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HomeMy WebLinkAbout2008 PACAB MinutesCity of Seward, Alaska Port and Commerce Advisory Board Minutes February 6, 2008 Volume 3 Page 515 CALL TO ORDER The regular February 6, 2008 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 by Vice Chair Butts. PLEDGE OF ALLEGIANCE TO THE FLAG Boazd Member Tougas led the Pledge of Allegiance to the flag. Roll Call There were present: Board Member Theresa Butts presiding, and Paul Schuldt Paul Tougas Deborah Altermatt Kari Anderson Darryl Schaefermeyer (arrived at 12:15 p.m.) comprising a quorum of the Board; and Bob Hicks, Community Development Director Jim Lewis, Acting Harbor Master Anne Bailey, Executive Liaison Absent: Ron Long ARRC Representative Louis Bencardino Bencardino stated he had a meeting in Anchorage yesterday with the City Manager, CEO of the Railroad and the ARRC engineers. He stated they discussed the Coast Guard Building relocation, what the railroad and City wanted to do with the current Coast Guard Building area and the waterfront and several ideas regarding the freight dock expansion. He stated that both agencies seemed to try to help one another to accomplish things. Bencardino continued that Sewazd Ships Drydock had a lot of activity with the Coast Guard ships. Altennatt asked who attended the meeting. In response to Altermatt, Bencazdino stated Pat Gamble, Roy Thomas, Dan Otright, Phillip Oates and Jim Cubits had attended the meeting. In response to Schuldt, Bencazdino stated the dock expansion was not holding up Totem Ocean Trailer Express, Inc. (TOTE) and the facility could handle TOTE now but the expansion would help. In further response to Schuldt, Bencazdino stated more jobs would be created if TOTE came to Sewazd. City of Seward Alaska Port and Commerce Advisory Board Mimrtes February 6 2008 Volume 3, Page 516 In response to Anderson, Bencardino stated they did not discuss obtaining the cranes from Anchorage at the meeting yesterday but it had been discussed elsewhere. He continued they may try to extend the dock 400 feet rather than 800 feet. Butts clarified that the 400 feet extension would go further south. Schaefermeyer arrived at 12:15 p.m. KPB/EDD- City Councihnember Tom Smith- None Chamber Report Laura Cloward Executive Director Cloward stated the Chamber had rolled out their Strategic Plan and marketing contract for the City. She stated that the Mary Lowell Center, Railroad Expansion Z Float and the expansion for the breakwater on the other side were the big projects tracked on their strategic plan. She stated that the Chamber was also watching the rail belt expansion up North in the Mat-Su Valley and Port McKenzie, film incentive-program and the head tax issue with the cruise ships. She explained that the Chamber was working on a pamphlet about the marine services in Seward, they would go the Pacific Marine Expo and they wanted to support to the current businesses. Tougas said that the pamphlet of marine information sounded like a great idea In response to Altermatt, Cloward stated she had been tasked with updating the Harbor Business Association booklet. Butts stated there was a noticeable lack of SMIC being on the Chamber Strategic Plan. In response to Butts, Cloward stated that the breakwater on the other side :would naturally cause vitality in the SMIC area. She stated that the Chamber had not focused on SMIC specifically because it was City property and they did not know the City's plans. .. , Butts discussed the letter Oates wrote to the railroad in regards to the railroad dock. Administrative Report Community Development Director Bob Hicks reported on the following items: • Hicks introduced himself as the new Community Development Director. He stated that his focus was economic development that was not harbor related and reminded that they were the advisory board on commerce throughout the entire city. • Welcomed Kari Anderson as the new Harbormaster. • Discussed the SMIC Development Plan and ,explained the lay downs he had provided. • He stated that Anderson was the primary director for PACAB as the Harbormaster. City of Seward, Alaska Port and Commerce Advisory Board Minutes February 6, 2008 i~otume 3 Page S l 7 Schuldt asked about the bench area and how revenues would be used. In response to Schuldt, Hicks discussed the bench area revenue and development possibilities. The Board clarified where the bench area was. In response to Altennatt, Hicks stated that the SMIC Plan discussed leasing and not buying property and stated that a Work Session may be scheduled to discuss this. The Board continued to discuss the topic of leasing and buying property and the potential in the SMIC area. Hicks stated he would start working on the SMIC summary list. Citizens' comments on any subject except those items scheduled for public hearing- Kevin Clark, inside city limits, discussed sales in the harbor and stated the vast majority of businesses in the area would prefer to own than to lease. Kevin Clark, 241 l Spruce, discussed sales in the harbor and stated the vast majority of businesses in the area would prefer to own than lease. DJ Whitman,12510 Camelot Drive, stated that the PACAB agenda and meeting schedule had been dropped from the City Calendar and would like to see the information be placed back on it. He continued that we needed to expand services offered in Seward and discussed the importance of the breakwater for SMIC. Whitman requested a copy of the SMIC lay down Hicks provided. item. Butts requested that the SMIC summary be added to the March packet as an informational Approval of agenda and consent agenda Motion (SchuldtJTougas) Approve the Agenda Butts added item D under New Business to discuss forming a resolution to ask Council to have GCI post the Council meetings on YouTube. Motion Passed as Amended Unfinished Business- Unanimous Consent. Discuss possible amendments to the process of reviewing the Project Status list City of Seward, Alaska Port and Commerce Advisory Board Minutes February 6 2008 Volume 3, Page 518 ;;~ Butts stated there were two lay downs of sample project lists. Butts explained her lay down and the goal to make the status list usefiil for the Board and public. She suggested that they moved the item from unfinished business to informational items on the agenda and discussed how the Board could edit it. Tougas explained his lay down and suggested that the Boazd Members and the City Manger could present prospective topics to the Project Status List. The Board discussed the Project Status List format, placement on the agenda, the list of priorities and what could be accomplished. Altermatt suggested that this item could be discussed at the February 20, 2008 Work Session. New Business- Discuss Forming a Harbor Commission Schuldt asked the Board if they wanted to have a Harbor Commission and if they did what should the Commission do and how should it function. He asked how it would work with the Council, the Hazbor Master and PACAB and if this was a good or bad idea. He stated that the City Manager had suggested that the Board look at this to see if it had any merit. In response to Butts, Schuldt stated that this would be a separate Commission from PACAB and would work in conjunction with the Harbor staff. In response to Tougas, Schuldt stated that the Commission would act in an advisory mode rather than one with authority and would be an extra set of eyes and ears. He continued that this could be a great resource for the harbor master. Anderson stated that she liked the idea but Seward had limited resources to pull from and there may not be enough to form this group. Tougas stated that it did not seem to be the right time to form this Commission. Schaefermeyer stated that the previous Harbor Commission was disbanded by Council and he agreed that that the Community may not be able to support another Commission. He suggested that the Board research Harbor Commissions and discover if Council was interested in pursuing this before making a recommendation. Altermatt suggested that the Board consider how a Harbor Commission could be rather than how it had been in the past. She believed a Harbor Commission would have to have some authority to be feasible and would take a lot of research and time to develop. She suggested that this could be a work session topic. City of Seward, Alaska Port and Commerce Advisory Board Minutes February 6, 2008 Volume 3, Page 519 Butts wondered how the Hazbor Master would feel about being micromanaged. by a board and she stated that with Sewazd's resource pool forming another commission may not be feasible. Discuss setting a work session for Harbor Upland Development Hicks discussed various topics of importance. In response to Butts, Hicks stated that in regards to the Harbor Uplands Development, Phillip Oates and Ron Long requested that the Board discuss land development in the South Ramp area. He stated that the Corps of Engineers had navigational servitude on the land. Selection of February 20, 2008 Work Session Topic Butts listed lease versus sale policy of the City and SMIC, the Project list, formation of a Harbor Commission, the economic forum top 10 and the Harbor Upland Development as possible Work Session topics. The Board discussed several work session topic ideas. By general consensus, the Board decided to discuss the Process of Reviewing the Project status List and the Harbor Upland Development at the February 20, 2008 Work Session. Discuss forming a resolution to ask Council to have GCI post the Council Meetings on YouTube Butts wanted the Board to discuss putting the Council meetings on the intemet. Tougas interjected that they could use the existing coverage or the meetings could be videced by another source and placed online. He explained the problems that were presented to place this on the Internet. Schaefermeyer asked if this could be put on the radio like the Borough Assembly meetings. In response to Tougas, the Board stated that putting the Council Meeting on TV was a free service GCI provided. In response to Butts, Tougas stated that it might be possible to digitize the audio. Tougas stated that the third alternative would be to revamp the video method, so the meeting could be kept as a public record and be available on live TV. Anderson suggested that the City maybe able to use AVTEC's digitalized video equipment. Schafermeyer said that he recorded the meeting on the computer and burned it to a DVD. Tougas stated that the Seward City News as a private entity would work on this. City of Seward, Alaska Port and Commerce Advisory Board Minutes February 6, 2008 YoJume 3, Page 520 Correspondence, Information Items and Reports (no action required)- None Board Comments - Schuldt stated that the biggest problem with the vacancies for P & Z and the Borough was that you must be a resident of the City of Sewazd. He stated that one solution may be to allow people outside city limits to participate in these boards. Hicks countered that the other option could be annexation. Schuldt stated that if annexation was marketed correctly he thought it could be approved. Anderson enjoyed being on the Board and looked forward to working with them in the future. Schafermeyer stated he was grateful that Hicks was working as the Community Development Director and he would not be able to attend the March 5, 2008 meeting. Altermatt stated she would not be at the March 5, 2008 meeting, thought Hicks being here was helpful, congratulated Anderson and welcomed Bailey back. She discussed the Economic forum and a few of the goals. ",,,,, Butts congratulated Anderson for getting the Harbor Master position and looked forward to working with Hicks. In response to Whitman's City Calendar comment, Butts stated there were changes in the meeting schedule that affected the announcements but everything was done correctly. She offered to help Board Members with getting the PACAB's agenda off the computer. Citizen Comments [S minutes per individual -Each individual has one opportunity to speak.) Planning and Zoning Commissioner Kevin Clark, discussed the Boazd and Commission vacancies and recommended that the staff utilize the Boards. He believed that citizens would volunteer if they felt like they would make a difference in the Community. He discussed annexation and suggested that the Board expand the idea of a Harbor Commission to a Port Authority or Port Commission. Board and Administrative Response to Citizens' Comments- Schuldt stated that a big road block to annexation was the Bear Creek Fire Department. Butts understood that the Bear Creek Fire Department would have all the assets pulled and further discussed annexation. She pointed out that PACAB had great discussions and hoped from these discussions they could generate positive things for Council. City of Seward, Alaska Port and Commerce Advisory $oard Minutes February 6, 1008 Volume 3, Page 521 Adjournment Meeting adjourned at 1:52p.m. ~• Anne aa~t~y Executive Liaison C ~''tp~ '~~.416Y1M ~ .~ (CSty Veal) M~ ^ e;t~lwE i({ x ;'I.~ "~}~ ~, B f. 3 M r d ` ~ ..,..,a-..., ~ `f w i F ~ ~! °s '~ . S, a .:.:~ ~ ~ /~~ r d ~ ~' p P p~'4jF OF~~i `'~~. ,- __ ~~ Thcrosa. setts Vice Chair City of Seward, Alaska Port and Commerce Advisory Board Minutes March 19, 2008 Volume 3, Page 1 CALL TO ORDER The regular March 19, 2008 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 by Chair Long. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Butts led the Pledge of Allegiance to the flag. Roll Call There were present: Board Member Ron Long presiding, and Theresa Butts Darryl Schaefermeyer Dan Oliver comprising a quorum of the Board; and Jim Lewis, Acting Harbor Master Anne Bailey, Executive Liaison Donna Glenz, Acting Planner Absent: Paul Tougas- Excused Deborah Altermatt- Excused Paul Schuldt ARRC Representative Louis Bencardino Bencardino stated work had been done on the freight dock to house two navy vessels this summer and the railroad may add 400 feet to the dock. He discussed the dredging project and stated vessels were mooring or would like to moor in Seward. Bencardino mentioned the archery club had packed up for the season; they were a good group to have and was encouraged to have them back next year. In response to Schaefermeyer, Bencardino stated the navy vessels coming in were destroyers and would be in Seward for four to five days in April and May. In response to Butts, Bencardino stated TOTE still shipped items to Seward and the rail road was preparing for the TOTE operation if it came in. KPB/EDD- City Councilmember Tom Smith- None .... Chamber Report Laura Cloward Executive Director Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes March 19, 2008 Volume 3, Page 2 Cloward stated the Chamber held a work session and discussed the fire truck located behind the Chamber building. She stated a marketing committee meeting was held and they focused on the cruise ship port of calls and an ambassador program. She explained they would educate the public on the cruise ship effects on rail road expansion and other infrastructure pieces. In response to Butts, Cloward explained the Chamber was educating the public by posting information in the news paper, discussions at clubs and membership meetings and by word of mouth. The Board discussed what companies would be using Seward as a port of call and how many there would be. In response to Lewis, Cloward stated on port of call days an employee would be available near the Harbormaster office to answer questions. Administrative Report Executive Liaison Anne Bailey reported on the following items: • Bob Hicks was ill and unable to attend. Bailey would act as staff and thanked Glenz, the acting planner, for her help. • Welcomed Daniel Oliver to the Board. • On Monday, March 24, 2008 a City Council work session would be held at 6:00 p.m. to discuss the North Forest Acres Levee Road. • On Wednesday, March 26, 2008 at Legend's, the State of Alaska Department of Transportation and Public Facilities would hold a public meeting at 6:30 p.m. to discuss planned improvements and potential environmental impacts at the Seward Airport. • The Historic Preservation Commission would host a Fireside Chat at Legend's on Friday, March 28, 2008 at 7:00 p.m. The topic was Soldiers and Civilians, World War II Changes Seward. • City offices would be closed March 31, 2008 in observation of Seward's Day. • The meeting packets were hard to read online. Bailey would print the packets and have them available at dispatch. Deputy Harbormaster Jim Lewis reported on the following items: • The T Dock would be available for use soon. • The travel lift dock was moving along and in April the travel lift would be extended. In response to Long, Lewis stated the dock would accommodate 17 to 17.5 foot wide vessels. In further response to Long, Lewis explained the changes in the Port & Harbor Tariff Regulation updates. He provided the Board with a few examples. Citizens' comments on any subject except those items scheduled for public hearing- City of Seward, Alaska Port and Commerce Advisory Board Minutes March 19, 2008 volume 3, Page 3 Dan McDonald, 1702 Resurrection Boulevard, discussed the 250 ton Travel Lift. He stated that he had a vested interest in the operation of the travel lift; it was a used City asset and he would like to see it continued. Long stated Administration would ask the Board to consider some options on how to handle the travel lift and hoped McDonald would stay involved in this issue. The Board discussed the three options for the travel lift in detail. Bencardino, Alaska Railroad, mentioned on June 14, 2008 Generals from different Countries would be arriving in Seward. In response to Schaefermeyer, Bencardino stated Jim Blasingame was the point of contact for this event. Approval of agenda and consent agenda Motion (Butts/Schaefermeyer) Motion Passed Approve the Agenda and Consent Agenda Unanimous The following items were approved under the Consent Agenda: Resolution 2008-01 Supporting City Council Adoption of the Updated Seward Marine Industrial Center Development Plan December 5, 2007 Regular Meeting Minutes February 6, 2008 Regular Meeting Minutes Unfinished Business- Discuss and take action on possible amendments to the process of reviewing the Project Status List both. Long referred to the options on how to handle the project status list in the packet. Butts suggested that the Board decide if they wanted a project status list, a priority list or jr,,,, The Board discussed the purpose of and how to handle the project status list and possibly creating a priority list. City of Seward, Alaska Port and Commerce Advisory Board Minutes March 19, 2008 Volume 3, Page 4 By general consensus, the project status list would be added to the agenda when needed as an action item and the project status list and priority list would be two distinct items. The Board suggested meeting with Council to create the PACAB priority list. Butts clarified that suggested changes to the list should be presented to the Executive Liaison and the Liaison would place it on the agenda. New Business- Resolution 2008-02 Recommending City Council Approval of Amending Seward City Code Title 2, Section 2.30.325, Powers and Duties of the Port and Commerce Advisory Board Long reviewed Resolution 2008-02. Motion (SchaefermeyerButts) Approve Resolution 2008-02 Butts referred to the last Whereas of Resolution 2008-02 and stated it seemed City Council was suggesting the changes rather than PACAB. Motion (SchaefermeyerButts) Motion Passed Motion (Butts/Schaefermeyer) Delete "WHEREAS, based on the recommendations of the Port and ,,, Commerce Advisory Board, the Seward City Council would like the following changes implemented to the City Code." Unanimous Consent Add "energy" to Section Z: (a) (2) to read "Make recommendations to the city council concerning the design and coordination of projects to promote and develop transportation, trade, energy and commerce throughout Seward." Oliver stated energy issues seemed to fall into the responsibilities of the Board. Motion Passed Main Motion as Amended Unanimous Consent Unanimous Correspondence, Information Items and Reports (no action required)- SMIC Development Plan Summaries Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes March 19, 2008 Volume 3, Page 5 Butts thought the summaries were useful and referred to the wording in the SMIC plan that said seek to set lease rates while in the summary it said set rates. She wanted Hicks to know that it was the Boards intention to seek rates. The Board discussed the document and summaries. World Trade Center Alaska Sponsoring Opportunity Board Comments - Oliver stated he was happy to be on the Board, looked forward to working with everyone and appreciated Council for selecting him. Butts provided the Board an update on the Kodiak contract for buying the new travel lift. The Board discussed the Kodiak contract and the required permits. Butts thanked Bencardino and stated if services were provided the boats would come to Seward. She commented if the rail road ran out of space it may encourage the completion of the North Breakwater and she thanked Oliver for joining PACAB. Long thanked Oliver, appreciated the tariff updates provided by Lewis and discussed the Kodiak travel lift and permits in greater detail. He discussed the opportunity for crew change overs, the cruise port of calls and the development of Port McKenzie Citizen Comments [5 minutes per individual -Each individual has one opportunity to speak. J- None Board and Administrative Response to Citizens' Comments- None Adjournment Meeting adjourned at 1:00 p.m. Executive Liaison (City Seal) .•'~ OF SE~,'''M'~ ~~~~~ GpKp~A'Ar~ii a' ~ ~~-;-+-~- TT~ t ''•q~ 4F A~-P••'. Ron Long Chair City of Seward, Alaska Port and Commerce Advisory Board Minutes April 2, 2008 Volume 3, Page 6 CALL TO ORDER The regular Apri12, 2008 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:00 by Chair Long. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Oliver led the Pledge of Allegiance to the flag. Roll Call There were present: Board Member Ron Long presiding, and Paul Scheldt Theresa Butts Deborah Altermatt Dan Oliver Paul Tougas Darryl Schaefermeyer (arrived at 12:10 p.m.) comprising a quorum of the Board; and Bob Hicks, Community Development Director Kari Anderson, Harbor Master Anne Bailey, Executive Liaison ARRC Representative Louis Bencardino Bencardino stated the dock had been busy, dredging would occur on the east side of the dock and many vessels were arriving in Seward. He reiterated work had been on the dock to accommodate the Navy ships, the first cruise ship would arrive May 18, 2008 and a board meeting would occur in May. He stated work had also been done on the buoy at the end of the coal dock. In response to Scheldt, Bencardino stated he had been in contact with the people for the new travel lift dock in regards to the pile of material. In response to Anderson, Bencardino stated the railroad had talked with the Harbor engineers and the City would provide the rock and some money and the railroad would complete the project. In response to Scheldt, Bencardino stated that they would use rock instead of sheet piling in front of the train wreck. In response to Butts, Bencardino stated the dredging on the east side was a temporary fix for the cruise ships and would be worked on in the fall. He clarified this dredging was separate from the 42 foot dredging project. Board Member Schaefermeyer arrived at 12:10 p.m. Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes Apri12, 2008 volume 3, Page 7 KPB/EDD- City Councilmember Tom Smith- None Chamber Report Laura Cloward Executive Director- None Administrative Report Community Development Director Bob Hicks reported on the following items: • The Ordinance to amend the PACAB powers and duties was on the April 14, 2008 Council agenda and a Board Member may want to attend. • On April 28, 2008, Council would adopt the SMIC plan and a Board Member may want to speak on behalf of the plan. He provided a copy of the SMIC appendices for the Board to review and discussed the summary plans. Schaefermeyer stated the Board received the SMIC summaries in the last packet and the packets were available on the City website. • At the April 14, 2008 Council meeting aCouncil/PACAB joint work session date and time would be set. • On Wednesday, April 16, 2008 at 6:30 p.m. in the Rae Building an Informational Community Meeting would be held to discuss Nuclear Power. Hicks stated City Council and the Boards and Commissions were invited to attend. • On April 21, 2008 a City Council Work Session would be held to discuss the Building Codes. In response to Long, Hicks stated staff would try to compile information on what was incorporated in the past. • The Railroad received a coal dust citation in February. Hicks stated the City may lose rail road service in the winter and a Community Assessment for Responsive Environment Panel was being created and they could address the issue locally. Long stated it would be interesting to learn the effect on the electric rates and the cost of oil if winter railroad services ended. Altermatt added it would also have an economic impact for workers and families who would be displaced. In response to Altermatt, Hicks stated a deal had been negotiated with the railroad and the erosion issue had been resolved. Anderson stated the area leased was railroad property and a small portion was owned by the City and this should be a strong but temporary fix. Harbor Master Kari Anderson reported on the following issues: • The 50-ton travel lift was operational and was not on the I dock yet. City of Seward, Alaska Port and Commerce Advisory Board Minutes April 2, 2008 Volume 3, Page 8 • Construction on the I dock was on schedule and should be completed in May. • The T dock had been re-decked. • May 17, 2008 was Harbor Opening Weekend. In response to Schuldt, Anderson stated the question was if the City should fund improvements on someone else's property and from a construction point of view the funding would have to be approved by City Council. Schuldt stated the equipment to put the piling in was onsite and hated to see money wasted. Long stated the opportunity should have been incorporated in the design phase and PACAB might take a look at upcoming projects. Butts was glad the erosion issue had not slipped through the cracks; the SMIC maps were amazing and asked about the AVTEC fire lease shown on the map. In response to Butts, Bailey stated the AVTEC lease was on the map to show where it would be but was not sure if this was a signed lease. Citizens' comments on any subject except those items scheduled for public hearing- None Approval of agenda and consent agenda Motion (Schuldt/Tougas) Approve the Agenda Motion Passed Unanimous Consent. The following items were approved under the Consent Agenda: March 19, 2008 Re-Scheduled Meeting Minutes Unfinished Business-None New Business- Storm Water Permit Discussion Long stated the Board was asked to provide recommendation on the Storm Water Pollution Prevention Plan and Permit. Long reviewed the three options. Anderson discussed the Storm Water Pollution Plan and Permit and what the plan would entail and what components needed to be considered. City of Seward, Alaska Port and Commerce Advisory Board Minutes April 2, 200& Volume 3, Page 9 In response to Long, Anderson stated there was amulti- sector general permit for storm water discharge and the permit for the State of Alaska expired in 2005. She explained the City was required to get the permit and would once they were able to apply for it. Long stated that the $5,000 for across the bay and the $3,500 for the Small Boat Harbor was a small amount and the Board did not have sufficient information to make a decision. Hicks interjected that the City was pursuing the permit and the question was if the City should privatize SMIC and the Small Boat Harbor or continue operating. Long replied the answer depended on many issues and would like to make a decision based on fact. Long discussed what information the Board would like to see. Hicks stated that the permit fee was not prohibitive and reiterated the question was who would be the operator. Schaefermeyer requested a plan or outline be presented to the Board to make a considered evaluation. The Board continued to discuss privatization and the economic forum. ~ In response to Tougas, Anderson stated environmental consultants would arrive in May and she discussed the responsibilities of the City in SMIC. In response to Long, Hicks stated the City was not an operator as a leaser but was an operator with boat storage, snow removal and operation of the travel lift. He speculated that if the City worked with the Cargo operations then the City would probably be an operator. The Board continued to discuss the Storm Water Permit, the requirements and the issue of privatization. By general consensus, the Board stated the City should continue with the permit process and operate as they do now for now pending future information and discussion. ADEC Coal Dust Citation- AKRR [Pulled by Administration- Will be addressed under Administration Report] Discuss Liquid Natural Gas Deliveries to Seward Motion (TougasiLong) Table the Discussion of Liquid Natural Gas Delivers to Seward Item r..~ Long explained tabling this lays it on the table and could be brought back by motion. Motion Passed Unanimous Consent Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes April 2, 2008 Volume 3, Page 10 Select Topic for the April 16, 2008 Work Session Long stated Council would set a joint work session with PACAB at the April 14, 2008 Council Meeting. The Board decided to pick items to discuss with Council. Motion (Tougas/Schaefermeyer) Select Discuss the Priority List as the April 16, 2008 Work Session Topic Motion Passed Unanimous Correspondence, Information Items and Reports (no action required) -None Board Comments - Altermatt asked Anderson what advertising was done for the harbor and she discussed boat slips size and where certain boats would go. She suggested that paperwork be created to clarify where all the boat sizes go and wondered who should do this. Butts stated we advertised with the Fish Expo and was happy the City was being more proactive with the railroad, air quality issues and other environmental concerns. In response to Schaefermeyer, Hicks stated the last he heard there was a problem with transportation funding for the SMC dock engineering fund and boat endeavor. Schaefermeyer requested an update on the SMC dock at the next meeting. Long stated that the harbor was advertised in a fishing journal and was not aware ofthe other forms of advertising and requested an update on the waiting list for slips in the harbor. He thanked the citizen's. Butts discussed the 5% moorage fee and requested an explanation. Citizen Comments [S minutes per individual -Each individual has one opportunity to speak.I Russ Maddox, 3385 Nash Road, recommended the Shannon and Wilson Consultants come down during break up to see storm water run off: He continued the agencies were concerned with the snow removal, as well as, bare ground and storm water run off. He discussed the process of acquiring the plan. Long stated the Borough and Kenai Watershed Forum did a digital elevation mapping project that may be of use for the consultants that came down. City of Seward, Alaska Port and Commerce Advisory Board Minutes April 2, 200& Volume 3, Page 11 Board and Administrative Response to Citizens' Comments- Butts apologized for mischaracterizing the status of the Seward Ship Drydocks permit. Adjournment Meeting adjourned at 1:19 p.m. ..~ Ann Bailey Executive Liaison Ron Long Chair .•;~ OF S~1Nq ~~i (City Seal} •'.~ .••••,p'r~~.~ ~' Ct .~r, ~ .~- e : ~1' S _„~,._ ••Mrrrr•N ~agrF of A~-~;y`` Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes May 7, 2008 Volume 3, Page 12 CALL TO ORDER The regular May 7, 2008 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:05 p.m, by Chair Long. PLEDGE OF ALLEGIANCE TO THE FLAG Chair Long led the Pledge of Allegiance to the flag. Roll Call There were present: Board Member Ron Long presiding, and Paul Schuldt Theresa Butts Dan Oliver comprising a quorum of the Board; and Bob Hicks, Community Development Director Kari Anderson, Harbor Master Anne Bailey, Executive Liaison Absent: Deborah Altermatt- Excused Darryl Schaefermyer- Excused Paul Tougas ARRC Representative Louis Bencardino- None KPB/EDD- City Councilmember Tom Smith- None Chamber Report Laura Cloward Executive Director- Cloward reported the naval vessels had left and had a positive impact on Seward. She stated the Navy may add Seward, Homer and Kodiak to their list of port calls. She discussed the economic development visit in Seattle, the Alaska cruise ship industry and the cruise ship head tax projects that would be viable in Seward. Cloward stated they had met with TOTE and TOTE planned to come to Seward in the future. She noted it was nice to have City representation attend the meeting in Seattle. She stated Skip Reierson was the Alaska State Chamber Representative and was in the legislative wrap-up and thought it would be critical to find business for the railroad to continue the railroads investment in Seward. +wrr~l Long concurred that the railroad may not continue to service Seward. Long stated he was unable to attend the meeting in Seattle and agreed the cruise ship industry was a big concern for Alaska. City of Seward, Alaska Port and Commerce Advisory Board Minutes May 7, 2008 volume 3, Page 13 ~ Administrative Report Harbor Master Kari Anderson reported on the following issues: • The PACAB/Council Joint Work Session would be held on May 12, 2008 at 6:00 p.m. to discuss PACAB priorities. • The SMIC Development Plan had been approved, copies were available and the Board would review the plan in October. • There was a World Trade Center Celebration Luncheon and wondered if PACAB members would like to attend. • A Building Code Work Session would be held on May 8, 2008 at 6:00 p.m. • The P.A.R.K.S build would begin on May 13, 2008 and Harbor staff would help with this. • The I & T Dock construction project was progressing and there had been a few delays. • The 50- ton travel lift would be shutdown to make an adjustment for two days in May. • The Environmental Protection Agency would be in Seward to look at the Harbor and SMIC facilities. • The Storm Water and Permit litigation was on-going and was going to the 9~' circuit. • The Harbor was getting busy and parking was being enforced. • An emergency Council Session would be held May 8, 2008 to fix the I & T dock. In response to Butts, Anderson stated a forklift had damaged the I & T dock and upon closer examination there had been deferred maintenance that needed to be repaired. In response to Schuldt, Anderson said she did not know if the ladders on T Dock were regulated by OSHA. She said there was a concern the ladders did not line up with the pilings of the dock. Schuldt voiced his concern that the ladders may not be legal. In further response to Schuldt, Hicks stated they would not get in trouble with OSHA but wondered if it met with safety standards. Community Development Director Bob Hicks reported on the following items: • Two Chinese Nationals were interested in leasing SMIC land to establish a scrap metal collection point. Hicks stated they would bring in a Chinese vessel to transport the scrap metal to China. He discussed the project further. • Hicks discussed the SewardBear Creek Flood Service Area Flood Mitigation Plan and the issues that arose from it. Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes May 7, 2008 volume 3, Page 14 Long stated the Chinese National should contact TDX, discussed the drafting issue and stated the assurance could be bonding. Hicks further discussed the scrap metal idea. Anderson mentioned there was a negative tide and some of the boats in the Seward Small Boat Harbor went dry and discussed the possibility of dredging. In response to Long, Anderson stated there had not been any specific scientific studies on the tides that would cause boats to go dry. In response to Butts, Anderson stated she was not sure if it had anything to do with the open breakwater or the dredging. Citizens' comments on any subject except those items scheduled for public hearing- None Approval of agenda and consent agenda Motion (Butts/Schuldt) Approve the Agenda Motion Passed Unanimous The following items were approved under the Consent Agenda: Apri12, 2008 Regular Meeting Minutes Unfinished Business-None New Business- Harbor Area Parking Garage Discussion Parks and Recreation Director Karin Sturdy initiated a parking garage discussion. She discussed the parking issues in the harbor and stated the location, the environment, the society and the economics needed to be considered. Sturdy provided parking garage information for the Board to review and discussed several parking garage companies and the parking garage structures they provided. She stated if the community decided to build a parking garage the task would be how to manage the facility and would require a lot of research and discussion. In response to Long, Sturdy stated thousands of people attended the Parking Expo. Long stated PACAB was a good place to begin a parking garage discussion since there was competition for parking and leased space in the harbor area. He discussed the operating and maintenance costs of a garage and how revenue would be gathered for this. He raised questions about current parking availability and how parking could be condensed. City of Seward, Alaska Port and Commerce Advisory Board Minutes May 7, 2008 volume 3, Page 15 In response to Oliver, Cloward stated a parking garage may qualify for the cruise ship head tax money if it could be a bus staging area for cruise tours and operations and the garage would have to be on rail road land. Oliver asked if it could be part of the uplands development plan and tie to a place tourists would migrate too. Long reiterated the structure would be built for 30 to 50 years and needed to be considered carefully. Anderson commented the parking structure did not have to be in the harbor area and could offer valet parking or shuttles. Butts stated she was thrilled businesses were taking the initiative to create their own parking; discussed creating a plaza and noted parking in the south harbor uplands could alleviate the parking need. Schuldt agreed the structure did not have to be located in the harbor and a structure of that expense may not have to be built due to tourism fluctuation. He suggested leasing rail road property for parking. Long discussed the tourist impact on parking, the overall effect of businesses and parking and the use of the south harbor uplands. He stated the garage could be an opportunity to increase parking and business growth but could be a large cost. He asked the Board if they would like to continue the discussion. further. By general consensus, the Board decided to wait until the fall to discuss the parking situation Long thanked Sturdy for the discussion and stated the Board would have time to look at the parking garage information. Correspondence, Information Items and Reports (no action required) - PACAB Priority List Butts stated she would be unable to attend the PACAB/Council Joint Work Session on May 12, 2008 and noted her concern about the north breakwater. Long requested the Board attend the Work Session if they could. Schuldt and Long stated they would be unable to attend the work session. Oliver stated he would be attend on behalf of the Board. Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes May 7, 2008 Volume 3, Page 16 In response to Butts, Hicks stated the entire Planning and Zoning Commission had attended their work session with Council. Long asked that Bailey confirm Board attendance for the work session. Board Comments - Schuldt appreciated the discussions the Board was having. Butts stated the Board was connected with Administration now and was positive about everything. Citizen Comments [S minutes per individual -Each individual has one opportunity to speak.] Cloward asked if the Board would like the Chamber to attend the joint work session. She continued ideally the PACAB priorities would be some of the Chamber priorities, too. Board and Administrative Response to Citizens' Comments- Adjournment Meeting adjourned at 1:02 p.m. e Bailey Executive Liaison Ron Lon Chair (City Seal) ~~ ~ ~ ~~~~ ~ ~ ~~ ~ . ...,... ••~n...,..•~• City of Seward, Alnskn ./une A. 2008 CALL TO ORDER Pnrt and Commerce Advisare Board Mlnures The regular .lune 4, 2008 meeting of the Seward Port and Commerce Advisory Roard was called to order at 12:00 p.m. by Chair Long. PLEDGE OF ALLEGIANCE TO THE FLAG Boazd Member Schaefermeyer led the Pledge of Allegiance to the flag. Roll Call There were present: Board Member Ron Long presiding, and Dan Oliver Darryl Schaefermeyer Paul Tougas Deborah Alterman (arrived at 12:02 p.m.) Theresa Butts (arrived at 12:05 p.m J comprising a quorum of the Board; and Bob Hicks, Community Development Director Kari Anderson, Harbor Master Anne Bailey, Executive Liaison Absent: Paul Schuldt ARRC Representative Louis Bencardino-None KPB/EDD-City Councilmember Tom Smith- Long stated Mr. Smith was out of town for medical purposes. Chamber Report Laura Cloward Executive Director- Cloward distributed a walking tour pamphlet for the Board to review and explained the pamphlets intention. She stated that tomorrow was a Port of Call day and she needed to till ambassndor shifts. Cloward discussed economic trends and how Seward was affected. She mentioned the I lalibut Tournament had started, they had received comments on parking and boat launch fees, how the Anchorage market affected Seward and the importance of keeping Seward's economy diversified. Long complimented Cloward on the Walking Map and discussed economic diversification. ~. Schaefermeyer stated the Borough was doing a reappraisal of Seward properties and was unclear on how i[ would affect Sewazd. Ciro ajSeward, Alaska Port and Commerce Advisory Board Mlnu(es Volume 3, Pace t $ Long discussed the sales for tours and operators in the Central Peninsula. Administrative Report Community Development Director Bob Hicks reported on the following issues: Hicks stated Chinese Nationals had inquired about operating a scrap metal collection point in SMIC. Hicks noted it was a shell corporation and mentioned that the SMIC plan discouraged scrap metal storage and accumulation. He requested guidance from PACAB on how to proceed with the issue. Long provided background information about the scrap metal issue. Schacfermeyer stated he was not apposed to the scrap metal business but was concerned about who the company was and enforceability. hr response to Schaefermeyer, hicks stated this company would collect scrap metal in Alaska; they have talked to the rail road and had ]eased residemial space in Seward. Rutty noted the scrap metal operation would support the SMIC statement and would help get rid of the scrap metal. Tougas stated this may be a reasonable business. Hicks stated he would pursue this matter further. Harbormaster Report Harbormaster Kari Anderson reported on the following items: • Judi Sweeny had retired and her last day was tomorrow. The Harbor would be short staffed but two seasonal employees had been hired. • The advertising budget consisted of $2,500.00. The Harbor would not advertise in the "I~elephone Tickler and would use the money to revamp the Harbor Website. • The INT Dock Construction was progressing and was close to completion The major componentto be completed was electrical work and year round water would be supplied to T Dock. • An Environmental Consultant helped with the development of the Seward Small boat I (arbor and SMIC Storm Water Pollution Prevention Plan. • The Army would arrive on June 13, 2008 to offload construction equipment that would be transported to Anchorage. • Another inquiry to lease SMIC property had been received. The area would be used as a staging area Cor construction equipment. • Vessels were going dry in the harbor and the Army Corps of Engineers had been contacted. Cirv of Seknrd, Aluska Por! and Commerce Advisnrv Board Minute~~ June 4, ?008 Volume 3, Yage I9 • Harbor staff had been involved in the clean-up of the twenty-four 55 gallon dnuns that were illegally disposed of on Nash Road. The drums had been moved, stored and sampled and soil remediation work needed to be done. In response to Schaefermeyer, Anderson stated the drums were disposed on mile 33 of Nash Road and asked that observers stay off of the oily areas to minimize the impact. In further response to Schaefermeyer, Anderson stated the Police Department was doing a thorough investigation and was the point of contact in regards to who had done this. Anderson stated the EPA had complimented [he City's efforts on the clean-up ofthis project. In response to Long, Anderson stated a member of the Harbor staff had found the drums, she had been tasked with the clean-up process, the funds for this would not specifically come out of the harbor budget and the offenders would pay the expense for clean-up. Butts stated the Harbor was a good choice for handling this project. Altermatt asked what magazines or periodicals Seward was advertised in and suggested the use of radio advertising. .~ In response to Altermatt, Anderson stated that she needed to look at the property near the T Dock project and EVOS money had been considered for a wash down area project at the site. H icks commented that a private entrepreneur may operate the wash down area rather than the City operating as a public enterprise. Long provided background on the wash down area, congratulated Anderson on the Harbor website, discussed the aggradation of the harbor and advertising on the radio. Butts discussed advertising and having water on the T dock. . Citizens' comments on any subject except those items scheduled for public hearing- DJ Whitman, Camelot, mentioned the economic effect on the retail businesses and tourism. Ile discussed the need for diversification and to push for the development of the commercial harbor at SMIC. He noted that Seward Ship Dry Dock had been busy and had to tum away two Coast Guard contracts. Approval of agenda and consent agenda Motion (Butts/T'ougas) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent Ciry ojSewmd, Alaska Port and Commerce dr/visarv Board Minu(es June d, 2008 Volume 3, Page 20 The following items were approved under the Consent Agenda: May 7, 200R Regulaz Meeting Minutes Un£nished Business-None New Business- South Harbor Uplands Discussion Long referred to page 12 of the packet and explained what was discussed when the Small Boat Hazbor Development Guide was created. He recalled that parking was briefly discussed and requested that the Board discuss other potential uses of the area. Altermatt stated there had been discussion about bringing the Smal] Boa[ Harbor Development Guide out to the public but it had not occurred yet. Anderson discussed the South Harbor Uplands Discussion Outline and how the Board could organize the discussion. In response to Lang, Hicks explained that the filled area was currently zoned Harbor Commercial and Park. Hicks furthered discussed the zoning of tidelands. ~, Long discussed the list of uses allowed and questioned the need for a conditional use permit and an administrative permit. In response to 7'ougas, Long stated that the zoning and administration of the area were coinciding functions. Long noted in order for PACAB to reach an outcome it would need to be in a resolution format. The Board discussed zoning in the harbor azea, the demand for development and what could be developed on the area. In response to Schaefermeyer, Hicks and the Board discussed the flood zone, type of fill material and what was required for a variance. In response to Butts, Long stated the recommendation in the Small Boat Hazbor Planning and Zoning Development Guide regarding the use of the area was based on a public survey. The board discussed surveying the area, bui (ding on filh navigational servitude and access to the breakwater. Oliver meationcd that parking wasasignificant issue in the harbor area and the fill area could ~ solve the parking problem. Cin~ ofSewwd, d(aska Por! and Commerce A~h•Ison° Board Minutes June 4, 2005 Volume 3, Page 21 .~. In response to Schaefermeyer, Anderson stated parking was an intense problem for three months out of the year but would like to address the issue again at the end of the year. Anderson mentioned that ]and was available for lease in the harbor area. Altermatt stated the areas available for lease had a particular issue about why they were available. She thought retail space in the hazbor if developed well and offered ut a fair market value would be a high commodity. She stated that if the fill azea had planned development it would be a great opportunity to have a successful azea. Anderson interjected that a boardwalk may be considered for the area. The board further discussed the concept of planned development for the f lL area, parking, job diversification, utilization of the cruise ship head tax, continuing the boardwalk and constmeting pavilions. Long stated zoning changes had not been recommended, requested the TNH sketches of the fill area be provided for review and stated the navigational servitude problem had been addressed. Anderson suggested the Boazd go see the South Harbor Uplands fill area and observe the drainage and safety issues. ~,,, Long encouraged the Board to observe other areas in the harbor. Set a Work Session to "Revise the SMIC Upland Boat Work Policy" In response to Long, Bailey stated the Board could discuss "Revise the SMIC Upland Boat Work Policy" or another topic at the scheduled June I8, 2008 work session at noon or set another time to meet. In response to Schaefermeyer, Anderson stated there were conecros with the Boat Work Policy due to the current litigation and the new requirements that wonld be put into place due to the Storm Water Permit Prevention Plan. The Board reyuested the existing boat work policy and other information to review before the ,tune 18. 2008 work session. Rutty discussed issues that her business faced as an operator in SMIC. Altermatt and Oliver stated they would be unable to attend the Work Session. By general consensus, the Board set the June 18, 2005 W ork Session topic as "Revise the SMIC Upland Boat Work Policy." Correspondence, Information Items and Reports (no action required) -None Ciry of Seward, Aloska June 4. IOOH Board Comments - Por! and Commerce Advisory Board Mfmues Volume 3. Pa¢e 2~ Tougas discussed the hazbor parking fees and requested the Board address the issue. Oliver stated that he liked boardwalks and reemphasized that a boazdwalk on the South Harbor Upland area would be widely used. Butts discussed the importance of the North Breakwater, how businesses could accomplish more with more people, and the development in the Kodiak harbor. She appreciated the information that was placed in the PACAB packet. Schaefermeyer stated he looked forward to the upcoming work session. Long discussed the property reassessment, stated the Borough had passed this year's budget and diswssed the special session that occurred. Butts mentioned that her business was being influenced by Shell and the ASRC was doing a lot of staging. Alterman reminded Long and l'ougas their terms were expiring and encouraged them to reapply. Citizen Comments [> minufer per individual -Each individual has one opportunity fn speak]- None Board and Administrative Bespoose to Citizens' Comments- Adjournment Meeting adjourned at t 32 p.m. Anne Bailey Executive Liaison (City Seal) C1~uo~`: "g: C L ., _>J •rt ' V f -~9^ f)F Ron I, ng Chair City of Seward, Alaska Port and Commerce Advisory Board Minutes August h, 2008 Volume 3, Page 23 CALL TO ORDER The regular August 6, 2008 meeting of the Seward Port and Commerce Advisory Board was called to order at 12:05 p.m. by Chair Long. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Butts led the Pledge of Allegiance to the flag. Roll Call There were present: Board Member Ron Long presiding, and Dan Oliver Darryl Schaefermeyer Paul Tougas Deborah Altermatt Theresa Butts comprising a quorum of the Board; and Bob Hicks, Community Development Director Kari Anderson, Harbor Master ~,.,,, Anne Bailey, Executive Liaison Absent: Paul Schuldt Paul Tougas- Excused ARRC Representative Louis Bencardino- Alaska Railroad Dock manager Louis Bencardino reported on the following issues: • Flooding had occurred up north and the problem was being fixed. • This week there would be double cruise ship days on August 7, 8 and 10, 2008. He hoped it would help the downtown area. • The train depot had been busy and had brought many people to Seward. • Ships have affected the camels at the railroad dock but the problem was being taken care of. • NOAA had done some work on their equipment in the cruise ship terminal. • Improvements may be done to the cruise ship terminal parking lot. • The area near the train depot had been cleaned up to allow more room for trains arriving. • The last cruise ship of the season would arrive September 18, 2008. KPB/EDD- City Councilmember Tom Smith- None Chamber Report Laura Cloward Executive Director- Ciry of Seward, Alaska Port and Commerce Advisory Board Minutes August 6, 2008 Volume 3, Page 24 Cloward stated the Silver Salmon Derby began next week and during the Derby period eight ..~. cruise ships would arrive in Seward with two ports of call. She stated a group of fourteen Estonians would be in Seward on Thursday, August 7, 2008 doing an economic development visit. She mentioned the Don Young Invitational started on August 7, 2008 and the dinner would occur Friday night. She noted not all of the Fishing Charters were booked for the Derby but said the Chamber had received many calls from people interested in participating. Cloward speculated that the Seward community was doing better than other communities on the Peninsula and stated a graduate student mentioned the diversity of Seward's community was keeping the economy strong. She stated the end of the season train was September 13, 2008 and hoped to do the volunteer appreciation event the night before. She concluded her report by explaining the Silver Salmon Derby prizes. Administrative Report Community Development Director Bob Hicks reported on the following issues: • A company called Lucky Trading had leased railroad property for collection of scrap iron, had leased a house in Seward and applied for a Conditional. Use Permit which would go for the Planning and Zoning Commission on August 19, 2008. • He explained another scrap metal company had looked at leasing SMIC property. • Stated. he would have to leave the meeting at 1:00 p.m. due to another meeting. In response to Schaefermeyer, Hicks described the two different scrap metal companies and their objectives. Long noted the North Slope plants would be putting new iron in and sending old iron out. Harbormaster Report Harbormaster Kari Anderson reported on the following items: • The Extension of the 50 ton travel lift had been completed on July 22, 2008. • Construction on INT dock is primarily finished. Work was being done on the power pedestals and should be completed in September and water was being placed on the T dock which should be done in October. • The Harbor Department played a big role in the Nash Road 55 gallon drum clean-up which was completed on July 29, 2008. • New engines had been installed on the small Harbor Boat to empty the gut barges. • Staff was still working with the Coast Guard on relocating their building. Anderson had a meeting scheduled with the Mustang's captain. • Alaska Department of Fish and Game had tried to get money for a new fish cleaning station in the north east harbor, conceptual design plans have been created and they are lobbying for money. • The blue commercial vessels had contacted the City and the Railroad and were """"` intending to visit Seward in October through mid-December. Ciry of Seward, Alaska Port and Commerce Advisory E3oaf•d Minutes August 6, 2008 volume 3 Page 25 ,.... • Melody Moline was hired to replace Judi Sweeny in the Harbor Department. • The Harbor Department would be working on the 2009 budget. • Negotiations were taking place with the Trustees of Alaska regarding the Storm Water Prevention Plans and Permitting lawsuit. • A meeting was held with the Army Corps of Engineers to look at and discuss the breakwater extension project. • The Silver Salmon Derby would start this weekend and harbor staff would be working extended hours. Volunteers would help during the Derby. • Requested help with the South Harbor Development Plan due to inquiries about projects for the area. • Introduced Orson Smith who would be discussing the Harbornet project. In response to Schaefermeyer, Anderson stated the breakwater extension would help with the harbor entrance situation and the timeline to complete the project was based on funding and the salmon runs. In response to Long, Anderson stated the Army Corps did not want to piecemeal the project and pay for mobilization and demobilization costs. She continued that the Army Corps and the Senate Appropriations Committee would come in September to look. at the breakwater project again. Anderson noted the Army Corps had looked at the Lowell Creek Tunnel project too. ---- Long stated he would like to see something done to the breakwater to avoid further damage to facilities and property and he discussed the budget cycle. Long reported he had. received. many favorable comments from visitors about the Fourth of July. Alaska Harbornet Presentation- Orson Smith Orson Smith introduced himself, briefly described his work history and discussed Harbornet, a harbor prototype data collection systems project in great detail He explained he was working with the Sealife Center, Alaska Ocean Observing System and NOAA on the project and explained the entrance channel to the Seward harbor was the proposed location for the project. Smith explained what equipment would be required for the project, what type of data would be collected and the proposed statewide system. He continued to explain the project details. In response to Butts, Smith stated the data collected from the statewide system would he archived and available on the Internet and site specific information would also be available. In further response to Butts, Smith stated web cams would be a feature on the Harbornet system and the optimum place for the system would be at the end of the East Breakwater once it was extended. He stated the equipment could be moved from the South Harbor Uplands and there was no need to delay the project. In response to Schaefermeyer, Smith stated the system would be powered by solar power and there would be regular and routine maintenance. City of Seward, Alaska Port and Commerce Advisory Board Minutes August 6, 2008 Volume 3, Page 26 Oliver stated that UAF had a webcam that faced south. Long stated this was an interesting project and the data would be helpful. He questioned the tsunami warning system. The Board continued to discuss the tsunami aspect of the project. Citizens' comments on any subject except those items scheduled for public hearing- Willard Dunham, inside city limits, discussed the energy issues in the Senate and stated if anyone had comments they should call the Senators Office The Board discussed the energy issues in further detail. Dunham provided the numbers for Senator Steven's and Senator Seaton's Offices. Approval of the Agenda and Consent Agenda Motion (Schaefermeyer/Altermatt) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent The following items were approved under the Consent Agenda: June 4, 2008 Regular Meeting Minutes Special Items Nominate, vote and appoint a Chair and Vice Chair for the Port and Commerce Advisory Board Election of Chair and Vice Chair Election of Chair and Vice Chair Motion (Schafermeyer/Butts) Long opened the floor for Chair nominations. Nominate Long as the Chair. Seeing no further nominations, nominations were closed. Request for Unanimous Consent City of Seward, Alaska Port and Commerce Advisory Board Minutes August 6, 2008 volume 3, Page 27 Motion Passed Motion (Schaefermeyer/Long) Unanimous Consent Long opened the floor for Vice Chair nominations. Nominate Butts as the Vice Chair Seeing no further nominations, nominations were closed. Request for Unanimous Consent Motion Passed Unanimous Consent Unfinished Business-None New Business- SMIC Development Plan Update Anderson referred to the SMIC Development Plan by Type and Initiator List created by Bob Hicks. She explained to the Board what was being done and what had been completed on the list. In response to Anderson, Long stated fill and create uplands behind the north dock was an artifact from the old plan and mentioned a Corps of Engineers fill permit. Anderson continued to provide the Board a SMIC Plan update. Long stated the Board will review the SMIC Plan in October. Set a Work Session to Discuss the South Harbor Uplands Conceptual Plan Anderson stated staff had created a South Harbor Uplands Conceptual Plan based on statements made at work sessions and meetings that addressed zoning and future use of the area. Bailey noted that Altermatt had commented that a plan should be created for the South Harbor Uplands Area. Bailey stated staff combined PACAB's, staffs and Council's comments and created a plan for the area that addressed zoning, land use and other issues. She stated staff would review it and then have PACAB review it. Long interjected that Council had tasked PACAB to create a development plan and stipulated items they would like to see incorporated in it. He stated a good starting place was to have a compilation of what has been heard and what was currently located on the area. He requested an as- built of what was there now for the upcoming work session. City of Seward, Alaska Port and Commerce Advisorv Board Minutes August 6, 2008 Volume 3, Page 28 Anderson responded that she may not be able to produce a drawing by the upcoming work session. Long suggested having a discussion of the SMIC Upland Boat Work Policy on August 20, 2008 and discuss the South Harbor Uplands Plan on September 17, 2008. The Board and staff discussed what they would like to have available at the September 17, 2008 work session. By general consensus, the Board set the August 20, 2008 Work Session topic as "Discuss the Upland Boat Work Policy" and the September 17, 2008 Work Session topic as "Discuss the South Harbor Uplands Conceptual Plan." Correspondence, lnformation Items and Reports (no action required) - PACAB/City Council To-Do List Long stated the PACAB/Council work session was productive and discussed Council's direction. In response to Anderson, Long stated the Board received direction from administration in ..~ regards to the SMIC Upland Boat Work Policy but were not provided the opportunity to discuss the issue. Butts discussed generating reports for Council and offered to create a report template to increase productivity. The Board discussed the to-do list and how to report items to Council. Board Comments - Oliver mentioned he would like to take a tour of SMIC. Altermatt mentioned the need for a restroom facility in the northwest portion of the harbor and a contained boat cleaning area and she hoped there would not be any new increases in fees for harbor users in the 2009 budget. Schaefermeyer stated he distributed an email from Andy Baker on the hydro-electric project as a lay down and he had not replied to the inquiry. Schaefermeyer further discussed the hydro- electric project and energy funding issue. Butts declared a local man was moving to Anchorage due to gas prices and sales tax. ,~„~, City of Seward, Alaska Port and Co»imerce Advisory Board Minutes August 6; 2008 Volume 3, Page 29 Long discussed the wind generator located at the Harbor and stated the laserfische system for packet distribution was not working and suggested another method of distribution. Citizen Comments [S minutes per individual -Each individual has nne opportunity to speak.J- Dunham discussed AVTF,C expansion and suggested the City work closely with them. He mentioned the Andy Baker issue. Chair Long excused himself at 1:45 p.m. Board and Administrative Response to Citizens' Comments- Adjournment Vice Chair Butts adjourned the meeting at 1:47 p.m. - A ne Bailey Executive Liaison (City Seal) .•~ g $~ s s °, .- p a'~.+~. ~ ~' ~ x+ w i`~ ~+ 4 c - ....~.. u s ; ,~ ,~ e ~ ~ w ~ .._.._ ......,. ~ Y V Ni ~ Q~. i I ~> ~~' ~ eeee~rF O~s~;~ +~+ ^ ~. Jf '~ Ron Long Chair City o/'Sc~l~ard, .4la.cku Pnrt caul Cornmcrce Adri.cort~ Board Minutes b'eptember 3, ?00`4 Volume 3, Page 31 CALL TO ORDER The regular September 3, 2008 meeting ofthe Seward Port and Convncrce Advisory Board was called to order at 12:02 p. m. by Chair Long. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member Long led the Pledge ofAllegiance to the flag. Roll Call There were present: Board Member Ron Long presiding, and Dan Oliver Dairy] Schaefenneyer Paul Tougas Deborah Altermatt Theresa Butts Comprising a quorum of the Board; and Kari Anderson, Harbor Master Anne Bailey, Executive Liaison Janet I. Durnil, Office Assistant Absent: Paul Schuldt ARRC Representative Louis Bencardino Alaska Railroad Dock Manager -None KPB/EUD- City Councihnember Tom Smith -None Chamber Report by Laura Cloward Executive Director -None Administrative Report - Harbormaster Kari Anderson reported on the following items: Anderson announced: • Seward City Counsel Work Session concerning the Etliciency Study September 30, 2008 and December 1, 2008 at 7:00 p. m. and recommended the Board attend. • Seward City Counsel Work Session for Budget Overview/Introduction on September 8, 2008 at 5:00 p.m. • Seward City Counsel Work Session for the construction on-site visit to the long term-care facility on September 8, 2008 at 6:00 p. m. Ciro of'Semard, Alaska Port and Conv~~erce Ach~rsory Board Minutes September 3, ?008 Voh~rne _3, Page 32 • Chamber of Commerce Mect the Candidates night September 9, 2008 at 7:00 p.m. ~" Anderson reported on: • September 2, 2008 Work Session concerning the SMIC Harbor Capital Projects 3 yr. Budget Plan • Established goals t~~r 2008: website improvements, impound process, re-deck S- float, purchase fuel et~icient boiler, marina software system improvements, electrical upgrades, power pedestals on X- float, improvements to used oil collection program, repairthe grader, and fencing for tank lane at SMIC • Four items from the Efficiency Study directly relate to the harbor: utility billing transfer from the harbor, develop a flat rate for transient vessels, upgrade the used oil program at SMIC, and upland storage area and travclift • Re-measure, move, and moorage during slip renewal • Purchasuig fire extinguishers to proper outtit the Harbor • 17 vessels in SMIC were served impound letters • Harbormaster Anderson and Deputy Ifarbornaster Jim Lewis attending Harbormaster Conference in Haines Oct 6-10, 2008 • Launch Ramp Usage comparison showed a decline this year compared to previous years • Working with the police department to better monitor theft and fuel problems in [he harbor • The DEC stated that further cleanup is necessary on the Nash Road Spill on Mile 3.3 but will not extend beyond the authorized budget • I and T Dock have electricity and staffis working with public works on getting year round ...,. water • Et-forts to relocate the Coast Guard in the North East Harbor • Commercial long liners and Bluc Boats arriving early October • Working with the City Attorney Cheryl Brooking on the Storrs Water Pollution lawsuit for negotiation of attorney tees • Meeting with US Army Corp of 1/ngineers and the Senate Appropriations Committee to look at the breakwater expansion on Sept. 4, 2008 • Recommended the Board to attend Counsel Session regarding the Efficiency Study and personnel changes in the City • Wrangel established an upland storage and boat work area that Harbormaster Anderson hopes to visit Citizens' comments on any subject except those items scheduled for public hearing -None Approval of the Agenda and Consent Agenda Motion (Altermatt/Tougas) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent The following items were approved under the Consent Agenda: August 6, 2008 Regular Meeting Minutes Crh~ o~~Sei~~urd. A/asl<<i Pnr~t mnl ComrTrerce .~drisol'r Bound Miruues Seplenabnr 3, 200J~ Volu»~e 3, Pale 33 Unfinished Business -None New Business- Motion (Schaefermeyer/Butts) Motion (Long/Tougas) Approve Resolution 2008-03 Amend Resolution 2008-03, BE IT FURTHER RESOLVED, by striking "for consideration in its review of a long term plan for the South Harbor Uplands Arca" and add "Seward City Council." Long stated that this should be considered by the Planning and Zoning Commission and the City Council. Motion Passed Unanimous Long discussed the South Harbor uplands Area of Collection of Ideas and discussed the zoning of the area. Bailey explained the zoning ofthc South Harbor Uplands Area according to the zoning map and the land use map and the need for an engineered study. Motion (Tougas/Oliver) Amend Resolution 2008-03, NOW, 'THEREFORE, BE IT RESOLVED Number 1. to read "The South Harbor Uplands Area should be designated Harbor Commercial Zoning District." Oliver discussed the land uses for Park and Harbor Commercial District and he did not think RVs_ should be located on this area. bong agreed and discussed uses allowed in the Harbor Commercial District. Schaefermeyer supported zoning the area Harbor Commercial District. Motion Passed Yes: Alterman, Long, Oliver, Schaefermeyer, Tougas No: Butts Long suggested the uses allowed in the area be consistent with the uses allowed in the Harbor Commercial District and discussed uses in the area in more detail. The Board ('urther discussed the use of the South Harbor Uplands Area. City of Sc~n~ard, Alasku Senlemrber 3, ?008 Motion (LonglTougas) Purt ctrl Cornmerce Arh~ison- Boars! Minutes Volerme 3, Puce 34 Amend Resolution 2008-03, NOW', THEREFORE, BE IT RESOLVEll Number 2. to read "The South Harbor Uplands Area should be used for a variety of uses consistent with the Harbor Commercial District zoning designation." Oliver suggested emphasizing the expansion of the boardwalk. Long discussed other amendments to the Resolution. Motion Passed Motion (Tougasn Unanimous Amend Resolution 2008-03, add "municipal development" to number 4 to read "All municipal development in the South Harbor Uplands Area should include greenery and landscaping. Motion Failed due to a lack of second. Motion (Oliver/Butts) Amend Resolution 2008-03, to add number 5. Development of the South Harbor Uplands Area should include continuance of the existing boardwalk and completion of the boardwalk up to the Mariner's Memorial with strong consideration of continuing it to the bike path. Motion Passed Motion (Butts/Long) Motion Passed Motion (Tougas/Oliver) Unanimous Amend Resolution 2008-03, to add a new number 3 "Development of the South Harbor Uplands Area should include municipal areas reserved for landscaped public use. Unanimous Amend Resolution 2008-03 by striking NOW, THEREFORE, BE IT FURTHER RESOLVED number 4. Cite ofSc~rurcl, Alnekn Pnrt ttnd Corrimerce.Advi_surti &nr~~J M6w~c~.c Septcrriber 3, 2008 Volmvte 3, Page 3S ANotion Passed Yes: Butts, Long, Oliver, Schaefermeyer, Tougas No: Altermatt Main Motion Passed Unanimous Review and discuss the Efficiency and Cost Reduction Study Set a Work Session to Discuss the Seward 1~1arine Industrial Center Development Plan By general consensus, the Board set a Work Session to Discuss the Seward :Marine Industrial Center Development Plan for October 15, 2008 at noon. Correspondence, Information Items and Reports (no action required) - PACAB Attendance and Seward City Code Requirements Motion (Long/Tougas) Forward a request to Council to reappoint someone to till Paul Schuldt's seat. Motion Passed Board Comments - Unanimous Consent The Board indicated frustration and concern for the lack of administrative support to the personnel changes to the City. Citizen Comments [5 minutes der rnclivirlauel -Each inclividuul hus one opporh~nity to speak./- Board and Administrative Response to Citizens' Comments- .Adjournment Chair Long adjounied the meeting at 1:26 p.m. .lai~t I. Durnil Office Assistant ~_ _ _ -j ; ( ~ _ ~" -. _~ U-. Ron L g _~ Chair (City Seal) City gjSc~a~urd, Alu.cka Por( and Commerce Adrlsorv Bound Minutes ,~Voremfier' S, 2008 Volume 3, Page .36 CALL TO ORDER The regular November 5, 2008 meeting ofthe Seward Port and Commerce Advisory Board was called to order at 12:04 p.m. by Chair Long. PLEDGE OF ALLEGIANCE TO THE FLAG Board Member'Tougas led the Pledge ofAllcgiance to the flag. Roll Call There were present: Board Member Ron Long presiding, and Dan Oliver Darryl Schaetermeyer Paul Tougas Theresa. Butts comprisnig a quorum of the Board; and Karr Anderson, Harbor Master Anne Bailey, Executive Liaison Janet I. Durnil, Office Assistant Absent: Deborah Altcrmatt ARRC Representative Louis Bencardino Alaska Railroad Dock Manager -None KPB/EDD- Citv Couneilmember Tom Smith -None Chamber Report by Laura Cloward Executive Director - • Kenai Peninsula Economic Development District groups advocated for economic development projects. The initiatives mission is to look at the Peninsula's Economic growth. • Pacific Marine Expo development of new products: newsletter targeted the Cargo and Commercial fleet, new banner, and new publications of marine providers in Seward. Cloward requested for the board to look at the Exhibitor's List for the Pacific Marine Expo. This year a new approach to drawing interest, sales calls will be made to the Exhibitors List. Long stated nn behalfofTom Smith, regarding the EDD Economic Development District Forum last week, and informed the hoard that Preliminary Discussions on the Vocational Training Initiative fi-om "- the Department of Labor is in the scoping phases and we will be updated. Administrative Report - City nfSew~rn~d, Alusha November 5, 2008 Por7 and Cummeree Adi~isoiv Board .Climates Vnl~rme 3, Pu,~e 37 Christy Terry Community Development Director - Economic Development Department Items: Admviistering a Flood Plain Development Permit on the North Forest Acres Levee Project. • The Siemens proposed a Performance Contracting Letter of Intent. Future hlitiative Projects: • The Kenai Peninsula Community Development Program Outlined: SMIC area development, breakwater completion, North Dock ,Nash Bench area development, upland lease incentive, expand S}n~chrolift system, Harbor improvements, Prison expansion, Japanese Creek Levee Road, Long-term Care facility, Regional Research vessel brought to Seward, Jesse Lee Home Leadership School, moving the USCG building, flood litigation measures, AVTEC expansion, pursuit in cruise ship head tax used for security dock, $35.000.00 allocated to Chamber for Economic Development Survey for support to small businesses, Rasmussen Foundation to provide new library/museum complex, relocate and co-locate the current city and state shop, improve electric and water infrastructures. Terry requested Matt Gray, Resurrection Bay Conservation Alliance to present the Kenai Peninsula Habitat Partnership at the next meeting. Terry asked to attend future PACAB Meetings. Harbormaster Kari Anderson reported on the following items: • Attended Harbormaster Conference in Haines Oct 6-10 • Jim Lewis Harbormaster Employee of year, awarded certificate • Harbor/SMIC Electricity billing is still planning to be moved to Harbor Jan. 1 • Re-measure, move & moorage project: relocate 15 vessels • Assistant to City Manager, Kirsten Vessel and Harbormaster Anderson are pursuing a Community Block Grant for Boardwalk • Harbor office stafftrip to Homer to look at cranes, utility billing, and SOPs • Vessels to Harbor Long-line Blue Boats, Crowley, Brice Marine • Tsunami Powered Wind Generator was removed October 29 from Harbor • Year-round water service operational on T-Dock Oct 28, Mary J received Oct 29 • Nash Road Spill Clean-up completed Oct 8, still need to dispose of material • Laura Cloward and Harbormaster Anderson to attend Pacific Marine Expo on Nov 20-22 • 2009 Budget work sessions were well attended/received, no moorage increases proposed • Mariners Memorial will be recipient of Rotary Wine Tasting event held on Oct 14 • Railroad is pursing installment ofa boardwalk in NW corner ofharbor • Harbor just finished processing waitlist renewals for Harbor slips. Period ended Oct 3l • UAA Engineering Grad student project: breakwater design at SMIC • Received 2 proposals for SM[C feasibility study: close/privatize/implement changes CityofSenrn•d, Alaska Nimentber 5, 2008 Port and Commerce Arlrisor~~ Board Minutes G'olume 3, Page 3c4 Long, Schaefermeyer, and Butts indicated to proceed with caution on the SMIC feasibility study and advised that the baseline economic indicators not become swayed by outside influence. Harbormaster Anderson indicated that the feasibility study must ride the economic tide and a decision needs to be made. Citizens' comments on any subject except those items scheduled for public hearing- Tim McDonald, outside city limits, updated the Board on the progress of Mt. Alice Harbor and stated that it would not be progressing until after the Administration Election.. Approval of the Agenda Motion (Butts/Tougas) Approve the Agenda Motion Passed Motion (Butts/Tougas) Motion Passed Unfinished Business - Nonc New Business- Discuss the SM[C Development Plan Unanimous Consent Approve the 2009 Schedule and public hearing cut-off dates Unanimous Consent By general consensus, the Board set a date for an annual review of the SMIC Development Plan for March 5, 2009. Discuss setting a Work Session to Create the North Harbor Development Plan By general consensus, the Board set a Work Session to Create the North Harbor Development Plan for December 3, 2008 at 12:30 p.m. Correspondence, Information Items and Reports (no action required) -None Citizen Comments [5 rniruite.+° per individt~ul - T:uch indii~iduu/ hus one opport«nity to .tipeuk. J- None Citp ofSewurd, Alasko Noi~em6er 5, 2008 Port rind Commerce Adoisorv Board Minutes Volume 3, PaKe 39 Board and Administrative Response to Citizens' Comments - Oliver updated the panel on the favorable AARV Alaska Arctic Research Vessel Project review. Adjournment Chair Long adjourned the meeting at 1:46 p.m. _. 1 ~ ~~ ~ / ; Jan ~ . Durnil Ron Long Office Assistant Chair ~~p~n Wq j~ ~~~~~ ~~ ~~~~~v~ m • (City Seal) *,•~'~~ ~,~'- -"",.: '~,~'~'. o Y n ., t 11 _ ~ r ~ v ~ ~ ~` ~ ! ti Y ~ ~; L.. ... i ... ~ ~ ~O r ~ w i Irv^. ~~ ~. ~~~ Sj, • . ,: ~ ~ v