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HomeMy WebLinkAbout10052006 Planning & Zoning Packet ~ j. '* " Seward Planning & Zoning Commission Uctober 5, 2006 Marianna Keil Chair Term Expires 02/07 Tom Smith Vice-Chair Term Expires 02/07 Margaret Anderson Commissioner Term Expires 02/09 Kevin Clark Commissioner Term Expires 02/09 Lynn Hohl Commissioner Term Expires 02/08 Sandie Roach' Commissioner Term Expires 02/07 Bob Hicks Commissioner Term Expires 02/08 Clark Corbridge City Manager 6. Scott Williams Planner Donna Glenz Planning Assistant Maggie Wilkins Assistant Planner Christy Terry Executive Liaison Planning & Zoning Commission October 5, 2006 7:30 p.m. Re'f:~:U~~~~=~ 1. Call to Order 2. Opening Ceremony A. Pledge of Allegiance 3. Roll Call 4. Special Reports & Presentations A. City Administration Report B. KPB Planning Commission Report - Lynn Hohl D. Other Reports, Announcements & Presentations 1. Liaison from Seward Bear Creek Flood Service Area Board 5. Citizens' Comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item) Approval of Agenda and Consent Agenda. [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda.] Regular Meeting Agenda Page 1 7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak) A. Unfmished Business requiring a Public Hearing - None B. New Business Items requiring a Public Hearing - None 8. Unfinished Business- A. Discussion and Recommendations to Administration regarding the 2007/2008 Legislative Boards and Commissions Biennial Operating Budget. .............. Page 3 9. New Business A. Discuss and appoint representative to attend October 24, 2006 Land Use Law Training.. ........ ... ..... ...... .... ....... .......... ..... ........ ..... ... ............ .... ............ ............ Page 5 B. Rescheduling the October 17,2006 Work Session ....................................... Page 6 C. Community Values Meeting Planning Discussion. 10. Informational Items and Reports (No action required) A. Commissioner Strobel's Thank You from Council .................................... Page 14 11. Commission Comments 12. Citizens' Comments {Limit to 5 minutes per individual - Each individual has one opportunity to speak} 13. Commissions and Administration Response to Citizens' Comments 14. 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"1. IC.. No. r-:. It') ...0 <(-"'''''''''' ~ - ... ... ... ~~~~~~~O~~ - ... ... ... ~~~~ 0 ~~ ~i~ V")Nf'f")N - Nt' '" ~ ... 2~"'Q1;~~!!l0:r1 ~-8",,,,-- .. ~ ri"': C""i" ~ ... ... ~Or-o....--"''''' CiOV'l r--f'I"'lNMf'l") ..-~ M~N :I- ~ - 'lit tt ii... D ! .. .f!j :I ~ ~ D en 1$ s ~ ]~~ MEMORANDUM Date: October 11,2006 To: Planning and Zoning Commission Through: Scott Williams, Planner From: Christy Terry, Executive Liaison Subject: Discuss and appoint representative to attend October 24, 2006 Land Use Law Training City Attorney Cheryl Brooking and Attorney Michael Gatti will be coming to Seward to present training to statftitled: Plat, Subdivision and Land Use Law in Alaska. The training is currently scheduled for October 24th from 9:00 am to 11 :30 am, then continuing from 1 :30 pm to 4:00 pm. The last half hour of each session will be reserved for questions and each session will contain unique information. Training highlights include (but are not limited to): the platting and planning process, current Alaska law requirements for local governments regarding platting and planning and identifying when platting is required and who is responsible. This is an administrative training and will not be open to the public. The Planning and Zoning Commission is invited to appoint one Commissioner to attend. Discuss and appoint (via Motion) one Commissioner to attend the Land Use Law Training to be held on October 24, 2006. 5 MEMORANDUM City of Seward Community Development Date: To: October 4,2006 Planning and Zoning Commission From: Scott WilliamS'f)J1 Planner Christy Terry, Executive Liaison Through: Subject: October 17, 2006 Work Session Planner Scott Williams will not be available October 17, 2006 to participate in the Planning and Zoning Commission scheduled Work Session. There have been no items submitted to the Community Development Department for Public Hearing on this date. The Commission could proceed with the Work Session, reschedule the Work Session or cancel this Planning and Zoning Commission Work Session. If the Commission proceeds or reschedules this Work Session, then in addition to setting a new date, the Commission should fmalize a Work Session Topic. lo Memorandum ~ o~ Sl;'ls.; :--4~~\~~~~ (.I -1 ",.;~ 'l .~~,~; :. ~~~" ~(A5~~ CITY OF SEWARD COMMUNITY DEVELOPMENT Date: July 6, 2006 To: Planning &. Zoning Commission Jean Lewi~ City Clerk . Through: Kirsten Vesel, Assistant City Manager . From: Donna Glenz, Acting Planner Subject: Revised - 2006 Planning &. Zoning Meeting Schedule This memo is to provide a revised schedule of the Planning & Zoning Commission Meetings for the calendar year 2006. Unless otherwise noted the P & Z regular meetings will begin at 7:30 p.rn. The "Scheduled Special Meetings" shan be held ONLY if a Publie Hearing item is on the agenda otherwise the meeting will be held as a work session commencing at 6:30 pDl. Month Ren'ar Meetlnl! Jaeuary 3- F~ 7*-- Msreh ,. Soccia' P & Z Meetin2 for PubUc Harinn .JaBuary 18BUBfY 1" Fehfll8fY Fe1mHlFy 21" ).feFeIt 21" MeNIl It. 'I ~...pn .It...pril 4. t4'rill~ May 16. (B9F8Y8h .'\flsemhly is Ser,:n May ~~ May May 4. {RNFsde~ hme ,. N:\ .luBe ftd,1 th July 6 ~1Ilw4,) July Jlth - AI!!':lSt AUgWit 1 !It AugUlll~" S"pt~&uIM ;september Sill september l~" - October Sib (Thursday) ., October 1'. 'tB &; Local elections October 3rd) November 91b (Thursday) November 21st (National EJection November ~ -, October November ;. December December Sib December 1'. If you have questions or concerns, please ca1l224-4048 or email dglenz@citvofseward.net. "'f City of Seward, Alaska September 5. 2006 Planning Commission Minutes Volume 6, Page 97 After discussion, the Commission agreed to expand their work session on September 19th after the Special Meeting to include other signs in the Sign Code. Special Meeting September 12, 2006 Hohl requested a quorum be verified. Glenz reported that five Commissioners had confirmed their attendance and there could be six if Council appointed a citizen to fill the vacated seat, providing person was able to attend. Keil noted a quorum was queried at the Long Term Care Facility CUP work session on August 15,2006. Community Values Meeting Smith stated that it was important to not just schedule the meeting, but to make sure the Commission was organized and some forethought and preparation had been done. He noted a work session should be held prior to the community meeting. Williams suggested the community meeting would be complimented by utilizing data compiled by the VISTA community surveys. Anderson suggested the Commission address this community meeting in October. After Commission discussion, Keil articulated the Commission's desire to postpone the meeting in order to utilize the community survey data. Work session subject -- Glenz noted staff had planned the Special Meeting on September 19th based on Commission's previous motion to schedule a Special Meeting in lieu of a Work Session if there was a public hearing item brought forward by the public. After Commission discussion, Keil expressed the Commission's wishes to hold Work Session's after any Special Meeting that was set for the Third Tuesday of the month. If no Special Meeting was set, then these would remain Work Sessions. Keil stated there would be a Work Session following the September 19th Special Meeting and the title would be, "Review of Political Signs and Other Signs in the Seward City Code." Informational Items and Reports- (No action required) Notice of September 19, 2006 Special Meeting r Suggested time line ofP&Z priorities for 2006 Feb March April May June July August ~ September ~ October November "-- --"q~KPB Coastal. ZOne Ma.nagementPliii;ieView.--- - "" .-". - -. -.- 2. Parking code, review ",.- Annual joint P&l1Council work session, as required by Code, review: a. Comprehensive Plan & Land Use Plan (2003) b. Municipal Land Use Plan (I 99S} c. Parks & Recreation Master Plan (1993) ([ Subdivision ordinance (Title 16) I. Comprehensive Plan, present for annual review as a public hearing item 2. Presentation on Transportation or Transit Committees, such as the Anchorage Metropolitan Area Transportation Solutions. The intent would be to learn how to have more local involvement with DOT projects. \- 1. Review Historic Overlay District in a joint work session with the Historic Preservation Commission v 2. ADA Transition Plan, review 1. Capital Improvement Plan (annual), review Nothing. Nothing. Community Values discussion at a community meeting-J< Title IS Definitions, review and consolidate it Annual review oftbe CUPs which were issued 1 ... Sponsored by: Planning and Zoning Commission CITY OF SEWARD, ALASKA PLANNING AND WNING COMMISSION RESOLUTION 2006-14 A RESOLUTION OF TIlE SEWARD PLANNING AND ZONING COMMISSION RECOMMENDING THE PLANNING COMMISSION PRIORITIES FOR 2006 WHEREAS, the Seward CityCmUlcil Rules of Procedure, adopted March 14, 1994, state that the Council should meet in an annual joint work session with the Commission every March to address areas of mutual concern; and WHEREAS, the Commission and Council held a joint work session in order to review priorities on March 21, 2006; and WHEREAS, the Commission respectfully requests the Council review and provide comments on the priorities developed by the Planning and Zoning Commission; and WHEREAS, at the May 4th, 2006 meeting the planning and Zoning Commission reviewed the recommended priorities and approved submission to Council for further guidance. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The following list of priorities with status updates and timelines is hereby recommended to the City Council for review and comment: Plan nine Proiects 1. ADA Transition Plan - The ADA Transition Plan needs to be completed. Add ADA review to building permit review and include it for Certificate of Occupancy review~ Encourage increased communications between the Building and Engineering Department and the Commission. Encourage the Independent Living Center to provide facility inspections and status updates. 2. Capital Im'PI'Ovement PIan -The Capital Improvement Plans may be reviewed by the Commission prior to submittal to Council. If a two year budget cycle is approved by Council, this type of review could be done in the off year. \",\ , ; i \.1 Seward Planning and Zoning Commission Resolution 2006-14 Page 2 3. ARRC Master Plan - Maintain involvement with the process and review the ARRC Master Plan. Encourage the ARRC to make presentations. . 4. Airoort Master Plan - Submit recommendations on the Airport Master Plan to the Alaska Department of Transportation, Public Facilities. The draft should be ready for review once the environmental studies have been completed. 5. Municipal Lands Mpn~gement Plan (1995) - Recommend to Council that it be updated. This update could be done by administration. 6. Parks and Recreation Master Plan (] 993) - Recommend to Council that it be updated. 9. State lands and ROW Recommendations. Become more involved and provide recommendations to Council on local DOT projects. Research the level of involvement provided by the Anchorage Metropolitan Area Transportation Study (AMA 1'8) and/or similar bodies. 10. Coastal Zone Manailement Plan. Make recommendations to the Borough on the Coastal Zone Management Plan. 11. Planninsz Commission Rules ofProcedme. - Develop and adopt. Code Revisions 1. Nonconfo:rmin2 structures and setbacks - Ongoing, being reviewed through work: sessions and applicant driven commission actions. Review and recommend vacation of excess easements. 2. Subdivision Ordinance Revision - Ongoing, the application forms need to be revised. 3. Historic Overlay District - Investigate historic structure construction exemptions with the full involvement of the Historic Preservation Commission. Encomage a joint work: session and resolution. 4. Definitions - Consolidate the Title 15 definitions and consider reformatting sections. 5. Waterway buffers - Research buffer options and seek training. Encourage the involvement of the Seward Bear Creek Flood Service Area Board and the United States Forest Service. 6. Parking - Amend the City Parking Ordinance to bring it in compliance with the Americans with Disabilities Act. Seek public involvement in the process. \ l \ Seward Planning and Zoning Commission Resolution 2006-14 Page 3 City Land. Ri2ht-of-Wavs & Plattin2 Proiects 1. City Land disnosal nolicies and procedures - Clarify, emphasize land use permits when more appropriate than leases and emphasize use of the Municipal Lands Management Plan. 2. Two Lakes Park Replat - Ongoing, all private in-holdings have been acquired. Vacate interior lot lines and right-of-ways, and ensme accesses are maintained. Acquire the 29 adjoining acres in USS 1931. Hopefully Parks and Recreation will be able to seek grants to assist with this project. 3. Water.front Park Replat - Vacate interior lot lines and right-of-ways. Administration needs to initiate action on it. 4. Transfer the old National Guard armory to A VTEC - Encourage but continue to maintain access to Two Lakes Park. Staff will need to do research and forward recommendations to the Commission and Council. 5. ARRC Lands - Continue to work with the Borough and the ARRC to. ensure orderly development and subdivision activities take place prior to development. Invite the ARRC to make presentations. 6. Clearview Subdivision Utility Easement! Allev - Conduct outreach with the property owners in the subdivision to seek solutions. The utility easement might be eligible for prescriptive easement status. 7. Nash Road bench study - Use dedicated proceeds from sale of City land to the Andersons. Forward recommendations to the Commission and Council during the budget sessions. EnforeemeDt 1. Applications need soecific Dackets with checklists - Encourage tight response times for permit reviews. 2. Conditional Use Permits - Have staff bring before the Commission for an annual review. 3. Zonin{! Code Violations - Proactively evaluate methods to obtain compliance including researching techniques and procedures for issuance of citations. Encourage public education about the need for the requirements in the zoning code. I~ Seward Planning and Zoning Commission Resolution 2006-14 Page 4 4. Trainin2 - Seek training on land use regulation processes, Conditional Use permits, spot zoning, overlay districts, plattin~ Open Meeting Act and overall review of duties and responsibilities of the Planning Commission. 5. Community V alues Meetin~ - Hold an annual work session which will encomage the public to speak out on the community values they want changed or sustained, prefen1hly in the third week of September. 6. Street Addresses - Publicize the need to post street addresses. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4th day of May, 2006. THE CITY OF SEWARD, ALASKA Marianna KeD, Chair AYES: NOES: ABSENT: ABSTAIN: Clark, Hohl, Strobel, Anderson, Smith, Kei1 None Roach' None A lTEST: Jean Lewis City Cleric, CMC (City Seal) {3