HomeMy WebLinkAboutRes2008-037Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH WORTHINGTON FORD FOR THE PURCHASE OF A
2008 F-550 4X4 SERVICE TRUCK, FOR AN AMOUNT NOT-TO-EXCEED
$56,502.00
WHEREAS, the existing vehicle is in need of expensive repairs, approximately $20,000.00
and not operational in its current condition; and
WHEREAS, the vehicle was scheduled for replacement two years ago and replacement is
necessary to ensure reliable and economical transportation, regain consistency in the electric
department's vehicle replacement schedule; and
WHEREAS, it is in the interest of public safety to provide reliable response vehicles to the
Electric Utility in order to timely respond to outages, accidents and customer jobs; and
WHEREAS, Seward City Code 6.10.120(b) authorizes the City to utilize competitive bids
received from other governmental entities, and the City of Seward intends to utilize the State's fleet
bid to purchase this vehicle.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, THAT:
Section 1. The City Manager is hereby authorized to enter into an agreement with
Worthington Ford for the purchase of a 2008 F-550 4x4 truck for an amount not-to-exceed
$56,502.00.
Section 2. The City Council hereby finds it in the public's interest to authorize the City to
utilize competitive bids obtained by the State of Alaska, as authorized in Seward City Code
6.10.120(b).
Section 3. Funding for the purchase of this vehicle will come from the motor pool fund
equipment account no. 102-1020-5930.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28`h day of
April, 2008.
CITY OF SEWARD, ALASKA
RESOLUTION 2008-037
THE CITY OF SEWARD, ALASKA
Clark Corbridge, May
AYES: Amberg, Bardarson, Dunham, Valdatta, Corbridge
NOES: None
ABSENT: Smith, Kellar
ABSTAIN:
ATTEST:
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Jearu ewis, CMq,
Cit Clerk
(City Seal) .~ ,°~r~'~ r" ~` ` ~ s'
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Council Agenda Statement
Meeting Date: Apri128, 2008
Through: Phillip Oates, City Manager ~
From: Tim Barnum, Electric Utility Manager
Agenda Item: Approval to Purchase a Replacement Vehicle
Utilizing the State of Alaska Bid Process
BACKGROUND & JUSTIFICATION:
This resolution requests authorization to purchase a 2008 Ford F-550 4x4, diesel at a cost
not-to-exceed $56,502.00. The current vehicle is a 1999 Ford F250. The existing
vehicle is in need of an expensive repair that exceeds the value of the vehicle,
approximately $20,000.00 and administration does not recommend repairing the vehicle.
The vehicle is not operational in its current condition.
The previous resolution had asked for $63,000.00 at the time of publication. The cost
was revised at the time of the meeting to anot-to-exceed cost of $55,302.00. However,
due to the expiration of some incentives from Ford Motor Company and additional fuel
surcharges for the delivery of the service body, the purchase price has increased by
$1,200.00 and is now $56,502.00. The vehicle being quoted is on the lot and being held
by the dealer. However, they will not hold it after April 29~h without a commitment to
purchase from the City.
Seward City Code 6.10.120(B), allows the City to utilize competitive bids obtained by
other governmental agencies. The City utilized the bids obtained by the State of Alaska.
Utilizing the State of Alaska bids not only saved valuable time for staff but we believe
that the price is better than we would have received by bidding for one vehicle.
Replacement of the current vehicle is a necessity if we are going to maintain both reliable
and economical transportation for department employees and is consistent with our
departmental replacement schedule. The 1999 Ford trucks have been very problematic
since they were purchased. There have been numerous recalls from the factory as well as
reoccurring problems, such as front ends and brakes. This is the last 1999 Ford vehicle
that the City has in daily operation.
The new vehicle will be a heavier duty rated vehicle which should alleviate most of the
past problems, reduce maintenance cost and extend the life of the vehicle, allowing for
possible value remaining at the time of its scheduled replacement.
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CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
Other:
FISCAL NOTE•
To be paid for from the Motor Pool equipment account no. 102-1020-5930.
RECOMMENDATION:
City Council approve Resolution 2008-.~~ authorizing the purchase of one 2008 F-550
4x4 truck as specified from Worthington Ford at a cost not-to-exceed $56,502.00.
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