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HomeMy WebLinkAbout11072007 PACAB PacketSEWARD PORT AND COMMERCE ADVISORY BOARD Regular Meetin November 7, 2007 NOON COUNCIL CHAMBERS Deborah Altermatt 1. CALL TO ORDER Board Member Term Expires 2010 2. PLEDGE OF ALLEGIANCE Kari Anderson Boazd Member 3. ROLL CALL Term Expires 2010 4. SPECIAL ORDERS, PRESENTATIONS AND Paul Schuldt Board Member REPORTS Term Expires 2009 A. ARRC Representative Louis Bencazdino Darryl Schaefermeyer Boazd Member $, Chamber Director Laura Clowazd Term Expires 2009 Ron Long, Acting Chair C. ICPB/EDD -City Councihnember Valdatta Board Member Term Expires 2008 D. Administrative Report 1. SCOtt Ransom Paul Tougas Board Member 2. Kirsten Vesel Term Expires 2008 5. Citizens' comments on any subject ezcept those items Theresa Butts scheduled for public hearing. [Those who have signed in Boazd Member will be given the first opportunity to speak Time is limited Term Expires 2009 to 2 minutes per speaker and 30 minutes total time for this Phillip Oates agenda item.J City Manager 6. Approval of agenda and consent agenda [Approval of Scott A. Ransom Consent Agenda passes all routine items indicated by Harbormaster asterisk (*). Consent Agenda items are not considered Kathy Mize separately unless a Board Member so requests. In the Executive Liaison event of such a request, the item is returned to the Regular Agenda.J 7. Special Items A. Nominate, vote and appoint a Chair and Vice Chair for the Port and Commerce Advisory Board...Page 3 City of Seward, Alaska PACAB Agenda November 7, 2007 Page 1 8. UNFINISHED BUSINESS A. Project Status List - On-Going .......................................................... Page 5 9. NEW BUSINESS * A. September 12, 2007 Regulaz Meeting Minutes as amended .............. Page 6 10. OTHER NEW BUSINESS ITEMS A. Cancel December and Januazy Regulaz Meetings ........................... Page 15 B. Select Work Session Topics 11. CORRESPONDENCE, INFORMATIONAL ITEMS AND REPORTS (No action required)- A. World Trade Center Alaskan Luncheon .......................................... Page 16 12. BOARD COMMENTS 13. CITIZENS' COMMENTS [5 minutes per individual -Each individual has one opportunity to speal~J 14. BOARD AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENT 15. ADJOURNMENT City of Seward, Alaska PACAB Agenda November 7, 2007 Page 2 MEMORANDUM Date: To: Through: -From: Subject: November 7, 2007 Port and Commerce Advisory Board Scott Ransom, Harbor Master Kathy Mize, Temporary Executive Liaison Nominate, Vote and Appoint a Chair and Vice Chair for the Port and Commerce Advisory Boazd BACKGROUND & JUSTIFICATION: In July 2007, the PACAB Chair and Vice Chair's terms expired leaving the positions open. Ron Long has been the Acting Chair for the meetings, however, with a full board it is time to nominate, vote and appoint a new Chair and Vice Chair. At the November 7, 2007 Regulaz Meeting, the Board should nominate, vote and appoint a Chair and Vice Chair. At the next PACAB meeting the Chair and Vice Chair will resume their respective roles. The duties of the Chair are to: 1. Open the meeting on time and call the meeting to order; 2. Announce in proper sequence the business on the agenda; 3. Recognize members who are entitled to the floor; 4. State and put to a vote all legitimate motions that arise during the meeting: 5. Do not permit debate until there is a motion on the floor; 6. Protect the Boazd from frivolous or delaying motions by refusing to recognize them; 7. Enforce the rules regazding debate and keep order; 8. Expedite business in a way compatible with the rights of the members; 9. Decide all questions of order; 10. Respond to all inquiries of members; 11. Ensure that citizens address all remazks to the Boazd; and 12. Declaze the meeting adjourned. The process for election of the chair and vice chair is as follows: The current chair shall open nominations. Any Board Member can nominate another Board Member as chair. • If only one nomination is received, a motion shall be made to close nominations and cast a unanimous ballot for the chosen person. That motion will need a second and can be approved by unanimous consent. (No role call vote is necessary). • If more than one nomination is received, the clerk will prepaze ballots for each Board Member to vote for one nominee and sign his ballot. The clerk will then collect the ballots, read the votes aloud, and announce the prevailing nominee. A motion is then in 3 order for someone to elect the nominee as chair. A second is needed and the motion can be approved by unanimous consent of the Board. The above procedures should also be used to elect a vice chair. RECOMMENDATION: Staff recommends the Board nominate, vote and appoint a Chair and Vice Chair. TOTE SNIP COAL F_, ArILI'~`~ SMIC NEw ~~......_•,r.`.~ FISH RESTORATION UPDATE 80ARD WITH STTIONO,ECTS DOWNTOWN REVITALIZA STRUCTURE HARBOR IMPROVEMENT INFRA NORTH DOCK ____ >HIPLIFT EXPANSION pt,TERNATIVE ENERGY SOURCES R_OCF( tIUARRY `~~ NEW 3,5 ACRE FILL AREA - PRISON EASTWARD EXPANSION HARBOR DEFERREC NTER ENANCE SEWARD MARINE DEFICIENCY .,oce-cWATER DESIGN COMMERCE ADVISORY BOARD AND Pro'ect atg11I2007 Updata -`-`- 1TH TOTE OCK, NEGOTIATIONS Vv s to Cook Inlet ARRC EXPANDING' D otential coal shi~_ CENTER SMIC Initiate a discussion with TRAINING GRANT MONEY RE ONFAS COOKING FOR $ & HAS PEN IDEA---- HELD WORK SESSI ANNUALLY .~-----' lVN1NG STAGE MULTI-AGENCY -N PLA CONTINUING DISCUSSIONS PRO,}ECT EST PROJECT 1S TAB D PROPOSAL IS AT THE CORP, FUNDING PURSUE ALTERNATIVE ENGINEERING'' ANDPANDING RAIL AND FINISH EX TRANSFER PIT WORK FOLLOW UP WITH PROPOSALS AS NEEDED ~! ENCOURAGE ROCK SALES G DISCUSSIONS, REC~UESTED A T` EMPLOYMENT CONTINUIN CONT'ING DISCUSSIONSI ENCOURAGE LOCH SOUTH FLOATS IN Ca ital request in for'07 Sauth Hbr. Renovationlim rovements Follow u as needed. ollow Up as Needed _ . _ _. ~ on~slators, F City of Seward, Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 230 CALL TO ORDER The regular September 12, 2007 meeting of the Seward Port and Commerce Advisory Boazd was called to order at 12:07p.m. by Board Member Long. PLEDGE OF ALLEGIANCE TO THE FLAG Boazd Member Long led the Pledge of Allegiance to the flag. Roll Call There were present: Boazd Member Ron Long presiding, and Theresa Butts Darryl Schaefermeyer Paul Schuldt comprising a quorum of the Board; and Scott Ransom, Hazbor Master Anne Bailey, Executive Liaison ARRC Representative Louis Bencardino Bencazdino stated the railroad was considering getting bigger pontoons for their docks and that they had been doing well over the last couple of weeks and described the activity. He stated that they had received calls for vessels to pazk at the docks for long periods of time this winter and that a meeting was held last week discussing the coal dust situation. He stated that he thought everyone was somewhat happy, understood the problems and what was being done to prevent a reoccurrence of last year. Bencardino discussed extending their freight dock another 800 feet and stated that it would be discussed at the Board Meeting on September 26, 2007. He continued to explain the upcoming events that would be held at the Railroad facility. In response to Schuldt, Bencardino stated that the Railroad did not publish an events calendar. In response to Butts, Bencardino stated that there was a plan to fix the dust problem. He elaborated that a lot of changes had been made already on the facility and the equipment. He stated that experts had given them ideas on how to proceed and he gave specific examples of changes that had already been made. Chamber Report Laura Cloward -None KPB/EDD -City Councilmember Valdatta- None Administrative Report ~9 City of Seward Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 231 Harbormaster Scott Ransom reported on the following items: • The South Hazbor floats were installed, being used, power was accessible, and the sewer pump was functional. He stated that the restrooms were open. • On Tuesday, September 11, 2007 there was apre-bid on the I-n-T Dock and Travel and Bulkhead Dock and there was a lot of interest. He stated that they did a tour of the site and the quarry and if they stayed on schedule they should be able to bring a contractor request to Council. He stated that the most of the steel was here and stockpiled and the rest of it was on its way down. • He stated that they were proceeding with some initial studies for water and sewer lines to the Z float and the new building at the Army Rec Camp area and after that they would go to Council with the Z float project. Schuldt asked about the breakwater problem being remedied. Ransom stated that there had been hope that it-had been proceeding but he did not have any current updates. In response to Long, Ransom stated that the oil collection facility in the new south uplands was operational and could be the model for future sites in the boat hazbor. In response to Schaefermeyer, Ransom stated that'he-had a grant proposal into the Denali Commission for a new fish cleaning station. In further response, Ransom stated that this did not include improvements to the east boat launch ramp but would put an actual dock in deep water. PACAB (Harbor, SNIIC, Legislative division) Budget Presentation- Finance Director Kris Erchinger Finance Director Kris Erchinger passed out an additional lay down explaining that this was the preliminary budget for the Small. Boat Harbor and the Sewazd Marine Industrial Center. She explained that the lay down included a summazy sheet of all the revenues and expenses and then detailed certain costs. Erchinger hoped that the Boadd could focus on the bigger issues affecting the hazbor and SMIC and then give her feedback at the next meeting. Erchinger referred to the first two pages of the Small $oat Hazbor enterprise fund and stated that an enterprise fund was intended to operate as a business establishing rates to cover operating costs and cover depreciation costs on harbor assets. She discussed cash flow and the 2008 projected budget for the harbor and stated that this budget did not have funding for depreciation. She stated that this fund financially was marginally healthy and was heading in the right direction. She referred to specific changes (i.e. 130 new floats, the restrooms and the new uplands) in the budget from the prior yeaz. She referred to the revenue side and stated that it was stellaz yeaz in regards to the numbers of passengers and she discussed the bonds. In response to Schaefermeyer and Long, Erchinger stated that this budget referred to capital bonds for the hazbor only and that typically you could not pay the debt eazly because the bonds could City of Seward, Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 232 only be refunded at specific times but it could be used to gather interest. Erchinger told the Board what the City was paying for these bonds and when they matured. In further response to Long, Erchinger gave a projected outcome of what was collected this year for passenger fees and stated that the City was getting good compliance. Erchinger continued to explain the budget stating that they included a $% increase in rates and stated that PACAB would be asked about this. She referred to other harbor increases and stated that a 5% increase would be reasonable. She explained that the City was asking for a rate increase for funding harbors with old floats that had not been updated. She continued to explain the process of accessing these funds and trying to fund projects. She stated that we hoped to make enough money to put some aside specifically for capital. She stated that the City Manager had some options that he would present. She proceeded to give the City Manager's ideas for consideration. 1. The raw fish tax would be allocated to the boat harbor fund, SMIC and some portion to offset the cost to the community rather than go into the general fund. 2. Considering transferring revenues from the properties in the harbor area that half has gone to the hazbor and half to the general fund and maybe all of it would go to the general fund. She gave an example. The theory was to take the raw fish money and earmark it for capitol. 3. Have a slip transfer fee that would apply to new customers that came into the harbor. She stated that this fee would be used exclusively for the purposes of replacing the old floats in the harbor. 4. The State Cruise Ship Tax. She stated that a portion of that was slated to come to Sewazd but was unsure of the amount. This would have to be exclusively used for projects that showed a benefit to the cruise ships, such as the Z Dock which would be used for the Coast Guard. She stated that they had a lot of ideas and would appreciate the Boards suggestions and recommendations. In response to Schaefermeyer, Erchinger stated that a portion of the state cruise ship tax would be allocated to the first 5 ports of call and stated that Sewazd currently fell in this category and may get some money for specific other impacts. Schaefermeyer asked if they treated turn around stops as ports of call. Erchinger stated that you would have to be one of the first five and the question would be if any other ports of call sprung up. She stressed that there was a lot of uncertainty surrounding the impact of the cruise ship tax on Seward in the long run. Schafermeyer stated that there was a substantial difference between a turn around ship and a port of call ship and he continued to describe the benefits of a true port of call stop. g City of Seward, Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 233 Erchinger stated that this was an issue that the Sewazd Community needed to be awaze of. She stated that Sewazd was eligible for funds that were collected in 2006 but the funds from 2007 were up in the air. She continued that those were some potential options for generating hazbor revenues and that the majority of our assets had been paid by grants. Butts clarified that none of the suggestions for revenue are included in the budget except the 5% increase. Erchinger stated that SMIC was an enterprise fund but historically the fund has had a deficit which had to be funded through some other mechanism. She discussed the SMIC budget and bonds in detail. In response to Long, Erchinger stated that the SMIC bonds were refinanced on the all time historic low interest rate day. In further response to Long, Erchinger stated that she did not think there was a change in terms. In response to Butts, Erchinger referred the Boadd to where the interest on the bonds and principle payments were found Schaefermeyer commented that there was a silver lining on when the bonds were done and the benefit for the refinancing. Erchinger discussed the operating expenses and stated that it cost more to be across the bay than what the City was making. She wondered how more money could be generated and stated what the current expenses were and that more opportunities were being looked into. A Work Session with Council would be held on September 24, 2007 with Council to discuss the entire azea across the bay. In response to Schuldt, Erchinger stated that across the bay there were three major sources of operation but stated that the Hazbor spends a lot of time over there that were not specifically related to just one of the major sources. She explained how the uses of equipment were allocated to the hazbor for across the bay and all of the general costs that they could not tie to those cost centers were referred to as indirect costs. Schaefermeyer asked how the Borough treated the asset for purposes of taxation on the SMIC property. Erchinger stated that when a City owned an asset that was leased out the person leasing the property became responsible for it. She continued that the City's portion of the assets were included in the cost of the improvements that were being taxed. Shaefermeyer stated that he had a specific question on how the Synchrolift was being treated specifically. Erchinger stated that she would look into this issue further and she requested that the Board thinks of specific items they would like to discuss at the next meeting. t City of Seward, Alaska Port and Commerce Advisory Board Minutes September 12 2007 Volume 3, Page 234 Citizens' comments on any subject except those items scheduled for public hearing- DJ Whitman, Seward Ship Dry Dock, commented that the Economic Forum was next week and that the PACAB Board had completed re-doing the SMIC Development Plan. He stated that there was a disconnect between what this Board was tasked to do with the Plan and where this Board and Administration was going. He appreciated Erchinger's comment that one of the cures to SMIC to be financially stable was to finish it. He stated that he was extremely disturbed with the letter from the City Manager to the Railroad looking at partnering up and teaming up to extend that dock since the City can not even finish their own project across the bay. He stated that there were some internal workings between the Boards and Administration that need to be worked out and looked at seriously. He stated that he appreciated the raikoad and what they had and stated that without them a lot of money would not had flowed through this community. Russ Maddox, 3385 Nash Road, expanded on the railroad and the dust situation that the DEC had denied the measures the railroad proposed to take. He stated that the letter went out on September 4, 2007 and the task force met on September 5, 2007 and they gave them a deadline for September 19, 2007 and the next boat was scheduled to arrive on September 20, 2007. He reiterated that the DEC was not satisfied with what the railroad was proposing to do to mitigate the dust. The Board recessed from 1:09 p.m. to 1:14 p.m. Approval of agenda and consent agenda Motion (SchaefermeyerButts) Approve the Agenda and Consent Agenda Butts asked if the Boadd needed to nominate a Chair person. Bailey confirmed that Long, as the senior member of the Boadd, was the acting chair. Motion Passed Unanimous Consent The following items were approved under the Consent Agenda: June 6, 2007 Regular Meeting Minutes and July 18, 2007 Regular Meeting Minutes UNFINISHED BUSINESS- Project Status List- On-Going and discuss adding a joint work session with the Seward City Council in November on the Project Status List Butts referred to the SMC Dock and stated according to John Bird the Boazd needed to rewrite the ferry verbiage at the federal level to move the funding forward for the engineering for the SMC dock. She asked if anyone knew where this was at. j0 City of Seward, Alaska Port and Commerce Advisory Board Mim~tes September 12, 2007 Volume 3, Page 235 Long replied that he thought this was in the hands of Brad Gillman, City of Sewazd's Federal Lobbyist, and he stated that there was not much they could do at this time. Long referred to page five of the agenda packet stating that there was a suggestion carried over from the last meeting to discuss adding a joint work session with the Sewazd City Council in November to the Project Status List. He asked Bailey to remind the Board to come back to this item at the end of the agenda so they did not hold Karin Sturdy up any longer. NEW BUSINESS- Discuss and provide recommendation regarding increasing seasonal parking fees- Parks and Recreation Director Karin Sturdy Parks and Recreation Director Karin Sturdy stated that it was budget season time and last year the City brought before Council a recommendation to increase the seasonal pazking passes. She described and categorized the parking customers that were served at the paid parking enterprise fund. Sturdy stated that she thought $5 per day was an appropriate fee for day pazking and suggested increasing the seasonal passes and permit fees. She said that this was denied by Council last year. She explained how they came up with the suggested fees and then explained that increasing the fees would make it fair to those who used the facility and to aid in hazbor project funding. Sturdy also stated that there was an interest to automate parking and the possibility was to build a multilevel facility. She stated that last yeaz Council asked to have PACAB to discuss this issue. In response to Schuldt, Sturdy stated that the $350 Company Vehicle Pass in the Middle lot was for one vehicle to get one pass. In further response to Schuldt, Sturdy stated the difference between the $50 employee seasonal pass and the $350 Company Vehicle Pass came down to geography. She stated that the $350 fee allowed a vehicle to park in the center lot all day but with the employee pass you were denied parking in that center lot to encourage turn over. In response to Schaefermeyer, Sturdy stated that if someone paid $350 they were allowed to pazk in the center lot for more than three hours and that three Company Vehicle Passes were sold this year. She clarified that the Resolution allowed 12 Company Vehicle Passes to be sold per season limiting entry. Butts stated that she would not support an increase in fees because she had a problem with enforcement. Sturdy interjected stating that the Pazks and Recreation Department worked great with the police department. Tickets were written and most tickets came from the center lot. In response to Butts, Sturdy stated that in regards to demand it depended on who you were, what time you were there and where you wanted to go. Sturdy continued to describe where employees were allowed to park. City of Seward Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 236 In response to Long, Sturdy stated that her staff had not informed her that there was a problem with enforcement in the center lot. In response to Butts, Sturdy stated that the City did not have a bus pass fee designation. Schuldt asked how many written tickets were outstanding and unpaid. Erchinger replied that the City could garnish Permanent Fund Dividends to get those tickets paid as opposed to going to court. This process would all be done electronically but was not done every year. In response to Long, Sturdy stated that the slip holder pass allowed people to park in the employee lot. In further response to Long, Sturdy clarified that the employee lot was a pass pazking lot. Schaefermeyer stated that this would make more sense if he could see what the enterprise fund budget would look like this yeaz for the pazking piece. In response to Schaefermeyer, Sturdy stated that the fund was healthy and the 2008 budget request did not include these increases. She stated that this increase would create about $14,000 in additional revenues to pazk issues. The meeting was recessed at 1:33 p.m. due to a lack of quorum and reconvened at 1:35 p.m Erchinger explained what was in the enterprise fund and a large portion of that was earmarked for sealing and stripping the lots. She stated the intent of the parking fund was to make enough revenue to maintain the parking lots and asked if the City was willing to raise rates to expand pazking. She confirmed that the fund was healthy but would not sustain new infrastructure. In response to Schuldt, Erchinger stated that pazking authority was not a function of the Pazks & Recreation Department. She stated that it was more a natural extension of the Parks & Recreation Department since they were already geared to do enforcement of fee collection for campgrounds. Schuldt stated that pazking enforcement was once contracted out and asked if it would be advantageous to have it contracted now and put that money in the hazbor fund. Erchinger replied that when parking was contracted the City received a percentage of what was collected and they did not know what revenue for parking was brought in. She continued that now the City had good control of the situation and they do discuss with Council the idea of privatization. Long commented that for paving they needed to look beyond the enterprise fund due to the dust problem and if they went to a multi-level garage they should consider that it should not be strictly driven by the parking revenue but should include the increase in the taxable property that would be freed up. is City of Seward, Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 237 Schuldt stated that he thought the seasonal parking fees should be increased. Schaefermeyer concurred with Schuldt. Butts stated that she did not think the employee seasonal pass should be increased but vehicles with trailers and visitors passes should be increased. Long commented that he had a different perspective since where he came from visitors parked free and the only ones who paid were the employees and the slip holders. He stated that he did not have a problem with the increases as proposed. Schaefermeyer stated that he did not have a problem with the increased fees either. He asked if most employers compensated their employees. In response to Schaefermeyer, Sturdy stated that she believed that most individual employees bought there own parking pass. Schaefermeyer stated that he thought this was a pretty nominal fee even with the increase. Schuldt did not have a problem with the increase but agreed with Butts in not increasing the employee fees. He suggested that an additional benefit be given to the businesses that draw all these people into the area. Sturdy summarized that half the voting Commissioners did not support increasing the employee passes but there was unanimous consent on the other increases. Motion (Long/Butts) .Recommend the proposed amended seasonal parking fees schedule stating that half the Board did not support increasing the employee fees Motion Passed Unanimous Consent SMIC Development Plan Changes and Comments forwarded back from Planning and Zoning Commission Butts stated that she supported the Planning and Zoning Change, that she was glad they supported setbacks and that she did not feel qualified to make recommendations on Port Security aspects. Long suggested that on page five of the SMIC Plan under Management the Board add a new number 3 reading "Ensure that the facility and uses are consistent with the requirements of the Maritime Security Act of 2002 33.CFR.104.105 as applicable." 13 City of Seward Alaska Port and Commerce Advisory Board Minutes September 12, 2007 Volume 3, Page 238 Motion (Long/Schaefermeyer) Motion Passed SMIC Plan page five under Management add #3 to read, "Ensure that the facility and uses are consistent with the requirements of the Maritime Security Act of 2002 33.CFR 104 and 105 as applicable Unanimous Consent The Commission discussed the Planning and Zoning suggestion "supporting the Board examining setbacks and temporary changes in the SMIC area." Motion (Schafermeyer/Schuldt) Support the Planning and Zoning Commission changes to the Plan, as amended by the Port and Commerce Advisory Board, and forward the Plan to City Council for review Butts discussed the SMIC appendices and stated that they were outdated. She stated that she did not want to forwazd the Plan to Council with the outdated appendices because the plan would be incomplete. Ransom interjected that his recommendation was to bring the appendices up in the next work session. He stated that he would like direction on what the Board wanted to include and from Administrations perspective there had been utility improvements and the leases had changed. He stated that they would like to get the appendices into an electronic version that would be easier to maintain. Ransom continued that one option was to move the document that they had. Long referred to page 15 of the SMIC plan which read "Appendix (The attachments must be updated and kept current.)" and said that we could accept that statement as the direction and could be updated without the Board saying anything about it. Schaefermeyer stated that he did not want to wait to update all of the appendices before the Boazd presented this document to Council. Butts agreed that this should be on-going but she felt that she was presenting an incomplete document to Council and she did not feel comfortable with that. The Boazd discussed and was unable to come to a consensus regazding the appendices. Meeting adjourned at 2:00 p.m. due to time constraints. The unfinished business items would move to the neat Regular PACAB meeting. Anne Bailey Ron Long Executive Liaison Acting Chair (City Seal) ~ ~! Port and Commerce Advisory Board Agenda Statement Meeting Date: November 7, 2007 r Through: Scott Ransom, Harbor Master From: Kathy Mize, Temporary Executive Liaison Agenda Item: Cancel the December 5, 2007 and January 2, 2008 PACAB Regulaz Meetings BACKGROUND & JUSTIFICATION: The Regular December and January Port and Commerce Advisory Board meetings are scheduled for Wednesday, December 5, 2007 and Wednesday, January 2, 2008. Due to staff scheduling it is requested the Boazd cancel these meetings and only hold work sessions during those months. RECOMMENDATION: Staff requests the December 5, 2007 and January 2, 2008 regulaz meetings be cancelled. a ~~ MEMORANDUM Date: November 7, 2007 To: Port and Commerce Advisory Board Through: Scott Ransom, Harbor Master From: Kathy Mize, Temporary Executive Liaison Subject: World Trade Center Alaska Luncheons The Port and Commerce Advisory Board mentioned Board Members attending the monthly World Trade Center (WTC) Luncheons in Anchorage at the July 18, 2007 regulaz meeting. I have obtained further information regarding the budget for PACAB and the consent from the Harbormaster for Members to attend these luncheons. The Board has a current balance of $2,654.97 far PACAB Travel and Subsistence and $861.25 for PACAB Education and Training. Previous expenses from the Travel, Subsistence, Training & Education Budget include $1,146.67 for Board Member Butts to attend the 2007 Tidal Energy Conference in Ketchikan and for Chair Altermatt to attend the January 2007 World Trade Center Alaska Luncheon. If the Board would Iike to pursue sending one or two Boazd Members to the monthly meetings using Board funds, the Harbormaster is authorized to permit this. The expenses stipulated to attend these luncheons include $126.10 for the mileage to and from Anchorage and $35 for the luncheon registration totaling $161.10. The Board is not required to send Board Members to the monthly World Trade Center Luncheons; therefore, the TraveUSubsistence & Education/Training Budget can be used elsewhere. Future travel the Board might want to consider when discussing the use of these funds include the yearly Pacific Marine Expo in Seattle. The Board could also recommend Council send a representative to the Rural Energy Conference using the Council's Budget.