell introduced himself and his wife, Debra Otto, who was the women's health care nurse practitioner. He stated that he and his wife were excited to be in Seward. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Scott Heyworth, 1300 West Seventh, Anchorage, Alaska, introduced himself as a life- long Alaskan who spent a lot of his youth in Seward. Heyworth then updated the Council on his resume, including his present position with the City of Anchorage as a Public Safety Commissioner. Heyworth then spoke in favor of establishing an All Alaskan Gas Pipeline that would bring gas to Valdez, with revenue sharing of the gas profits distributed to municipalities. Chamber of Commerce Executive Director Julie Tuarianen, Lot 4 Block 5, Questa Woods, updated the Council on Chamber activities, including all of the good press that the City recently received in the Chamber statewide magazine and numerous other good press articles concerning Seward. Approval of agenda and consent agenda Motion (Clark/Clark) Approve the agenda and consent agenda. Motion passed. Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -098, authorizing the City Manager to amend the lease agreement with the U.S. Department of Interior, National Park Service, Kenai Fjords National Park (NPS), to change the effective date of rental adjustments to October 1 in the year of the appraisal. Resolution 2001 -099, authorizing the City Manager to increase the amount paid to Trailboss Inc., in the amount of $2,770.42, for additional paving that was needed in the area of "J" Dock and at the south end of the Harbormasters building. City of Seward, Alaska City Council Minutes August 13, 2001 Volume 35, Page 475 Resolution 2001 -101, appropriating State of Alaska Revenue Sharing money in the amount of ' $38,033 for the health facilities within the City of Seward and authorizing payment to those health facilities based upon the State of Alaska Revenue Sharing Allocation. July 23, 2001 Meeting Minutes. Public hearings None. Unfinished business Items Postponed from Previous Agenda. Resolution 2001 -084, authorizing the City Manager to amend the Restrictive Covenants on the Historic Seward Railroad Depot building, located at 501 Railway Avenue, by deleting the provision that restricts the use of the building for food or beverage service. Clark noted that he previously expressed a concern there could be a difficulty over how the restriction that limited food service could be interpreted. He stated that he sees nothing that would prevent someone from walking around the whole building with food. Clark explained that the council's original intent was to limit the amount of space allowed for a food service area. In response to comments from Shafer, Janke agreed that the language restricting the usage of the Railroad Depot to forty percent of the building could be interpreted a few different ways. Janke stated that Chugach Alaska Corporation had done a great job fixing up the building, but another restaurant might do real harm to revitalizing the downtown area. Janke stated he had expressed these concerns at the time to the Planning and Zoning Commission. Clark stated that the original negotiations mainly focused on the ambience of the building and not if it would compete with other facilities. Rick Roger, Vice President of Land and Resources for Chugach Alaska Corporation, noted that he had also made a presentation to the Planning and Zoning Commission. Roger stated that the facility had been tremendously upgraded in the last five years, but unfortunately Chugach Alaska Corporation was unable to make it economically profitable. He stated that Chugach was looking for a new use for the property because its past use as a Heritage Center was not profitable. The current use restrictions made it difficult to market the property to wider audience. In response to a question from Shafer, Roger stated that the Chugach Board had decided to divest its interest in the property. Roger added that Chugach Alaska Corporation would continue to keep the property in a condition that would maintain the building on the National Registry to Historic Places. City of Seward, Alaska City Council Minutes Au zust 13, 2001 Volume 35 Page 476 Motion (Clark/Calhoon) Direct the City Manager to negotiate the _ purchase of the Seward Railroad Depot building for the purpose of establishing the Seward - Alaska Transportation Museum. Janke spoke in support of the motion to purchase the building for use as a museum, in part, because it would allow the possibility of rejuvenating the downtown area. Janke stated that he could not see any commercial use, other than a bar, where overhead could be kept low and a museum sounded like a great idea. Janke stated that the Depot's location was well placed for a public use building. Calhoon stated that he was opposed to turning the Depot into a restaurant or bar because it would not help the Community. Clark noted that he needed to leave the Council Meeting early and concluded his comments by speaking in support of directing the administration to negotiate a purchase of the Seward Railroad Depot. Motion passed. Motion (Clark/Calboon) Motion passed. Items for Reconsideration Unanimous. Postpone indefinitely Resolution 2001 -084. Unanimous. Resolution 2001 -093, authorizing the use of Lot 10A, Fort Raymond Subdivision, (South of Sea Lion Drive, between Diamond Blvd. and the Seward Highway), for the purpose of receiving approximately 20,000 yards of fill from the Resurrection River Stockpile. Motion (Brossow /Calhoon) Reconsider Resolution 2001 -093. Motion Failed. Yes: Blatchford, Brossow, Shafer No: Calhoon, Clark Absent: Orr Clark was excused from the remainder of the meeting and the Council then took a ten minute recess. New business Resolution 2001 -096, reclassification of the Fire Department Administrative Clerk from Regular Part Time to Full Time. City of Seward, Alaska City Council Minutes August 13, 2001 Volume 35, Page 477 Motion (Calhoon /Brossow) Approve Resolution 2001 -096. Janke stated he intended to bring this issue before the Council at next year's budget, but with the upcoming Assistant Fire Chief vacancy there was a current employee shortage. Janke stated that it usually took approximately three months to replace an employee of the Assistant Fire Chief's caliber. Janke stated that the City could have real difficulty keeping up with building inspections without additional administrative support. In response to Calhoon, Janke reiterated the Fire Department had a tremendous amount of paperwork and there was a real need to increase staffing. Motion passed. Unanimous. Resolution 2001 -097, authorizing the City Manager to enter into an agreement with Alaska Sales and Service to purchase a vehicle in the amount of $34,837 for used oil collection, transport, and delivery. Motion (Calhoon /Shafer) Approve Resolution 2001 -097. Janke explained that with the passage of Resolution 2001 -066, the City authorized the funding for this vehicle. The City Administration went out to bid shortly passage of Resolution 2001 -066 after and received two bids, with the low bid from Alaska Sales and Service. ' In response to a question from Calhoon, Harbormaster Jim Beckham stated that the bid response did meet the City's needs. Motion Passed. Unanimous. Resolution 2001 -100, authorizing the City Manager to enter into a contract with Metco, Inc., for an amount not to exceed $151,824.18 for the hauling of the Resurrection River stockpile and appropriating the money from a FEMA flood mitigation grant. Motion (Brossow /Shafer) Approve Resolution 2001 -100. Janke explained that the moving of the Resurrection River stockpile was bid appropriately and Metco, Inc. was recommended for the bid award, in part, because of a local preference. Janke added that since Resolution 2001 -093 was not reconsidered the City now had every intention for a portion of this stockpile to go to City property in the vicinity of Diamond Blvd and the Seward Highway. Motion Passed. Unanimous. Resolution 2001 -102, authorizing the City Manager to enter into a contract with Alcan Electrical and Engineering, Inc. to do mitigation work on the transmission and distribution line between miles 18 and 22, at a price not to exceed $216,818.75. City of Seward, Alaska City Council Minutes August 13, 2001 Volume 35 Page 478 Motion (Calhoon /Shafer) Approve Resolution 2001 -102. Engineering and Utilities Manager Dave Calvert explained that in January 2000 the Seward area experienced heavy snow which caused numerous power outages as a result of avalanches in the mile 18 -22 area of the Seward Highway. This area was part of a declared disaster area by the City, Borough, and the State. The city submitted a mitigation plan for this area to the Federal Emergency management Agency (FEMA) and the plan was approved in the amount of $159,242 for mitigation work on the transmission line and $15,000 for repairs to the United States Forest Service access roads. In addition, FEMA indicated that they would look favorably upon a request to increase the funding for this work. Alcan Electrical and Engineering was the low bidder at $216,818.73, which included the clearing for the project (at $89,326.60). Addendum #2 stated that clearing may not be considered depending on available funding. The city anticipated negotiating with the United States Forest Service to determine the limits of the clearing, which would probably be reduced from what was in the bid. Calvert concluded by stating the City's consulting engineers, Dryden & LaRue, reviewed the bids and also recommended Alcan Electrical and Engineering. Motion Passed. Unanimous. Informational items and reports (No action required) Proposing a resolution establishing adoption fees to include a deposit for spay and neutering of all animals adopted from the Seward Animal Shelter. Janke stated that whether or not to amend adoption fees would come before the City Council at the next meeting, and any comments about the resolution should be directed to the City Manager or the Police Department. Alice Pickett Memorial Animal Shelter August 2001 Report. Proposed Kenai Peninsula Borough Ordinance 2001 -029, amending KPB Chapter 2.40 Regarding Planning Commission Membership and Apportionment. Council comments Brossow congratulated Alaska SeaLife Center Director Tylan Schrock on the good job he was doing at the Alaska SeaLife Center and on the birth of this third child, Gabrielle. Brossow spoke about an issue regarding garbage dumpsters in the harbor area, including the need to paint dumpsters and build steps adjacent to the dumpsters to allow people better access to them. Janke stated that he would remind the sanitation contractor of their commitment to purchase paint for the dumpsters and the need to do something to help make the doors open and close easier. City of Seward, Alaska City Council Minutes August 13, 2001 Volume 35, Paee 479 Shafer complimented the children wearing bicycle helmets and said she liked seeing the City Patrol Officers on bicycles because this helped make a better relationship between our officers and the community. Shafer also congratulated Schrock on all his good work at the Alaska SeaLife Center. C Blatchford also stated that Shrock did a very good job with his report. Blatchford concluded his comments by stating it had been a very busy week for Seward. The Alaska SeaLife Center Invitation had 18 Congressmen and the next evening Seward had former President Clinton's Chief of Staff Leon Panetta visit our community. Citizens' comments Michael Taylor, owner of Bay Luxury Taxi, stated that it had become apparent to his company that a taxi commission was needed for Seward. Taylor stated there were accusations of vehicle sabotage of taxis and also gypsy taxis operating in our community. Jim Collman, 609 Fourth Avenue, stated that it was heartening to know that the Alaska SeaLife Center would now be financially stable. Also, as a recent volunteer with the Seward Volunteer Fire Department, he stated that he was quite impressed with the caliber of the local volunteers and their commitment to the community. Collman added that he had been associated with fire services for about 35 years and was quite impressed with Seward's equipment and standards. Council and administration response to citizens' comments Janke thanked Collman for the accolades to the Seward Volunteer Fire Department and noted that the Fire Department did a tremendous job and that they really do adhere to very high standards. In response to a question from Blatchford, Janke stated that he would look into Taylor's allegations concerning Seward's taxi service. Adjournment The meeting adjourned at 9:35 p.m. Patrick Reilly City Clerk (City Seal) Edgar Blatchford Mayor t City of Seward, Alaska August 20, 2001 City Council Minutes Volume 35, Page4 8 0 Call to order The August 20, 2001 special meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Edgar Blatchford. Opening ceremony City Manager Scott Janke led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Absent were: None. Citizens' comments on agenda items not scheduled for public hearing Leelynn Chumley, Box 14, Sterling, Alaska, 99672, representing Raven Contractors, requested the City Council reconsider its vote to approve Resolution 2001 -100, awarding a bid to Metco, Inc. Chumley explained that Raven Contractors should have been awarded the bid. She stated that according to the City of Seward bid specifications Raven was the low bidder. Approval of Special Meeting Agenda. Motion (Clark/Brossow) Approve the Special Meeting Agenda. Motion Passed. Unanimous. New business Reconsideration of Resolution 2001 -100, authorizing the City Manager to enter into a contract with Metco, Inc., for an amount not to exceed $151,824.18, for the hauling of the Resurrection River stockpile and appropriating the money from a FEMA flood mitigation grant. City of Seward, Alaska City Couucd Muuctes August 20, 2001 Volume 35, Pagc 4 81 1 t City Clerk Patrick Reilly explained that Council Member Calhoon submitted his intent to reconsider Resolution 2001 -100 following the August 13 City Council Meeting. Council Member Calhoon had voted on the prevailing side for passage of Resolution 2001 -100 and his request for reconsideration was submitted prior to 5:00 p.m. on August 14. Motion (Calhoon /Clark) Reconsider Resolution 2001 -100. Janke explained that the Administration asked Council Member Calhoon to file a motion for reconsideration as a precaution in case Raven Contractors was correct that the City of Seward did not properly interpret the City Code pertaining to preferences for local bids. Janke explained that the law firm reviewed the bids and since the City intended to only move 25,000 yards of material the Council still had the ability to award a bid to Metco with the use of the local preference clause. This was because when only 25,000 yards are hauled the difference in price between the two bids was less than $5,000 and less than five percent. Janke continued by explaining that upon a complete review by the Administration, and the City's law firm, the Administration continued to recommend the Council award a bid to Metco. Janke explained that the resolution approved stated the contract would not exceed $151,824. Upon further review it was unlikely the contract would exceed approximately $105,000. on the floor for council debate and amendment. In response to a question from Clark, Reilly explained that if the Council wished to amend the contract there was first a need to vote to reconsider the resolution in order for the resolution to be Janke clarified that if even if the Council did not amend the resolution, the Administration still planned to only spend about $105,000 on the contract, even though the approved resolution gave authority to spend up to $151,824. Motion failed. Yes: Clark, Orr No: Blatchford, Brossow, Calhoon, Shafer Appointment to the City Council to fill a council term to expire October 2001. Reilly explained that after the Council accepted the resignation of Council Member King at the July 23 City Council Meeting a notice of vacancy on the City Council was advertised. A letter of interest and conflict of interest statement were received from Margaret Branson. Motion (Clark/Brossow) Appoint Margaret Branson to fill a council term to expire October 2001. Motion passed. Unanimous. Council comments City of Seward, Alaska August 20, 2001 City Council Minutes Volume 35, Page4 8 2 Shafer, Brossow, and Blatchford congratulated and welcomed Branson to the City Council. Citizens' comments Leelynn Chumley, Box 14, Sterling, Alaska, explained that the City bid documents stated the City wanted to move approximately 25,000 to 30,000 cubic yards of materials and he had bid to the high side of this range. Chumley expressed his concern that the City was now making a determination that the City would now only move 25,000 yards. Chumley thought it was unfair to limit the contract to 25,000 yards since he would have bid differently if he had known this. However, if this contract did not work out for Raven Contractors Chumley stated he liked Seward and hoped to get future contracts with the City. Council and administrative response to citizens' comments None. Adjournment The meeting adjourned at 7:35 p.m. Patrick Reilly City Clerk Edgar Blatchford Mayor (City Seal�11111188�, ,��1 of SE'W •� v� 19 � . . 1, ,a c O F City of Seward, Alaska City Council Minutes August 27, 2001 Volume 35, Page 4 8 3 I Call to order The August 27, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Police Chief Chapman led the pledge of allegiance to the flag. Seating of newly appointed Council Member Margaret Branson. City Clerk Patrick Reilly administered the Oath of Office to Margaret A. Branson. Roll call There were present: Edgar Blatchford presiding, and Margaret Branson David Brossow Michael Calhoon Stu Clark ' Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Absent None. Special orders, presentations, and reports Proclamations and Awards. None. Borough Assembly Report. Assembly Member Ron Long updated the Council on recent Kenai Peninsula Borough issues, including State Transportation Improvement Projects (STIP) such as Nash Road improvements, whether or not to redistrict the Kenai Peninsula Borough School Board or the Planning Commission, and discussions with Enstar concerning bringing natural gas to Seward. City Manager's Report. Janke reported on the following items of business: Janke stated that he sent a letter to Enstar asking them to provide the City with a progress report and to renew their effort toward a market analysis of the Seward gas market. City of Seward, Alaska City Council Minutes August 27, 2001 Volume 35, Page 4 8 4 Janke showed a very positive article about the Qutekcak Shellfish Hatchery, which might help in attempts to amend the state regulations for the shellfish industry. The National Oceanic Atmospheric Association (NOAA) will be in town later this week as part of their project to map Resurrection Bay and the Council was invited to tour the NOAA ship. The Army Corps of Engineers was preparing to bid this fall for a Lowell Canyon Tunnel construction project that would begin in late January or February 2002. There will be a town meeting at the Alaska Vocational Technical Center on September 13 to discuss the North Forest Acres /Levee Project. A project which is back on track with the City's new consultant. A preliminary 2002 budget calendar was distributed to the City Council. City Attorney's Report. None. Other Reports, Announcements, and Presentations. Michael Gilliland, Alaska Development Project Coordinator for Cornell Companies, a private for profit firm for the operation of a private prison in the Kenai Peninsula Borough. Gilliland stated that he had been in Alaska since mid -July but this was his first trip to Seward. Gilliland explained his background with the prison industry and the economic benefits to the Kenai Peninsula Borough of privately operated prisons. Following Gilliland's presentation, council members, particularly Shafer and Calhoon questioned some of the economic and employee related assumptions Gilliland presented. These questions mostly went to staffing and retention patterns for correctional employees. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Christy Audette, ISIS Phoenix Road, Box 631 Seward, AK, asked for the removal of Resolution 2001 -105 from the consent agenda. Audette spoke against putting barbed wire on top of the proposed fence around the Jesse Lee Home. Barbed wire would be unsightly, particularly since this building was a tourist attraction. Ron Long, Camelot, Seward, asked for the Council's support to purchase the required equipment and training that may be necessary for city employees to respond to harbor oil spills. After a recent diesel spill, harbor employees were unable to fully respond because of a lack of equipment and adequate training. Approval of agenda and consent agenda. City of Seward, Alaska City Council Minutes August 27, 2001 Volume 35, Page 4 8 5 Motion (Clark/Brossow) Motion passed. Branson removed Resolution 2001 -105 from the consent agenda. Approve the agenda and consent agenda. Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -104, approving the transfer of $51,291 of AML /J1A dividend money from the General Fund Undesignated Fund Balance to the General Fund Fund Balance Designated for insurance reserves. Resolution 2001 -108, accepting the Volunteer Fire Assistance Grant in the amount of $2,500 from the State of Alaska Department of Natural Resources. t Resolution 2001 -105, authorizing the City Manager to enter into a contract with AAA Fence, Inc., to construct the Jesse Lee Home security fence with a contract price not to exceed $23,555.54. Motion (Clark/Brossow) Approve Resolution 2001 -105. Janke gave the history of the Jesse Lee property and explained the need to secure it. The advice was based on the recommendation of the City's Risk Manager and insurance carrier. The most cost effective method to adequately secure the property was through the use of a chain link fence. Janke added that there was no need for barbed wire since the City could still get insurance, and adequately protect the property, without barbed wire strands across the top of a chain link fence. Amendment (Clark/Brossow) Recommend the resolution title and section one be amended from $23,555.54 to $22,290.40 and insert into the first whereas clause to "without barbed wire." Branson thought that placing a fence around the Jesse Lee Home was overkill. The Jesse Lee Home had been part of this community, as an empty building, for many years and there was never a Public hearings None. Unfinished business None. New business t Resolution 2001 -105, authorizing the City Manager to enter into a contract with AAA Fence, Inc., to construct the Jesse Lee Home security fence with a contract price not to exceed $23,555.54. Motion (Clark/Brossow) Approve Resolution 2001 -105. Janke gave the history of the Jesse Lee property and explained the need to secure it. The advice was based on the recommendation of the City's Risk Manager and insurance carrier. The most cost effective method to adequately secure the property was through the use of a chain link fence. Janke added that there was no need for barbed wire since the City could still get insurance, and adequately protect the property, without barbed wire strands across the top of a chain link fence. Amendment (Clark/Brossow) Recommend the resolution title and section one be amended from $23,555.54 to $22,290.40 and insert into the first whereas clause to "without barbed wire." Branson thought that placing a fence around the Jesse Lee Home was overkill. The Jesse Lee Home had been part of this community, as an empty building, for many years and there was never a City of Seward, Alaska City Council Minutes August 27, 2001 Volume 35, Page 4 8 6 need in the past to fence the properties perimeter. Branson did not think the City had ever been sued in the past over this property. Janke agreed that the Jesse Lee Home had been there for a long time, but the City had not always owned the property. And since we live in a society that was prone to litigation it was prudent to take due diligence in protecting our citizens, particularly children, from this dilapidated property. Branson replied that she understood this but was also concerned that a child could get hurt by a barbed wire fence. Amendment passed. Unanimous. Main Motion approved. Unanimous. Resolution 2001 -106, accepting a State of Alaska Grant of one million dollars for the purpose of expanding work capabilities at the Seward Shipyard and authorizing the City Manager to execute a grant agreement and appropriating the funds. Motion (Brossow /Clark) Approve Resolution 2001 -10.6 Janke explained that the grant agreement was between the City of Seward and the State of Alaska, Seward Ships Drydock was not a party to the agreement. Janke stated that all the Council was asked to do through this resolution was to authorize the grant agreement. The Council could then schedule a work session for the Council to review the scope of work for the project. Acceptance of the grant would allow the City to get the acceptance documents to the State in order for the City to get an initial percentage of the grant released that will allow the City to begin engineering the work. Clark stated that when the City invests money into facilities that may not be used by all taxpayers it was important that these facilities be maintained, including funding for depreciation, by those who operate or use the facility. Amendment (Clark/Brossow) Strike from the Resolution "Whereas, the City will own the improvement and Seward Ship's Drydock will continue to manage and operate the Shipyard facility under its current operating agreement with the City of Seward." In response to a question from Clark, Janke stated that the clause in the proposed amendment had no bearing on the acceptance of the grant but it may help clarify that the City has a contract to operate the facility with a private operator. Orr questioned why this clause should be struck. In response, Clark stated he was concerned about recovering depreciation costs for the upgrades. City of Seward, Alaska City Council Minutes August 27, 2001 Volume 35, Page 4 87 After some discussion the above proposed amendment was replaced with the following amendment: Amendment (Clark/Orr) Whereas, the City will own the improvements funded by this grant. Amendment passed. Unanimous. Calhoon wondered if the use of the grant money was limited to the managed parcel, or could it include other areas such as the North Dock, two - hundred and fifty ton lift, or installation of bathrooms in the area. Janke responded that the authorizing language referred to the Shipyard, while the areas that Calhoon referred to was a broader area because it included the whole Seward Marine Industrial Center. Janke stated that although he would like broader use of the money, the intent of the legislature was to limit its use to the Shipyard. Amendment (Branson /Clark) Strike from the first whereas "Seward Ship's Drydock, Inc. is growing and increasing in the amount of work they accomplish and in order to continue to meet the needs of their clients, including the Alaska Marine Highway, the United States Coast Guard and private enterprise," Branson explained that the purpose of her amendments was not to create any negative feelings about the Shipyard, but merely to make the resolution a little clearer and simpler. Amendment passed. Yes: Blatchford, Branson, Clark, Shafer No: Brossow, Calhoon, Orr Orr stated that this money came to Seward largely in response to money that was being directed to the Shipyard in Ketchikan. The Seward yard has traditionally gone head to head against the heavily subsidized company from Southeast Alaska and this was a pleasant surprise for Seward. Motion passed. Unanimous. The Council took a ten minute recess. Resolution 2001 -107, accepting the State of Alaska FY2002 Capital Matching Grant Award of $73,546, authorizing the City Manager to enter into a grant agreement with the Alaska Department of Community and Economic Development and appropriating a total capital project fund of $150,000 for the purpose of improving the Fire Protection Capability of the Community and to complete the Fire Hydrant Phase II project. Motion(Clark/Branson) Approve Resolution 2001 -107. City of Seward, Alaska City Council Minutes August 27, 2001 Volume 35, Page 4 8 8 Janke explained that in anticipation of this State of Alaska grant, the City incorporated into the current budget the plan to upgrade our fire hydrants and the City's fire protection capability. Fire Chief David Squires added that approximately nine hydrants would be installed and up to six drafting sites would be installed to improve the City's insurance rating in different areas. Janke added that these hydrants would expand coverage into the Forest Acres area, which would then create additional buildable housing in Seward and help with our housing shortage. Janke concluded that the grant only required approximately $14,000 as the City's matching requirement, but the Administration was recommending a $76,454 match for a budgeted total of $150,000 for this project. Motion approved. Unanimous. Other New Business Items Motorized dirt bike discussion. Shafer explained that kids really enjoyed riding dirt bikes, but they do not have a safe place for it. A few weeks ago Trooper Anderson wrote an article concerning kids riding dirt bikes in areas where this is not allowed. Shafer thought it would be a good idea to direct the City Manager to find a place to locate a dirt bike park so the kids would have a safer place to ride. Janke stated that since this idea came up he asked the Parks and Recreation Director to review the idea, but after contacting the City's insurance carrier he put the plan on the back burner until the Council had some discussion. Orr also thought it might be a good idea to pile snow on the waterfront park area to allow snow machine fun and create a snow machine track, and this could be part of the same discussion. it would be nice to have the ability somewhere to use dirt bikes in the summer and snow machines in the winter. Shafer stated she was not as much concerned about the insurance carrier's concerns as she was about helping the children in our community. She also added that Soldotna currently had a dirt bike track. Blatchford stated that there seemed to be a consensus on the Council for the Administration to look at the question of dirt bikes. Janke stated that the Planning and Zoning Commission could look at a potential location and the Administration could look at other aspects of the idea with the Parks and Recreation Department. Resurrection River Dredging Pile City of Seward, Alaska City Council Minutes August 27, 2001 Volume 35, Page 4 8 9 Janke explained that the permit only allowed the gravel to be moved to a couple of locations and the restrictions of the gravel did not allow the gravel to be moved to the site of the proposed new fire station. The Seward Marine Industrial Center and the Railroad area were pre- approved locations for the gravel. Janke stated that although relocating the gravel was an administrative decision, he was looking for council direction and wished to keep the council informed on the plan to move the excess gravel to the Railroad Dock area instead of the Forest Acres location. Budget Work Session and Shipyard Grant Work Session Scheduled The Council scheduled September 4 for a work session to discuss the proposed 2002 budget and scope of work for the shipyard grant. Informational items and reports Department Monthly Reports Janke noted that the proposed animal control ordinance was under legal review and would be at the next council meeting. Council comments Shafer expressed concern that the City could no longer respond to oil spills in the Harbor. Shafer thought that the council should figure out what it would take to get the City's harbor staff trained for this work in case of a future oil spill. Orr read a letter from Kathleen Barkley to the City Council that complimented the Parks and Recreation Department. Orr echoed the positive sentiments in the letter and said the Parks and Recreation program was well done and his son really enjoyed attending their programs. Brossow stated that he was approached by walkers who stated there was an awful raw sewage odor near the North end of the Harbor and wondered what needed to be done to fix this problem. Brossow congratulated Sgt. Tiner on his acceptance into the National FBI Academy. Brossow stated he planned to attend the graduation ceremonies this October. Brossow concluded his remarks by complimenting Marsha Vincent for a job well done and for all the energy she devoted to putting on the yearly Lost Lake Run. Clark also commended Vincent for her efforts over the last ten years on the Lost Lake Run. Clark expressed surprise that the City could not respond more quickly with the Harbor oil spill and he welcomed Branson to the Council. ■ Branson thanked the Council for the opportunity to be part of the group and to have the opportunity to participate. Blatchford welcomed Branson to the Council. Blatchford wondered if the skate board park could be expanded since the current park seemed to get a great deal of usage. Blatchford also City of Seward, Alaska City Council Minutes August 27, 2001 Volume 35, Page 4 9 0 complimented Vincent on developing and fostering the Lost Lake Run, one of Alaska's premier road running events. Citizens' comments Sandra Wassilie, 105 Lowell Canyon, updated the City Council on recent School Board activities. The Kenai Peninsula Borough student population numbers were lower than anticipated district -wide, including low numbers for the Connection Program. Locally, the Seward Elementary student population was currently 354, down from a projection of 365. The Middle /High School student population was currently 419, down from a projection of 427. Wassilie cautioned that these numbers were preliminary and the official count would not be until October. Wassilie then explained a ballot proposition concerning a five million dollar general obligation bond to expand borough facilities that, if approved, would assist the school district. Council and administration response to citizens' comments Clark noted that Wassilie was a school board candidate and thanked Wassilie for the good work she was doing on the school board. Adjournment The meeting was adjourned at 9:38 p.m. Patrick Reilly City Clerk Edgar Blatchford Mayor (City OF SEjy G�•� O ci City of Seward, Alaska City Council Minutes September 10,2001 Volume 35, Page 4 91 Call to order The September 10, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Jerry King Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney Patrick Reilly, City Clerk Absent None. Special orders, presentations, and reports Proclamations and Awards. Borough Assembly Report. None. City Manager's Report. Janke reported on the following items of business: Janke reminded the Council that on September 13 there would be a town meeting at the Alaska Vocational Center auditorium regarding the North Forest Acres /Levee Project. In attendance would be a number of regulatory agencies, including the City Administration, to explain the project and respond to questions from the public. The Shared Resources Summit, also known as the Co- location Summit, would be held September 19 at the Alaska Vocational Technical Center. Janke added this was an important meeting and he would be participating on a panel discussion. City of Seward, Alaska City Council Minutes September 10,2001 Volume 35, Page 492 General Johnson of the Army Corps of Engineers toured the Lowell Creek Tunnel area and was very supportive of the project. He was enthusiastic about the harbor expansion and the Japanese Creek/North Forest Acres Project. Janke was working with the Civil Air Patrol to get a hangar built at the Seward Airport, even though there was currently no firefighting capability for this area he was optimistic the Civil Air Patrol would be able to work something out to satisfy the Fire Chief s permitting requirements. City Attorney's Report. Brad Meyen reported that the law firm had assisted in various matters including the review of resolutions, review of procurement matters, researched personnel issues, reviewed planning and zoning issues, and worked on an amendment of the ground lease with Seward Ship's Drydock. Other Reports, Announcements, and Presentations. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Approval of agenda and consent agenda. Motion (Clark/Brossow) Approve the agenda and consent agenda. Motion passed. Unanimous. Public hearings. None. Unfinished business. None. New business Resolutions. Resolution 2001 -103 authorizing the City Manager to enter into a $38,000 contract with WM. J. Nelson & Associates to provide a design cost estimate, and construction documents for a Park Facility at the southwest corner of 4th and Adams Streets which will include a public restroom, bus stop waiting area, walkways and landscaping of the 90 by 100 Ft. Lot. Motion (Brossow /Shafer) Approve Resolution 2001 -103. Clark stated that he should abstain because his wife, Carol Chaudiere, Chaudiere Design, would be working on the project with WM. J. Nelson & Associates. Blatchford ruled Clark had a conflict of interest and should not vote on the resolution. Engineering and Utilities Manager Dave Calvert explained that the city received one proposal in response to the City's request for proposals. This proposal was from WM. J. Nelson & City of Seward, Alaska City Council Minutes September 10, 2001 Volume 35, Page 4 9 3 Associates. Calvert recommended approval of the Resolution, stating that the proposal was very complete and the company was well qualified. Janke added that members of the Seward Downtown Merchants Association were pleased to see Carol Chaudiere as part of this proposal because it would help assure that the concepts originally conceived for the park would be maintained. Motion approved. Yes: Blatchford, Brossow, Branson, Calhoon, Orr, Shafer No: None Abstain: Clark Resolution 2001 -109, appropriating $10,591 to do a survey and geologic reconnaissance for the City of Seward Rock Quarry. Motion (Shafer /Clark) Approve Resolution 2001 -109. Janke explained that a few months ago the City received a request from a private firm to do a management agreement to manage the City's Rock Quarry. Calvert explained that the City contacted Shannon and Wilson to do the geologic reconnaissance and Cline and Associates to do the topographical survey. Janke stated that the funding for this contract would come from unforeseen rock sales because of a contract with Wilder and Associates that had generated approximately $60,000 in revenue. In response to a question from Blatchford, Calvert explained how a rock quarry was surveyed, explaining that the process started with a topographical survey and then holes were drilled into selected sites to find how much, and of what quality of rock, was there. Motion approved. Unanimous. Resolution 2001 -110, authorizing the City Manager to enter into a contract with Swenson Construction, Inc. for $71,800 to re -side the library and replace eleven windows. Motion (Brossow /Clark) Approve Resolution 2001 -110. Janke explained that this was a greatly needed project and would be ready to proceed shortly after council approval. Calvert explained that one of the unresolved issues surrounded how, or if, the perennials located outside the building could be saved. City of Seward, Alaska City Council Minutes September 10,2001 Volume 35, Page 494 Librarian Patty Linville relayed a conversation she had with Park Operations Supervisor Mark Stauble, Stauble thought the larger plants and trees could be pruned back in a fashion to save them during construction. Motion approved. Unanimous. Resolution 2001 -111, authorizing the City Manager to accept and execute a $70,000 State of Alaska grant, and appropriating funds, for the purpose of constructing a public transit waiting area and public restrooms to meet Americans with Disabilities Act (ADA) standards. Motion (Clark/Brossow) Approve Resolution 2001 -111. Janke explained that although this appropriation did not require a local match, the City was putting more than adequate matching dollars into the park project. Janke gave credit to the City's lobbyist, Kent Dawson, for his ability to obtain these unexpected funds. Motion approved. Unanimous. Resolution 2001 -112, authorizing the City Manager to purchase two used 1998 Ford F -150 pick -up trucks for a total of $14,000, from Herndon and Thomson, with funding from the City of Seward Motor Pool Fund. Motion (Clark/Shafer) Approve Resolution 2001 -112. Janke explained that the City originally planned to purchase new cars at a price of approximately $12,000 each, but recently these two used vehicles became available for a price of $7,000 each and the City Administration considered this a very good deal. In response to Orr, Janke explained that the Parks and Recreation Motor Pool Fund had about $17,500 available, and the $14,000 would come from this fund. Motion approved. Unanimous. Resolution 2001 -113, supporting the State of Alaska Department of Transportation and Public Facilities Seward Airport Improvement Project. Motion (Orr /Brossow) Approve Resolution 2001 -113. Janke explained that the Department of Transportation (DOT) State Planner contacted Janke explaining plans to upgrade the Seward Airport. There was no City matching money required for this project. A resolution supporting the project would assist the DOT in gaining additional points in their funding efforts. Motion approved. Unanimous. City of Seward, Alaska City Council Minutes September 10, 2001 Volume 35, Page 4 9 5 Resolution 2001 -114, authorizing the City Manager to negotiate the acquisition of Lot 16, Block 11, Laubner Addition (located at 1109 Second Avenue) for inclusion in the Two Lakes Park. Motion (Brossow /Clark) Approve Resolution 2001 -114. Parks and Recreation Director Karin Sturdy stated that purchase of the land was to act as a buffer just south of Two Lakes Park. Sturdy explained that the plan was to leave the property in its undeveloped site to help protect the City Park. In response to a question from Shafer, Janke explained that although the property had an asking price of $18,500 by the real estate company, the City only had about $15,000 from a grant to purchase the land. Brossow stated he supported the purchase of this land for the Two Lakes Park, but he did say the Council should remember that after the City acquired the property it would no longer be on the tax rolls. Motion approved. Unanimous. Other New Business Items None. Informational items and reports (No action required) Request for the City to consider acquiring U.S.S. 1931, and address the existing Two Lakes Trail encroachment on private property. October 2, 2001 Election Calendar. Seward Alice Pickett Memorial Animal Shelter August 2001 Report. In response to a question from Calhoon, Reilly stated that an animal control ordinance regarding animal adoptions was completing legal review and would be introduced at the next council meeting. Council comments Shafer stated that at a Port and Commerce Advisory Board (PACAB) meeting last week there were several comments made about the recent harbor spill. Shafer stated there was a real need to strongly consider how to appropriately respond to harbor oil spills. City of Seward, Alaska City Council Minutes September 10, 2001 Volume 35, Page 4 9 6 Brossow stated that he would be unable to make the Chamber of Commerce's Meet the Candidates Night. Brossow reinforced his desire to assist the Civil Air Patrol, noting that these folks were a very important part of the community's search and rescue team. Citizens' comments Carol Chaudiere, 1129 Cliff View Place, thanked the Council for their support with the passage of Resolution 2001 -103. Chaudiere stated that she had previously worked with Bill Nelson and thought that in addition to being a very good engineer, he had very good design sense. Council and administration response to citizens' comments fn response to Shafer's comments Janke stated that one of the City's alternatives in responding to oil spills would be to contract with Shoreside Petroleum because their staff was equipped and trained. Adjournment The meeting was adjourned at 8:17. e Patrick Reilly City Clerk re _ [3 5 Edgar Blatchford Mayor (City Seal) ,*' 0211 f �o` OF Seyy �•. k po V �' w • ►rJr'�� ,s • r r r 04, 81 11511 �`�e City of Seward, Alaska City Council Minutes September 24, 2001 Volume 35, Page 4 9 7 Call to order The September 24, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and Margaret Branson Nathan Orr Michael Calhoon Vanta Shafer Stu Clark comprising a quorum of the Council; and Kristen Erchinger, Finance Director Patrick Reilly, City Clerk Absent David Brossow Special orders, presentations, and reports Proclamations and Awards. Dana Paperman, Seward Senior Center Director, was presented by the Mayor a proclamation proclaiming September 24 -28 as Employ the Older Worker Week. Paperman added that it was really neat to see the diverse age population of residents that are active in Seward's labor force. Blatchford read a proclamation condemning the terrorist attacks that took place September 11, 2001 and supporting President Bush in the effort to defend against additional attacks and to bring the perpetrators to justice. Borough Assembly Report. Ron Long stated that he was unable to attend the last Kenai Peninsula Borough Assembly Meeting that was held in Homer, because he was traveling on business. Long stated that most of the agenda items at that meeting were tailored to address issues City of Seward, Alaska City Council Minutes September 24, 2001 Volume 35, Page 4 98 concerning Homer, similarly to how agenda items were tailored to meet the needs of Seward when the Assembly traveled here. City Manager's Report. Finance Director Kristen Erchinger reported on the following items of business: Erchinger noted that City Manager Scott Janke was in Salt Lake City, Utah, attending the International City Manager's Association Conference. Erchinger stated our community may need to consider the impact of the recent terrorist attacks and its potential sales tax impact as next year's budget was developed. The City Manager was working on crafting a responsible budget that would maintain normalcy while at the same time anticipate the possible reduction in sales and bed tax revenue. The City Manager and Erchinger met with department heads the last couple of weeks to discuss each department's budget. The proposed Capital Improvement Plan was forwarded to the Planning and Zoning Commission for their review. In response to recent inquiries, Erchinger explained that one boat launch ramp attendant was hired at the start of the summer season but due to the summer labor shortage the City was unable to hire a second attendant. Engineering and Utilities Manager Dave Calvert updated the Council on the following projects: 1. The contractor that would install the Jesse Lee fence would be in town later this week to start the project. 2. Swenson Construction would commence with the library siding project on October 15. 3. The engineer on the Fourth and Adams Street Park stated he would deliver the engineering bid package this week so that work can start this fall. 4. The Engineer and Surveyor are working on a survey of the City's Rock Quarry. In addition, Calvert updated the Council on a water and sewer project in the vicinity of the Alaska Railroad Dock and stated that there would be a formal request at the October 8 Council Meeting to appropriate about $21,000 from the water and sewer fund for the project. City Attorney's Report. None. Other Reports, Announcements, and Presentations. Don Gilman, Box 2941, Kenai, 99611, representing Concerned Citizens for Responsible Development. Gilman explained that he was representing citizens and businesses that supported the development of a prison on the Central Peninsula. Gilman recalled the time he was given the opportunity to announce, on behalf of the Governor, the location of the State maximum security City of Seward, Alaska City Council Minutes September 24, 2001 Volume 35, Page 4 9 9 prison in Seward. Recalling all of the opposition and rumors to the Seward Prison and that time, Gilman noted that the Seward Community was doing well with the help of a healthy prison payroll. Gilman explained that the Kenai Peninsula Borough planned to follow similar steps that the City of Seward used when building the Seward Prison. The main difference would be that the KPB would have private sector employees as opposed to State of Alaska employees. Ayes vote on the upcoming ballot proposition would allow the Borough to continue with these efforts and a no vote would stop the process. Seward Elementary School Principal David lUngsland, representing the Seward Schools Site Based Council, spoke regarding child safety issues. Kingsland noted that children were sometimes dropped off as early as 7:15 in the morning, at a time when there was no school supervision provided, and this was an unsafe situation. Kingsland stated that he was working on getting the message to parents not to drop off their children until the schools are staffed to supervise them at 7:45 a.m. If there was a problem with parents getting to work on time Kingsland hoped employers would be accommodating and allow a flexible work schedule. James Price, 7943 Nikiskil, Chairman of the Peninsula Citizens against Private Prisons. Price stated his group was opposed to the proposed prison, because the process was flawed and they were philosophically opposed to the State delegating this safety duty to a private company. Price stated that sole sourcing of the prison contract was bad public policy. Price thought that the employees who would eventually staff the building would be low paid employees and company profits would go out of state. Price added that there was no evidence that a private prison would save the state money. Price concluded that there were a lot of questions and not many answers and a no vote would merely put this project on hold for two years and give the community time to have their questions addressed. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Carl Norman, 33552 Wissamickon Drive, Seward, after stating he represented the large group Seward International Longshore Workers Union (ILWU) workers that were in the audience was granted additional time to make a presentation on behalf of the group. Norman explained that he was looking for a resolution from the City of Seward in support of United States residents being employed as longshoremen for all cargo loading/unloading operations on or at the Alaska Railroad Dock in the City of Seward, Alaska. Norman stated that federal law needed to be enforced, the practice of using foreign nationals to perform longshore work was not proper and there were no exceptions to this law. Norman explained that the Citizens of Seward were losing a tremendous amount of work because of Cruise Line Agencies of Alaska's practices and asked the City Council to pass a resolution in support of longshore employees. Tim Footman, 416 Sunset Drive, Point Roberts, WA, explained his background, which started with his work on passenger ships in 1965. Footman stated that he was fully aware of the loading operations for a number of towns on the west coast and that Seward was the only port that he City of Seward, Alaska City Council Minutes September 24, 2001 Volume 35, Page 5 0 0 knew where foreign nationals are doing the job of the Longshoreman. Footman explained that Seward citizens were being taken advantage of and that there would be a lot more revenue for the community if the Longshoreman could get this work. Footman concluded his remarks by stating Seward was the only port on the west coast with a four hour minimum call -out, while in the lower 48 the minimum was an eight hour call -out. The lower 48 communities do not allow such minimum call out times, particularly when the hours are from 2 to 6 a.m. followed by an additional four hour minimum call out time later the same day. Red Marshall, Box 332, Seward, AK, added that because of the current work situation, there was a large payroll that was not staying in Seward. City Clerk Reilly read the names of the longshoremen that Carl Norman spoke for under his presentation. The individuals represented were: Bernie Hulm, Red Marshall, Dennis Owens, John Hamilton, Gilbert Nelson, Dan Unrein, Don Calhoon, Val Anderson, George Kontra, and Ed Plevka. Approval of agenda and consent agenda Motion (Clark/Shafer) Approve the agenda and consent agenda. Clark removed Resolution 2001 -118 from the consent agenda. Orr added to the agenda a discussion of a resolution in support of using American citizens to do longshore work as outlined in federal law. Motion passed. Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -116, a resolution of the City Council of the City of Seward, Alaska, endorsing the police dispatch radio communication system upgrade for submission to the State of Alaska for FY2003 funding under the Capital Project Matching Grant Program. Resolution 2001 -119, endorsing projects for submission to the State for inclusion in the 2004 -2006 Statewide Transportation Improvement Plan. Resolution 2001 -122, authorizing the City Manager to enter a contract with Thomas Development, Inc. to install eight hydrants and associated plumbing, including guard posts, at a costs not -to- exceed $38,000. Appointment of the following Canvass Board workers for the October 2, 2001 election: Beverly Dunham, Victoria Seigel, Nancy Tapsfield, and Sara N. Watsjold. City of Seward, Alaska City Council Minutes September 24, 2001 Volume 35, Page 5 01 Directing the City Manager to write a letter recommending that the Kenai Peninsula Borough Code maintain that the Planning Commission include one member from each first class or home rule city. Public hearings Resolution 2001 -115, a resolution of the City Council of the City of Seward, Alaska, authorizing the City Manager to enter into Amendment 3 to the Lease Agreement and Amendment 1 to the Maintenance and Operating Agreement with Seward Ship's Drydock, Inc. to expand the leased area within blocks 7 and 8, Fourth of July Creek subdivision, Seward Marine Industrial Center, and within a portion of Sorrel Road in track A proposed to be vacated as an access easement, subject to certain conditions. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Clark/Orr) Approve Resolution 2001 -115. Erchinger gave the history of the lease amendment, which was requested by Seward Ship's Drydock about a year ago. The City Council discussed the issue in March 2000 and in July the City Council directed the Administration to negotiate an additional four acres of property for Seward Ship's Drydock, and this resolution is the result of those negotiations. Erchinger then explained the main points of the lease amendment. In response to a question from Shafer, City Planner Rachel James explained that the City of Seward contracted with an MAI certified appraiser to appraise city leased property every five years. The most recent appraisal was in 2000. Motion approved. Unanimous. Unfinished business New business Ordinance 2001 -05, amending the Land Use Plan and Zoning designation of that portion of Tract B, Park Place Subdivision that is to combined with Lot IA, Block 7, Snowden Subdivision from Park to Urban Residential Motion (Clark/Calhoon) Introduce Ordinance 2001 -05, and set a public hearing of the October 8, 2001 City Council Meeting. Erchinger reminded the Council about the history of this property, which included the City Council's approval of a land trade agreement with Brad Snowden in June. In order for the zoning designations to be consistent with that land swap Ordinance 2001 -005 proposes to change the zoning City of Seward, Alaska City Council Minutes September 24, 2001 Volume 35, Page 5 0 2 of the piece of property that was transferred to Snowden from Park to Urban Residential. The proposed zoning amendment was reviewed and approved by the Planning and Zoning Commission. Motion passed. Unanimous. Resolution 2001 -117, amending the participation agreement with the Public Employees Retirement System (PERS), authorizing the participation of the elected officials of the City of Seward in the PERS system, and payment of the required premiums. Motion (Clark/Shafer) Approve Resolution 2001 -117. Erchinger explained that prior to August 2000 all elected officials were required to be included in the Public Employment Retirement System (PERS). Legislation was recently approved in Juneau that gave municipalities the option to provide, or not provide, retirement benefits to elected officials. The City Administration recommended the City of Seward continue providing elected officials the PERS benefits. The cost to the City for coverage will continue to remain the same, approximately $750 per year. Motion passed. Unanimous. Resolution 2001 -118, authorizing the City Manager to submit to the State of Alaska, Department of Natural Resources, an application for a Historic Preservation Fund Grant to plan and produce a Seward Centennial Symposium Motion (Clark/Calhoon) Approve Resolution 2001 -118. Erchinger explained that this resolution was a request from the Seward Historic Preservation Commission for the City to submit an application for a grant to plan and produce a Seward Centennial Symposium in 2003. The Centennial would provide an opportunity for community celebrations and educational activities which focus on the history of Seward. The symposium was anticipated to consist of a community dinner with speakers and presenters in January 2003, followed by a full day of presentations and original papers on topics to be determined through community input. The cost for this project was expected to be $33,000, with a federal share of $19,800 and a local match of $13,200. Clark explained that he pulled this item from the agenda in an effort to emphasize to Seward Citizens that 2003 was approaching rapidly and for more than a year there had been monthly centennial committee meeting to prepare for the celebration. This grant was an outgrowth of those meetings, as well as input from the Historic Preservation Commission. Clark invited interested community members to participate in the next centennial committee meeting. Motion passed. Unanimous. Resolution 2001 -121, authorizing the City Manager to enter into a professional services agreement with CRW Engineering Group to provide design services for water and sewer lines City of Seward, Alaska City Council Minutes September 24, 2001 Volume 35, Page 5 0 3 to service Seward Ship's ($62,029) and review and make recommendations on the EPA Permit for the Lowell Point Sewage Lagoon ($1,680). Motion (Clark/Branson) Approve Resolution 2001 -121. Erchinger explained that the funding source for this project was the one million dollar state grant, a grant which was scheduled for discussion later in the meeting. Engineering and Utilities Manager Dave Calvert added that CRW Engineering Group was a well known firm that was very knowledgeable about the City's water and sewer system. In response to a question from Shafer, Calvert stated that the engineer would probably design a potable circular water system. Motion passed. Unanimous. Other New Business Items Scheduling a date for the Seward Ship's Drydock, Inc. appeal of the fire sprinkler system requirement for the new employee facilities building that will be located at the Seward Marine Industrial Center City Clerk Patrick Reilly explained that the Fire Chief was requiring a fire sprinkler system for a proposed building out at the Seward Marine Industrial Center and Seward Ship's Drydock was appealing the Fire Chief's decision. In response to a question from Blatchford, Reilly added that the Council was now required to sit as an appeal board and would have the authority to uphold, modify, or overturn, the Fire Chief's decision as long as the appeal board followed certain appeal board criteria that was detailed in the City Code. The Council set noon on September 28 for the appeal hearing. Council recommendation to the City Manager on how to allocate the $1 million grant for the Seward Ship Drydock facility Erchinger explained the City of Seward was awarded the $1 million grant from the State of Alaska for the purpose of improving the Seward Ship's Dydock. The Council met on September 14 in a work session to discuss how to most effectively improve the Seward Marine Industrial Center infrastructure. Erchinger continued that one of the biggest problems of the Seward Shipyard was competition from the heavily subsidized Ketchikan Shipyard. The Ketchikan Shipyard was heavily subsidized both by the Ketchikan Gateway Borough and the owner of the Shipyard, the Alaska Industrial Development Export Authority (AIDEA). The Ketchikan Shipyard recently received millions of dollars of federal funds for constructing a new drydock cover, a new warehouse with a loading dock, and a new office building. In addition, the Shipyard was the beneficiary of subsidized City of Seward, Alaska City Council Minutes September 24, 2001 Volume 35 Page 5 0 4 utility rates. All of these factors made it difficult for the Seward Shipyard to compete. Erchinger then explained proposed water and sewer infrastructure upgrades to the Shipyard area. She also stated that the City received plans from Seward Ship's Drydock explaining how they planned to upgrade their facility. Shafer stated that she would prefer a second work session prior to making any recommendation. Orr stated that he was asked to prepare an estimate for one of the components of the Shipyard improvements. Orr explained that he did not have a contractual relationship with Seward Ship's Drydock, and did not feel he had a conflict but he could have one in the future and was looking for a ruling from the Chair. Blatchford ruled that Orr did not have a conflict of interest pertaining to the scheduling of a work session. Motion (Shafer /Clark) Schedule a Work Session, and the date for the work session will be decided at the October 8 council meeting. Motion approved. Unanimous. Supporting the enforcement of federal laws limiting the performance of longshore work by alien crew for loading and unloading operations at the Alaska Railroad. Orr stated the City Administration should look at this issue carefully and then come back with a resolution that the Council could support that would encourage the following of federal law and American workers doing work that was mandated by federal law. Motion (Orr / Blatchford) Direct the City Administration to come back with a resolution that the Council could support that would encourage the following of federal law and American workers doing work that was mandated by federal law. Motion passed. Unanimous. Informational items and reports Alaska Division of Election; Your Vote Counts Department monthly reports Council comments City of Seward, Alaska City Council Minutes September 24, 2001 Volume 35, Page 5 0 5 Orr extended his and his family's condolences, to the victims of the terrorists attacks on the East Coast and his support of the Federal Administration in their fight against terrorism. Branson noted that she had just returned from a weekend flight to Juneau and there didn't seem to be anything that would keep Alaskans from flying. There were plenty of Alaskans flying on the airplane and Branson felt normality would return soon. Clark encouraged those who were interested to come to the library tomorrow night for the centennial committee meeting and encouraged everyone to vote next Tuesday. Clark also extended condolences on behalf of himself and his family to those who suffered last Tuesday. Shafer encouraged everyone to vote next Tuesday, noting that it was our ability to vote that made this country great. Shafer stated that it would be difficult to get used to seeing New York without the World Trade Center. She also added that she knew personally how difficult it was to deal with not being able to find someone you love and stated it may take a long time for some people to recover from the loss. We should remember these family members in our prayers. Blatchford said the hearts and prayers of the City of Seward go out to the victims and families and the City of Seward would do what it could help alleviate the pain and suffering that was a result of these attacks. Blatchford also added that the Council would do what it could to see that federal law was enforced on the local docks. Citizens' comments Bob Valdatta, 528 Fifth Avenue, suggested ways to spend the one million dollars the City would soon receive from the State. Valdatta stated that the State of Alaska grant money should be spent by improving the water, sewer, and electrical infrastructure outside of the managed parcel area. Valdatta stated that there were less people coming to Seward to do their own work on their own boats because there were no facilities for their use. In addition, Valdatta explained that from the McDonalds property on Nash Road to the Seward Highway there really was a shortage of street lights and the kids were not safe while they waited for school buses. Valdatta said he had a street light in front of his place on Nash Road but there was a need for additional lights. Council and administration response to citizens' comments In response to Valdatta's comments, Clark stated that yesterday he was informed that approximately 20 fishing boats were no longer calling Seward their home port as a result of policies that had been implemented in the last five or so years that had negatively impacted the ability of people to work on their own boats. Clark stated that he did not know enough about the issues to comment in detail but he was disturbed to hear about these 20 boats because it meant we were losing moorage and landing fees and the loss of local purchases. Clark asked the Administration to prepare a report outlining the changes in the City's policies in this area. Also in response to Valdatta's comments Calhoon stated that it was his understanding that the State of Alaska grant required the grant money be spent within the managed land. City of Seward, Alaska City Council Minutes September 24, 2001 Volume 35, Page 5 0 6 Orr added that the State Grant was a last minute knee jerk deal arranged by Senator Torgerson in response to federal and state money going to the Ketchikan Shipyard. The Ketchikan Shipyard improvement money, while different in amount, was meant to go into repairing and upgrading the Ketchikan Shipyard Facility and the Seward grant was meant to go to the Seward shipyard facility. Adjournment The meeting was adjourn @d at 9:36 p.m. Patrick Reilly City Clerk Z' Q , (5 g- ` Edgar Blatchford Mayor (City Seal) •�;Pl01gq''�•. • z SEAL e • 1 City of Seward, Alaska September 27,2001 City Council Minutes Volume 35, Pape 5 0 7 The September 27, 2001, special meeting of the Seward City Council was called to order at 11:35 a.m. by Mayor Edgar Blatchford. Call to order Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: 1 Edgar Blatchford presiding, and Margaret Branson David Brossow Michael Calhoon Nathan Orr Vanta Shafer comprising a quorum of the Council; and Absent Patrick Reilly, City Clerk Stu Clark Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other than Those on the Agenda Motion (Calhoon /Brossow) Motion passed. New Business Motion (Calhoon /Brossow) Approval of the agenda. Unanimous. Reschedule the Seward Ship's Drydock appeal of the fire sprinkler system requirement for the new employee facilities building that will be located at the Seward Marine Industrial Center to September 27, 2001, as opposed to the originally city council scheduled date of September 28, 2001. Motion passed. Unanimous. City of Seward, Alaska City Council Minutes September 27,2001 Volume 35, Page 5 0 8 The City Council adjourned the Council Meeting and then promptly reconvened as the Board of Appeal to hear Seward Ship's Drydock appeal of the fire sprinkler system requirement for the new employee facilities building that would be located at the Seward Marine Industrial Center. [City Attorney Rob Johnson joined telephonically] Motion (Brossow /Calhoon) Hear Seward Ship's Drydock appeal of the Fire Chiefs fire sprinkler requirement The Board allowed Seward Ship's Drydock and the Fire Chief ten minutes each to present their case and five minute each for rebuttal time. Seward Ship's Drydock Presentation Jim Pruitt, on behalf of Seward Ship's Drydock, stated that the only time the City Code required a sprinkler system was when there were unusual hazards. Pruitt then explained that he planned to add on to a 50 by 100 foot machine shop by constructing a 24 by 100 foot office, lockers, and abreak room with bathrooms and showers. Pruitt stated there was nothing in the building plans that would rate as an unusual hazard that would require a sprinkler system. Pruitt added that the Seward Marine Industrial Center area may have the highest construction costs in Alaska and added a sprinkler system to this cost was unwarranted. In response to a question from Branson, Pruitt stated that the machine shop had lathes, machine tools, and drill presses. In response to a question from Orr, Pruitt stated he would build the building to code and this would include a three hour fire wall between the machine shop and the new building. In response to a question from Calhoon, Pruitt stated his employees were trained to use fire extinguishers. In response to a question from Shafer, Pruitt stated that although there would be a lunchroom there would not be a kitchen with cooking facilities. Seward Fire Chiefs Presentation Fire Chief Dave Squires stated that the fire sprinkler requirement was implemented by the fire department in 1991 for buildings in the Seward Marine Industrial Center. Squires explained the Uniform Fire Code (UFC) had been adopted by the City Council and was incorporated into the City Code. Squires considered the travel time to the Industrial Park, at least 15 minutes, to be a special hazard under Section 1000.9 of the Uniform Fire Code. _. Although Pruitt's existing machine shop did not have a sprinkler system, if Pruitt were to remodel the building he might be required to install a sprinkler system because of state law. His City of Seward, Alaska City Council Minutes September 27, 2001 Volume 35, Page 5 0 9 ' proposed new building was not required to have a sprinkler system under state law because his occupancy rating and size of the building did not require it. In response to a question from Brossow, Squires confirmed that since 1991 the response time to the Industrial Park was defined as a special hazard. [At 11:55 a.m. Shafer was excused from the meeting.] In response to Orr, Squires confirmed that in his opinion there were no additional special hazards, other than response time, to this location. Squires stated that in 1991 the City Council required Cook Inlet Processors to install a sprinkler system in their building, which is also located at the Industrial Park, when the City Policy was adopted. Calhoon wondered if the City was to construct the building, and it was to be a city asset, was there anything in the Code that would then require a sprinkler system. Squires responded no, other than it would continue to be his recommendation to install a sprinkler system. Seward's Ship's Drydock Rebuttal D.J. Whitman, representing Seward Ship's Drydock, stated that the proposed building would be an all steel structure lined with 5/8 inch sheetrock and there would be no occupancy in the ' building other than lunch room, training room, and showers. His insurance company confirmed there would be no difference in insurance premiums if there was a sprinkler system installed and that the building would be fully insured so there would be no need for fire department personnel to take risks to save the building. Every outlet in the building would be GFI protected, with lots of open space. The extra cost of a sprinkler system, in excess of $35,000, was notjustified. In response to a question from Blatchford, Whitman stated there would be no reduction in insurance costs if the sprinkler system was installed. In response to a question from Calhoon, Whitman explained that Seward Ship's Drydock was required to provide interim office space to qualify to bid on United States Coast Guard, and other federally funded contracts. Fire Chief Rebuttal Squires stated that when responding to any building fire, the frame of the building, such as wood or steel, was not the immediate concern of the fire responders, but rather, ascertaining what combustible materials were inside. Motion (Blatchford /Branson) Adjourn into executive session for deliberations and to work with the City Attorney to develop board findings. City of Seward, Alaska City Council Minutes September 27,2001 Volume 35, Page 510 The Board reconvened at approximately 12:38 p.m. and ruled in favor of the appellant, Seward Ship's Drydock, with a written decision to follow. [The written decision is attached to these minutes.] Adjournment The meetin was adjourned at 12:38 p.m. Patrick Reilly City Clerk Edgar Blatchford Mayor (City Seal) �(` - II I • SEAL OFF CITY OF SEWARD P.O. BOX 167 SEWARD, ALASKA 99664 -0167 A* • Main Office (907) 224 -4050 • Police (907) 224 -3338 • Harbor (907) 224 -3138 • Fire (907) 224 -3445 • Fax (907) 224 -4038 DECISION OF THE SEWARD CITY COUNCIL REGARDING THE APPEAL BY SEWARD SHIP'S DRYDOCK, INC. OF A SPRINKLER SYSTEM REQUIREMENT FOR CONSTRUCTION AND OCCUPANCY OF A COMMERCIAL BUILDING IN THE SEWARD MARINE INDUSTRIAL CENTER At 11:30 p.m. on Thursday, September�2001, the Seward City Council convened as a hearing board to hear the above referenced appeal. Council members Edgar Blatchford, David Brossow, Margaret A. Branson, Michael Calhoon, Nathan Orr, and Vanta Shafer were present and so constituted a quorum (Member Shafer left before the decisional vote was taken). Jim Pruitt and D. J. Whitmore were present on behalf of Seward Ship's Drydock, Inc. and presented its appeal. Dave Squires, Seward's Fire Chief, was present and presented the administration's position. Following oral testimony and questions from the Council members and a review of the written record as presented, the Council reached the following decision. This written Notice of Decision is provided by the City Clerk, pursuant to Seward City Code Section 9.15.112(H). Issue on Appeal Seward Ship's Drydock, Inc. ( "SSDDI ") constructed and owns facilities in and around the Seward Marine Industrial Complex ( "SMIC ") and proposes to build an Employee Facilities Building at SMIC. On review of building permit 2001 -039, the Fire Chief notified SSDDI that, in his opinion, a sprinkler system was necessary primarily because of the response time for firefighting equipment to SMIC. SSDDI appealed the Chiefs directions in a timely fashion, contending sprinklers were unnecessary and too costly. A hearing was held at 11:30 a.m. on Thursday, September 26, 2001, in accordance with the Seward City Code Section 9.15.112. Findings 1. Since 1991, the City has generally enforced and followed a policy of requiring sprinkler systems in all new buildings exceeding 500 square feet in SMIC. There has been, for good cause shown, an exception. The cost of the sprinkler systems are to be born by the affected builder or landowner. 2. SSDDI represents that it will construct and own the new Employee Facilities Building, a facility approximately 2400 square feet in area and located in the SMIC. Citing existing City Council policy, the Fire Chief imposed the sprinkler system requirement so as to not compromise firefighting ability. 3. The Fire Chief testified that prompt reporting of a fire in a structure at SMIC would result in a firefighting response of 15 plus minutes, weather permitting. A typical structure would likely fail after 10 minutes of fire. The proposed Employee Facilities Building is, however, steel framed and would not be occupied as a residence. It would provide restroom facilities, a locker room, lunch /training room and four offices. The Fire Chief is permitted by City Code to require fire safety protections where "special hazards" exist. Pursuant to UFC 1001.9, adopted as part of the City Code, the Fire Chief determined that response time to SMIC and the resultant risk of a structural collapse and the increased risk to firefighters who may need to enter the building in the event of a fire constitute a special hazard necessitating the need for a sprinkler system. 4. UFC 1001.9 provides: For occupancies of an especially hazardous nature or where special hazards exist in addition to the normal hazard of the occupancy, or where access for fire apparatus is unduly difficult, the chief is authorized to require additional safeguards consisting of additional fire appliance units, more than one type of appliance, or special systems suitable for the protection of the hazard involved. Such devices or appliances can consist of automatic fire alarm systems, automatic sprinkler.... 5. The cost of installing a sprinkler system was estimated at $35,000. According to testimony, its installation would not reduce SSDDI's fire- insurance premium. 6. The Council is guided in its appeal decision by Seward City Code Section 9.15.112(F) which reads as follows: 9.15.112 Uniform Fire Code - enforcement, appeals. F. The council shall either affirm or reverse the administrative official's ruling, in whole or in part. The council may vote to reverse, in whole or in part, only if it finds the appellant has proven the following: 1. the relief sought will not result in a violation of any applicable federal or state regulation; 2. the relief sought is in harmony with established city codes, policies and procedures; 3. the relief sought will not significantly increase the risk of loss of life or property on the subject property or on adjacent properties; and 4. public services and fire protection are not impaired and are adequate to meet any new requirements resulting from granting the relief UPATCMURRENT WORKICOUNCILUPPEALS 20001APPEAL SSOISSDAPPEAL DECISION.DOC Page 2 sought, and it will not significantly increase the cost of operations of public service and fire protection agencies. A decision may be made subject to the appellant's compliance with terms and conditions deemed necessary by the council. 7. The Council finds that the relief sought will not result in a violation of any applicable federal or state regulation. The sprinkler requirement recommended by the Fire Chief under the Uniform Fire Code is not federal or state regulation. Seward City Code Section 9.15.112(F)(1) is met. 8. The City Council recognizes the established City policy that sprinkler systems should generally be required in all new commercial buildings exceeding 500 square feet located in SMIC. However, the Employee Facilities Building will be constructed with current fire protection materials, a steel frame, and fire rated walls. Current code authorizes this type of construction and occupancy. Moreover, the Employee Facilities Building is not a building which will be occupied as a residence or as living quarters. Because the City policy is discretionary and left to the expertise and discretion of the Fire Chief, the City Council finds that relief from a sprinkler requirement under these facts maybe in harmony with the existing policy. Seward City Code Section 9.15.112(F)(2) is met. 9. The Council finds that a waiver of the sprinkler requirement will not significantly increase the risk of loss of life or property on the subject property or on adjacent properties. The property will be used solely for commercial use, primarily only during daytime business hours. A large portion of the building is dedicated to office use. Loss of life and property is a risk that SSDDI is willing to assume under these circumstances and any adjacent properties existing or to be built would be at least 150 feet away. Seward City Code Section 9.15.112(F)(3) is met. 10. The City Council finds that the waiver of the sprinkler requirement in this instance would not impair public services in fire protection. The evidence presented does not indicate there would be new requirements resulting from granting the waiver nor has there been evidence presented that a waiver of the sprinkler requirement would significantly increase the cost of operations of public service and fire protection. Nonetheless, the City Council recognizes that a change in use of the property, to the extent that construction permits would be required under the City Code, may trigger the need for future Fire Code compliance review and additional fire suppression or prevention requirements. Seward City Code Section 9.15.112(F)(4) is met. Decision The City Council has unanimously decided, based on the evidence before it, that the Fire Chiefs decision is reversed (5 in favor, 0 opposed). The City Council expressly IIPAr,C$%CURRENT WORKICOUNCILIAPPEALS 2000kAPPEAL SSDISSDAPPEAL DECISION.DOC Page 3 finds that this decision is narrowly tailored to address the specific facts presented to the Council at this time. By making this decision, the City Council expresses no intent to alter or amend existing City Fire Code policies or ordinances in any way whatsoever, and expressly recognizes the Fire Chiefs expertise and ability to evaluate risks and special hazards in relation to fire prevention and suppression. Dated this 5th day of October 2001. CITY OF SEWARD Edgar Blatchford Mayor and as Chair of the City Council sitting as Hearing Board ATTEST: Patrick Reilly, i City Clerk OF �� a e a a t a a a sP �, °o � • � ..r• 4 rrr • f. M � •�• K• i •• Hr � O a `� NPATI MURRENT WORMCOUNCIUAPPEALS 20001APPEAL SSMSDAPPEAL DECISION.DOC Page 4 City of Seward, Alaska October 8, 2001 Call to order City Council Minutes Volume 35. Paee 511 The October 8, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and Margaret Branson David Brossow Michael Calhoon Stu Clark Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney Patrick Reilly, City Clerk Absent None Special orders, presentations, and reports Proclamations and Awards. Blatchford read proclamations proclaiming October 7 -13 as Fire Prevention Week, the month of October as Domestic Violence Awareness Month, and October 11, 2001 as Lights on After School Day. Borough Assembly Report. None. City Manager's Report. Janke reported on the following items of business: Reviewed the proposed schedule for the budget work sessions, which would start next week; Reported on the Resource Development Council's recent visited to Seward, which included a tour of the Alaska SeaLife Center, the Qutekcak Shellfish Hatchery, and the Shipyard. City of Seward, Alaska City Council Minutes October 8, 2001 Volume 35, Page S 12 Congratulated the High School football team for getting into the final game of the small league school championship game. Janke hoped there would be a good turnout to watch the game against Nikiski. In response to a question from Shafer, Janke stated that the City did have an unimproved emergency trail /road that would help people evacuate town in the event of an emergency. Shafer expressed an interest in keeping this road accessible. Brossow stated that a portion of this road /trail, was not always useable and was on private property. Janke confirmed that the City might have to acquire an easement or purchase portions of this road to make it more accessible. City Attorney's Report. Meyen stated that the City had been working on a dog control ordinance, harbor construction issues, and the Seward Ship's Drydock lease amendment. Other Reports, Announcements, and Presentations. None. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Red Marshall, Box 332, spoke in favor of postponement of Resolution 2001 -127 in order to allow his employer additional time to give public comment. Steven Schafer, Box 332, Mile 2.5 Seward, spoke against the passage of resolution 2001- 123 because the City of Seward's analysis was flawed. Schafer stated that the City did not contact Afognak Logging to inquire how travel time was evaluated in the bid. Animal Control Contractor Jennifer Roy, of Carpe Canis, Box 2934, 12025 Meridian, inquired into whether any council members had questions concerning Ordinance 2001 -06. In response to a question from Shafer, Roy stated there were many options to assist families that could not afford spaying or neutering. SOS Pets, a local animal advocacy group was supportive, but Roy cautioned that prior to adopting a pet consideration needed to be given to the ongoing care of the pet, which went beyond the initial adoption fees. Jim Collman, 609 Fourth Avenue, stated that the one million dollar grant to the City was taxpayer money and suggested the City should do a study to see how best to spend this money. Collman suggested a survey of boat owners to understand why they do, or do not, use the Seward Marine Industrial Park. Approval of agenda and consent agenda. Motion (Clark/Brossow) Amendment (Clark/Branson) Approve the agenda and consent agenda. Meet in executive session following the City Council meeting for the purpose of receiving legal advice regarding threatened litigation from Swalling Construction City of Seward, Alaska Citv Council Minutes October 8, 2001 Volume 35, Page 513 Amendment passed. Unanimous. Shafer removed Resolution 2001 -127, and Orr removed Resolution 2001 -129 from the consent agenda. Motion passed. Unanimous. The Clerk read the following approved consent agenda items: Ordinance 2001 -06, revising Seward City Code Section 9.05.228, allowing for all Alice Picket Memorial Animal Shelter adoption fees and deposits to be set by City Council resolution Resolution 2001 -120, authorizing the City Manager to enter into a lease with Xerox for a replacement copier for the Fire Department for an amount not to exceed $15,646.80 for the life of the contract Resolution 2001 -124, authorizing the City Manager to enter into a contract with Seward Heavy Industrial to purchase a 250 kVA Generator, at a price not to exceed $22,902 delivered FOB Seward Resolution 2001 -125, authorizing the City Manager to enter into a contract with Metco, Inc. to provide 1000 cubic yards of sand for $10,000 and covered storage for 800 yards of sand for $1,200 per year Resolution 2001 -126, approving the City Manager's written finding that the City's Ambulance, known as Medic II, is no longer needed by the City of Seward and donation of the ambulance to the Prince William Sound village of Tatitlek Resolution 2001 -128, authorizing the City Manager to pay for repairs to the Transmission Line right of way access roads, at miles 18 and 22 at a price not to exceed $15,000 Resolution 2001 -131, adopting an alternative method for the FY 2002 Shared Fisheries Business Tax Program, and certifying that this allocation method fairly represents the distribution of significant effects of fisheries business activity in the Cook Inlet Management Area and authorize the City Manager to apply for funds from the Seward Fisheries Business Tax Program Resolution 2001 -133, supporting the Alaska SeaLife Center's State of Alaska Min -Grant application Rescheduling the November 12 City Council meeting to November 5 and the November 26 Cuy Council meeting to November 19, and scheduling a special City Council meeting on November 14. I Public hearings City of Seward, Alaska City Council Minutes October 8, 2001 Volume 35, Page 514 Ordinance 2001 -05, amending the Land Use Plan and Zoning designation of that portion of Tract B, Park Place Subdivision that is to be combined with Lot 1A, Block 7, Snowden Subdivision from Park to Urban Residential Motion (Brossow /Clark) Approve Ordinance 2001 -05. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. City Planner Rachel James gave the administrative overview, explaining that the City Council directed the Planning and Zoning Commission to review a land trade agreement between the City of Seward and Brad Snowden for the purpose of addressing an encroachment on Hulm Lane and to forward its recommendation to the Council. The Planning and Zoning Commission held a public hearing and was now forwarding its recommendation. James explained that after recording of the final plat, Snowden's parcel would be described as Lot 1 -B, Snowden Subdivision Park Place Replat, and zoned Urban Residential. The City's parcel would be described as Lot 2 -B, Snowden Subdivision Park Place Replat, and zoned Park. Motion passed. Unanimous. Unfinished business Council recommendation to the City Manager on how to allocate the $1 million grant for the Seward Ship Drydock facility. Orr thought he could have a conflict of interest because he might participate in the project as a subcontractor. Blatchford ruled that Orr had a conflict and Orr excused himself from participating in the discussion. Janke read the grant agreement language that was approved by the State of Alaska. Janke explained that he had spoken with Senator Torgerson to clarify the grant language, and it was clear that the City was meant to be a pass through agency to Seward Ship's Drydock. Janke then requested authorization from the Council to negotiate a contract with Seward Ship's Drydock to transfer responsibility, along with authorization to spend the grant funds according to the terms of the agreement, to Seward Ship's Drydock. Following a discussion between Clark and Janke, Meyen explained that the law firm was working to clarify grant responsibilities between the parties. Shafer expressed frustration that the City Council was not involved in the process of deciding how the million dollar grant should be spent. It appeared that the City Council could only add to the construction project, such as adding water and sewer lines to the industrial park area. It appeared that the Council could not decide how to allocate the grant money because it was already designated in the grant how the money was to be spent. City of Seward, Alaska City Council Minutes October 8, 2001 Volume 35, Page 515 In response to Branson, Janke stated the balance of the administration fee would be al located to Seward Ship's Drydock. Janke repeated earlier comments to emphasize that since this grant was not applied to by the City, and the project was not scoped by the City, this grant was unusual. Motion (Clark/Brossow) Authorize the City Manager to negotiate a contract with Seward Ship's Drydock to transfer grant responsibility, along with authorization to spend the grant funds according to the terms of the grant agreement, to Seward Ship's Drydock Motion passed. Yes: Blatchford, Brossow, Calhoon, Clark No: Branson, Shafer Abstain: Orr New business Resolution 2001 -123, authorizing the City Manager to enter into a contract with Metco, Inc. to provide plowing and sanding services for Lowell Point Road for the 2001 -2002 winter season, with an option to renew the contract at the sole option of the City for the next three yearly terms. Motion (Orr /Brossow) Approve Resolution 2001 -123. Janke urged the Council to vote this resolution down because there was a contradictory statement in the contract relating to travel time. The existing contract did not expire until the end of the year so there was plenty of time to request another bid. Motion failed. Yes: Blatchford No: Brossow, Branson, Calhoon, Clark, Orr, Shafer Resolution 2001 -127, supporting the enforcement of laws limiting the performance of longshore work by alien crewmen for all cargo loading /unloading operations at the Alaska Railroad Dock in the city of Seward, Alaska Motion (Shafer /Brossow) Approve Resolution 2001 -127. Janke explained that North Star Stevedoring requested that this resolution be delayed in order to give North Star additional time to comment. Motion Postpone Resolution 2001 -127 to the next regular meeting. Motion passed. Unanimous. Ciry of Seward, Alaska City Council Minutes October 8, 2001 Volume 35, Pape 516 Resolution 2001 -129, authorizing the City Manager to participate in the cost of the Alaska Railroad sewer line expansions to enhance the ability of the City to expand the sewer system to the airport and other property to the north of the Railroad Dock, and to change the plastic pipe the Railroad planned to install to ductile iron to be compatible with city repair facilities, for city of Seward participation cost of $21,000. Motion (Clark/Brossow) Approve Resolution 2001 -129. Engineering and Utilities Manager Dave Calvert explained that the Alaska Railroad was installing sewer and water lines from their existing facility to tie into the City's lines. The City had requested the Alaska Railroad to modify their design so it could assist with future development at the Seward Airport. This modification would cost an additional $14,000, and since it was a benefit to the City the recommendation was for the City to pay for this modification to the sewer line. In addition, Calvert explained that he requested the Alaska Railroad to change the water pipe to ductile iron to be compatible with the City's current system. The cost to the City to change the water pipe from plastic to ductile iron was approximately $7,000. Orr wondered why the City would agree to allow a developer to use plastic pipe for the water line instead of ductile iron, and why wouldn't the City require the developer to put the appropriate piping in at the developer's expense. In response to Orr's discussion, Calvert and Janke stated the City should have the developer install and pay for ductile iron piping. Amendment (Orr /Clark) Amendment approved. Reduce the City's participation in this project by $7,000 and direct the administration to negotiate the use of ductile iron water piping. Unanimous. In response to a question from Shafer, Calvert stated that the City had not yet adopted the Anchorage specifications into the City of Seward Code. Janke stated that much of the work to adopt these development specifications had been completed, they just had not yet been forwarded to the Council for approval. Motion approved. Unanimous. Resolution 2001 -130, authorizing the City Manager to purchase a new boiler under State of Alaska bidding procedures, to be mounted in an existing city truck and utilized as a "steamer ", for a cost not -to- exceed $48,000. Motion (Brossow /Clark) Approve Resolution 2001 -130. City of Seward, Alaska Citv Council Minutes October 8, 2001 Volume 35. Paue 517 Calvert explained that the City had a regular need in the winter to thaw out the ground and a steamer was necessary for this purpose. The steamer was part of next year's budget and could be delivered around February 2002. Motion passed. Unanimous. Resolution 2001 -132, authorizing the City Manager to accept the United States Department of Commerce's Economic Development Administration (EDA) $1,300,000 grant for the Seward Harbor Eastward expansion project and appropriating the grant to the Capital Project Fund Motion (Clark/Calhoon) Approve Resolution 2001 -132. Janke explained that the Council should be aware that the grant required construction to start within 15 months of its execution. Janke stated that Beckham was looking into extending this time frame in the event the City was unable to acquire additional grant funds for the project. Harbormaster Jim Beckham explained that with the passage of Resolution 99 -167 the City Council authorized the City Manager to submit an application for an Economic Development Administration grant. The City's grant application was successful and the resolution before the Council was to accept the grant. Beckham explained when the project might begin and the time constraints which the City was under to start and complete the project. The Council then discussed with Janke and Beckham the possible funding and bonding sources to obtain the additional money for the project, which included seeping the project smaller than the currently planned 15 million dollar project. Motion passed. Unanimous. Other New Business Items Certifying the October 2, 2001 regular municipal election Motion (Brossow /Clark) Certify the Oct. 2, 2001 regular municipal election. City Clerk Patrick Reilly read the election results and stated that upon certification of the election the newly elected council members would be sworn in at the next regular council meeting. In response to a question from Clark, Reilly responded that the election turnout was consistent with past elections. Seward tended to have a larger turnout when there was a contested election for mayor, and a smaller turnout when the mayor's seat was not up for election. City of Seward Report of Canvass Board October 3, 2000 City of Seward, Alaska October 8, 2001 ABSENTEE AND QUESTIONED BALLOTS Voted: Absentee ballots voted: 36 Questioned ballots voted: 12 Personal representative ballot voted: 3 Total Ballots Voted: 51 Rejected Ballots: Not registered, registered too late or registered out of City of Seward: 10 Form not complete properly: 0 Signed/witnessed or postmarked after election day: 0 Less Total Ballots Rejected by Canvass Board: 10 Counted: Absentee ballots counted: 36 Questioned ballots counted: 2 Personal representative ballot counted: 3 Total Absentee & Questioned Ballots Counted: 41 The election day votes counted were cast as follows: Mayor Race Edgar Blatchford election day votes 419 Canvass board 35 Total 454 Council Race: Two Year Council Seat Stu Clark election day votes 326 canvass board 26 Total 352 City Council Minutes Volume 35, Page 518 David Brossow City of Seward, Alaska Citv Council Minutes October 8, 2001 Volume 35, Page 519 election day votes 398 canvass board 33 Total 431 Nathan Orr election day votes 328 canvass board 24 Total 352 Donald Sutherland election day votes 124 canvass board 10 Total 134 Margaret Branson election day votes 349 canvass board 30 Total 379 A total of 544 people cast ballots, with 534 ballots counted. Motion passed. Unanimous. Informational items and reports (No action required) Proposed resolution setting Alice Picket Memorial Animal Shelter adoption fees. A draft resolution supporting State of Alaska legislation authorizing the Alaska Railroad to lease land for 55 years. Seward Alice Pickett Memorial Animal Shelter September 2001 Report. Council comments Orr thanked the Administration, particularly Harbormaster Beckham, for obtaining the EDA grant. Orr thanked Senator Torgerson for his assistance in developing the ship repair facility at the Seward Marine Industrial Center. Although it may not be exactly as originally envisioned, it was great to have a private company that was working across the Bay, particularly in the winter. Brossow echoed Orr's comments on the Harbor grant and Senator Torgerson's good work in garnering funds for Seward. Also, now that the United States was involved in a war he hoped everyone would keep our troops in their thoughts and prayers until the dispute was resolved. In response to a question from Shafer, Janke stated that the Army Corps of Engineers were still planning to begin work on the Lowell Canyon Tunnel in February. Shafer reminded the Council that the Seward football team was playing Nikiski next weekend and hoped everyone would come out to support our boys. City of Seward, Alaska City Council Minutes October 8, 2001 Volume 35, Page 52 0 Calhoon congratulated the council members on their re- election. Calhoon also advised everyone to watch out for children while driving because the days were now getting darker. Branson noted that the Alaska Municipal League was encouraging elected municipal officials to speak to local schools in celebration of Alaska Local Government Day. Branson suggested Mayor Blatchford put speaking at one of the Seward schools on October 16 on his schedule. Blatchford recommended the Council consider budgeting money in next year's budget to prepare for the 2003 Centennial. Blatchford apologized for getting confused with his vote on Resolution 2001 -123, stating he would have voted with everyone else if weren't for the confusion. Blatchford also thanked everyone who took the time to vote and congratulated everyone on their re- election. Citizens' comments Steven Schafer, Box 1062, suggested the City consider the possibility of selling slips as a way to acquire capital funding for the small boat harbor expansion project. Jim Collman, 609 Fourth Avenue, Seward, stated that he would like to see a business plan for future investments in the SMIC area. In addition, regarding fire prevention, Collman stated that he was willing to train community members in the proper use and storage of fire extinguishers. Council and administration response to citizens' comments Janke stated that the City had been working with multiple agencies and private sector entities to increase educational opportunities for the City. Janke highlighted Resolution 2001 -133, a grant application approved earlier in the evening by the Council. Janke stated that he appreciated the Council endorsement of this resolution. Janke gave credit to Alaska SeaLife Center Science Research Director Shannon Atkinson, who was among a number of community members who dedicated time to this application. Blatchford commented that it was good to see the City working closely with the Alaska SeaLife Center. Adjournment The meeting was adjourned at 9:10 p.m. .rt- . �'� �� Patrick Reilly City Clerk + O + , .••Rp0 (City Seal) SEAL Edgar Blatchford Mayor City of Seward, Alaska October 15, 2001 Call to order Citv Council Minutes Volume 35. Paee521 The October 15, 2001, regular meeting of the Seward City Council was called to order at 6:30 p.m. by Nathan Orr. Opening ceremony City Manager Scott Janke led the pledge of allegiance to the flag. Roll call There were present: Nathan Orr presiding, and Margaret Branson Michael Calhoon Stu Clark comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Absent Edgar Blatchford, David Brossow and Vanta Shafer Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Approval of agenda Motion (Calhoon /Clark) Approval of the agenda. Motion passed. Unanimous. New business Resolution 2001 -134, authorizing the City Manager to contract with AAA Fence, Inc., to install 842 feet of chain link fence at a price not to exceed $30,330. Motion (Calhoon /Clark) Approve Resolution 2001 -134. City Manager Scott Janke stated that he had an opportunity to discuss this issue with each member of the City Council and expressed his concern about protecting the City's water supply. Janke stated he was hoping not to create too much panic in the community, or give ideas to some people who might want to harm or scare the Community. Janke recommended the City hire AAA City of Seward, Alaska City Council Minutes October 15, 2001 Volume 35, Page5 2 2 Fence, Inc., the company that was hired to place a fence around the Jesse Lee Home, to secure the water tanks at the head of Lowell Canyon and the water tank at the top of Dora Way. Because of what had happened nationally, security related devices, such as fencing, were very difficult to procure. Janke explained that the he had started to look into this issue the morning after the September I I tragedy. In response to a question from Branson, Engineering and Utilities Manager Dave Calvert stated that the fence company was very busy but they expected to be able to come to Seward to install the fences in about a month. Motion passed. Unanimous. Council comments Branson stated that she was not in favor of special meetings that were called on short notice and would appreciate it if there were not too many of them. Council and administration response to citizens' comments Janke stated that because of what was happening nationally, and in an effort to protect city employees, the City Administration was instructing city employees on how to be more cautious when opening mail. Adjournment The meeting was adjourned at 6:38 p.m. Patrick Reilly City Clerk 0 S o ft . SEAL 0 r • s�, �'' NF t 19•• �t?••ow t'841 181110, �° °A, 1 City of Seward, Alaska October 22, 2001 Call to order Citv Comcil Mimaes Volume 35, PaQe5 2 3 The October 22, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Seating of Newly Elected Council Members City Clerk Patrick Reilly administered the oath of office to Mayor Edgar Blatchford and Council Members Margaret Branson, David Brossow and Stu Clark. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Jerry King Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Absent None Special orders, presentations and reports Proclamations and Awards. 1 Mayor Blatchford presented Certificate of Achievements to the Seward High School Football team for their achievement of Second Place in the 2001 State High School Football Championship. Recognition was given to Garret Boyle, Charley Rininger, Darian Draper, Keith Wolfe, Jonah Swiderski, Devin Greene, Zack Rininger, Cody Gilmore, Jesse Johnson, Ben Steward, Stevie Barnes, Eric Johnson, Neal Logan, Charles Logan, Ben Clock, Ray Ledet, A..J. Lipinski, Doug Jones, Ryan Gaule, Victor Miller, Brian Svabik, Brian Osborne, Marco Conlin, Erick Amberg and Head Coach Dan Bohrnsen, Assistant Coaches, Matt Chase, Cliff Draper, Kathy Sandoval, Roger Steinbrecher, and Manager Nalanie Kasischke. City of Seward, Alaska City Council Minutes October 22, 2001 Volume 35, Page524 Blatchford also presented a Certificate of Achievement to Coach Dan Bohrnsen for being chosen All -State Small Schools Coach of The Year. Borough Assembly Report. Assembly Member Ron Long updated the Council on recent Kenai Peninsula Borough activities, including updating the Kenai Peninsula Borough Assembly, School Board, and Planning Commission redistricting issues. City Manager's Report. Janke reported on the following items of business: - The City had secured a small bus to travel to Soldotna next Thursday to give rides to anyone that wished to help voice Seward's concerns regarding the lack of Seward representation on the School Board and to push for designated school board seats. - The Army Recreation Camp would stay open this winter. - The Port Avenue/Harbor Project, a project to recondition Port Avenue and provide a pedestrian corridor along Port and 4`" Avenue to connect with the waterfront boardwalk at 4"' and Van Buren, was scheduled for construction next summer. This project was still receiving public comment and agency review, with a Department of Transportation open house in Seward on November 28. - Planning and Zoning Commission was soliciting nominations to name the Fourth and Adams Street Park. -In response to questions that arose at the October 8, 2001 Council Meeting Fire Chief Dave Squires updated the Council on the City of Seward's secondary evacuation route. Squires stated that until the City either acquired some private property or extensively upgraded another trail the City would not have a useable escape route. -In response to council questions Janke explained that there was no funding source to purchase this property, but the City would have access to this property in the event of an emergency because the City would have emergency powers that would allow it to have access. - Referring to a handout distributed to the City Council, Orr inquired if the City was under an obligation to buy power from Marlow and Hobbs. In response, Janke stated in the event Marlo and Hobbs could provide proof on paper that they could provide power to the community at a cheaper rate than the City would be under an obligation to purchase it. City Attorney's Report. None. Other Reports, Announcements and Presentations. Kenai Fjords National Park Exit Glacier planning project update, Eveline Leon Martin. Cit of Seward, Alaska Citv Council Minutes October 22, 2001 Volume 35, Page52 5 Eveline Leon Martin, Biologist and Team Leader for the Exit Glacier Visitor Experience and Resource Protection Project at Kenai Fjords National Park updated the Council on possible development alternatives for the Exit Glacier Area. As part of the presentation Martin introduced Jeff Troutman, Chief of Natural Resources, and Mike Tetreau, a Natural Resource Specialist. Martin described the various changes that have taken place over the last 40 years and how this may have impacted the visitor experience. Martin stated that the Kenai Fjords National Park was looking for input from the Community as options were considered for developing the park. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Bruce Sieminski, 213 Benson, stated that he disagreed that fifty percent of the bed tax was designated by the City Council to go to the Seward Chamber of Commerce when the bed tax was originally implemented. Sieminski stated that the City Council never voted the bed tax in, but rather voted against the bed tax. The bed tax was originally implemented by a vote of the public. Sieminski also spoke against transferring money from the Electric Enterprise Fund to the General Fund, stating that the City needed to live within its means. Carl Norman, 33552 Wissamickon Drive, Chairman of the Labor Relations Committee for the International Longshoremen's and Warehousemen's Union (ILWU) Unit 60, and President of the State ILWU spoke in favor of passage of Resolution 2001 -127. Norman stated that he understood that North Star Terminal & Stevedore Co. was not available to give public testimony this evening so he was not opposed to again postponing the resolution to the next meeting. Sandy Wassilie, 105 Lowell Canyon Road, gave a report on the Kenai Peninsula Borough Reapportionment Committee's recent activities. Wassilie explained that the Committee was charged with exploring restructuring the school board differently. The question was whether to continue to elect school board members at large or by district. Wassilie explained that there were two school board members elected from Seward in the 1970's, and this was in conjunction with a controversy in an effort to get a new school in Seward. Wassilie explained the process that was required to change School Board districts included a borough -wide vote. Motion (Clark/Brossow) Approve the agenda and consent agenda. Janke added setting a work session to discuss the 2002 Department Work Plans to the agenda. Motion passed. Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -136, supporting legislation authorizing the Alaska Railroad to lease land for 55 years. City of Seward, Alaska City Council Minutes October 22, 2001 Volume 35, Pages 2 6 Resolution 2001 -137, determining that it is in the public interest to waive the normal bid process per City Code Section 6.10.130 and authorize the city manager to enter into lease agreements with Xerox for the purpose of replacing and upgrading the copiers in the city hall basement and mail room. Resolution 2001 -139, amending the ICMA -RC deferred compensation plan agreement to permit participant loans. Resolution 2001 -140, accepting a USDA Economic Recovery Program Grant of $4,000 on behalf of the Kenai Soil and Water Conservation District to renovate the Seward High School greenhouse and appropriating funds for the project. Public hearings Ordinance 2001 -06, revising Seward City Code Section 9.05.228, to allow for all Alice Picket Memorial Animal Shelter adoption fees and deposits to be set by City Council resolution. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Clark/Shafer) Approve Ordinance 2001 -06. Motion passed. Unanimous. Unfinished business Resolution 2001 -127, supporting the enforcement of laws limiting the performance of longshore work by alien crewmen for all cargo loading /unloading operations at the Alaska Railroad dock in the City of Seward, Alaska. Amendment (Orr /Calhoon) Postpone Resolution 2001 -127. Amendment passed Yes: Blatchford, Brossow, Calhoon, Clark, Orr, Shafer No: Branson Scheduling a work session to discuss the 2002 Department Work Plans to the agenda. Janke explained that during the budget work sessions he distributed to the City Council proposed work plans for 2002, and stated he now wanted an opportunity for the Council to prioritize the work plans for each of the departments so they could be put into the budget. After a short discussion the Council agreed to meet October 29 to discuss the department work plans. LJ City of Seward, Alaska October 22. 2001 New business Cin+ Council Minutes Volume 35, Page527 Resolution 2001 -135, authorizing the City Manager to enter into an agreement with Seward Ship's Drydock, Inc. for constructing, maintaining and operating certain facilities to be built utilizing money received from the state under a grant agreement. [City Attorney Cheryl Brookings was joined telephonically for the discussion of Resolution 2001- 135.] Motion (Brossow /Clark) Approve Resolution 2001 -135. Orr reminded the Council that he had a conflict of interest because he was bidding on portions of the project. Mayor Blatchford ruled that Orr continued to have a conflict of interest and excused Orr from participating in the remainder of the discussion. At the request of Janke, Brooking gave an overview of Section 15 of the proposed agreement and responded to questions from the City Council. The Council took a ten minute recess, from 9:10 to 9:20 p.m. 1 t Brossow stated that in his view, the intent of the grant language, and of Senator Torgerson, was to make Seward Ship's Drydock more competitive with Ketchikan Shipyard. Branson, stated that in her view that if the City spent and managed the grant this would be fine, but to turn the money over to a private facility would be against the law. Amendment (Calhoon /Clark) Attach, as exhibit one, showing utility upgrades that would be done as part of this project, inside and outside of the managed area. Calhoon stated that attachment of the exhibit would give a better picture of what would be done with the money, and a better way to track what would be constructed. Amendment passed. Amendment (Clark/Shafer) Yes: Blatchford, Branson, Brossow, Calhoon, Clark, Shafer No: None Abstain: Orr Strike, in paragraph 15, Lease Rental "but, for the purposes of the Lease only, shall not be taken into account when determining the fair market rental value of the Premises or when making periodic adjustments to Rent as described in Section 3.04 of the Lease." City of Seward, Alaska City Council Minutes October 22, 2001 Volume 35, Page5 2 8 Calhoon stated that he could not support the amendment because the whole point was to make the Seward Shipyard more competitive and the Ketchikan Shipyard receives a lot more breaks than the Seward facility. Amendment failed. Yes: Clark, Branson, Shafer No: Calhoon, Blatchford, Brossow Abstain: Orr Motion passed. Yes: Blatchford, Brossow, Calhoon, Clark, Shafer No: Branson Abstain: Orr Resolution 2001 -138, setting adoption fees and deposits for animals adopted from the Alice Pickett Memorial Animal Shelter. Motion (Brossow /Clark) Motion passed. Other New Business Items Approve Resolution 2001 -138. Unanimous. Election of Vice -Mayor and appointments of council liaisons to the Planning and Zoning Commission and the Kenai Peninsula Borough Economic Development District Margaret Branson nominated Brossow for Vice -Mayor and Calhoon nominated Shafer for Vice - Mayor. Nominations were closed and ballots were distributed. After collecting the ballots Reilly declared there were six votes for Brossow and one vote for Shafer. The Council then unanimously voted David Brossow as Vice- Mayor. Blatchford appointed Clark to continue as liaison to the Planning and Zoning Commission and Shafer to continue as liaison to the Kenai Peninsula Borough Economic Development District. Informational items and reports (No action required) 2002 State and Federal Legislative Priority List Department Monthly Reports Council comments City of Seward, Alaska City Council Minutes October 22, 2001 Volume 35, Pages 2 9 Brossow congratulated the Seward Football Team, stating they did a wonderful job, second place in the State was a great achievement for such a new team. Shafer also congratulated the Seward Football Team and was very happy that there were second place medals given to the kids. Shafer advised people to participate in the walk your kid to school or bus stop program, a program to help keep kids safe. Clark congratulated the football team and the coach. Calhoon congratulated the football team. Branson stated that she believed there were systemic problems with how requests for proposals and contracts were handled, specifically, after the fact requirements that were imposed on bidders that were not contained in the request for proposals. Branson requested the Council fonn a subcommittee to review the request for proposal and contracting process and requested that City Clerk Reilly prepare a report. In the event that a report was not forthcoming she would request a procedural audit because Seward could not afford to get a reputation of unfair dealing with contractors and the public at large. Citizens' comments Bruce Sieminski, 213 Benson, spoke about the reorganization of the Engineering Department stating that when the Engineering Department was reorganized the last time there was an employee that had a pay increase and questioned if there would be a decrease in pay if there were fewer duties assigned. Jim Pruitt, Maple Street, explained that there were more than four derelict boats at the Seward Marine Industrial Center. Pruitt stated that he, and some other Port and Commerce Advisory Board Members, were interested in cleaning up all of the vessels, and other items, such as abandoned cars, that were in the area. In addition, Pruitt thanked the Council for consideration of the grant and said the grant funds would go to good use, including be a crew facility and break room, shower facilities, and a 120 x 60 fabrication shop. Council and administration response to citizens' comments Shafer stated there were a majority of the Port and Commerce Advisory Board Members in favor of removing derelict boats now because it cost less money, and then develop a plan to remove the other boats, and other unwanted items later. Adjournment The meeting was adjourned at 10:05 p.m. City of Seward, Alaska City Council Minutes October 22, 2001 Volume 35, Pages 3 0 atrick Reilly City Clerk Edgar Blatchford Mayor (City Seal) - 40 %. - - W1 , . Of se; °jR • SEAL 0 F�P��s City of Seward, Alaska City Council Minutes November 5, 2001 Volume 35, Pages 31 I Call to order The November 5, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Margaret Branson Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney Patrick Reilly, City Clerk Absent None. Special orders, presentations and reports Proclamations and Awards. Mayor Blatchford read a proclamation declaring November 4 -10 as Animal Shelter Appreciation Week. Borough Assembly Report. None. City Manager's Report. - Scott Janke updated the Council on the following construction related items: -The Library Project was underway and the work would start on the alley side of the building. City of Seward, Alaska Citv Council Minutes November 5, 2001 Volutne 35, Pages 3 2 -The installation of security fencing around the Lowell Canyon and Gateway water tanks was scheduled for mid - November. - Lowell Creek Tunnel Project was expected to be bid out by the Army Corps of Engineers in December with work on the tunnel scheduled for February/March. -CRW Engineering, the engineers working on the water system expansion project for Gateway and Forest Acres, completed 35% of their engineering work and were now looking for a work session with the Council. -Janke attended a meeting last week with HDR, the City's engineering firm completing the environmental assessment for the North Forest Acres Levee Project. Janke would be going to Anchorage tomorrow to meet again with the City's engineers and regulatory agencies. A town meeting would be scheduled early next year to get community feedback regarding the various alternatives for the project. The hurdles at this point were regulatory ones concerning wetland and fish issues. - Senator Stevens was successful in obtaining one million dollars in federal funding, in the energy and water conference bill, for the East Harbor Expansion Project. This was very good news because this moves the project from a `new start' project to a `pipeline' project. The Army Corps of Engineers would now begin work on establishing a funding schedule and there was anticipation that an additional four million dollars would be in President Bush's 2003 budget. -A $200,000 federal grant for the downtown mass transportation facility and trolley is anticipated to be approved this fall. -The Fourth and Adams Park Project was on hold due to the cold weather. This project would start again early in the spring so that it would be available to the public by the end of May. City Attorney's Report. Brad Meyen reported that the law firm assisted the City Administration in the review of resolutions, procurement matters, planning and zoning issues, reviewed and prepared grant documents relating to the shiplift facilities, and an appeal of a fire code determination. Other Reports, Announcements and Presentations. Fiscal Year 2002 budget presentation, consisting of the General Fund, Enterprise Funds, the Motor Pool Fund, Debt Service Fund, and the Capital Budget Janke explained Finance Director Kristin Erchinger would give a 20 minute budget overview and budget public hearings were scheduled for tonight and November 14 and 19. Erchinger then gave a presentation reviewing the major trends in general fund revenue and expenses over the last ten years and the highlights of the proposed 2002 budget. City of Seward, Alaska Citv Council Minutes November 5, 2001 Vokune 35, Page5 3 3 Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Carl Norman, 33552 Wissamickon Drive, Seward, AK, spoke in support of Resolution 2001 -127, adding that the resolution explained the issue. Norman explained that there was no labor dispute involved, but rather, a matter of enforcement of federal law. Bob Valdatta, 528 Fifth Avenue, Seward, AK, raised concerns about the one million dollar grant to the City on behalf of the Seward Shipyard. Valdatta explained that Seward Ships Drydock was a company that worked on boats, not a general contractor, and the million dollar grant should be bid out to allow construction companies an opportunity to bid on the project. Jim Collman, 609 Fourth Avenue, Seward, AK, stated that he previously requested that the City do a study, like a business plan, to understand the economic status of the Seward Marine Industrial Center. This could be an analysis of how the million dollars should be used, and what potential benefits should be expected. Jennifer Headtke, Mile 24.5 Seward Highway, on behalf of the Seward Mural Society, requested sponsorship from the City to help support the recent Aviation Mural that was put up at the corner of Fourth and Washington Street. Headtke described the various murals that were placed around town and proposed murals planned for the near future. The Mural Society was hoping to be part of the Centennial Celebration by painting a mural from start to finish in one day. Headtke stated that murals beautify town and give the community a sense of pride in telling interesting stories that were unique to our community. Motion (Clark/Brossow) Approve the agenda and consent agenda. Orr, without any objection, added a discussion of the Mural Society's funding request to the agenda. Amendment (Brossow /Clark) Meet in Executive Session following the meeting for the purpose of performing the semi- annual evaluation of the City Clerk. Amendment passed. Unanimous. Janke added, without any objection, scheduling a work session to review the CRW Engineering of the upper Dora Way /Forest Acres Water System Expansion Project. Motion passed. Unanimous. The Clerk read the following approved consent agenda items: City of Seward, Alaska City Council Minutes November 5, 2001 Volume 35, Pages 3 A. Resolution 2001 -141, authorizing the City Manager to appropriate an additional $6,000 from the State of Alaska from the jail contract account to the jail expenditure account for jail meals. Resolution 2001 -143, accepting grant funds from Kenai Peninsula Borough and appropriating funds for an ALPAR/parks and recreation litter patrol. Public hearings Fiscal Year 2002 budget: General Fund; Enterprise Funds; Motor Pool Fund; Debt Service Fund; Capital Budget Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Jim Collman, 609 Fourth Avenue, read from an article from the Peninsula Clarion that stated for the next decade Alaska's economic forecast was grim. Collman noted that the article stated that the average Alaskan's paycheck declined during the last two decades in comparison to the lower 48. Bob Valdatta, 529 Fifth Ave, questioned (1) if cruise ship and tour boat companies sell tickets in Anchorage, does the City of Seward get the sales tax, (2) the high fuel surcharge added to the City's electric bill and also wondered why the City did not charge a three percent city sales tax to electric bills to those who live outside city limits since the electricity was generated inside city limits. No one else appeared to address the Council and the public hearing was closed. Unfinished business Resolution 2001 -127, supporting the enforcement of laws limiting the performance of longshore work by alien crewmen for all cargo loading /unloading operations at the Alaska Railroad dock in the City of Seward, Alaska was postponed to the November 5 City Council Meeting. Jeff Bentz, President of North Star Terminal and Stevedoring Company, informed the Council of the relationships between the cruise lines, cruise line agencies, and the longshoreman's labor group. Bentz stated that the contract was very clear concerning the labor requirements for the ships. He continued by explaining that this was a dispute over contract terms and these issues should be worked out through the labor negotiation/arbitration process and recommended the City Counci I table the resolution until this process was concluded. In response to a question from Brossow, Bentz explained the longshoreman's grievance procedures. Orr stated that it was his belief that Northern Stevedoring and Cruise Line Agencies were good corporate citizens that were not opposed to operating within federal law. Orr stated that it was City of Seward, Alaska Citv Council Minutes November 5, 2001 Volume 35 Page5 3 5 J I not his intent for the resolution to favor one side or the other in the union dispute and spoke in favor of striking some of the language referring to the ILUW. Amendment (Branson /Calhoon) Strike the fourth and fifth whereas from the Resolution. Janke stated that he supported eliminating these two clauses because they were slightly inflammatory. Amendment passed. Yes: Branson, Calhoon, Clark, Orr, Shafer No: Blatchford, Brossow Calhoon stated that he did not think the Council should step into the dispute between the ILWU and their employer and did not think it was appropriate to lobby one way or the other on how federal law should be interpreted. Calhoon stated he could support a blanket statement that the City would like federal law applied, but was not interested in supporting any other issues. Motion passed. Yes: Blatchford, Brossow Branson, Clark, Orr, Shafer No: Calhoon New business Resolution 2001 -142, authorizing the City Manager to approve a change order in the amount of $6,317.50 to Resurrection Rentals for port -a -potty rentals. Motion (Orr /Brossow) Approve Resolution 2001 -142. Janke explained that this resolution was before the Council because when the change order amount was added to the original contract the total amount for the contract was over the $10,000 limit that required council authorization prior to expenditure by the Administration. Janke stated that the Administration was not looking for any new appropriation of funds, but would utilize other existing funds within the department to cover the change order. In response to a question from Orr, Janke responded that although the City had not yet paid the invoice, the debt had been incurred. Orr called the question, and hearing no objection to calling the question, the Council then voted on the main motion. Motion passed Unanimous. Resolution 2001- 144, approving the City of Seward's calendar year 2002 State Legislative Priorities. Motion (Brossow /Clark) Approve Resolution 2001 -144. City of Seward, Alaska City Council Minutes November 5, 2001 Volume 35, Page5 3 6 Janke explained that this item had been discussed and worked on at last week's work session and tonight the Council was asked to go through the formal process of adopting the lists prior to distributing the resolutions to federal, state, and borough entities. Calhoon said he was opposed to having the expansion of Spring Creek Correctional Facility as number one on the public safety list. Motion passed. Unanimous. Resolution 2001 -145, approving the City of Seward's calendar year 2002 Federal Legislative. Motion (Clark/Shafer) Approve Resolution 2001 -145. Motion passed. Unanimous. Resolution 2001 -146, encouraging the Kenai Peninsula Borough Assembly to consider creating districts for School Board representation rather than continuing the present at -large election system. Motion (Clark/Brossow) Amendment (Clark/Brossow) Amendment passed. Motion passed. Other New Business Items Approve Resolution 2001 -146. Section 1 of the resolution should now read "The Seward City Council urges the Kenai Peninsula Borough Assembly to create districts for school board representation based on current assembly districts, rather than continuing the present at -large system." Unanimous. Unanimous. Invitation for travel to Japan for 120 anniversary, November 1, 2002. City Clerk Patrick Reilly explained that the City of Seward's sister city, Obihiro, Japan, would be celebrating their 120 anniversary on November 1, 2002 and Obihiro invited the Seward Community to join them in Japan for this celebration. Reilly suggested that if City Council Members wished to travel to Japan next year, it should be factored into the City Budget and the Council should consider that there would be a need to reciprocate appropriately when the City invited Obihiro to come celebrate Seward's Centennial in 2003. After council discussion Blatchford expressed the view that it was the City of Seward's intent to be represented at Obihiro's 120 anniversary. City of Seward, Alaska City Council Alinutes November 5, 2001 Volume 35, Pages 3 7 Mural Society's Sponsorship Request. Branson suggested allocating $5,000 out of the bed tax during approval of the budget, stating that this would cover some of the costs of materials, paint and board, etc, and this would not subtract too much from the bed tax. Orr stated that the City might want to follow the approach of municipalities that budget a certain amount of their capital construction project for art works. Orr stated that the Council may wish to consider funding a mural that could be placed on the proposed bathrooms at the Fourth and Adams Street Park. Orr also agreed with Branson that spending $5,000 for this project from the bed tax would be money well spent. Blatchford also suggested a need for the Council to figure out how to budget for the 200' Jennifer Headtke stated that the cost of a mural was roughly $5,000 to $6,000 and if the City wanted to sponsor a whole mural then she would work with the Council to develop a centennial mural design and location. Work Session Schedule The Council scheduled November 14 for a work session with CRW Engineering for the purpose of reviewing the City's water expansion needs. Council comments Orr agreed with Collman's comments made earlier in the evening that the City needed to think about any reports predicting the future economic outlook for Alaska. And in light of potentially bleaker economic times any economic development money that the City had an opportunity to get should not be dismissed. Specifically, economic development money coming to Seward such as the million dollar improvement to the Seward Ship's Drydock should be welcomed. Brossow stated that it was the 296 birthday of the United States Marine Corps and wished all the marines a happy birthday. Shafer stated that she was thinking today how much she appreciated Seward and how much the community cared about each other. Clark also stated he appreciated living in Seward. Calhoon stated that every year the United States Coast Guard put on the haunted house event for Halloween and this year it was done at the Seward High School. Unfortunately, a few of the haunted house actors were harassed with snowballs and eggs by some of the participants. Calhoun City of Seward, Alaska City Council Minutes November 5, 2001 Volume 35, Pages -� 8 stated that he hoped that the school authorities would make sure there was appropriate discipline given to those who acted poorly. Branson complimented the City Clerk for slimming down the council packets and eliminating extraneous material. Citizens' comments Robert Valdatta, 525 Fifth Avenue, wondered that since one percent of the City's sales tax was going to the hospital, and many patients were transferred out of town by helicopter to Providence Hospital in Anchorage, why didn't the Seward hospital get a finder's fee for all of the profit that was then generated in the Providence's Anchorage hospital. Valdatta added that the City, with the loss of Sampson Tug and Barge from the City's North Dock to the Alaska Railroad Dock, should consider hiring a consultant to study how to generate more city revenue. Valdatta stated that the City was not collecting fees on the small amount of freight that currently crossed the North Dock and concluded that the City needed to consider the deferred maintenance work required for this dock. Jim Collman, 609 Fourth Avenue, Seward Boat Owner's Association President, spoke regarding slip fee increases. Collman said that most of the boat owners understood the economics of running the Boat Harbor and were willing to pay for items that needed to be paid for, but they did not want taxation without representation. Council and administration response to citizens' comments Janke responded to Collman that there was no proposed increase in slip fees in the 2002 budget. And although the Port and Commerce Advisory Board was looking at full cost recovery models, along with other options, the PACA Board had made no recommendation to the City Council. In response to Valdatta, Janke explained that revenues for the City were up but the Administration was projecting a slowing economy based on world events. Janke added that Seward had a very low tax rate in comparison to other Alaskan cities. Adjournment The meeting was adjourned at 9:50 p.m. Patrick Reilly j,�� Edgar Blatchford City Clerk (� G� �j� ikpo jr O ��. Mayor (City Seal) • tj Al i Li a �'a��� v�9,... � 19 ,�ft, • wC� 1bbb O Y�• , O � yYb 1 City of Seward, Alaska November 14, 2001 Citv Council Alinates Volume 35, Pages 3 9 Call to order The November 14, 2001, special meeting of the Seward City Council was called to order at 7:30 p.m. by Vice Mayor David Brossow. Opening ceremony Police Chief Michael Chapman led the pledge of allegiance to the flag. Roll call There were present: David Brossow presiding, and Edgar Blatchford (arrived at 8:15 p.m.) Stu Clark Margaret Branson Nathan Orr Vanta Shafer 1 comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Absent. Michael Calhoon Citizens' comments on agenda items not scheduled for public hearing and items other than those on the agenda. None. Motion (Clark/Brossow) Approve the Special Meeting Agenda. Clark added, without objection, a management report to the agenda. At the request of Brossow, Resolution 2001 -156 was moved forward on the agenda so it would be prior to the rest of the evening's resolutions. Motion Passed. Management Report Unanimous. Engineering and Utilities Manager Dave Calvert gave an update on Generator Number 4, which was now shut -down, explaining there was an immediate need to re -build the engine. Calvert City of Seward, Alaska Citv Council Minutes November 14, 2001 Volume 35, Page54 0 explained that the recommended approach was to work with the Alaska Vocational Technical Center and rebuild the engine at one of their locations. The cost to rebuild the engine was estimated between $250,000 and $300,000. Although there was enough generation capacity to service the entire service area, the Utility would feel more comfortable after this generator was fixed. Budget Public Hearing Resolutions 2001 -147, through 2001 -155 Calendar Year 2002 Budget, consisting of the General Fund, Enterprise Funds, the Motor Pool Fund, and the Capital Budget. Jerry George, 3640 Dora Avenue, Anchorage, representing the Seward Small Boat Owners Association. George began his comments by commended the city for maintaining two separate budgets, one for the Small Boat Harbor and one for the Seward Marine Industrial Center. George stated that the Small Boat Owners Association was supportive of the budget, and the Association was working with the city manager on various issues. The Association was pleased with the City Manager's support to extend harbor hours of operation. The Association was working jointly with the City in support of a state marine fuel tax that would help support the Harbor. George was pleased that safety ladders were in the new budget. With the higher freeboard of the new concrete floats, the purchase of safety ladders was critical. George urged that the purchase of safety ladders be authorized at the first meeting in January. George also stated that he was glad to see that the East Harbor Expansion Project was receiving funding. George stated that he was accustomed to managing large projects in the public sector and stated that a thorough public involvement process was needed. George felt that Seward had not kept up to date in working with the public through a strong public process when working on public projects. George concluded that the cost that would be related to gathering and incorporating public input should be factored into the cost of the East Harbor Expansion, and encouraged the Council to budget for a planning process. Julie Tauriainen, Chamber of Commerce Executive Director, urged the Council to fund the Chamber with 50% of the bed tax receipts, which would be $106,000. In light of the September 11 attacks this was not the time to reduce funding for advertising to bring the tourist to Seward. Without financial support Seward would not be competitive in marketing efforts to bring tourists and businesses to our community, in addition to marketing our community as a great place to live. New business Resolution 2001 -156, supporting the Alaska Independent Living Center's grant application with the State of Alaska Transportation Trust Authority and the Alaska Department of Transportation for funding transportation services for the elderly and disabled. Motion (Clark/Branson) Approve Resolution 2001 -156. City of Seward, Alaska Citv Council Minutes November 14, 2001 Volume 35,54 1 Janke asked Shafer to give the overview on this resolution because of her expertise in this area. Shafer explained that there was no public transportation in town that accepted Medicaid or Medicare as a form of payment for those who needed to get to Anchorage for a medical appointment. This grant would provide funds to assist Seward's elderly and disabled to get medical services outside of our service area. Motion Passed. Unanimous. Resolution 2001 -147, adopting the General Fund Operating budget for Calendar year 2002. Motion (Clark/Shafer) Approve Resolution 2001 -147. Janke explained that over the last week or two he had worked with the finance department to increase revenues and decreases expenses from the originally proposed budget, and this was without having to borrow money from the electric enterprise fund other than to assist with North Dock bond payments. Janke and the Council compared revenue increases and expenditure decreases from the originally proposed budget to a budget amendment packet that was distributed to the Council. After discussing the proposed budget the Council made the following amendments. [Note: Mayor Edgar Blatchford arrived at approximately 8:15] Amendment (Clark/Branson) Amendment passed. Amendment (Clark/Shafer) Amendment passed. Amendment (Clark/Branson) Amendment passed. Increase sales tax revenues by $277,400 and bed tax revenues by $20,000 by only projecting a 10% reduction, as opposed to a 20% reduction in revenues. Unanimous. Decrease total general fund expenditures to $6 Unanimous. Amend the preliminary budget, in the amount of $50,0000, to incorporate funding for the 2003 Centennial. Unanimous. Amendment (Clark/Shafer) Postpone Resolution 2001 -147, as amended, to the next council meeting. City of Seward, Alaska City Council Minutes November 14, 2001 Volume 35,5 4 2 The Council then unanimously approved the postponement of Resolutions 2001 -148 through 154 (resolution titles listed below) to the November 19 Council Meeting. Resolution 2001 -148, adopting the Parking Revenue Enterprise Fund budget for the Calendar Year. Resolution 2001 -149, adopting the Hospital Debt Service Fund budget for Calendar Year 2002. Resolution 2001 -150, adopting the Motor Pool Internal Service Fund budget for the Calendar Year. Resolution 2001 -151, adopting the Water and Sewer Enterprise Fund budget for the Calendar Year 2002. Resolution 2001 -152, adopting the Electrical Enterprise Fund budget for the Calendar Year 2002. Resolution 2001 -153, adopting the Small Boat Harbor Enterprise Fund budget for Calendar Year 2002. Resolution 2001 -154, adopting the Seward Marine Industrial Center Enterprise Fund budget for Calendar Year 2002. Resolution 2001 -155, adopting the Seward Capital Improvement budget for Calendar Year 2002. Council Comments Branson complimented City Manager Scott Janke and Finance Director Kristen Erchinger for finding the money to support the centennial celebration. Clark stated he welcomed comments from the public and complimented the administration on putting together a good budget. Brossow echoed the praise for the budget process and noted the many hours that went into it and he encouraged folks to review the proposed budget. Blatchford stated he agreed with Branson about the need to give financial support to the 2003 Centennial preparations and he also agreed with Clark, who stated that the City was looking through a cloudy crystal ball. Orr encouraged the public to review the budget for themselves and to give their input to the Council. Citizens' Comments t City of Seward, Alaska November 14, 2001 None. Council and Administration Response to Citizens' Comments None. L� t Adjournment The meeting was adjourned at 9:10 p.m. _ Z'--- ct Patrick Reilly City Clerk (City Seal) %'I OF sciv - - •i SEAL ' d ' 1 Edgar Blatchford Mayor Cit_v Comucil Minutes Volume 35,5 4 3 City of Seward, Alaska City Council Minutes November 19, 2001 Volume 35, Page544 Call to order The November 19, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Margaret Branson Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Patrick Reilly, City Clerk Christy Terry, Assistant City Clerk Absent None. Special orders, presentations and reports Borough Assembly Report. Ron Long, Borough Assembly Representative stated that hopefully at the Assembly Meeting tomorrow the Assembly would approve funds for the Building Code Review of the Seward Middle High School. Long clarified that the Borough Planning Commission would be comprised of 13 seats which included a seat for each City in the Borough. City Manager's Report. Scott Janke introduced newly hired Deputy Fire Chief Jeff Austin. He stated that the library project was moving along well with the siding completed on the back side of the building. Janke informed the Council that potential investors were moving forward with funding a bowling alley in town. Janke noted that the State Legislative Priorities list was provided in the Council Member's travel packet along with a copy of Seward East Harbor Grant Project, to use in their lobbying efforts while attending the Alaska Municipal League. He informed the Council that Kent Dawson would be in Anchorage on November 29th and would like to have lunch with the Council. Janke invited the Council to attend a joint work session with PACAB and the Planning and Zoning Commission to hear a presentation from AVTEC director Fred Esposito. City of Seward, Alaska City Council Minutes November 19, 2001 Volume 35, Page545 He discussed AML /JIA's insurance concerns with the Jesse Lee Home and also informed the Council that Heritage Properties was interested in purchasing the property for use as an apartment building. Dave Calvert, Manager of Engineering and Utilities, spoke to the Council regarding the problems with Generator #4. Valley Detroit Diesel Allison had done an assessment and had written a report on what was wrong with the engine. Calvert stated that the generator would be moved to AVTEC to be rebuilt in their shop. He stated that the whole rebuild would cost in the vicinity of 300,000 dollars. In response to Clark, Calvert stated that the replacement cost would be around 1.3 million dollars. Calvert clarified that there were fumes in the crank case and an explosion that brought the City's attention to the fact the generator was badly damaged. He stated that every piece of the engine would be cleaned, examined and rebuilt by Valley Detroit Diesel. In response to Shafer, Calvert stated that the engine was rebuilt in 1995 and that the engine should have lasted at least 30,000 or 40,000 hours of generation. He stated that he did not have the complete report on why this happened, but apparently the company that did the rebuild in 1995 did not use factory authorized parts and those parts failed. Calvert stated that then the metal got in the oil. He informed the Council that the company who did the rebuild in 1995 was now out of business. Calvert stated that Valley Detroit Diesel was a very high quality company. In response to Blatchford, Janke stated that the money would come from the Electrical Enterprise Fund. He suggested the Council schedule a Special Meeting for Monday, November 26th, to authorize a repair of the generator. In response to Brossow, Calvert stated he wanted Generator 44 moved AVTEC prior to Valley Detroit Diesel arriving in Seward. Valley Detroit Diesel was scheduled to arrive the later part of December or early January. He clarified that the repairs would take about 30 days. Calvert reassured the public that the generators could serve the City's electrical needs assuming no other generators were lost and the weather wasn't so cold that everyone turned on their electric heaters. He stated that even if those two things happened there would still be other options to insure the power was not turned off to the public. In response to Shafer, Janke stated that Yukon Fuel was still moving forward with their plans to lease property and continue with their project. Other Reports, Announcements and Presentations. Grant Fry, Boy Scouts of America, Odyssey 2001, thank -you to the City of Seward. Fry presented the Council with a plaque thanking the community for its hospitality and the City employees for their work during the Odyssey. Fry also thanked Kerry Martin, Boy Scout Leader, for all his hard work and presented him with a plaque. Kerry Martin thanked Fry and spoke about the Boy Scouts construction and maintenance project that was done by the Scouts on Two Lakes Trail. City of Seward, Alaska City Council Minutes November 19, 2001 Volume 35, Page 5 4 6 Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. DJ Whitman, 12510 Camelot, stated he was here representing Seward Ships Drydock to discuss Ordinance 2001 -07 reducing the building height restrictions in a portion of the harbor. He noted that there was considerable discussion that a three story building would block the view of the . Harbor. Whitman pointed out that the one and two story buildings in the harbor already blocked the view. He stated that although the Council had referred to the Master Plan for the Harbor, a plan that recommended only one story buildings, the City had already disregarded that recommendation by allowing two story buildings. Whitman noted that the proposed project had a board walk that would fit into the boardwalk already at the harbor. In response to Council Member Brossow, Whitman stated that the board walk would be on the waterfront side of the building. Linda Lasota, 503 Ballaine, stated she had been riding on the ferry Tustumena and learned that the ferry might not return to Seward. Lasota had learned that there was a dispute between the State and the Longshore Workers. She urged the City Manager, City Employees, and Council to support the ferry in Seward and investigate the problem. Approval of agenda and consent agenda. Motion (Clark/Brossow) Approve the agenda and consent agenda. Motion passed. Unanimous. The Clerk read the following approved consent agenda items: Resolution 2001 -157, authorizing payment of $11,500 to Valley Detroit Diesel Allison for an assessment on generator number four at the Fort Raymond Substation. Resolution 2001 -158, approving an amendment to the contract with Kent Dawson Company, Inc., for state lobbying services through December 31, 2002. Resolution 2001- 159, approving an amendment to the contract with Robertson, Monagle & Eastaugh and Zane & Associates to extend the term for federal lobbying representation services through December 31, 2002. Public hearings Resolutions 2001 -147 through 2001 -155 Calendar Year 2002 Budget, consisting of the General Fund, Enterprise Funds, the Motor Pool Fund, and the Capital Budget. Marianna Keil, 1701 Chiswell, stated she was here to support funding the Seward Chamber of Commerce with the full 50% of the Bed Tax. She noted that the Chamber handled calls and questions that would bog down the City Employees, contributed to the local quality of life, and brought in tourists to the local economy. City of Seward, Alaska City Council Minutes November 19, 2001 Volume 35, Page 547 Ron Lon Camelot Subdivision stated he was here supporting funding the Seward Chamber S, pp g g of Commerce with the full 50% of the Bed Tax. He reminded the Council that at the Chamber's Meet The Candidates Night, many of the Council stated they would support funding the Council at the full 50% of the Bed Tax level. Long noted that the Council should view the Chamber as being another department of the City. Pat Marrs, Nashwoods Subdivision, stated that as a small business owner and President of the Chamber he was here supporting funding the Seward Chamber of Commerce with the full 50% of the Bed Tax. He stated that the intent of the voters in 1996 was to give the Chamber of Commerce 50% of the Bed Tax. Marrs explained that the way to bring more income to Seward was to advertise for more visitors. Skip Reierson, 220 North Star Circle, stated he was here supporting funding the Seward Chamber of Commerce with the full 50% of the Bed Tax. He clarified that marketing was a key factor in any business and that the Chamber performed that task for the City. Dean Kasischke, Camelot Subdivision, stated he was here supporting funding the Seward Chamber of Commerce with the full 50% of the Bed Tax. He felt that because of recent events, now was the time to increase the advertising of Seward as a safe domestic destination. ' Julie Tauriainen, Chamber Director, Questa Woods Subdivision, stated that as Chamber Director she was here supporting funding the Seward Chamber of Commerce with the full 50% of the Bed Tax. Tauriainen reiterated the points everyone had made and noted that Seward was gaining momentum as a popular destination. Kerry Martin, 218 Bluefield, stated he was here to support funding the Seward Chamber of Commerce with the full 50% of the Bed Tax. He stated that over the years the Chamber had become more professional with excellent staff and good Board Members. Martin reminded the Council that the City did not do any of its own advertising. Janke stated that the City could delay some purchases without compromising services to the public and add $16,000 to the Chambers funding to raise it to $106,000, or 50% of the Bed Tax collected. Orr supported funding the Chamber with 50% of the Bed Tax and he felt that the City was getting a good deal for its money and actually should be funding the Chamber with 100% of the Bed Tax. He stated he was looking forward to seeing the Chamber provide the City with a work plan. Branson stated she appreciated the enthusiasm and heartfelt pleas from the Chamber Board Members, but would like to see a plan on how the money was going to be spent. Shafer suggested the Chamber create a separate position of a conference organizer to bring more business to town during the winter months. City of Seward, Alaska City Council Minutes November 19, 2001 Volume 35, Page5 4 8 Motion(Orr /Clark) Amend Resolution 2001 -147 by adding $16,000 to the contribution budget for the Chamber of Commerce by reducing $16,000 from other general fund expenditures. Brossow noted that last year the Council had asked the Chamber for a copy of their budget, but that it was not provided. He stated that he supported the amount currently budgeted, because lie knew by the time the budget reached the Council level it had been already chopped down to the bare bones by the City Manager. Brossow stated that he supported the Chamber, but felt his position on Council required him to look out for the community as a whole. He also believed that the Council needed to support city departments as any employer would. Calhoon stated that in the beginning he had lobbied against the Bed Tax, because he was afraid that the city government would not do what they said they would with the money collected. He recollected that voters were told that 50% of the Bed Tax would go to the Chamber and he supported this. Clark spoke in support of the amendment. Motion Passed. Yes: Branson, Calhoon, Clark, Orr, Shafer, Blatchford No: Brossow Main Motion Passed. Unfinished business Unanimous. Resolution 2001 -148, adopting the Parking Revenue Enterprise Fund budget for the Calendar Year 2002. Motion (Orr /Clark) Motion Passed. Approve Resolution 2001 -148. Unanimous. Resolution 2001 -149, adopting the Hospital Debt Service Fund budget for Calendar Year 2002. Motion (Orr / Calhoon) Approve Resolution 2001 -149. Motion Passed. Unanimous. Resolution 2001 -150, adopting the Motor Pool Internal Service Fund budget for the Calendar Year 2002. Motion (Brossow /Orr) Approve Resolution 2001 -150. r 1 t City of Seward, Alaska November 19, 2001 Motion Passed. Citv Council Minutes Volume 35, PaRe549 Unanimous. Resolution 2001 -151, adopting the Water and Sewer Enterprise Fund budget for the Calendar Year 2002. Motion (Clark/Calhoon) Motion Passed. Approve Resolution 2001 -151. Unanimous. Resolution 2001 -152, adopting the Electrical Enterprise Fund budget for the Calendar Year. Motion (Clark/Brossow) Motion Passed. Approve Resolution 2001 -152. Unanimous. Resolution 2001 -153, adopting the Small Boat Harbor Enterprise Fund budget for Calendar Year 2002. Motion (Orr /Brossow) Motion Passed. Approve Resolution 2001 -153. Unanimous. Resolution 2001 -154, adopting the Seward Marine Industrial Center Enterprise Fund budget for Calendar Year 2002. Motion (Clark/Calhoon) Approve Resolution 2001 -154. Motion Passed. Yes: Brossow, Calhoon, Clark, Orr, Shafer, Blatchford No: Branson Resolution 2001 -155, adopting the Seward Capital Improvement budget for Calendar Year 2002. Motion (Orr /Brossow) Motion Passed. Approve Resolution 2001 -155. Unanimous. A ten minute recess was called at 9:03. New business Ordinance 2001 -07, amending Seward City Code Title 15, Planning and Land Use Regulations, reducing the building height restrictions for a portion of the Small Boat Harbor along Fourth City of Seward, Alaska Citv Council Minutes November 19, 2001 Volume 35, PageS 5 0 Avenue from 34 feet, which currently allows for three story buildings, to 26 feet, which would allow for two story buildings. Amendment (Branson /Clark) Postpone indefinitely Ordinance 2001 -07. Branson stated she saw no reason to allow three story buildings in the Harbor. In response to questions from Orr and Calhoon, Branson clarified that she did not think this was the time to address the issue without more comments from the public. Shafer spoke in support of the postponement to have more community involvement. Clark agreed that he would like to see more public involvement. Calhoon felt there had been plenty of public involvement on this issue for the last 3 or 4 years. He stated he wanted to see this issue settled. Orr stated he wanted to discuss and deal with this issue. Amendment Passed. Yes: Branson, Brossow, Clark, Shafer, No: Calhoon, Orr, Blatchford Vacation of a utility easement at 2403 Birch Street on Lot S, Forest Acres Subdivision. Orr abstained from the discussion and the vote due to a conflict of interest since he owned the property in question. Janke noted that this plat was going to be completed by the end of the year and this was why the City wanted to vacate the easement. He feared that if the easement was placed on the plat, even though it was no longer necessary, then years from now someone looking at the plat would not know the easement had been vacated. Motion (Clark/Brossow) Vacation of a utility easement at 2403 Birch Street on Lot S, Forest Acres Subdivision. Motion Passed. Yes: Branson, Brossow, Calhoon, Clark, Shafer, Blatchford No: None Abstain: Orr Informational items and reports Department Monthly Reports. Seward Alice Pickett Memorial Animal Shelter October 2001 Report. Council comments City of Seward, Alaska City Council Minutes November 19, 2001 Volume 35, Pages 51 Orr congratulated Jeff Austin and noted that Austin had 17 years of volunteer work with the Fire Department. Orr wished everyone a happy Thanksgiving. Brossow congratulated Jeff Austin and Kerry Martin. He noted that Stu Clark had been voted volunteer of the year by the Chamber. Brossow stressed that he did support the Chamber. Shafer stated that she had received some phone calls regarding the reorganization of Parks and Recreation and stated that there would be an open discussion with the community before any decisions were made. She noted that there was a high turnover rate of temporary and permanent employees in this department because of the very low pay rate. She wished everyone a happy Thanksgiving. Clark echoed everyone's congratulations to Jeff Austin and Kerry Martin. He noted that the Boy Scouts had done an excellent job on the portion of the Two Lakes Trail where they had built steps. He clarified that the votes on the budget were very fast, but noted that the Council had worked hard on the budget during several work sessions. He noted that the Council had been responsive to the communities' desires on what services they wanted the City to provide. Clark surmised that 2002 might be a hard year for revenue, but hoped that his prediction did not come true. Clark wished everyone a happy Thanksgiving. Calhoon congratulated Austin, Martin and Clark. He stated that he had always supported the Chamber and wanted people to understand that giving the Chamber money was not throwing it away. Calhoon noted that many of the businesses in Seward would not exist if it wasn't for the tourist industry. Calhoon believed that Alaska would see an increase in visitors since many people would choose not to travel overseas with the current international problems. He noted it would be important to market Seward so that these new Alaskan visitors would come to this community instead of going somewhere else. Branson pointed out that the Council had funded activities and a coordinator for the Seward Centennial celebration. She congratulated Austin, Martin and Clark. Branson closed by wishing everyone a happy Thanksgiving and a happy start to the Holiday season. Blatchford noted that Jeff Austin was an excellent choice for Deputy Fire Chief. He shared that in attending the Kenai Peninsula Economic Forum the item of most relevancy to Seward was when the Head of Kenai Fj ords stated that many communities in the lower 48 raised their destination and tourism budgets in light of the decrease in travel after the September 11 th attacks. Blatchford reiterated that it might appear to the public that the votes on the budget were fast, but the Council had worked hard at many work sessions. He noted that this was a very conservative budget with the least amount of impact on the people of Seward. Citizens' comments DJ Whitman, 12510 Camelot, stated that the land he had discussed earlier in the meeting would not be available for City use because the Railroad had leased it to Jim Pruitt and he would be completing a project on the leased site. City of Seward, Alaska City Council Minutes November 19, 2001 Volume 35, Page552 Ron Long, 3301 Castle Drive, thanked the Council for their continued support of the Chamber of Commerce. He noted that the Council's comments about not having a chamber budget to review stung and that their request would be taken seriously. Council and administration response to citizens' comments Janke stated the City was actively pursuing keeping the Marine Highway in Seward and he had offered his services as a mediator. He clarified that the reorganization of Parks and Recreation was to enhance the services to the community by cutting down on staff turn over. Janke thanked the Council for all their hard work on the budget. Branson wished the Mayor a happy birthday on November 24th. Adjournment The meeting was adjourned at 9:45 p.m. Chesty Terry Assistant City Clerk (City Seal) , ••••, A OF SE�L p,�4 .•• G• SEAL O ##IIIg5 p 4C Edgar Blatchford Mayor City of Seward, Alaska City Council Minutes November 26, 2001 Volume 35, Page553 ' Call to order The November 26, 2001, special meeting of the Seward City Council was called to order at 7:30 PM by Vice -Mayor David Brossow. Opening ceremony Council Member Calhoon led the pledge of allegiance to the flag. Roll call There were present: David Brossow presiding, and Michael Calhoon Stu Clark Nathan Orr Vanta Shafer comprising a quorum of the Council; and ' Kristin Erchinger, Finance Director David Calvert, Manager of Engineering and Utilities Christy Terry, Assistant City Clerk Absent were: Edgar Blatchford Margaret Branson Citizens' comments on agenda items not scheduled for public hearing and items other than those on the agenda. None. Approval of special meeting agenda Motion (Calhoon /Clark) Approve the Special Meeting Agenda. Motion Passed. Unanimous. New business Resolution 2001 -161, authorizing the City Manager to enter into a contract with Valley Detroit Diesel Allison to rebuild Generator #4 as outlined in their proposal dated November 19, 2001 City of Seward, Alaska City Council Minutes November 26, 2001 Volume 35, Page5 54 for an amount not to exceed $300,000 which includes start -up expenses and relocation expenses with a separate contractor. Motion (Shafer /Calhoon) Approve Resolution 2001 -161. Kristin Erchinger, Finance Director, stated that the main issue before the Council was if the bid procedures should be waived. Dave Calvert, Manager of Engineering and Utilities, stated that at the last meeting they had discussed what had happened to the generator and that Valley Detroit Diesel had done an evaluation to provide a cost estimate for an overhaul. He then introduced Jim Pipkin, Mechanic Operator, and Charlie Forrest, Diesel Mechanic, as experts to answer questions on the mechanics of diesel engines In response to Shafer, Forest explained that Valley Detroit Diesel's mechanic would leave Seward while the generator was being moved back to its location from AVTEC and then return to Seward to do a load test and evaluate the engine's performance and deal with any corrections that might have to be made at that time. In response to Shafer, Calvert stated that Pacific Rim Diesel completed the rebuild in 1992. He stated that even though they were no longer in business but there could still be a possibility of going after their parent company for damages. He stressed that he did not have any information on this option, but the City would be exploring this possibility. Erchinger stated that the Director of Administrative Services, Rick Gifford, had checked with the City's insurance company to see if this was covered by insurance. She stated that it was too soon to tell if this was covered or how much would be covered because of the many variables. In response to Orr, Forrest explained the process of the dissembling, washing, and cleaning the generator. He stated that they were trying to have a good portion of this completed prior to Valley Detroit Diesel arriving in Seward. In response to Orr, Calvert stated that the best estimate for the generator being on line would be mid February. Calvert then stated if this project went out to bid it could take an additional thirty to sixty days. He then stated that there was only one factory certified authorized distributor on the West Coast and Japan. Calvert stated that the company that did the last rebuild did not use certified parts and that was what caused the problem. In response to Clark, Calvert stated that the five remaining generators could carry the City's electrical load needs, but if another generator was lost, then the City could have to rotate the load. Clark stated that if the specifications for the work was to have original equipment and certified mechanics, then there would only be one respondent to a bid request. City of Seward, Alaska November 26, 2001 City Council Minutes Volume 35, PageS 5 5 Forrest stated that Valley Detroit Diesel was the only EMD certified dealership for the West Coast and Japan. Brossow confirmed with Engineering that the dealerships do not cross territories. Motion Passed. Council comments Unanimous. Calhoon stated his hope that the rebuild did not find a lot of additional extra costs. Citizens' comments None. 7 L Council and administrative response to citizens' comments None. Adjournment The meeting was adjourned at 8:00. t Christy Terry I Assistant City Clerk (City Seal) ENO' J OF SEk,���s �,, Q r O 1JiJL - 11J •: O •V • • �.%�Yt,ta a e st�♦�a9s • Edgar Blatchford Mayor 1 City of Seward, Alaska December 10, 2001 Call to order Citv Council Minutes Volume 35. Pares 5 6 The December 10, 2001, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Edgar Blatchford. Opening ceremony Chief Chapman led the pledge of allegiance to the flag. Roll call There were present: Edgar Blatchford presiding, and David Brossow Michael Calhoon Stu Clark Margaret Branson Nathan Orr Vanta Shafer comprising a quorum of the Council; and Scott Janke, City Manager Brad Meyen, City Attorney Patrick Reilly, City Clerk Absent None. Special orders, presentations and reports Proclamations and Awards. None. Borough Assembly Report. Assembly Member Ron Long updated the Council on recent Kenai Peninsula Borough activities, including: -There was now funding in place to complete the Seward Middle School gym re -roof project. - An ordinance that was modeled after a City of Seward's ordinance was introduced to provide for a four year exemption in property taxes for the increase in assessed value on account of improvements to real property that enhanced the exterior appearance of land or structure. - At the start of 2002, Long would begin a term on the Kenai Peninsula Borough Economic Development District Board of Directors. City of Seward, Alaska City Council Minutes December 10, 2001 Volume 35, Page557 ' - Long anticipated there would be a recommendation that the School Board be redistricted to seven member districts. Any recommended changes to how the School Board should be redistricted would need voter approval. - Long stated that he was working with the City Administration in an attempt to get some Borough financial support to help fund the East Harbor Expansion Project. City Manager's Report. City Manager Scott Janke updated the Council on the following items: -Janke reminded the Council that the Chamber of Commerce invited the City Council to their retreat to assist them in formulating the Chamber's goals for next year. - Janke, along with the city attorneys, met with the Army Corps of Engineers to discuss the City's continued opposition to the issuance of the Army Corps of Engineers permit to allow a private dock within the City of Seward Small Boat Harbor. The City sent a letter objecting to the issuance of the permit. - Janke recently met with Yukon Fuel and stated their plan to operate out of Seward was moving forward. Yukon Fuel was currently working on the environmental assessment phase of the project. - The City was reviewing a project cooperative agreement with the Army Corps of Engineers for the East Harbor Project. This document would need to come before the Council for approval. - Janke stated that the City was working with the Kenai Peninsula Borough to help show the Borough the wisdom of investing in Seward's East Harbor Expansion Project. - The City received eight applications for the vacant civil engineer position and these would receive an initial review this week. - Janke stated that he was chair of the newly formed City Managers Association's committee for instituting a marine fuel tax. Janke stated that he would be working closely with the Seward Boat Owners Association prior to the start of the state legislative session to the gain political support from Anchorage legislators on this issue. - Generator Number 6 was repaired Saturday evening and Generator Number 4 was currently being repaired at the Alaska Vocational Center. Public Works Director W.C. Casey updated the City Council on the status of the city generators, explaining that Valley Detroit Diesel would be in Seward after the first of the year to begin work on Generator Number 4. - In response to a question from Shafer, Casey explained the City's preventative maintenance schedule for the generators. Janke added that the city now planned to do increased annual preventative maintenance work. City of Seward, Alaska City Council Minutes December 10, 2001 Volume 35, Pages 5 8 - In response to a question from Orr, Casey stated that Valley Detroit explained why Generator Number 4 failed in a written report to the City. - Orr hoped the City would look at Valley Detroit's preventative maintenance schedule recommendations. - Clark described the size of Generator Number 4 as being about the size of the Council Chambers. - Orr stated that he did not think the Council had given direction to the City Manager to appeal the Army Corps of Engineers decision to issue a permit to Jim Pruitt. - Janke responded to Orr stating that he felt he had pretty clear direction from the Council that the Council was opposed to having a private dock in the Small Boat Harbor and to continue forwarding the City's objection of a private dock in the City's harbor, now via the appeal route, to the Army Corps of Engineers. Janke added that he had never seen the Army Corps of Engineers issue a permit within a municipality over a municipality's objection. - Blatchford stated that the Council could at some point in the future use a factual briefing that outlined that status of the Army Corps of Engineer's permit. City Attorney's Report. Brad Meyen reported on the legal work the law firm had been working on in the past month, which included review of zoning matters and finalizing matter on the the shipyard grant agreement. Other Reports, Announcements and Presentations. Providence Seward Medical Center, Sandra Reese, Hospital Administrator, and Mike Sullivan, Hospital Medical Director. Sullivan and Reese reviewed the history of the relationship, which began in 1996, between the City of Seward and Providence. Sullivan and Reese reviewed the original financial projections that anticipated that the Hospital would be breaking even, or operating with a slight profit, five years later. Unfortunately, the Hospital was still running at a deficit. Sullivan and Reese then reviewed the Hospital goals that had been met, and those that had not been met, over the last five years. After a number of questions from the Council, Sullivan and Reese concluded their report and looked forward to a work session on this topic with the Council in the near future. Citizens' comments on agenda items not scheduled for public hearing and items other than those appearing on the agenda. Approval of agenda and consent agenda Motion (Clark/Brossow) Approve the agenda and consent agenda. Motion passed. Unanimous. The Clerk read the following approved consent agenda items: City of Seward, Alaska City Council Minutes December 10, 2001 Volume 35, Pages 5 9 i 1 f J Resolution 2001 -164, authorizing a one year contract with Alaska Newspapers, Inc., for display advertising in the Seward Phoenix Log at a rate of $7.31 per column inch, with a minimum of 35 column inches per week Resolution 2001 -165, authorizing the City Manager to execute Lease Amendment No. 1 to the Seward Chamber of Commerce Lease Agreement for the property located at 2001 Seward Highway. Resolution 2001 -167, authorizing the city manager to approve a one year contract extension with Jennifer Roy, DBA Carpe Canis, for animal control services in the amount of $58,000. Resolution 2001 -168, authorizing the city manager to accept a grant from the State of Alaska in the amount of $4,000 for the purpose of replacing a refrigerator, cooking equipment, and for maintenance repair work at the Seward Jail. Resolution 2001 -169, supporting the adoption of State Legislation relating to a high school curriculum for Alaska History. Cancellation of the December 24, 2001 regular city council meeting. Public hearings Resolution 2001 -163, a resolution of the City Council of the City of Seward, Alaska, authorizing the purchase of Lot 16, Block 11, Laubner Addition for the amount of 515,000 plus closing costs, for inclusion in Two Lakes Park. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Clark/Brossow) Approve Resolution 2001 -163. Janke explained the location of the land the City wished to purchase, and noted that the Council had previously authorized the City Manager to negotiate a purchase of this property. Motion passed. Unanimous. Unfinished business New business Resolution 2001 -160, authorizing the city manager to enter a contract with Afognak Construction and Excavating, Inc for providing plowing and sanding services for Lowell Point Road on an "on call" basis for the 2002 winter season. City of Seward, Alaska City Council Minutes December 10, 2001 Volume 35, Page5 6 0 Motion (Brossow /Branson) Approve Resolution 2001 -160. Janke explained that the project received two bids, and then Manager of Engineering and Utilities Dave Calvert explained that between the first request for proposal and the second request for proposal the City changed the evaluation method and was now using the Kenai Peninsula Borough evaluation method. This method included a process to evaluate the age of the equipment as part of the proposal. In response to a question from Clark, Calvert stated that he had factored in the older equipment as part of the process, and although Afognak had older equipment, Afognak had never failed to plow when called upon. Motion passed. Unanimous. Resolution 2001 -162, authorizing the city manager to enter into an agreement with Tryck Nyman Hayes, Incorporated (TNH) for engineering services to complete miscellaneous tasks relating to the Seward Small Boat Harbor Repair and Renovation Capital Project on a time and materials basis for an amount not to exceed $30,000. Motion (Calhoon /Brossow) Approve Resolution 2001 -162. Harbormaster James Beckham explained that the North Harbor Repair and Renovation Capital Project was, for all intents and purposes, complete. There were now several miscellaneous items that needed to be done and these items were not part of the original contract and should be separated from the original project in order to close out the original contract. Motion passed. Unanimous. Other New Business Items Discussion of the Seward Centennial Coordinator Contractor's Responsibilities /Duties. Janke explained that during the budget process the Council approved a $50,000 budget to coordinate Seward's Centennial on behalf of the City. Janke suggested that the Council appoint a three member subcommittee to work on hiring a coordinator. Mayor Blatchford appointed, without objection, Branson, Clark, and Shafer to the Centennial Committee. Informational items and reports Seward Alice Pickett Memorial Animal Shelter November 2001 Report Council comments City of Seward, Alaska City Council Minutes December 10, 2001 V olume 35, Page561 t Orr spoke about a sport fishing king salmon issue that was surfacing with the Board of Fish that could limit people to catching five king salmon per year. Orr stated that if this fish limit was imposed it had the potential to hurt Seward's fledgling winter king salmon fishery. Orr wished everyone a Merry Christmas and a safe and Happy New Year. Brossow stated that he attended the FBI National Academy ceremonies in Washington, D.C. and was honored to watch Sgt. Butch Tiner graduate from this program. Shafer wished everyone a Merry Christmas and a happy new year. Clark congratulated Mike Sullivan on his position as the Providence Seward Medical Center Medical Director, which was in addition to his position as Wesley Rehabilitation and Care Center Medical Director. Clark also congratulated Tiner on his successful completion of the FBI Academy. Calhoon wished everyone a happy holiday. t t Branson also congratulated Sgt. Butch Tiner on his graduation and looked forward to seeing him continuing his career. She also wished everyone a happy holiday Citizens' comments Blatchford congratulated Sullivan and Tiner and wished everyone a happy holiday. Council and administration response to citizens' comments Adjournment The meeting was adjourned at 9:03 p.m. q Patrick Reilly City Clerk (City Seal) i OF S Ew , • •tO 0 1 0 OF � � r O � • • r a r 0 � G ikL� 1 1S •• '' #4 111cl1ai a a Edgar Blatchford Mayor