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CITY OF SEWARD, ALASKA
RESOLUTION 2008-080
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING CHANGE ORDER #8 TO THE
CONTRACT WITH WM. J. NELSON AND ASSOCIATES FOR
ENGINEERING AND CONSULTING SERVICES ON THE JAPANESE
CREEK LEVEE, AND APPROPRIATING FUNDS
WHEREAS, the Seward City Council has authorized the city manager to pursue final permits to
construct the North Forest Acres Japanese Creek levee project, and those project permits have been submitted
to appropriate federal, state, and local government agencies for approval; and
WHEREAS, the administration is prepared to move forward with property appraisals and property
negotiations as approved by the Seward City Council in Resolution 2007-041 on Apri123, 2007, with final
approval of any property, easement and/orrights-of--way purchases to be approved by the City Council; and
WHEREAS, the firm of William J. Nelson and Associates ("Nelson") manages the engineering and
consulting services for this project on behalf of the City, and the project now requires property appraisals and
acquisition services in order to proceed with the acquisition of property, easements, and/orrights-of--way; and
WHEREAS, the levee footprint requires appraisals for approximately 24 parcels to be conducted by a
third-party appraisal firm at an estimated cost of $75,000, plus property negotiations and acquisition services
~rr.r to be conducted by HDR, Inc. at an estimated costs of $95,000, for a total change to the contract with Nelson
in an amount not to exceed $187,000, including a 10% contingency, with said fees to be paid from State grant
funds available for this project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, that:
Section 1. The City Manager is hereby authorized to approve contract change order number 8 with
William J. Nelson and Associates to reflect an increase of $187,000, including a contingency of $17,000, to
cover additional consulting costs associated with the North Forest Acres levee project.
Section 2. The amount of $187,000 is hereby appropriated from the NRCS Flood Mitigation Proj ect
grant accou- nt no. 666-6660-3050 to the contracted services account no. 666-6660-5390.
Section 3. This resolution shall take effect immediately upon adoption.
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PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11 `'' day of
August, 2008.
CITY OF SEWARD, ALASKA
RESOLUTION 2008-080
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES: Dunham, Valdatta, Bardarson, Amberg, Smith, Corbridge
NOES: None
ABSENT: Kellar
ABSTAIN: None
ATTEST:
Je Lewis ~' ~~
Cit Clerk, C1VI'
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(City Seal) ~y OF SEIMa'••.~
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Council Agenda Statement
Meeting Date: August 11, 2008
From: Phillip Oates, City Manageri~~
Agenda Item: Change Order No. 8 to Wm. J. Nelson & Associates Contract
BACKGROUND & JUSTIFICATION:
The Seward City Council authorized the city manager to pursue final permits to construct the North
Forest Acres Japanese Creek levee project, and those project permits have been submitted to appropriate
federal, state, and local government agencies for approval. The project has now reached the point where
the administration is prepared to enter into negotiations with property owners for land acquisition. This is a
service that the City has historically contracted out to an agency with experience in property negotiations.
The City Council passed Resolution 2007-041 on April 23, 2007, authorizing the city manager to
proceed with property negotiations, but the administration needed to wait until we were closer to receiving
approval of the permits, in order to know which particular parcels would be affected by the alignment. Once
the negotiations are concluded, the Council with have final approval authority for any property, easement
and/or rights-of--way purchases.
The firm of William J. Nelson and Associates ("Nelson") manages the engineering and consulting
services for this project on behalf of the City, and will oversee the appraisal services and the property
negotiation services. The levee footprint requires appraisals for approximately 24 parcels to be conducted by
a third-party appraisal firm at an estimated cost of $75,000, plus property negotiations and acquisition
services to be conducted by HDR, Inc. at an estimated costs of $95,000, for a total change to the contract with
Nelson in an amount not to exceed $1$7,000, including a 10% contingency, with said fees to be paid from
State grant funds available for this project.
CONSISTENCY CHECKLIST
Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans,
Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE
The City has grant funds available from State legislative grants for this purpose.
Approved by Finance:
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RECOMMENDATION
City Council authorize change order no. 8 to the contract with William J. Nelson and Associates, and appropriate
funds.
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