HomeMy WebLinkAbout03122007 City Council Packet
The City of Seward, Alaska
Monday, March. 12, 2007
Vanta Shafer
Mayor
Term Expires 2007
Willard E. Dunham
Vice Mayor
Term Expires 2008
Robert Valdatta
Council Member
Term Expires 2007
Robert Thomas
Council Member
Term Expires 2007
Steve Schafer
Council Member
Term Expires 2007
Jean Bardarson
Council Member
Term Expires 2008
6.
Linda Amberg
Council Member
Term Expires 2008
Marvin Yoder
Interim City Manager
Jean Lewis
City Clerk
Brad Meyen
Cheryl Brooking
City Attorney
Ci~ Council Meeting
7:30 p.m. Council Chambers
1.
CALL TO ORDER
2.
PLEDGE OF ALLEGIANCE
3.
ROLL CALL
4.
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC
HEARING. [Those who have signed in will be given the
first opportunity to speak. Time is limited to 2 minutes per
speaker and 30 minutes total time for this agenda item.}
5.
APPROVAL OF AGENDA AND CONSENT AGENDA
[Approval of Consent Agenda passes all routine items
indicated by asterisk (*). CQnsent Agenda items are not
considered separately unless a council member so requests.
In the event of such a request, the item is returned to the
Regular Agenda)
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
A. Proclamations and Awards
1. Judy Parris police certification.
2. Alan King correctional certification
3 . Women's History Month Proclamation. ............ .Pg. 4
B. Borough Assembly Report
C. City Manager's Report
D. City Attorney Report
E. Seward Port and Commerce Advisory Board Report
F. Other Reports, Announcements and Presentations
1. Chamber Report on Seward's Ocean Festival in May.
2. Report on the Library/Museum Project by Librarian
Patricia Linville.
3. Brief overview of the new format of Emergency
Operation Manual by Fire Chief David Squires.
City of Seward, Alaska
March 12, 2007
Council Agenda
Page 1
7. NEW BUSINESS
A. Resolutions
1. Resolution 2007-021. Authorizing The City Manage~ To Enter Into An
Agreement With Skyline Steel, LLC For The I&T Dock Pilings For An Amount
Not To Exceed $1,160,598.80 And Appropriating Funds. .................... ....Pg.5
*2. Resolution 2007-022. Accepting A Grant In The Amount Of$I,215.12 From The
Alaska Highway Safety Office For 2007 ASTEP Seatbelt Enforcement Campaign
And Appropriating Funds. ......................................................... .Pg. 16
*3. Resolution 2007-023. Accepting A Grant In The Amount Of$I,518.90 From The
Alaska Highway Safety Office For 2007 ASTEP Driving Under The Influence
(Dui) Enforcement Campaign And Appropriating Funds. .................... .Pg. 18
4. Resolution 2007-024. Appropriating $45,000 For Lift Station Control
Reconfiguration Materials. .......... ... .... .............. ......................... .Pg. 20
B. Other New Business Items
1. Schedule a work session on the generator replacement.
*2. Approval of the February 26, 2007 regular city council meeting minutes and the
March 6, 2007 special city council meeting minutes. . . . . . . . . . . . . . . .. . . . . . . . . ..Pg. 23
3. Discuss and exchange ideas for Military Appreciation and Armed Forces Day the
weekend of May 19. (Schafer)
4. Decide whether to accept or decline an invitation to the Turtle Ship Festival from
Yeosu City Korea. . . .. . . . . .. . .. . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Pg. 33
8. INFORMATIONAL ITEMS AND REPORTS (No action required)
9. COUNCIL COMMENTS
10. CITIZENS' COMMENTS [5 minutes per individual - Each individual has one
opportunity to speak.}
11. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS'
COMMENTS
12. EXECUTIVE SESSION
A. Go into executive session to discuss matters pertaining to pending litigation.
City of Seward, Alaska
March J 2, 2007
Council Agenda
Page 2
B. Go into executive session for the city attorney evaluations.
13. ADJOURNMENT
City of Seward, Alaska
March 12,2007
Council Agenda
Page 3
PROCLAMATION
WHEREAS, American women of every race, class, and ethnic background have made
historic contributions to the growth and strength of our Nation in countless recorded and
unrecorded ways; and
WHEREAS, American women have played and continue to play a critical economic,
cultural, and social role in every sphere of the life of the Nation by constituting a significant
portion of the labor force working inside and outside of the home; and
WHEREAS, American women have played a unique role throughout the history of
the Nation by providing the majority of the volunteer labor force of the Nation; and
WHEREAS, American women were particularly important in the establishment of
early charitable, philanthropic, and cultural institutions in our Nation; and
WHEREAS, American women of every race, class, and ethnic background served as
early leaders in the forefront of every major progressive social change movement; and
WHEREAS, American women have been leaders, not only in securing their own
rights of suffrage and equal opportunity, but also in the abolitionist movement, the
emancipation movement, the industrial labor movement, the civil rights movement, and
other movements, especially the peace movement, which create a more fair and just society
for all; and
WHEREAS, since 1987, March has been declared Women's History Month by the
United States Congress; and
WHEREAS, in honor of this month, the City Council has invited Alaska's first female
Governor, Sarah Palin, to celebrate Women's History Month at the Senior Citizen's Center
with honored guest Mary Barry on March 24, 2007.
NOW THEREFORE, I, Vanta Shafer, Mayor of the City of Seward, Alaska, in
concurrence with United States Government and the State of Alaska, do hereby proclaim
March as:
......,.nwhp.
4/>-...... o~
Women's History Month
Dated this 12th day of March, 2007.
THE CITY OF SEWARD, ALASKA
Vanta Shafer, Mayor
.J i. 4
Sponsored by: Yoder
CITY OF SEWARD, ALASKA
RESOLUTION 2007-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT WITH SKYLINE STEEL, LLC
FOR THE I&T DOCK PILINGS FOR AN AMOUNT NOT TO
EXCEED $1,160,598.80 AND APPROPRIATING FUNDS
WHEREAS, in January 2007 the City, with the assistance of Tryck Nyman
Hayes, issued a Request for Bids to manufacture and deliver pilings for construction of
the Seward Travellift/I&T Dock Project ("Project"); and
WHEREAS, the bids were opened and evaluated on February 22, 2007 by
engineers frQm TNH as well as City administration; and
WHEREAS, of the two bidders, Skyline Steel, LLC was determined to be the
lowest responsive and responsible bidder; and
WHEREAS, TNH and staff recommend an award of the procurement contract to
Skyline Steel, LLC.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to negotiate and enter into an
agreement with Skyline Steel, LLC to manufacture and deliver pilings for the Project for
an amount not to exceed $1,160,598.80 in substantially the form presented at this
meeting.
Section 2. Funds in the amount of $1,160,598.80 are hereby approved and
appropriated from State Grant funds account no. 315-3152-4680-0200 to the T-Dock and
Bulkhead Capital Project account no. 315-3152-5925.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
12th day of March 2007.
./ l: ..... 5
Council Agenda Statement
From:
Marvin Yoder, Interim City Manager
Scott Ransom, Harbormaste~K
Approving Skyline Steel, LLC Contract for Pilings
Meeting Date:
Through:
March 12, 2007
Agenda Item:
BACKGROUND & JUSTIFICATION:
In January 2007, the City of Seward conducted a competitive procurement process for the purchase of
new, galvanized steel pilings for the Traveliftll&T Dock Project in the harbor. Two bids were received by
the deadline of February 21, 2007 and Skyline Steel, LLC provided the lowest bid. Based on the bid
materials reviewed" Skyline is a qualified, responsible bidder in accordance with the City's competitive
bid ordinances. .
The pilings and associated metal fabrication will be manufactured and delivered to Seward to be used in
construction of a new Travelift berth. The materials will be delivered on or before August 15, 2007, and
are to be installed under a separate contract (along with other construction activities). The pilings, if
ordered now, woulq allow construction to proceed as scheduled.
Skyline has agreed to supply the pilings, including construction and delivery in Seward, at a price not-to-
exceed $1, 160,598~80.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City
Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures. .
FISCAL NOTE:
The City intends to fund the contract through a State of Alaska legislative grant in the amount of $1.2
million. /ItV
RECOMMENDATION:
Council approve Resolution 2007-~ authorizing the city manager to enter into an agreement to
purchase new, galv(,inized steel pilings, with Skyline Steel, LLC of Fife, Washington, for an amount not-
to-exceed $1,160,598.80, and appropriating funds.
6
1~1i
TRYCK NYMAN HAYES, INC.
911 West Eighth Avenue
Anchorage, Alaska
907.279.0543
Fax: 907.276.7679
Email: carls@tnh-inc.com
March 1, 2007
Mr. Scott Ransom, Harbormaster
City of Seward
PO Box 167
Seward, AK. 99664:
Re: North Harbor Travel Lift Dock, Piling Procurement, Recommendation for Award.
Dear Scott:
As requested we h3[ve reviewed the bids for the above referenced project for technical compliance and have
reviewed the overaV project budget.
Review of Bids:
The bids for the pil~ng procurement project include Skyline Steel for $1,160,598.80 and Richards Pipe and
Pile for $1,386,566100.
Upon reviewing thl#r submittal, we feel that Skyline Steel, the apparent low bidder, meets all the technical
requirements oftheirequest for bids and is therefore a responsive bidder.
Budget:
Our design study report dated November 2006 listed a cost estimate for option 2 (the alternative we are
now designing) of just over $2 million. Typically the materials costs are about one half of the total cost of
construction. In the: case of steel pile structures the piling can be more than this percentage. Based on these
rough estimates the:piling procurement bid is within the project budget.
Recommendation for Award:
Based on the fact that the bid is technically responsive and with-in budget we recommend award to the
apparent low biddef, Skyline Steel.
Please contact me 'Yith any questions or comments.
Sincerely,
TRYCK NYMAN ~YES, INC.
John C Daley, PE
Project Engineer
Engineering
SurveYing
..I l; ..' 7
Landscape Architecture
..,...._ '40"'" _~ft:""~....u\_""""fI\"""'~SlT\
~Of 0
:'0
..<D-
o.
\Q 0':.
!1! <D
....1\:).. 0
0>0, ::J
OJ.... N
OJ VI
00
:<:<
l!l
l':
~-
",.
;'g
~
!oJ
1;
o~
1Il
l!l~
~
hi
~I
~,
~
~
il!
. ,
~;i
5l~
)>
w
~
"'" , "'e
''''-.... ~
'",--
"'-....,
--......
\
\
'"
'''-....
\
""~
"-._-"
'.,
----.:.,----~
\ ' -
, '
\
\
",
\
"
"
"'~., ,
"
",' ''''\ "',
/
\:
\
\
\
:\
\ - -,- --; j
.. . \ \ .~\~\~'\\\\\\';'
", \1 \ \ \ \ ',\ \ '\ '\: I 'I I
, , '\ . \ \, '
, ,,',,\' ~', " '\
\(\\\\\\ !il \ ": \ : ': " , : '
" \... ",'''. \J'.. t I 'I I ! I,
- " "\ t' ; ,I I I ! I
~: ~ i i It' ~J 1, : I ii' ; J ;
~ \ I I ' I! I ~I ' ' , i ' ; 1'1'
~ i', 'I; i 1 \,;! j I;I:;! I'
t i' I" .. I' I . I" I l.
! ~ i \ ~ i ! 1 I I ; i ~ I i I : !! ..,
I, :', I I I \ I ,: ! ! ; : 1 ~ I
--" .- -~ - -\
\
\
"
! ~i t"! Ij \.
i;i;!i:; :
':: (:{ ~',~~;,\ '
\
\
\
\
"
\
\.
/
---_._~
.- i _ ,._ _ ' -... -
- - - .-' . - .
- -" - _.-
+
...
'"
~
'"
r
r
~
o
o
n
^
CD
C
;=
o
Z
c;)
~----
'"
><
~
5'
.0
CD
C
;<'
:r
C1I
o
0.
CITY Of SEWARD
SIWJi BOAT -
81.'.. ~li
. .. LNi/ISICM't NtCHTECMIC
- TRYCK NYMAN HAYES, INC,
'.' .11...........SUtI.-
NCMllMll.MtISOl
.~.,.....,._e-m.-_
I & T DOCK AND TRAVEL LIFT DOCK
wIARD, IUSXA
TRAVEL LIFT OOGK OPTION 2 CONCEPT
PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF SEWARD
AND SKYLINE STEEL, LLC.
BETWEEN the City:
CITY OF SEWARD, ALASKA THE ("CITY")
Post Office Box 167
Seward, Alaska 99664 Phone: 907.224.4077 Fax: 907.224.7187
and:
SKYLINE: STEEL, LLC ("SKYLINE")
301 54th Arenue East, Suite 100
Fife, Washington 98424 Phone: 253.922.2727 Fax: 253.922.2728
The Project is:
MANUFACTURE AND DELIVER IN SEW ARD~ ALASKA SHEETPILE FOR SEWARD I&T
DOCK AND TRAVEL LIFT BULKHEAD PROJECT IN THE SEWARD SMALL BOAT
HARBOR
The Owner's Engineer is:
TRYCK NYMAN HAYES, INC. ("TNH")
911 West If:ight Avenue, Suite 300
Anchorage, Alaska 99501 Phone: 907.343.0212 Fax: 907.276.7879
The City and Skylfne agree as follows:
SCOPE OF WOip(
Skyline shall furn~sh all materials, labor and equipment necessary to furnish, deliver and properly store,
new coated sheetpile, H-pile or pipe pile, galvanized steel pipe piling, coated tie rods and walers, and
associated hardware and metal fabrication for use in construction in a new travel lift berth in Seward,
Alaska.
The sheetpile will be installed in the Seward Small Boat Harbor under a separate contract at a later date.
Sheetpile and delivery shall be as indicated in the Request for Bids and Skyline's Bid.
The completed ffia:terials shall be delivered to the project site and stored in Seward, Alaska on or before
August 15, 2007. :
~urchase and Sale Agreement Between the City of Seward and Skyline Steel, LLC
March 2007
Page 1 of6
10
.-' ;...
TERM
Skyline agrees to icommence the Scope of Work of this Agreement immediately upon execution of this
Agreement, whic~ shall constitute the Notice to Proceed. Work and delivery shall be complete on or
before August 15,:2007.
DELIVERY
Skyline shall deli'1'er the materials that are the subject of this agreement in Seward, Alaska as specified in
the Request for ~ids and Skyline's Bid. Skyline is expressly allocated the risk of any loss associated
with the delivery pf the materials, including injury to third parties until the City or its contractor takes
possession of alll11aterials ("Completion Date").
CONTRACT PRjICE
The City agrees to pay Skyline the fixed sum of $1,160,598.80 thirty (30) days following delivery of
completed Work ~d acceptance by the City.
PRIORITY OF ~ONTRACT DOCUMENTS
The Contract Documents are listed below in order of priority in the event of conflict, errors or
discrepancies and ~y this reference made a part of this Agreement:
I This Agre~ment.
2 Request for Bids dated January 2007.
3 Skyline Bi~ dated February 21,2007.
MATERIALS ~D WORKMANSHIP
All equipment and materials furnished by Skyline shall be new and suitable for the intended purposes.
No substitutions i shall be made unless pursuant to a Change Order signed by the City.
CHANGE ORDERS
No changes shall qe made in the Scope of Work without prior written authorization by the City, approved
by TNH ("Chang~ Order"). Adjustments, if any, to the contract price shall be negotiated by the
undersigned or oilier person designated in writing on behalf of the parties and agreed to in advance in
writing. Requests lor change orders shall be reviewed promptly upon receipt.
Purchase and Sale Agreement Between the City of Seward and Skyline Steel, LLC
March 2007
Page 2 of6
.- \. 11
SUBCONTRACTORS / THIRD PARTIES
Skyline shall be ~ fully responsible for the acts or omissions of its subcontractors and of persons either
directly or indireGtly employed by them as for the acts or omissions of persons directly employed by
Skyline. Nothing!contained in this Agreement shall create any contractual relationship between the City
and any subcontraptor to Skyline.
,
It is specifically understood between the parties that this Agreement does not make anyone a third party
beneficiary, nor dpes this Agreement authorize anyone not an authorized party to maintain a lawsuit for
personal injuries ~r property damage.
THE CITY'S RI~HT OF INSPECTION
The City or TNRi or their employees or agents may, at any time during Skyline's hours of operation,
inspect the Scope pf Work and services provided under this Agreement. Such inspections are solely for
the benefit of the City and not for any third person. The exercise by the City, or TNR on behalf of the
City, of its rights i under this paragraph, shall not imply any obligation to inspect nor an obligation to
inspect in any pa.ti.cular manner. The City reserves the right to refuse any damaged or unusable materials
not of equal or be~er quality than the specifications.
AMENDMENT
This Agreement shall only be amended, modified, or changed in writing, signed executed by an
authorized represel1tative of each of the parties.
I
JURISDICTION; CHOICE OF LAW
The law of the Sttljte of Alaska shall govern the rights and obligations of the parties and interpretation of
this Agreement. ~y legal actions arising from this Agreement shall be brought in the Superior Court
for the Third Judic~al District of the State of Alaska at Anchorage.
COMPLIANCE WITH LAWS
Skyline shall obtaiin, at its own expense, all necessary permits, rights-of-way, or other consents from all
governmental agencies and shall comply with all applicable federal, state, and local laws, statutes,
regulations, and orpinances.
DEFAULT, REMjEDIES, LIQUIDATED DAMAGES
Skyline's failure tq comply with any representation or warranty made in this Agreement or the Skyline
Bid dated January! 21, 2007 shall be considered an event of default. In addition, Skyline's failure to
Purchase and Sale Agreement Between the City of Seward and Skyline Steel, LLC
March 2007
oJ i,,; . f~e 3 of 6
perform any other term, covenant or agreement contained in any of the Contract Documents shall be
considered an ev~nt of default. Skyline shall pay the City the sum of One Thousand Four Hundred
($1,400.00) per d.y, not as a penalty but for liquidated damages, for each day following the completion
date until such default is cured and the Work is complete to the City's satisfaction. An event of default by
Skyline and its refusal or inability to cure or diligently pursue a cure within the time authorized by the
City, shall give ~e City the right, but not the obligation, to terminate this Agreement upon 10 days
written notice to Skyline. The City, upon termination of this Agreement, shall have the right but not the
obligation to accept performance of the Scope of Work up to the date of termination. Upon termination
as a result of SkyHne's breach, the City shall be entitled to a full refund of all amounts paid under this
Agreement provided that in the event that the City exercises its ability to accept delivery of the Work, as
completed to the 4ate of termination, Seward shall pay Skyline for the Scope of Work completed to such
date to the extent ~hat such Work conforms to this Agreement. Amounts owed to either party pursuant to
this paragraph maY be offset. Remedies described herein are not exclusive, and the City retains all other
rights and remedi9s at law or in equity.
TIMELINESS
Time is of the ess~nce for this contract.
REPAIR OF DAMAGES CAUSED BY SKYLINE
All damage and mjury to property that is caused by, or that results from the carrying out of the Work, or
from any act, om.ssion, or neglect of Skyline, its Subcontractors, or its employees, shall promptly be
remedied by Skyline either by the repairing, rebuilding, or replacing of the property damaged or in some
other manner sati~factory to the City and to the owner of such property. In case of failure on the part of
Skyline to promptly and satisfactorily remedy such damage or injury, the City may proceed to repair,
rebuild, or replac~ such property as required and the cost thereof will be deducted from any monies due
or which may becpme due to Skyline.
In applying the above provisions, the repairing, rebuilding, or replacing of damaged property shall be
I
understood to inqlude the providing of temporary facilities that may be needed to maintain normal
service until the required repairing, rebuilding or replacing is accomplished.
I
RELEASE, IND~MNIFICATION AND INSURANCE
Skyline agrees tq release, indemnify, defend and hold harmless the City, its officers, agents and
employees from a,pd against any and all claims, demands, losses, defense costs or liability of any kind or
nature which the ~ity, its officers, agents and employees may sustain or incur or which may be imposed
upon them or injufy to or death of persons, or damage to property as a result of, arising out of, or in any
manner connected! with Skyline performance under the terms of this Agreement, excepting only liability
!
Purchase and Sale Agreement Between the City of Seward and Skyline Steel, LLC
March 2007
IP~e 4 of6
arising out of the ~ole, gross negligence of the City.
Without limiting Skyline indemnification, it is agreed that Skyline shall maintain in force, at all times,
during the perfo:tmance of this Agreement the following policies of insurance, with deductibles
acceptable to the <tity, covering its operations:
iInsurance
Minimum Limits
Comprehensive G~neral Liability
Worker's Compen~ation/Employer Liability
Automobile Liabi~ity -
Covering bodil~ injury and property damage,
Including all ov6ed, hired and non-owned
vehicles '
Professional Liabi~ity -
Covering all errors, omissions, or negligent
acts in the performance of services under this
Agreement
$2 Million combined limit each occurrence
As required by statute
$2 Million combined limit per accident
$2 Million per occurrence/aggregate
Skyline shall procpre insurance for full replacement value and to adequately insure against the loss of or
damage to the pil~ngs during shipment and at all times in Skyline possession. Costs of shipping and
other insurance arb covered by the contract price.
Skyline insurance [policies shall contain the following clauses:
I The City, i~s officers, employees and volunteers are added as additional insurer for operations of
the named insured! performed under contract with the City.
2 Any insur~ce maintained by the City shall apply in excess, of and not contribute with, insurance
provided by Skyli*e.
3 All insurarice policies required by this Agreement shall contain a clause that the insurance shall
not be canceled, li~ited, or non-renewed without 30 days prior written notice delivered to the City.
4 All policie$ shall be written by insurance companies legally authorized or licensed to do business
in the State of Ala~ka and acceptable to the City.
5 Skyline sh~ll furnish to the City, certificates evidencing that it has procured the insurance
required herein prior to commencement of the contract term.
6 All of the i~surance policies described above shall provide that the insurers waive rights of
subrogation again~t the City, its officers, agents and employees.
Purchase and Sale Agreement Between the City of Seward and Skyline Steel, LLC
March 2007
Page 5 of6
14
ASSIGNMENT PROHIBITED
I
Any assignment by Skyline of its interest or responsibilities in any part of this Agreement or any
delegation of dutiys under this Agreement shall be void, and any attempt by Skyline to assign any part of
its interest or delegate duties under this Agreement shall give the City the right to terminate this
Agreement imme4iately. This Agreement is entered into and effective when executed by both p~rties.
CITY OF SEW~, ALASKA
Marvin Y oder, Int~rim City Manager
DATE:
ATTEST:
Jean Lewis, CMC,j City Clerk
Date:
SKYLINE STEEL, LLC
Russ Storaasli, President
DATE:
furchase and Sale Agreement Between the City of Seward and Skyline Steel, LLC
March 2007
Page 6 of6
15
Sponsored by: Yoder
CITY OF SEWARD, ALASKA
RESOLUTION 2007-022
A RESOfLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALAS~, ACCEPTING A GRANT IN THE AMOUNT OF $1,215.12 FROM
THE ALIASKA HIGHWAY SAFETY OFFICE FOR 2007 ASTEP SEATBEL T
I
ENFORCEMENT CAMPAIGN AND APPROPRIATING FUNDS
!
WHEREAS, the Seward Police Department has been awarded a Program Coordination
I
Grant from the ~laska Highway Safety Office, in the amount of $1 ,215 .12; and
WHEREAS, the City is not required to provide any cash or in kind match; and
WHEREfAS, the use of these funds must be for the purpose of providing overtime saturation
patrols by the Sey.rard Police Department for the enforcement of seatbelt violations; and
WHERElAS, these funds are essential to the Seward Police Department's ability to enforce
seatbe1t violationis.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, tLASKA, that:
Section l. The City Manager is hereby authorized to accept the 2007 ASTEP Seatbelt
Enforcement, Al:lska Highway Safety Office grant in the amount of$1 ,215 .12 and enter into a grant
agreement.
Section 2t Funding in the amount of$1 ,215 .12 is hereby accepted to grant revenue account
no. 101-0000-46~0-0200 and appropriated to the police department's overtime account, no. 101-
1210-5020.
Section 3~ This resolution shall take effect immediately upon its adoption.
PASSEDiAND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of March, 2007.
16
Council Agenda Statement
Meeting Date:
February 12, 2007
Through:
Marvin Yoder, Interim City Manager
From:
Tom Clemons, Chief of Police
Agenda Item: Alaska Highway Safety Grant (ASTEP Seatbelt Enforcement)
HArKGROTTNn /& TTT~TTFTrATTON'
The Alaska Hi~way Safety Office, AHSO, has requested that the City of Seward continue to
participate in th~ Alaska Strategic Traffic Enforcement Partnership, ASTEP, Seatbelt Overtime
Enforcement carripaign by providing overtime saturation patrols. During selected holidays, the blitz
campaign, and aSsigned weekends, the Seward Police Department will conduct high-visibility
I
Seatbelt enforcement patrols. AHSO has awarded a grant in the amount of $1,215.12 for Jan. - Mar.
I
2007. '
This program is 4100% grant funded project, with no local matching funds required.
The terms of the grant and the grant budget are attached.
I
INTENT:
The intent ofthisi grant is intended to reduce deaths and injuries by increasing compliance with
Alaska's primary seat belt law.
!
CONSISTENCYI CHECKLIST:
Where applicabl~, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive mans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other: I
FISCAL NOTE: .
There is no local !funding required to match these grant funds. Grant funds will be appropriated to
the police departtPent overtime account.
i
Approved by Finjmce Department: Mfkit:;:;, ~
RECOMMENDATION:
City Council ap~rove Resolution 2007-022, accepting a grant from the Alaska Highway Safety
Office in the amqunt of$1,215.l2, and appropriating funds.
17
Sponsored by: Yoder
CITY OF SEWARD, ALASKA
RESOLUTION 2007-023
A RESO,LUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
I
ALAS~, ACCEPTING A GRANT IN THE AMOUNT OF $1,518.90 FROM
THE iWASKA HIGHWAY SAFETY OFFICE FOR 2007 ASTEP DRIVING
UNDER! THE INFLUENCE (DUI) ENFORCEMENT CAMPAIGN AND
APPRO:tRIATING FUNDS
i
WHE~AS, the Seward Police Department has been awarded a Program Coordination
Grant from the Alaska Highway Safety Office, in the amount of$I,518.90; and
I
WHEREAS, the City is not required to provide any cash or in kind match; and
!
WHEREAS, the use of these funds must be for the purpose of providing overtime saturation
patrols by the Se~ard Police Department for the enforcement ofDUI violations; and
I
WHEREjAS, these funds will be of essential assistance to the Seward Police Department in
the enforcement pf DUI violations. .
NOW, T~EREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, tLASKA, that:
Section~. The City Manager is hereby authorized to accept the 2007 ASTEP DUI
Enforcement, Al4ska Highway Safety Office grant in the amount of$1 ,518.90 and enter into a grant
agreennent. I
Section Z. Funding in the amount of $1,518.90 is hereby accepted to grant revenues
account no. 10 l-QOOO-4680-0200, and appropriated to the 2007 budget, account number 101-1210-
5020. I
Section 3f This resolution shall take effect immediately upon its adoption.
P ASSEDAND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of March, 2007.
18
Council Agenda Statement
Meeting Date:
March 12,2007
To:
Marvin Yoder, Interim City Manager
From:
Tom Clemons, Chief of Police
CONSISTENCY! CHECKLIST:
Where applicabl~, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive ~lans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other: i
FISCAL NOTE: .
There is no locall funding required to match these grant funds. Funds will be appropriated to the
police departme9t's overtime budget.
Approved by Finrce Deparbnenl: :Ji~ ~
RECOMMENDATION:
City Council appfove Resolution 2007- 6~3 , accepting a grant from the Alaska Highway Safety
Office in the am9unt of$1,518.90, and appropriating funds.
19
Sponsored by: Yoder
CITY OF SEWARD, ALASKA
RESOLUTION 2007-024
A!RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, APPROPRIATING $45,000 FOR LIFT
I
STATION CONTROL RECONFIGURATION MATERIALS
WHEREAS, the City of Seward was awarded two flood mitigation grants to mitigate
flooding at the Nprth end ofthe lagoon along Dairy Hill Lane and to mitigate flood damage at #1
Lift Station in th~ North parking lot of the Small Boat Harbor (Resolution 2005-38 and Resolution
2005-39); and 1
WHEREJAS, the two projects were delayed due to the necessity of amending the grant; and
WHEREjAS, the cost of completing both projects would require a significant amount of
additional fundi~g and time for hydrological studies; and
WHERE[AS, it was recommended by Scott Simmons (State of Alaska Hazard Mitigation
Officer) to reque~t a transfer ofthe Dairy Hill Culvert grant to the Lift Station Project; and
\
WHEREIAS, the City was required to submit a new scope of work, cost benefit analysis and
grant amendment request to the Department of Military & Veterans Affairs Division of Home Land
Security; and i
WHEREfAS, the City of Seward has forwarded the necessary submittals to the Department
of Military & V e~rans Affairs Division of Homeland Security and is waiting for final approval from
FEMA Region 1 P for the transfer of funds from the Dairy Hill Culvert grant to the Lift Station grant
project; and i
WHEREiAS, to complete this project by the grant deadline of May 27, 2007 it is necessary
for the City of Se!ward to procure the electrical components at an estimated cost of $45,000, which
will allow the pr6j ect to be complete by the grant deadline.
,
NOW, TlIEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
!
Section 1. The City Manager is hereby authorized to appropriate $45,000 from the
Wastewater Reserves account no. 703-0000-3071-0866 to Lift Station Control Fund no. 866-8664-
I
5440 to procure *e necessary electrical components needed to complete the Lift Station #1 control
reconfiguration project.
Section 2~ This resolution shall take affect immediately upon its adoption.
PASSED AND ~PPROVED by the City Council of the City of Seward, Alaska, this 12th day of
March, 2007. :
~ \.- 20
Council Agenda Statement
Meeting Date:
March 12, 2007
From:
Marvin Yoder, City Manager
W.e. Casey, Public Works Director j.e.
Through:
Agenda Item:
Appropriating funds for #1 Lift Station Mitigation
Grant materials procurement
BACKGROUN~ & JUSTIFICATION:
I
I
The City of Sew~d, as part of their ongoing efforts to mitigate flooding within City limits, applied
for and was awmfied two flood mitigation grants in the spring of2005 (reference Resolution 2005-38
and Resolution 2005-39, May 2005). One of the grants was to mitigate flooding at the north end of
the lagoon alon~glDairy Hill Road and the other grant was to mitigate flood damage .at th. e lift station
in the north p 'ng lot in the Small Boat Harbor. Staff discussed these grants at length and
determined that neither of these projects could be accomplished without the City of Seward
contributing si ,ificant additional City funds, since the grant funds were not sufficient to fund the
projects. I
Th~se projects ~ere postpone~ as Public W~rks staffw~rked on pr~paring for ~he 3rd ~ve. wa~er
mam upgrade th~t occurred dunng the 0-8 MIle Seward HIghway Project. Staff dId have dIalog WIth
Mr. Scott Simmdns (State Hazard Mitigation Officer), and in the fall of2006, Mr. Simmons advised
the City to requ~1 t a transfer of the Dairy Hill Culvert money to the Lift Station project (which staff
identified as our priority) so as to enable us to utilize the grant funds before they lapsed (May 27,
2007). As a res ,It of the City of Seward requesting a transfer of funds, the City was required to
submit a new sCcWe of work, cost benefit analysis, etc. The required protocol for the transfer of funds
has been compl~ted and submitted to the Department of Military & Veterans Affairs, Division of
Homeland Securtty and Emergency Management. We have been advised that FEMA Region 10 has
received all ofth!e necessary documents and approval is imminent.
I
The City has fiIiished designing the flood mitigation improvements, prepared the construction
documents, issu~d an invitation to bid, scheduled a pre-bid conference and set the date for the
I
opening ofbids.IIn order for us to meet our grant deadline we need to procure some of the major
,
electrical compoiIents now. Waiting and including the electrical components in the construction bid
will not allow for completion of the project by the deadline of May 27,2007. Manufacture of the
electrical components requires that it be done by a UL Listed manufacturer, and CRW, on the City's
behalf, is soliciting quotes from three companies for this work. It is CR W' s estimate that
procurement ofthese owner-supplied materials will cost approximately $40,000-45,000. Staffhas
determined that i~ is in the City's best interest to procure the electrical components and make them
owner-supplie~ raterials in the construction bid. The construction contract will be coming to the
Council at the Ml'ITch 27th meeting for approval.
,
,n
21
i
CITY OF SEW ~
Resolution 2001-024
The engineers e$timate for the total project is $135,000. Contingent upon FEMA approval of the
transfer of fund~, the $74,100 in grant funds will not be sufficient to complete the project. An
additional appro~riation of funds from the Wastewater Department will be necessary for this project.
The $45,000 appropriation being requested now, will procure electrical components and, upon
FEMA approvali of the transfer of funds and submittal of construction bids, staff will bring the
request for appiopriation of additional funds from the wastewater fund to Council with the
authorization to ~ward Resolution on March 27th.
!
CONSISTENCY CHECKLIST:
Where applicabl~, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land UselPlans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE:
Funding in the ainount of $46,000 from the State of Alaska Department of Military and Veterans
Affairs was awmjded to the City of Seward in 2005 (account no. 866-8664-5930), for elevating the
controls at #1 Li' Station. Funding for advance procurement of electrical components for the # 1 Lift
Station Mitigatiol..n Project will require a transfer of funds from the wastewater reserves to account
no. 866-8664-59~0 in the amount of$45,000. These funds were not anticipated in the 2007 budget.
i
Approved by Fi9ance Department: ~~
RECOMMENDATION:
City Council app ove Resolution 2007-024, authorizing the appropriation and transfer of$45,000
from wastewater etained earnings account no. 703-0000-3071-0866 to account no.866-8664-5930
for the advance ~rocurement of electrical components for the #1 Lift Station Mitigation Project.
I
,) i_, 22
,
I
I
City of Seward, AldJca
February 26, 2007 I
I
CALL TO O~ER
I
City Council Minutes
Volume 37, Page
The following w~ a
!
The FebIilary 26,2007 regular meeting of the Seward City Council was called to order at
I
7:30 p.m. by Mayor Vanta Shafer.
[
i
OPENING CEREMONY
I
i
Police C*efTom Clemons led the pledge of allegiance to the
ROLL CALL j
There were present:
V ~ta Shafer presiding and
~illard Dunham
Bbb Valdatta
J~ Bardarson
!
comprising a qU9rum of the Council;
Kirsten Vesel, Assistant
J e~ Lewis, City Clerk
i
ABSENT - Nonf
EXCEPT THOSE ITEMS SCHEDULED
Approval of Agenda and Consent Agenda
Resolution 2007+020. allowing the city manager to enter into a contract with Air Exchange Inc.
for the project ~t the Seward Fire Department for a vehicle exhaust capture and removal
system. I
Motion Passed
Unanimous
The clerk read thF following approved consent agenda items:
23
City of Seward, Al$ka
February 26,20071
!
City Council Minutes
Volume 37, Page.
The February 12, 2007 regular city council meeting minutes were approved.
I
I
I
The renewal of~he liquor license for the New Seward Hotel/New Seward Saloon was approved.
!
Applicants Tom Smith, Marianna Keil and Sandra Roach were approved for another three
year term on t~e Seward Planning and Zoning Commission to expire February 2010. .
i
Resolution 2007-020. allowing the city manager to enter into a con
for the project lat the Seward Fire Department for a vehicle
system. I
with Air Exchange Inc.
st capture and removal
SPECIAL ORl{ERS, PRESENTATIONS AND REP
Proclamrtions and Awards - None
tative Ron L ported that
ior citizen and disabled veteran
t failed to be introduced. He said it
. nance to change the sales tax rate
was introduced and would have
ave an executive session on
anager Kirsten Vesel read the city manager
FEMA had stated city staff did a fantastic job
e also preparing to do 4th Avenue paving this
ed for Saturday, March 3,2007 which would
ectations, 0 well-being for the city, and tie into the recent
Other mentioned items were:
. There had been meetings with Fish & Game and other
permi . ng process, and reported progress was made and some
vailable in Juneau.
~
djustment hearing at the Kenai Peninsula Borough on the vacation of
Street plat was March 15,2007 at 10:00 a.m. Staffwould be attending.
~ F~ends of Jesse Lee Home had received a Rasmussen grant for the school model, and
h'l-d raised $100,000 so far this year.
!
~ T~e city was awarded the certificate of need by the state for the Long-Term Care
F~cility.
Chambe~ of Commerce Report. President Ron Hewitt stated they had met with officials
in the halibut ind~stry to discuss the changes in the halibut limits. The Chamber was partnering with
24
i
i
City of Seward, AI~ka City Council Minutes
February 26,20071 Volume 37, Page
the Alaska Sealite Center in organizing an indoor golffundraiser, with the proceeds going towards
fish restoration.lHewitt reported that Chamber Director Laura Cloward had went to the PAC COM
Conference and ~ad presented new branding ideas to the Kenai Peninsula Borough in attempts to
generate more v~sitors to the Peninsula. Another discussion about varied views with the newly
formed Alaska qruise Ship Association had went well.
esel stated this resolution was to approve the cost amount which
ommended approval.
Notice ofthe pu*ic h ng being posted and published as required by law was noted and the public
hearing was ope~ed. No one appeared to address the Council and the public hearing was closed.
!
,
Seward :planning and Zoning Commission report. Commission Chair Marianna Keil
thanked the staf~for the excellent job on organizing the community va eetings. She said it was
a well attended ~eeting with good ideas that needed to be incorpora the Comprehensive Plan.
She ParticularlY~.liked the booths of the Library and Parks & Rec . Keil notified the council of
an upcoming wo k session with the Seward/Bear Creek Floo ea Board, and two public
hearings which onsisted of possible removal of the heli ce, an 'ance to construct the
restrooms on thel fill area in the small boat harbor.
I
!
were set to approve the
teachers and 'bly 15 more
in Juneau and had lobbied the
for the school while theywere in
base student allocation, adopting
ther priorities addressed were;
education, and revisiting the
Hohl urged th
I
I
PUBLIC HEARIN
I
he Special Assessment Roll Of The Elhard Electric
For The Levy, Payment Terms, And Penalties Of
Council member Bardarson disclosed a conflict ofinterest as being a co-signer on one ofthese
parcels of prop~.
Mayor Shafer d~clared a conflict existed, and Bardarson left the dais.
!
25
City of Seward, Al ka
Februa 26, 2007
I
Motion (Thom,s/ Amberg)
I
City Council Minutes
Volume 37, Pa e
Approve Resolution 2007-011
Motion Passed I
I
Yes: Schafer, Valdatta, Thomas, Amberg,
Dunham, Mayor Shafer
Abstain: Bardarson
i
UNFINISHED BUSINESS
I
Items for Recortsideration
I
!
Motion (May01 Shafer/Dunham)
Schafer thOUght changing auditors was a good
was qualified an~ he wanted to go with the cheaper
!
. . Thomas ftated Mikunda was the succes
cntena.
i
Amberg d>bjected with Mikund
quote. She questioned local preference
!
Valdatta stated Mi
I
I
ers were qualified and had a lower
was appropriate.
time.
't believe in low bid all the
Bardarson
I
rence was spread over a 3 year period.
Yes: Dunham, Bardarson, Amberg,
Schafer, Mayor Shafer
No: Thomas, Valdatta
g a contract with Mikunda, Cottrell & Co. for external audit
07 and 2008.
I
Motion (Thomar on)
(motion from previors 2/12 7 council meeting)
Approve Resolution 2007-010 as previously
amended with Mikunda, Cottrell & Co.
Dunham -yvanted to stick with the low bid and thought there was added cost to our staff time.
. Bardarsoi' stated teaching new accounting firms how you do things would take up more staff
tIme.
Amberg ~aid the audit teams were young in any audit firm, so wasn't sure that was a valid
argument. She t1}ought it was healthy for a new set of eyes and ears to conduct the audits.
I
26
City of Seward, Alafka
February 26, 2007 i
!
City Council Minutes
Volume 37, Page
Bardarsop researched agencies in Kodiak and Unalaska who had experience with both firms.
One place was n+t confident with Altman and Rogers, and felt Mikunda had a broader depth in their
staffing and gav~ returns more expediently and on time. They also stated Bost was a great year-
round resource, ~d with the new auditing standards being implemented within the next two years,
Mikunda would be the best. Another stated they would change firms from Altman and Rogers to
I
Mikunda if the~ could. There were mistakes, the auditing price had increased, and they had
problems receivtng their reports without hounding for them. They Altman and Rogers did
mostly school dirtricts, therefore cities played second fiddle.
Mayor Si' afer and Thomas agreed this was not a good
always gave the eports on time.
tion and noted John Bost
Amendment (Arberg/Dunham)
Amendment Pa~sed
!
Main Motion Passed
i
, Valdatta, Thomas, Mayor
NEW BUSINE~S
The City Manager To Enter Into An Extension Of The
es, Inc. To Provide Engineering And Design Services For
ulkhead In The Small Boat Harbor For An Amount
Harbo nsom stated this was an extension of fees for Tryck Nyman & Hayes
(TNH) who were ign work for the I&T dock and travel lift bulkhead project. An RFP
went out last sprin ing the City had two million dollars to work with. This RFP was
reviewed, observ~d an NH won the bid. After the signing of the contract, another 2.2 million was
secured from DE~ in Juneau. This expanded the project, thus allowing for bulkhead completion,
100 amp 3-phrase power to the T dock, and environmental cleanup of minimal amounts of diesel in
I
the comer. This fequires additional permitting.
Motion (ThOmafBardarson) Approve Resolution 2007-019
In responSe to questions, Ransom explained this did not have to go out for an additional RFP.
It was the same project that was contracted out earlier. With the receipt of additional funds, the
27
I
City afSeward, Aldska
February 26,20071
I
scope of the work was being extended.
work was needed.
I
I
City Council Minutes
Volume 37, Page
With the change in the scope of work, additional design
Motion Passed i
i
Unanimous
OTHER NEW ~USINESS
I
An annual join~ work session with the Seward Planning & Zonin
for Tuesday, Miarch 27, 2007 at 6:00 p.m.
I
I
mission was scheduled
INFORMATI9NAL ITEMS AND REPORTS (No actio
A letter was prQposed by The Auction Block Co. ab
uplands for devdIopment of a commercial fish proc
!
I
COUNCIL COrrMENTS
Amberg I requested a welcome
brochure.
ation of additional
sion project.
t. He congratulated Assistant
I who worked so hard getting
Safari who was working with the base in
oumament in May to show appreciation and
T hoped more boats would donate time, and
s offer to show appreciation for the veterans
imp t to establish an energy program in Seward. He notified the
Deve opment position for a citizen of Seward that was still being
ommunity must do something because the staffing at our schools
reflecting on the community to recruit families and the bleeding
ort soon on the Library/Museum project.
Mayor Sbafer ad just come back from a trip to Thailand. She also was disappointed
I
Siemens did not ~ome down to give a presentation. Mayor Shafer hoped to follow recommendations
from other cities,! and start an energy policy of our own. She thought the senior siding would help
with energy effiqency and that the city needed to come up with solutions ourselves. She stated
global warming tas a discussion among tour guides in Thailand.
i
28
i
City of Seward, Ala~ka
February 26, 2007 i
City Council Minutes
Volume 37, Page
;
CITIZENS' CQMMENTS
i
!
Tim Mc~onald, had just come back from overseas. He thought countries in the world were
way ahead of Seward. He offered a web site on wind power, www.windsave.com. which was a
British Compan~ that makes a generator that cuts energy bills down 30%, with the government
assisting. McDohald stated the United States uses twice the amount of juice with 110 power. He
reiterated his sadpess and disappointment on not being able to vote on the vacation of Washington
Street. He thou@1t this was an act of betrayal and was not what the . ority of the constituents
wanted. I
s; PERS/TRS and school
h. He stated the new
r legislators around
the audit and yer dollars,
s' research, and the conversation
ision. She thought the community
tioned that the revenue to expenses
,
COUNCIL AND ADMIN
i
S' COMMENTS
Schafer ~ugg
built, that would Is
which stated the tev
i
rder, in case the Mary Lowell Center did not get
ack to the city. He read a portion of the code
be offered monthly.
not blow $20,000 on the generators. These are
tive report, Senator Stevens appeared to be endorsing a
I
Motion (Amberg;
!
Go into executive session for city clerk
evaluation.
Motion Passed
Unanimous
Went into execu~ive session at 9:14 p.m.
Came out of exe~utive session at 9:20 p.m.
I
29
i
i
,
City of Seward, Ala~ka
February 26, 2007 I
I
i
ADJOURNME~T
I
City Council Minutes
Volume 37, Page
,
The meeting was adjourned at 9:20 pm.
I
I
Jean Lewis
City Clerk
Vanta Shafer
Mayor
(City Seal)
30
I
I
I
I
City of Seward, AlJpka
March 6, 20071
City Council Minutes
Volume 37, Page
CALL TO ORfER
!
The Marfh 6, 2007 special meeting of the Seward City Council was called to order at 12:00
p.m. by Mayor 'l'anta Shafer.
i
Review And D sc
discussion ensue~.
I
!
EXECUTIVE S~SSION
Motion (DunharAmberg)
OPENING CEfEMONY
i
Linda ~berg led the pledge of allegiance to the flag.
i
I
ROLLCALL I
I
There ~,re present:
~~Ianta Shafer presiding and
'Yillard Dunham
Steve Schafer
J ~an Bardarson
I
i
comprising a qu~rum of the Council; and
,
Marvin Yoder, City M
Jean Lewis, City Clerk
i
ABSENT - Bob! Valdatta
:
CITIZENS' cq
FOR PUBLIC f
APPROV
EXCEPT THOSE ITEMS SCHEDULED
Approval of Agenda
Unanimous
Manager Candidates And Their Essay Question Results - No
Go Into Executive Session To Evaluate And
Discuss Entering Into A Conditional
Employment Offer With A Candidate For
City Manager, Subject To Successful
Negotiations And A Criminal Background
Check.
31
I
City of Seward, AIJka
March 6, 2007 :
City Council Minutes
Volume 37, Page
Motion Passed :
Went into exec~tive session at 12:03 p.m.
Came out of ex~cutive session at 12:34 p.m.
!
Motion (Dunham/Bardarson)
I
Unanimous
Enter Into An Employment Agreement For
City Manager W' h Phillip Oates, Subject
To Successfu tiations And Criminal
Backgrou ck.
Motion (Schafet/Thomas)
I
Steve Schafer And
rd Dunham To
reement With
Manager
COUNCIL CO~MENTS
All members agreed, and were h
I
choose from. I
!
Dunhamland
and also thanked ~nt
comments. The~ a
good to have a diJfficu
I
CO
RESPONSE TO CITIZENS' COMMENTS - None
Jean Lewis
City Clerk
Vanta Shafer
Mayor
(City Seal)
32
.- I . ---''-'''-.... J ,
r.1
~EOSU
I
I
!
C ITV
SECTION OF INTERNATIONAL RI!LATIONS
#100 Hakdong, Yeosu City, Republic of Korea
Phone : (82)-(61)-ti9()..7228, FAX: 690-7229 ,,~~
FAX TRANSMITTAL
~ATE :
TI 0:
Feb. 23, 2007
Her Worship, Vanta Shafer,
Seward City, Alaska, USA
John Q. Yuh
Intemational Coordinator
Yeosu City, Korea
Mayor
10M :
LETTER OF INTENT
i \/l::fJ
"'~ 28
()!-~:'\t:Je''\ ':.
i'';,t'i-~:t:. o{:: .,..', ,
~,'~f; 1, y. ^. r 1j ~.~ ~-~
. , , '.' ""I [[:ib.l.~' I't:;:
'."""~"~'K
Dear Ms. '1' anta Shafer:
_t ,,~
Crcctings ftom Yeosu, Scenic City of Sea, Flowem and Light!
As Interna10nal Coordinator of Yeosu City Govemment, I am
hnnnnad to iconvey the Intention of the Organizing Committee for
I
OUl' annual ]Jinnamje Festival; should you accept lhis propu~ uf
I
Ule O.rgan~.s... you would he cordially invited with your city
delegation ,*p to 5 persons induding yourself to our City of
Yeosu as o~ specical guests for the 41st Tinnamie Yeosu Turtle
Ship Festivat whit"h will be held from the 10th through 14th day
!
, ,'~
33
U~ ,."" . U,' t:Il.JI"",=, TLO'..;uclTY
r.2
,
,
of this ! coming April, 2007. All the expenses for hotel
I
accomm~tlion5, meaIs_ and tcane.purtatiuntt during yuur e.tay in
Yeosu snar be borne by the City Government of Yeosu.
Please be lour guesbl and bt- a part of the Festival. It will be nice
I
to see yod and let's seek a better way to strengthen the sisterhood
rclations ~ our two cities in the future. Should you accept
this 5ugg~sLioll uf mine, please send me a Letter of Acceptance
I ,
and then ~n Official Letter of Invitation by the Mayor of Yeosu
City w0u11 be immediately sent to you. You will als~ be asked to
send us a i list of your city delegation il.l1d of your Folklore Dance
Team as 890n as pU!te.ible.
l.nn1cing f~ard to having your .-eply at your ear1iest convenience.
!
Best wishe~f
~~~
Jobo Q. Yoh
I
!
IntematioDfJ Coordinator of 'Yeosu City
Republic of Korea
i
34