HomeMy WebLinkAboutRes2008-049Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
MACERATOR/GRINDER DEMCE FROM JWC ENTERPRISES FOR AN
AMOUNT NOT-TO-EXCEED $14,335
WHEREAS, the grinder/macerator treatment device at lift station # 1 failed on May 16, 2008;
and
WHEREAS, it was unable to be repaired due to age and damage sustained to the cutting
teeth; and
WHEREAS, options to replace the device were limited due to the necessity of getting an
exact fzt in the current schematic of lift station #1; and
WHEREAS, it would have been economically unfeasible to retro fit the lift station to fit
another manufactures brand; and
WHEREAS, Seward City Code §6.10.120(2) and 6.10.120(3) exempt the City from the
requirements of competitive procurement procedures where an emergency makes it unreasonable to
delay the purchasing process in order to seek competitive bids, and the city manager found that the
delay in replacing the macerator/grinder could lead to more extensive and expensive problems; and
WHEREAS, the City Council finds that it is in public interest to waive the normal bid
process per SCC 6.10.130 to pursue a sole source contract with JWC Enterprises to replace the
existing equipment, based on: 1) the positive reputation of JWC Enterprises; 2) the necessity of
finding a device compatible with the existing lift station schematic; 3) the difficulty of retrofitting the
lift station to accommodate another manufacturer's equipment brand; and 4) the urgency of the
repairs. The city manager notified the City Council of the pending emergency purchase during the
work session of May 28, 2008.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to purchase a new macerator/grinder from JWC
Enterprises not-to-exceed $14,335.
Section 2. The Seward City Council hereby determines that it is in the public interest to
waive the normal bidding process per Seward City Code 6.10.130 for the reasons described in the
recitals above, which recitals are incorporated herein by this reference.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 9th day of June,
2008.
CITY OF SEWARD, ALASKA
RESOLUTION 2008-049
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES: Bardarson, Amberg, Kellar, Corbridge
NOES: None
ABSENT: Valdatta, Smith, Dunham
ABSTAIN: None
ATTEST:
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Je Lewis, ~M
Ci y Clerk ~
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Council Agenda Statement
Meeting Date: June 9, 2008
To: Phillip Oates, City Manager `/~~~o
From: W.C. Casey, Public Works Director
Agenda Item: Purchase Macerator for Lift Station #1
BACKGROUND & ,JUSTIFICATION:
The primary treatment device (grinderlmacerator) at Lift Station #1(next to Napa} failed on May 16,
2008. The device was removed and personnel attempted to fix it. Repair was determined to not be a
viable option, due to corrosion and damage to the cutting teeth as a result of age. Staff made phone
calls to the manufacturer, JWC Environmental, and received a price quote of $14,335 to replace the
device. With the approval of the City Manager, the device has been ordered and is scheduled to
arrive the week of June 9t''
Options were limited regarding the replacement of this device. Those limitations are based on the
availability of a device that will "fit" into the exact framework built into the lift station where the
device sits. Staff felt that re-fitting the space to accommodate a device from a different manufacturer
was not a viable option due to the costs associated with re-fitting the space and the time it would
require to accomplish the re-fitting.
INTENT:
Afte act approval for the sole-source purchase of one macerator monster grinder from JWC
Environmental.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
Funds are available in the 2008 Wastewater Budget in the maintenance and repair line item (703-
7900-5380).
Approved by Finance Department:
RECOMMENDATION:
Council approve anafter-the-fact sole-source purchase of a macerator monster grinder from JWC
Environmental for an amount not to exceed $14,335.00.
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