HomeMy WebLinkAbout10042006 PACAB PacketSeward Port and Commerce
Advisory Board
Regular Meeting
October 4, 2006
Regular Meeting
City Council Chambers Beginning at noon
SEWARD PORT AND COMMERCE ADVISORY BOARD
Regular Meetin
October 4, 2006 NOON COUNCIL CHAMBERS
Deborah Altermatt
Chair
Term Expires 2007
Karl Van Buskirk
Vice Chair
Term Expires 2007
Bruce Martin
Board Member
Term Expires 2009
Darryl Schaefermeyer
Board Member
Term Expires 2009
Ron Long
Board Member
Term Expires 2008
Mike Banas
Board Member
Term Expires 2008
Vacancy
Board Member
Term Expires 2008
Clark Corbridge
Scott A. Ransom
Harbormaster
Christy Terry
Executive Liaison
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. SPECIAL ORDERS, PRESENTATIONS AND
REPORTS
A. ARRC Representative Louis Bencardino
B. KPB/EDD — City Councilmember Valdatta.
C. Administrative Report
5. Citizens' comments on any subject except those items
scheduled for public hearing. [Those who have signed in will be
given the first opportunity to speak Time is limited to 2 minutes
per speaker and 30 minutes total time for this agenda item.]
6. Approval of agenda and consent agenda [Approval of
Consent Agenda passes all routine items indicated by asterisk
7. UNFINISHED BUSINESS
A. Goals and Priorities — On -Going ...........................Page 3
B. Discussion and recommendations: 2007/2008 Legislative
Boards and Commissions Biennial Operating Budget, Harbor
Budget and SMIC Budget..............................................Page 4
City of Seward, Alaska
October 4, 2006
PACAB Agenda
Page 1
C. Resolution 2006-02 making recommendation to Council regarding the
Seward Marine Center Dock..............................................Page 5
8. NEW BUSINESS -
A. Reschedule October 18, 2006 Work Session and set topic for October's
Work Session...............................................................Page 37
B. Discuss and appoint representative to attend October 24, 2006 Land
Use Law Training ..........................................................Page 38
*C. September 6, 2006 Seward Port and Commerce Advisory Board
Regular Meeting Minutes.................................................Page 39
9. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS
(No action required) -
A. City of Seward 2007/2008 Biennial Budget Calendar.............Page 45
10. BOARD COMMENTS
11. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak]
12. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS'
COMMENT
13 ADJOURNMENT
City of Seward, Alaska PACAB Agenda
October 4, 2006 Page 2
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MEMORANDUM
Date: October 4, 2006
To: Port and Commerce Advisory Board
Through: Scott Ransom, Harbor Master
From: Christy Terry, Executive Liaison
Subject: Discussion and recommendations: 2007/2008 Legislative Boards and
Commissions Biennial Operating Budget, Harbor Budget and SMIC Budget.
Administration advises the Port and Commerce Advisory Board (PACAB) to formalize their
recommendations regarding the budget. Here are three options staff respectfully submits for the
Board's consideration.
1) A Board Member could present their recommendation with a motion containing all the
pertinent information, including who, what, where, and when. The motion should be worded in
the positive (Board Member: Mr. Chairman, I move that ...). Once the motion obtained a
second, the motion could be debated or discussed and the Board would allow the Members to
decide the issue with a vote. All the recommendations could be handled with a separate motion.
2) A Board Member could recommend via a motion that a letter is sent to Council and
Administration with PACAB's recommendations. Once this motion is made the Board could
discuss points for staff to compile in the letter. These points could be restated by a Member as a
Secondary Motion or Secondary Motions [Board Member: Mr. Chairman, I move that the letter
contains the following point(s)... ]. This Secondary Motion or Motions would help the Board
decide how to vote on the Main Motion of sending a letter to Council and Administration. The
Board would vote on the Secondary Motion or Motions outlining the points in the letter, and then
would take up the Main Motion of sending the letter.
3) Finally, the Board could discuss the budget, discuss their recommendations and decide how
they would like to have a resolution outlining those recommendations. The next Regular
PACAB meeting will be held on November 1 't and would fall a week and a half prior to the final
public hearing and adoption of the budget. The Board could ask Administration to place a
resolution on their November 1 'c Agenda.
Sponsored by: Staff
CITY OF SEWARD, ALASKA
PORT AND COMMERCE ADVISORY BOARD
RESOLUTION 2006-02
RESOLUTION OF THE PORT AND COMMERCE ADVISORY BOARD,
PROVIDING A RECOMMENDATION TO THE CITY COUNCIL
REGARDING THE SEWARD MARINE CENTER DOCK
WHEREAS, two million five hundred and fifty thousand dollars ($2,550,000) was allocated
by the State of Alaska as, "Seward: Ferry, Infrastructure at Seward Marine Center (HD 33-35)' ; and
WHEREAS, the R/V Alpha Helix is the oldest research vessel in the University -National
Oceanographic Laboratory System's fleet and its replacement is a major priority in the Federal
Oceanographic Facilities Committee fleet renewal plan; and
WHEREAS, the Seward Marine Center is anticipating a 236' replacement vessel (Alaska
Regional Research Vessel) for the Alpha Helix; and
WHEREAS, the replacement vessel marine improvements are necessary to provided much
needed vessel moorage space for large vessels to dock and use the facilities; and
WHEREAS, the Seward Marine Center has developed a Conceptual Plan for Renovation
and Modernization; and
WHEREAS, the Port and Commerce Advisory Board held a public Work Session on
September 20, 2006 regarding this issue.
NOW, THEREFORE, BE IT RESOLVED by the Seward Port and Commerce Advisory
Board that:
Section 1. The Board recommends
Section 2. The Board further recommends
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Port and Commerce Advisory Board this 4th day of
October 2006.
THE CITY OF SEWARD, ALASKA
Karl Van Buskirk, Acting Chair
S
W,
/7/-7m1h/n
Seward Marine Center
Conceptual Plan for Renovation
and Modernization
Prepared By:
Captain T.D. Smith, USCG (Ret) Director for Coastal and Marine Operations (Ret)
Telephone: 907-224-7244 Email: fnts@uaf.edu
�ihxle l�'Su r, i4k +x gs�'hZ--
Item
Project Summary
Introduction
Historical Perspective
Uniqueness of the Seward Marine Center
Description of Current Facilities
Administration of the Station
Current Status of the Station
Future Demands
Facility Renovation Planned
Cost Estimate
Time Frame
Or
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Appendices
a. Timeline for Completion
b. Peratrovich, Nottingham and Drage, Inc. Concept Plan
C. Replacement Ship Information
d. USKH Seward Warehouse Foundation Investigation Report
e. List of Published Scientific Papers 1982-Present (excludes ship -
generated publications)
Renovation and Modernization of the Seward Marine Center
Project Summary:
In 2003 the School of Fisheries and Ocean Sciences (SFOS) commenced a major revision to its
strategic plan with the goals of evolving the School into a Center of Excellence in fisheries and ocean
sciences, enhancing the coastal presence of SFOS throughout Alaska, and diversifying the School's
programs to its geographic nodes. Part of this overall strategy reviewed the future plans and status of
Seward Marine Center (SMC). It is envisioned that SMC will grow in the near future into a world class
oceanographic facility serving the North Pacific, Gulf of Alaska, Bering Sea, Chukchi Sea, and other
northern latitude waters. To accomplish this goal, SMC facilities must be upgraded with the aim toward
establishing a physical plant to support the SFOS goals through 2050.
Concurrent with this planning effort and providing the major impetus for renovation of SMC will
be the arrival of a new, larger, more capable research vessel to replace the aged R/VAlpha Helix. This
vessel will dictate major changes to the Seward Marine Center's ship operations mission. The new
vessel- will be deployed much longer, will accommodate larger scientific parties, and will be capable of
more diverse scientific missions than the R/VAlpha Helix. To accommodate this new vessel, the
shoreside facilities that support ship operations must be upgraded and enlarged.
A parallel influx of new research programs based in Seward is also anticipated. These will
require space and modernization of the shoreside facilities research support capabilities. This support
will include warehouse space, technical shops, classroom facilities, library accessibility, office space for
permanent and visiting researchers and technicians, and broadband transmission capability to support
audio/video transmission. Located to the east of the Center is the Alaska Sealife Center (ASLC), a
modern $50 million research center specializing in marine mammal and bird research. To the west is a
modern mariculture facility that supports research and growth of shellfish. These new programs and
research centers will require the Center to both expand its traditional ship operations and shore side
research support missions and to also evolve into a center for technological support of oceanographic
equipment programs and sensors. When the capabilities of all three facilities are viewed as a whole, the
goal of becoming a world class research facility is a reasonable expectation. Together they provide a
broad base of diverse marine research capability that will allow the Center to evolve into a world class
oceanographic facility.
This concept paper outlines the updated capacities needed to meet these changiag missions for
the next 50 years. It provides an outline of the programs expected to be located here, the new vessel's
support needs and the renovation and modernization steps necessary to supply the support. It also
provides a timeline for completion of the new ship construction and its arrival in Seward. All
construction must be completed by this date to allow effective ship operations to continue. The cost to
accomplish this modernization is estimated at $25.7 million.
Overview of Facility:
Introduction
The Seward Marine Center is operated by the School of Fisheries and Ocean Sciences of the
University of Alaska and is the only University owned and operated marine station in Alaska. Seward's
location relative to two of the University's major campuses in Fairbanks and Anchorage plus the Alaska
Pacific University in Anchorage makes it accessible to most marine or aquatic science academicians and
90% of all college students in Alaska. To serve the large scientific community, we are in the process of
upgrading our facilities from field station to marine laboratory status. Some progress has been made
toward this goal, in terms of physical plant capability, acquisition of basic equipment and utilization of the
facility by nationally recognized research projects. The SMC is the northern most University operated
marine laboratory in the U.S.. Certainly, the Seward Marine Center will play an increasingly important role
in the national science effort.
The SMC is in Seward, a small coastal town at the head of Resurrection Bay, a fjord on the Kenai
Peninsula in south central Alaska. The Center consists of (1) the D.W. Hood Laboratory, which opened in
1978 and contains 2,000 ftZ of wet laboratory space with running seawater and an approximately equal
amount of space for dry laboratories, two temperature controlled rooms, offices, and a darkroom; (2) an
1830 ftZ building which is used primarily to support underwater mooring operations; (3) a 2500 ftZ outdoor
live tank area also exists that can hold live marine animals for study; (4) the K.M. Rae Building, opened in
1982 has 6,418 ftZ of space including offices and a 100-seat auditorium; (5) a large office -warehouse
complex of approximately 17,526 ftZ, which houses a small library, conference room, woodshop, and storage
space for the research vessel Alpha Helix. It iF- also the staging area for oceanographic cruise equipment
that will be loaded aboard the Alpha Helix; (6) a 2,193 ftZ machine shop that is used for ship maintenance
as well as fabrication and maintenance of laboratory equipment; (7) a four-plex apartment building used to
house visiting investigators and graduate students; (8) a 26-ft aluminum boat built in 1987 especially for
scientific sampling; and (9) the home port and base of operation for the 132-foot oceanographic research
vessel Alpha Helix, part of the University National Oceanographic Laboratory System (UNOLS). A 150-ft
dock supports this function. The shore station provides scientists uriflizing the Alpha Helix with facilities
for pre- or post -cruise studies. In the past, resident scientific personnel a; the SMC included two resident
scientists, four research assistants and a variable number of graduate students conducting thesis research.
Approximately 100 plus non -ship users and 108 ship users visit the Center annually. During the spring and
summer field season, requests for space at the laboratory exceed available space.
In addition to the SMC, a shellfish mariculture laboratory exists for research into this discipline and
to rear spat for selling to shellfish farmers. This facility is located on University leased property. Directly
to the east of the SMC is the eight -year -old Alaska SeaLife Center, a $50 million modern facility dedicated
to research on marine mammals and birds. Both the SeaLife Center and mariculture center are non -University
facilities but working agreements exist between all three entities. The Science Director for the SeaLife
Center is a University of Alaska scientist, faculty member and professor. All these facilities have matured
to the point that coordination of development and expansion must occur.
Historical Perspective
The Alaska State Legislature created the Institute of
Marine Science in 1960 with the mission to "provide a program
of education and research in physical, chemical, and biological
oceanography and related fields." Slowly the IMS faculty has
been expanded from one in 1960 to 32, largely by obtaining
extramural grants e.g. National Science Foundation, Office of
Naval Research, N.O.A.A., E.P.A., Department of Energy, Sea
Grant, and Bureau of Land Management and other agencies, as
well as industrial contracts. When the Institute was established,
the University consisted of a single campus located at Fairbanks,
far from the sea. At that time most shipboard research was conducted in the inside waters of southeast
Alaska, from a small field station near Juneau. The 89-ft R/V Acona was obtained in 1964 for offshore.
sampling. The Fairbanks campus provided the computing, dry laboratories and library facilities needed by
researchers. In 1971, ship operations and the field station were moved to Seward because of its proximity
to Prince William Sound, the Gulf of Alaska and the Bering Sea, the area where most of the funded research
was being conducted. In 1980 the 132-ft R/VAlpha Helix was acquired. This was a major upward step in
complexity in the University's mission of ship scheduling, operations, planning, maintenance and budgeting.
Since 1980 SMC has served as homeport for the RN Alpha Helix, which is operated for the National
Science Foundation by the University of Alaska. In 1978, a modern research laboratory building was
constructed at the SMC and in 1982, Phase I of a public education and teaching building was opened. The
SMC has been used for field trips by both secondary schools and the University, community college courses,
summer University of Alaska courses and research. The research effort conducted by University of Alaska
staff, graduate students and visiting scientists from the United States and foreign countries consists of a
variety of marine science subjects. See the appendix for published scientific papers generated with SMC
shore side support. In 1986, the State Legislature combined all University marine and fishery programs
and created the School of Fisheries and Ocean Sciences (SFOS). Bot4 IMS and SMC were transferred to
V odshop amid
Nfinchine Shop
this school. This was the final step in the twentieth century maturing and the evolving development of the
University's marine research and fisheries programs. By elavating these programs to the status of a School,
the Legislature recognized their importance to the state's future. In November 2005, the Seward Marine
Center was removed from the Institute of Marine Science (IMS) umbrella and became its own entity,
reporting directly to the Dean of the School of Fisheries and Ocean Sciences (SFOS). The Assistant Directors
position was also changed to a Director's position.
pi
Uniqueness of the Site
The SMC is the northernmost (60 degrees north latitude)
University marine laboratory in the U.S. It is ideally situated for
fjord -related investigations, open ocean work in the Gulf of Alaska,
and studies of sub -arctic and arctic organisms. Resurrection Bay,
one of a number of classic deepwater fjords on the Kenai Peninsula,
is 20 km long. It opens directly onto the Gulf of Alaska shelf. The
waters of the fjord are characterized by a well developed but poorly
studied plankton community. Most of the Alaskan commercially
harvested invertebrate and fish species are readily available. Marine
mammals and sea birds are also abundant in the area. Extensive intertidal habitats occur nearby including
mud flats, sand and cobble beaches, and rock walls. There is a 5-6 m tidal amplitude during spring tides.
The deep fjord on which SMC is sited is also ideal for testing oceanographic instruments because of its
immediate access to deep and protected water. The bay is ice -free and research is carried out year-round.
The longest continuous oceanographic data time series is located within an hour's boat ride from SMC.
The SMC is connected to Anchorage, Alaska's major transportation hub and population center, by road, rail
and air. This makes it the ideal coastal Alaskan home port and logistic base for scientific ship support
because arriving and departing science parties and their equipment can be easily received and shipped.
Description of Current Facilities
The SMC is located at the edge of Seward on 12.76 oceanfront acres; the University of Alaska owns
5.63 acres and 7.13 are on a 99-year lease (82 years remaining)
from the City of Seward. The Center has six buildings (previously
described in the introduction). The D.W. Hood laboratory is used
for marine research. Additionally there is 1 million liter outside
seawater pond used primarily to support the mariculture program.
A 2500 ft2 outside seawater tsdnk facility also exists that increases
our live organism holding space..'
N111chine Shop High quality seawater is pumped from the main pumping
Mooringsystem into the Hood laboratory continuously from a depth of about
60 meters at a rate of 200 gpm at a pressure of 8 to-40 psi. Incoming
seawater has an annual temperature range of 3 to 10 degrees
centigrade and a salinity range of 31 to 33 parts per thousand. An emergency generator automatically
powers the seawater pumps and all the Hood laboratory electrical outlets in the event of a city power
failure.
The SMC also has a 150-foot, deep -water dock where the R/VAlpha Helix moors when in Seward.
The warehouse, machine shop, two forklifts (1.5 and 3.0 ton) and a 20-ton crane all serve to primarily
support ship operations.
One full-time maintenance technician, paid with funds granted by the State of Alaska, takes care of
the seawater system and shoreside buildings, equipment, vehicles and grounds. One senior technician
position that supervises our marine technican program is also supported by State funds. Three administrative
positions and one librarian/technician and 1/a time for a Director are the remainder of the Center's personnel
that.are State funded.
SMC also supports two marine technicians, who provide routine care of shipboard research
equipment, and a mooring technician who maintains and designs moorings and their instrumentation
packages. All these positions are federally funded. A ship's crew of eight, one port engineer and 3/ time for
a marine superintendent complete positions that support and maintain the R/VAlpha Helix. Federal monies
fund all.
Electronic and technical equipment like the balances and scintillation counters are maintained with
ongoing service contracts. Instrument calibrations are also done under contract. All materials purchased
with funds granted under this proposal will be maintained using SFOS State of Alaska funds.
All equipment and facilities of the Center are open to any legitimate scientific use by outside as
well as University of Alaska users, on a first -come, first -serve basis. In case of scheduling conflicts,
priority is given to projects requiring a particular time period for scientific reasons. Use of research equipment
is subject to demonstrated user competence, proper care, safety, and''replacement of consumables. User
fees are charged for certain facilities, (boats, apartments, the public education building) but not at present
for storage space.
Administration of the Station
The dean of the School of Fisheries and Ocean Sciences (SFOS) is Dr. Denis Wiesenburg, who
directs SMC operations, with advice from a SMC user committee. Nici Murawsky, Interim Director oversees
the day-to-day operation of the SMC. She reports to Dr. Wiesenburg.
Current Status of the Station
The R/VAlpha Helix is the oldest research vessel in the UNOLS fleet. Its replacement is a major
priority in the UNOLS Federal Oceanographic Facilities Committee (FOFC) fleet renewal plan and has
received strong support from the scientific community. NSF has provided funds for the design of the
new vessel and preliminary design is nearing completion.
The State's economic downturn coincides with the halt in new construction at SMC. The last
major capital improvement was the construction of the K.M. Rae building in 1982. It and the D.W.
Hood laboratory, plus the apartment building, were the only parts completed of a major, 1974 vintage,
conceptual plan that envisioned a true campus environment for development in Seward. The remaining
buildings, the machine shop, and warehouse are 1950 era railroad maintenance buildings. The mooring
shop is a small prefabricated metal building. These three buildings need replacement or major
renovation based on age if for no other reason. Landscaping and site beautification were never carried
out as planned. The relocation of the mooring operations from Fairbanks to Seward collocated this
operation with ship operations. This function has and is growing. Several new initiatives may be
located in Seward that support mooring development, design, maintenance and deployment. It is
demanding more space for its operations.
The establishment of the mariculture center and Alaska SeaLife Center has also positively
impacted the SMC. Each brought a scientific
23' Re acernQnt'essel research discipline that SMC has never nor ever
will address. The hatchery's Alaska:Regdonal Researc Vessef A » i7's research is geared
to shellfish and the SeaLife Center's to marine
r ha Ad.
mammals and birds. By contrast SMC, s
research is geared to deep -water shipboard
M i
20 oceanograpZU
hy while its shore side research has
traditionally been fish and crustaceans. The
rir establishment of these facilities has, however,
produced a broad spectrum of scientific
} M� capability and helped the Seward scientific
- �..4� j
s* community to reach a critical mass where
facility growth is needed. A demand for more
s, a �• dry lab space, Seawater tanks, graduate student
and visiting researcher support space, high speed
�, :.
data communications, a distance learning center,
a scientific library with remote access to various scientific bibliographies; storage and work space for
moorings is rising.
Future Demands
The advent of the new vessel is a major force for modernization. It will demand more space and
support. The current dock will not support a 236-foot ship securely. A larger all-weather dock, more
warehouse space, central shipping and receiving service plus more temporary lodging and office space
for science parties joining and departing the vessel will be required. Science parties will approach 27
persons per cruise. Additional marine technican support will be required and the need for an electronic
repair shop will be generated. The current shops for machining, welding, carpentry and outboard motor
repair will still be required plus a need for an electrical repair shop will occur.
The replacement vessel will be much larger (236 feet), carry more crew and scientists and
operate more days than the Alpha Helix. It is a logical progression in SMC's ship operation duties.
SMC has successfully operated vessels of 89 and 132-feet. The support staff is experienced and
technically capable of operating a larger vessel effectively. The new vessel's preliminary design is
nearing completion. Model testing has been successfully completed and the vessel's performance
appears to be excellent. Flexible oceanographic research capability will be built into the vessel. It will
perform not only traditional chemical, biological, and physical oceanography but also be able to conduct
fisheries research and operate in the ice fringe. It will be a major improvement in scientific capability
and sea keeping then the RIVAlpha Helix. This improvement will result in an increased number of
operating days.
Four programs have been identified as potential, additional users of SMC shore side facilities,
the Coastal Alaska Observing System (CAOS), the NOAA Data Buoy System's Alaska water buoys, the
Alliance for Coastal Technologies (ACT) and the US Coast Guard. Both CAOS and the NOAA
programs will service and deploy moorings and buoys. These programs will support approximately 30
plus buoys. Their needs are office space, storage (inside and covered outside), use of all shops except
the outboard repair shop, forklifts, crane, shipyard service, technician support and administration space.
The ACT program provides an unbiased third -party test bed to evaluate new and developing coastal
sensors and technology. As such, it meshes nicely with the CAOS and NOAA data buoy programs.
ACT will need administrative space, minor storage, shop usage,-:iechnician support plus test tanks and
small boat support to deploy sensors for deep water testing.
The US Coast Guard will need dock space, office space, storage and shop use. Additional SMC
shore based research and collaboration with both the mariculture and SeaLife Center will require
administrative space and dry laboratories for both permanent and visiting professors andTraduate
students. Both CAOS and NOAA will also require dock space for vessels that will deploy their
moorings. As SMC grows and programs such as those described above locate at SMC, the following
needs will be generated: a larger mooring shop, more office space for additional permanent and visiting
mooring technicians, professors and graduate students, dock space for the USCG vessel home ported in
Seward, plus space for visiting ships and possibly a USCG buoy tender that would deploy and recover
the NOAA buoys.
A major need to allow expansion at SMC is broadband data communications capability. This
lack has stifled growth at SMC in the past. The past inability to receive required classes has limited the
amount of time graduate students could spend at SMC. The existence of both access to a scientific
library via computer and the use of a distance learning center will permit graduate students to take
necessary courses in Seward. This will allow long-term residency
and research by them at SMC. The past inability to teach classes
limited the number of onsite researchers at SMC. Resident
professors can also fulfill their teaching requirements from this
center. Installation of broadband data communications links from
and to Seward will occur in the summer 2003.
The SeaLife Center, US Park Service, US Forest Service and SMC operations all generate a large
need for temporary housing for transit workers and visitors particularly in the summer. The City of
Seward cannot meet this demand during the summer months when the tourist season is at its peak. The
need for low cost, temporary, student type dormitory services is needed.
Facility Renovations Planned
The Center consists of two parcels of land. One is south of
Railway (Armstrong) Ave and the other is north of it. They are
almost .13 acres total. The upper (North) area contains an
apartment building and the K.M. Rae Marine Education Center.
The K.M. Rae Building will be renovated to contain offices for a
receptionist, multimedia technician and student desks for class
work and study. Additionally, located here will be a distance -
learning center with 8 individual sites and a 6-site long distance
science library room plus a 40 x 40 foot conference room/
classroom. This room will be capable of being divided to make to
separate rooms. The auditorium will stay as is but will be wired
for audio/visual and computer capability.
The lower part of the campus is where most new construction',pnd renovation will occur. A
mariculture center is located on this property and is not part of our facility though it is on our land.
Adjacent to our property to the east is the Alaska SeaLife Center.'
Four other buildings are on this site. There is a 13,000-ft2 warehouse and a 6400-ft2 wet
laboratory. The warehouse is slowly shifting outward on its foundation. See the attached USKH report
2003090 SDBI. As quoted in this report, the warehouse would need about $65,000 of rrTairs to stabilize
it. It is a solid building but needs to be insulated. There is some asbestos lagging on approximately 400-
ft of piping that must also be removed. New siding, windows, and a new delivery door should be
installed (16 foot high & 18 foot wide) that will open onto the dockside of the building. Remodeling of
the interior to accommodate six offices and a 200-ft 2 electronics repair shop in addition to storage will
be needed. The cost of rebuilding versus renovation of this structure will be evaluated and the most cost
effective solution selected. This building or its replacement will become the future mooring shop.
The other two buildings, the machine shop and mooring shop now located on this site will be
demolished.
The D.W. Hood laboratory exists and will have a second floor added. The addition will contain
three dry labs plus a conference/classroom, offices (05 @ 150-ft2 ea.) and a computer room for 8
computers to be set up using wireless modems. A large space to serve as a file room, copy room, fax,
and postal meter room will be included. An office supply storage area will also exist in the upper floor
addition. This building was designed for adding a second level and it has a stainless exterior that may
need to be removed to have it blend into the new/renovated architecture. A major goal of this project is
to present a campus type appearance versus the industrial appearance SMC now has.
The Hood Lab (Silver Lab) building will connect to the new warehouse and new shop building
which will contain a machine shop (2000-ft2), a welding shop (1200-ft2), an electrical shop (600-ft2) and
a garage (3200-ft2) with a floor pit, and (200-ft2) flammable storage lockers. The garage must be at least
16 feet high to allow for crane maintenance. A HAZMAT storage space (352-ft2), and a carpenter shop
(750-ft2), is also needed. Four offices in this area are desirable if possible. An outboard motor repair
shop (50040), a chill box and freezer (120-ft2 each), a scientific freezer (120-ft2) and a storage room
(300- ft2) complete this area. Except for offices, all will be accessible by a forklift and the ability of
each to have direct access to the staging area is desirable.
A new warehouse will be constructed (13000-ft2) and have a delivery door capable of loading/
unloading a large 18-wheeled delivery truck. This will be an insulated and heated building. It will be
used to store science equipment and stage equipment for vessel loading/unloading operations. It will
also serve as the shipping and receiving center for deliveries and shipments. Forklifts will operate in this
building. One office is needed for the shipping/receiving clerk.
A new administration building is needed. It should contain a reception area (20x 20 ft), class
room/conference room (40 x20 ft), a mailroom, a copier/fax/file room (30 x 30 feet) and 5 administrative
offices (800-ft2 total). Seven other single offices (850-ft2 total) plus three large multi-user offices (600-
ft2 total) for scientists and grad students will be needed. Eight other offices (1200-ft2) are anticipated for
use by other agencies based in Seward plus an additional 800-ft2 for each agency (2400-ft2 total) for files,
etc.
This project will create a campus like atmosphere with a pleas}ng appearance in the uplands area.
For this reason, all industrial type activities (loading/unloading ship, &liveries, etc,) will occur on the
south side of the station and be shielded from public view by buildings, This area must also be
accessible by delivery trucks and cranes.
An all weather dock is needed for operations. The Center's dock requirements are attached
separately. Part of the dock design and construction will be to dredge and clear out all d2bris in the dock
basin. Seawall cells will be stabilized to prevent further erosion of the uplands. The ability to launch
skiffs and outboards plus moor the 26-foot R/V Little Dipper will also be included in the waterfront area.
Security of the dock and storage areas will be maintained. Access will be able to be controlled to these
areas and particularly to Coast Guard portions of the dock in times of elevated security alerts.
Overall the concept is designed to allow SMC to expand and operate efficiently for the next 50
years. Space, dock operations, shop support, etc. will be designed to meet this goal.
Cost Estimate
Below are cost estimates for this renovation. They show costs for ship support, shore support
activities and city improvements at the Center.
1. Facility Upgrade Ship Support:
Wave barrier
6,400,000
Open Cell Bulkhead
2,850,000
Ship Warehouse
1,300,000
Laboratory Remodel
1,920,000
Shop
1,000,000
Pavement
60,000
Utilities
10,000
Demolition
100,000
High Mast Lights
200,000
Landscaping
60,000
Outfall Lines
180,000
Marine Demolition
1,000,000
Dredging
840,000
Armor Protection
375,000
Subtotal 16,295,000
Mobilize
329,194
Contigency
1,645,962
Soils/Survey
164,596
Design Fee
822,981
Adminstration
493.,789
Art Work
A2,950
19,914,472
Total Ship Support
2. Facility Upgrade Shore Support:
Operational Support Building
1,600,000
Mooring Shop
1,300,000
K.M. Rae Building
1,200,000
Transient Housing
700,000
Landscaping
90,000
Mooring Float
232,500
Dock Crane
50,000
Subtotal
5172,500
Mobilization
104,496
Contingency
522,488
Soil/Survey
52,249
Design Fee
261,244
Construction Administration
156,746
Art Work
54,050
Total Shore Support
6,323,773
3. City Waterfall Improvement
Fishing Enhancement 125,000
Subtotal 125,000
Total City Improvements 152,250
Total Project Costs for Seward Marine Center - $25,722,465
Total Project Costs for City of Seward - $152 250
Time Frame
Construction of the dock and renovation of the Center must be completed before the replacement
vessel arrives. This date is dependent on funding being available for the replacement vessel. Our most
optimistic estimate of funding availability is 2007. Since the ship construction will be federally funded,
October 1, 2007 is the best possible date that funds would become available and March 2008 is more
probable. The station renovation is a two-year construction project plus an additional year for design and
contracting. A three-year. period is needed to complete the construction in time for the replacement vessel's
arrival. Thus funds must be available by January 2007 if federal funds are made available for the ship
construction to start in that fiscal year.
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Seward Marine Center Concept
TABLE OF CONTENTS
June 2003
CONCEPT NARRATIVE............................................................... 2
ProjectSummary................................................................... 2
ExistingConditions................................................................ 2
Marine...................................................................... 2
Upland...................................................................... 2
Proposed Improvements........................................................... 3
Marine....................................................................... 3
Upland....................................................................... 4
COST ESTIMATE SUMMARY......................................................... 8
s
APPENDIX................................................................................... 9
Concept Layout
"Project Rendering - Oblique
Project Rendering — Landward Elevation
Project Rendering — Elevation from Railway Ave
Project Rendering — Westward Elevation
Arial Concept Photo
Existing Conditions Photo
Wave Barrier Section
Wave Barrier Examples
Wave Barrier Design Procedure Brochure
Peratrovich, Nottingham & Drage, Inc. 11(- Page 1
Seward Marine Center Concept June 2003
SEWARD MARINE CENTER CONCEPT NARRATIVE
PROJECT SUMMARY
This concept consists of a comprehensive plan to provide needed renovations and
upgrades to the Seward Marine Center (SMC) and vicinity. The Seward Marine Center is
a University of Alaska Fairbanks (UAF) coastal research station and ship support station
that is located in the southwest corner of Seward near the Alaska SeaLife Center. The
SMC consists of approximately 13 acres of land with roughly 800 lineal feet of
oceanfront.:
EXISTING CONDITIONS
Marine
The shoreline is largely undeveloped for boat use with the exception of a 150' long
timber pile dock that extends south from: the existing office/warehouse. The submarine
topography slopes steeply down from the bank at an approximate slope of 2:1 (2
horizontal: 1 vertical).
The Lowell Creek Bypass exists to the west of the SMC property where access to the
oceanfront is available just off the road. An. existing. closed -cell sheet pile dolphin stands
alone about 75 feet off the shoreline just west of the stream discharge on city owned
property.
Upland
The SMC upland can be divided into two areas: north of Railway_ (Armstrong) Ave and
south of the avenue. The area to the north currently contains :: apartment building and
the K.M. Rae Educational Center. The area to the south, w4h abuts to the ocean,
contains the following 4 SMC buildings.
• 13,000 ft2 Warehouse
• 6,400 ft2 Wet Laboratory (aka Hood Lab or Silver Lab)
• Machine Shop
• Mooring Shop (aka Yellow Lab)
A Mariculture plant and research center for shellfish, etc., is located to the west of the
above building. This research center is located on SMC land but is privately owned.
Peratrovich, Nottingham & Drage, Inc. Page 2
Seward Marine Center Concept June 2003
PROPOSED IMPROVEMENTS
Marine
Marine improvements are intended to provide much needed vessel moorage space where
large vessels involved with SMC activities can dock and use the facilities. Additionally,
improvements will be made to City recreational/fisherman use areas in the vicinity of the
SMC. The Seward Marine Center Concept consists of the following itemized marine
improvements:
1) 800•LF of Permeable Wave Barrier with Dock
Permeable wave barriers are a unique solution to creating basin areas in marine
environments which cannot support traditional rubble -mound breakwater designs because
of steep submarine slopes (which is the case of the SMC waterfront), lack of suitable fill
material, environmental concerns, etc. A publication on permeable wave -barrier
technology and its benefits is included with this report.
The wave -barrier will produce a 3-acre harbor basin that can accommodate vessels up to
300 ft in length. The wave -barrier will also have a dock and fender system for the entire
length to accommodate the mooring of vessels to both the inside and outside faces of the
barrier.
Cost Estimate = $6,400,000
2) 570 LF of Open -Cell Sheet Pile Bulkhead
Open -cell sheet pile technology is a patented soil retaining system that PN&D has used
throughout the world and extensively in Alaska. The system consists of using
interlocking steel sheet piles in a cell formation with each cell being- anchored back into
the retained fill. The wall is held in place by the fill that it is retaining therefore: reducing
costs and construction difficulties commonly experienced by other soil retaining systems
(e.g. closed -cell sheet pile bulkheads).
The existing timber pile dock would be demolished to allow for construction of the new
bulkhead. Dredging would also be required to lower the harbor basin floor to allow for
larger vessel maneuvering. The bulkhead will allow for the docking of vessels up to 300'
in length, which is much larger than the existing timber pile dock was able to
accommodate. Additionally, it will provide a much -needed staging area between vessels
and upland loading areas and buildings. A small open -cell sheet pile bulkhead will also
be constructed at the beginning of the wave -barrier which will provide room for a dock
crane.
Cost Estimate = $2,850,000
Peratrovich, Nottingham & Drage, Inc. I., -[
Page 3
Seward Marine Center Concept June 2003
3) 3,100 SF of Mooring Float
A wood mooring float will be constructed near the shoreline between the open -cell
bulkhead and the permeable wave barrier. The float will allow for smaller vessel
moorage and accessibility.
Cost Estimate = $232,500
4) Improved Fishing Access (City Owned & Managed)
The oceanfront access available near the discharge of the Lowell Creek Bypass will be
improved with slope protection and pathways to allow for recreational access and use.
Cost Estimate = $50,000
5) 75 LF of Gangway (City Owned & Managed)
A new gangway will extend from the shoreline to the existing closed -cell sheet pile
dolphin. This will provide access for sport fishing beyond the shoreline.
6)
Additional Items:
Item
•
Marine Outfall Lines
•
Marine Demolition
•
Dredging
•
Dock Crane
•
Armor Slope Protection
Cost Estimate = $75,000
Cost Estimate
$180,000
$1,000,000
$840,000
$50,000
$375,000
Upland
The SMC concept is aimed at separating the industrial uses of the harbor and shops from
the residential/city setting of Seward. The following existing buildings will be
demolished due to the high costs that would be associated with remodeling, outfitting,
and relocating to accommodate current and future SMC needs.
• Machine Shop
• Mooring Shop (aka Yellow Lab)
• 13,000 ft2 Warehouse
The following buildings will be added/remodeled with landscaping and parking as
necessary and where available:
Peratrovich, Nottingham & Drage, Inc. Page 4
Seward Marine Center Concept June 2003
A) 2- Story 8,000 SF Operational Support Building
A new, two-story building will provide much needed office space. It will provide the
following:
• reception area
• conference/classroom
• mailroom
• copier/fax/file room
• 5 administration offices
0 7 single offices
• 3 large multi-user offices =
• 8 offices for other agency use
• storage space
Cost Estimate = $1,600,000
B) 13,000 SF Ship Operations Warehouse
A new 13,000 SF warehouse will be built as an addition to the existing wet lab.
• 1 offices for shipping/receiving
• storage space for science equipment
• 2 large storage freezers and a chill room
• outboard motor shop
• storage Locker
Cost Estimate = $1,300,000
C) 12,800 SF Lab (existing)
The lab will be remodeled and a 2nd story will be added and will accommodate the
following:
• 3 dry labs
• computer room
• conference/classroom
• 3 offices
• file room
• copier/fax/supply room
• reception area
Cost Estimate = $1,920,000
Peratrovich, Nottingham & Drage, Inc. # t Page 5
�j
Seward Marine Center Concept June 2003
D) 13,000 SF Mooring Shop
A new mooring shop will be located to the west of _ the new warehouse. It will
accommodate the following harbor associated activities:
• storage space
• work space
• testing tank (salt water)
• 8 offices
• electronic shop
'• storage bins
• hanging boat storage (skiffs)
• float storage
Cost Estimate = $1,300,000
E) 10,000 SF Shop
A new 10,000 SF shop will accommodate the following SMC needs:
• machine shop
• welding shop
• carpenter shop
• electronics shop
• garage w/ floor pit
• HAZMAT storage
Cost Estimate = $1,QQ0,000
F) 6,000 SF Addition to K.M. Rae Educational Center (existing)
o 100 seat auditorium
• learning center — 8 workstations (audio/video room conferencing)
• library — 5 workstations
Cost Estimate = $1,200,000
G) Transient Housing
• New housing to accommodate SMC housing needs.
Cost Estimate = $700,000
Peratrovich, Nottingham & Drage, Inc. Page 6
Seward Marine Center Concept June 2003
H) Additional Items:
Item
Cost Estimate
• Asphalt Pavement
$60,000
• Utilities
$10,000
• Demolition
$100,000
• High Mast Lights
$200,000
• Landscaping
$75,000
• Art
$21,500
Peratrovich, Nottingham & Drage, Inc. page 7
Seward Marine Center Concept June 2003
Seward Marine Center Improvements
Project Cost Estimate Summary
UPLAND ELEMENTS
Units
Unit Cost
Quantity
Total Cost
Operational Support Building
SF
$200
8,000
$1,600,000
Mooring Shop
SF
$100
13,000
$1,300,000
Ship Operations Warehouse
SF
$100
13,000
$1,300,000
Lab (Remodel & 2nd flr)
SF
$150
12,800
$1,920,000
Shop
SF
$100
10,000
$1,000,000
K.M.Rae Additron
SF
$200
6,000
$1,200,000
Transient Housing
SF
$200
3,500
$700,000
Asphalt Pavement
SF
$1
60,000
-$60,000
Utilities
LS
$10,000
1
$10,000
Demolition
LS
$100,000
1
$100,000
High Mast Lights
EA
$100,000
2
$200,000
Landscaping
LS
$150,000
1
$150,000
Art
LS
1 % of project subtotal
$217,000
Subtotal
$9,757,000
MARINE ELEMENTS
Bulkheads
LF
$5,000
570
$2,850,000
PermeabiLb Wave Barrier/Dock
LF
$8,000
800
$6,400,000
Mooring Float
SF
$75
3,100
$232,500
Marine Outfall Lines
LF
$150
1,200
$180,000
Marine Demolition
LS
$1,000,000
1
$1,000,000
Dredging
CY
$12
70,000
$840,000
Dock Crane
LS
$50,000
1
$50,000
Armor Slope Protection
CY
$75
*5,000
$375,000
Subtotal
$11,927,500
Project Subtotal
$21,684,500
PROJECT CONTINGENCIES
Mobilization/Demobilization
2%
$433,690
Contingency (additional)
10%
$2,168,450
Soils/Survey
1 %
$216,845
Design fee
5%
$1,084,225
Construction Administration
3%
$650,535
Subtotal
$4,553,745
TOTAL PROJECT COST
$26,238,245
FUTURE CONSIDERATION
' Sport fishing enhancements
$125,000
Peratrovich, Nottingham & Drage, Inc. �G� Page 8
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; p %, Peratrovich, Nottingham & Drage, Inc.
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1506 Wow 39th Avenue.
Anchoragu. Alaska 99603 (907) 661.1011 FAX (90n 663-4=
TYPICAL CONFIGURATION DWG a
MEMORANDUM
Date: October 4, 2006
To: Port and Commerce Advisory Board
Through: Scott Ransom, Harbor Master
From: Christy Terry, Executive Liaison JiA
Subject: Reschedule October 18, 2006 Work Session and set topic for October's Work
Session
The Port and Commerce Advisory Board's October 18t' Work Session falls on Alaska Day. City
Offices will be closed in observance of this holiday. PACAB needs to discuss and take action on
either: choosing another day to hold a public work session or cancelling the Board's Work
Session for October. If PACAB chooses to reschedule the Work Session, the Board should also
discuss and set a topic.
MEMORANDUM
Date: October 4, 2006
To: Port and Commerce Advisory Board
Through: Scott Ransom, Harbor Master
From: Christy Terry, Executive Liaison
Subject: Discuss and appoint representative to attend October 24, 2006 Land Use Law
Training
City Attorney Cheryl Brooking and Attorney Michael Gatti will be coming to Seward to present
training to staff titled: Plat, Subdivision and Land Use Law in Alaska. The training is currently
scheduled for October 24 h from 9:00 am to 11:30 am, then continuing with a second session
from 1:30 pm to 4:00 pm. The last half hour of each session will be reserved for questions and
each session will contain unique information. Training highlights include (but are not limited
to): the platting and planning process, current Alaska law requirements for local governments
regarding platting and planning and identifying when platting is required and who is responsible.
This is an administrative training and will not be open to the public. If there is interest, PACAB
is invited to appoint one Board Member to attend.
Discuss and appoint (via Motion) one Board Member to attend the Land Use Law Training held
on October 24, 2006.
City of Seward, Alaska Port and Commerce Advisory Board Minutes
September 6, 2006 Volume 3, Page 220
CALL TO ORDER
The regular September 6, 2006 meeting of the Seward Port and Commerce Advisory Board
was called to order at 12:00 pm by Chair Deborah Altermatt.
PLEDGE OF ALLEGIANCE TO THE FLAG
The pledge of allegiance was led by Board Member Bruce Martin.
There were present:
Deborah Altermatt, presiding, and
Karl Van Buskirk Ron Long
Bruce Martin Darryl Schaefermeyer (Arrived 12:05)
Absent: None.
Comprising a quorum of the Board; and
Kirsten Vesel, Assistant City Manager
Louis Bencardino, Alaska Railroad Corporation Representative
Scott Ransom, Harbor Master
Christy Terry, Executive Liaison
ARRC Representative Louis Bencardino gave an overview of Alaska Railroad activities.
He stated Seward doubled their activities from last year. Bencardino informed the Board there were
a number of future projects that would benefit the City of Seward. One current important item was
Quality Asphalt Paving storing containers in Seward. Bencardino discussed current ARRC property
activities. In conclusion, Bencardino disclosed 55 vessels were scheduled to dock in Seward in
contrast to the 43 that docked in 2006.
In response to Long, Bencardino believed the scheduled dockings were not port of calls. In
response to a further question from Long, Bencardino understood ARRC was working to have a
solution to the timeliness of the South bound train. Solutions could include adding more tracks for
sidings.
In response to Schaefermeyer, Bencardino stated: if the natural gas piping was supplied by a
foreign company, then it would be transported through Seward; if it was domestically obtained, then
Whitter would handle the shipments. In response to further questions from Schaefermeyer,
Bencardino noted ARRC could extend the cruise ship dock and/or alter the facility. Bencardino
noted not allowing pesticides to clear tracks of vegetation would be a problem for Seward.
Schaefermeyer stated it would be virtually impossible for pesticides to contaminate Seward's
aquifer. He was surprised to see the position the City had taken on this issue.
rsc
City of Sewarc4 Alaska Port and Commerce Advisory Board Minutes
September 6 2006 Volume 3, Page 220
Van Buskirk stated his personnel well was less then 100 feet from the railroad tracks.
Erchinger believed ARRC would be using a commercial version of Round -Up.
Long shared last night the Borough Assembly passed a resolution opposing ARRC's permit
application to apply pesticides as a track maintenance measure. Long discussed concerns with how
the chemicals applied would react when combined, ARRC's apparent avoidance to answering
questions directly and the need for chemical removal vs. mechanical or other methods. Long stated
virtually all of the communities along the rail -belt had opposed the permit application.
2007/2008 Legislative Boards and Commissions Biennial Operating Budget, Harbor Budget
and SMIC Budget Finance Director Kris Erchinger
Finance Director Kris Erchinger gave an overview of the Legislative Boards and
Commissions Biennial Operating Budget. She believed that this was the first time these budgets
were brought before PACAB prior to submission to Council.
Altermatt clarified past PACAB attendees to the Fish Expo had not utilized the travel/
subsistence funds, but had traveled representing Seward at their own expense. She stated that
PACAB had never asked for special treatment by having a lunch provided, but wanted the
Administration to keep in mind they were the only Board/Commission that gave up their lunch hour
to meet.
In response to Schaefermeyer, Erchinger stated insurance costs were allocated equally to
departments based on their expenses. She further clarified that volunteer insurance was included in
these allocated costs.
Long clarified in the past PACAB had convened at the Harbor Dinner Club, but this created a
problem with the public not feeling welcome to attend the meetings unless they purchased lunch. He
clarified this precipitated the move to the Council Chambers. Long stated the Board still needed to
eat during this time and it also seemed to help the meetings be more productive. In regards to
marketing, it would be important to keep in mind PACAB's ability to make recommendations to
Council for general fund expenditures. Long noted specific marketing funds went directly to the
Chamber as the City's current marketing agent.
Altermatt supported the City's membership in the World Trade Center.
Finance Director Kris Erchinger gave an overview of the Biennial Operating Budget for the
Harbor and SMIC. She included explanation of the actuarial mishaps with the PERS system and the
debt incurred.
In response to Long, Erchinger stated the 25% increase in revenue was based on the new
slips. Erchinger noted the new bonds saved about $45,000 per year with the favorable interest rates.
Long then confirmed with Erchinger that the passenger transit fee was reflected in the revenue. Long
b
City of Seward, Alaska Port and Commerce Advisory Board Minutes
September 6, 2006 Volume 3, Page 220
felt the passenger fee revenue would continue to grow 7-8% per year. Long and Erchinger discussed
deprecation expenses.
In response to Schaefermeyer, Erchinger stated she would have been concerned with the
condition of the Harbor Enterprise Fund infrastructure if the new capital assets hadn't recently been
added. She noted the need to proactively move forward and not rely on what was accomplished in
the past.
In response to Schaefermeyer, Harbor Master Ransom stated Seward's fees were within the
top five statewide.
Van Buskirk discussed per foot moorage compared to the west coast and other harbors in
Alaska.
Schaefermeyer expressed how important it was to monitor moorage prices when dealing with
the budget every year.
Erchinger asked PACAB to contact her with further questions.
Harbor Master Scott Ransom gave an overview of harbor activities.
Executive Liaison Christy Terry asked the Board to pull item 8B. "Discussion and
recommendation to Council on Council's approved motion regarding their intent to apply for money
to begin an RFP for engineering study for a wave barrier and dock that is ferry capable for the
Seward Marine Center." Terry obtained further clarification from Mayor Shafer of Council's intent
to have PACAB review this issue at a later date.
Citizens' comments on any subject except those items scheduled for public hearing. [Those
who have signed in will be given the first opportunity to speak Time is limited to 2 minutes per
speaker and 30 minutes total time for this agenda item.]
DJ Whitman, 12510 Camelot, urged the Board to consider Seward when examining the
Seward Marine Center Dock. He asked the Board to encourage the Seward Marine Center to
review their conceptual plan. Whitman stated the University and the City had a great opportunity
to work together and make this a positive project, if it was done correctly.
Approval of agenda and consent agenda
Motion (Long/Schaefermeyer) Approve the Agenda and Consent Agenda
Motion (Long/Schaefermeyer) Remove item 8B from the Agenda
Long looked forward to having this return to the agenda after the work session on September
20, 2006.
City of Seward, Alaska Port and Commerce Advisory Board Minutes
September 6 2006 Volume 3, Page 220
At the request of Altermatt, Terry read the exact motion passed by Council, "Apply for the
money needed to begin a RFP for an engineering study for a wave barrier and dock that is ferry
capable for the Seward Marine Center (SMC)."
Motion Passed
Unanimous
Agenda and Consent Agenda Passed Unanimous
Executive Liaison Christy Terry read the following item approved on the Consent Agenda:
June 7, 2006 regular meeting minutes
Goals and Priorities — On -Going
The Board Members had no comments on this item, and Altermatt directed staff in the
interest of time to place this on October's Agenda.
Discussion and direction: 2007/2008 Legislative Boards and Commissions Biennial Operating
Budget, Harbor Budget and SMIC Budget.
Altermatt directed staff to place this on the work session following the SMC Dock
presentation and place on the October 4th meeting for action. There were no objections from
the other Board Members.
Discussion and recommendation on request from THE MILEPOST for ad placement.
Van Buskirk understood the Chamber of Commerce was tasked by Council to provide
marketing and any advertising by the Administration could be redundant.
Long stated the City and the Chamber had a contract for a specific number of items and
activities. He clarified that the City could not direct the Chamber to spend money on items not
agreed upon and he understood the Milepost was not an agreed item.
Assistant City Manager Kirsten Vesel confirmed the Chamber of Commerce did not advertise
in the Milepost.
Altermatt clarified the Chamber did not feel the Milepost was a good use of funds for their
organization.
Long placed a 2/3 page ad in the Milepost and estimated his return at $15,000 worth of
business.
Schaefermeyer stated the SeaLife Center also placed an ad with the Milepost. Currently, the
SeaLife center was pursuing partnerships with other local businesses to share an ad. Schaefermeyer
felt the Milepost was one of the more recognizable Alaska publications for the tourist industry.
City of Seward, Alaska Port and Commerce Advisory Board Minutes
September 6, 2006 Volume 3, Page 220
Vesel understood the Chamber of Commerce was targeting more individualized publications
such as brochures and information packets.
Altermatt encouraged additional advertising for the City Campgrounds and Harbor.
Long stressed the importance of compiling an outstanding ad quickly. He recommended at
least the 1/2 page ad.
Schaefermeyer encouraged collaboration.
Vesel agreed but was concerned with trying to collaborate within the limited timeframe.
Altermatt discouraged collaboration with other private businesses and encouraged promoting
City services.
Van Buskirk found the Milepost was an important advertising tool for his private business.
He was curious to understand the Chamber's reasoning in not placing an ad. Van Buskirk wanted to
insure that the City of Seward had the resources to produce a good ad. He asked the Administration
to coordinate resources with the Chamber of Commerce.
Port and Commerce Advisory Board, by general consensus, directed the Administration
to pursue possible placement of at least the % page ad in the Milepost.
CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required) -
Reminder: September 20'" Port and Commerce Advisory Board Work Session presentation by
Captain Tom Smith regarding the Seward Marine Center Conceptual Plan for Renovation and
Modernization, at noon, City Hall Upstairs Conference Room
10. BOARD COMMENTS
Martin reiterated how important the Milepost was to tourists. He felt it might be a challenge
to develop an ad under the current time constraints with the added hurdle of the Chamber Director
being out of the country.
Schaefermeyer stated he was glad to be on the Board.
Van Buskirk thanked the Finance Director for the great packet of information provided for
budget discussions.
Long welcomed Schaefermeyer to the Board. He stated there would be a South Central
Alaska Energy Forum on September 201' and 21,1 in Anchorage. Long encouraged everyone to
attend the annual United Way cruise to Fox Island on September 8 h.
Altermatt welcomed Schaefermeyer and looked forward to having a full Board.
H1�
City of Seward, Alaska Port and Commerce Advisory Board Minutes
September 6 2006 Volume 3, Page 220
Vesel noted Lisa Murkowski's staff would be in Seward on September 9th and would be
meeting with the public at Resurrection Art starting at 12:30 pm. She also welcomed Schaefermeyer
to the board.
11. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one opportunity
to speak]
DJ Whitman, 12510 Camelot, noted Seward Ships Drydock had to turn down servicing the
MV Chenega because of lack of moorage.
ARRC Representative Louis Bencardino informed the Board that the Art Train would be in
town from September 20-24 and there would be a music festival at the cruise ship dock.
12. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS- None.
Adjournment
Meeting adjourned at 1:30
Christy Terry Deborah Alterman
Executive Liaison Chairman
(City Seal)
z
City of Seward
2007/2008 Biennial Budget Calendar
{Updated 8/16/06)
August 14, 2006
Transmit budget directions and forms to department managers
September 1, 2006 Department budgets due to finance department
September 5, 2006 Budget Work Session - Presentation of City,s financial
condition, general assumptions of the budget process,
identification of major policy questions, Council input on desired
programs and services
September 5 - 15, 2006 Finance department prepares preliminary budget based on
Council input and department requests
September 18 - 21, 2006 City manager and finance director meet with department
managers to discuss budget requests
September 25 - 29, 2006 Finance department develops revenue projections and determines
estimated costs of insurance, administrative fees to enterprise
funds, cost -allocations, debt service, vehicle leases from the
Motor Pool, etc.
October 9, 2006 City Council Meeting (budget introduction and distribution to
City Council)
October 16 - 20, 2006 Council budget work sessions with administration and
department managers
October 23, 2006 Budget work session to give direction to administration
November 13, 2006 Council Meeting - Public hearing and adoption of budget
{Note: Alaska Municipal League Conference will be held
November 12-17, 2006)