HomeMy WebLinkAboutRes2008-087Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2008-087
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO AMEND THE
CONTRACT WITH PERFORMA, INCORPORATED FOR REPAIR AND
REFINISHING OF THE FIRE APPARATUS BAY FLOORS INCREASING
THE ORIGINAL THE AMOUNT OF $ 35,000.00 TO $42,546.00 AND TO
INCLUDE A 10% CONTINGENCY FOR A TOTAL AMOUNT NOT-TO-
EXCEED $46,800.00
WHEREAS, the City Manager awarded a contract to repair the apparatus bay floors after
Council approved the original contract in the amount of $35,000.00 to Performa Inc. with Resolution
2008-079; and
WHEREAS, the contractor, Performa Inc. revisited the Fire Station in preparation for the
upcoming work and in measuring the floor for material, discovered a 490 square foot short fall; and
WHEREAS, the entire floor is in need of the repair and resurfacing; and
WHEREAS, other projects in the approved FY 2008 Fire Department building fund budget
can be cut back to allow for the increase in funds needed to complete the flooring repair; and
WHEREAS, time is a critical element in repair /refinish plans of the contractor to complete
the project before weather conditions impair the project; and
WHEREAS, the current contract can be amended to reflect the adjusted cost and fulfill the
work before the end of the season; and
WHEREAS, the 10% contingency of $4,254.00 is being added for an amount not-to-exceed
$46,800.00 so that additional discoveries during demolition or needed repairs can be completed; and
WHEREAS, the Fire Department will carefully monitor this project and not expend the 10%
contingency funding if not completely necessary.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA THAT:
Section 1. City Council authorizes the City Manager to revise the contract with Performa,
,~ Inc. of Wasilla, Alaska for the repair and refinishing of the fire apparatus bay floor for an amount of
$42,546.00 reflecting the additional 490 square feet.
CITY OF SEWARD, ALASKA
RESOLUTION 2008-087
Section 2. City Council further authorizes a total amount NTE $46,800.00 to include a 10%
contingency be allowed for completion of this project.
Section 3. Funding in the amount of $46,800.00 is hereby appropriated from the Fire
Department Building account 101-1220-5920 for this project.
Section 4. The resolution will take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day of
September, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES: Dunham, Valdatta, Kellar, Corbridge
NOES: None
ABSENT: Bardarson, Amberg, Smith
ABSTAIN: None
ATTEST:
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fiohanna Dollerhide, CMC
'~'~Acting City Clerk
(City Seal) ,~.~gA+ceaar,~~
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Meeting Date: September 8, 2008
To: Honorable Mayor ~~; City Council members
Through: Phillip Oates, City Pvlanager
from: David Squires, Fir~;:~ Chief
Agenda Item: Amend the amoun~f for the contract with Performa hlc; to repair and refinish
the fire apUarahis f1!o~or to an amount not-to-exceed $46,800.00
~3ACI~G12OUNI) ~z .-~JS~I'II+IC~l~[ ~®h~.:~
Kesolution 2008-079 awarded a contract ~~~~~ ith Performa, Inc ti) repair the Seward Fire Department's
apparatus floor. This Resolution did not ir~~:°lude any contingency hands. Subsequent to the approval
of Resolutioiz 2008-079, Performa Inc. re~aisited the Seward Fire Depaz°tment to re-measlu~e the floor
area and to place moisture test devices lr~~efore the}~ ordered materials for the project. After the
calculations were completed, a shortfall of~~-I90 square feet was noted. Performa Inc. has stated they
would add the additional square feet at ~Cf~e rate they provided in their quote which was $15.40 a
square foot. Performa Inc. also stated they would be using a different coating than the one they had
proposed beca~.~se the moisture content ir~~ the floor was too high for the oribinal coating and would
not hold up for our application. Perform~:~ I~ne. will cover the cost of the substitution of coatings but
would look for an increase for the shortf~il'I in the square footage.
Since a contingency as not included for thi~~~ contract, it is necessary to receive, Council approval for
this adjustment. hi order to cover the ,~;hortfall of the flooring, the contract will increase by
X7,546.00, bringing it to a total of $42,`_46.00. We are also asking for a contingency of 10%
($4,254.60) to cover any unknowns tha~~t may be uncovered during the demolition portion of the
project.
The approved Seward Fire Department b~.~~~lget for FY 2008 haul allowed $71,000.00 for dle Capital
Building line item. Curtailing other projects included in the capital building fund would cover the
difference in the revised contract amount= ~~r~lus a l 0% continge~~cy. The total contract is an amount
not-to-exceed X46,800.00.
The first part of September is scheduled fir start of project could still be met if Council will approve
the additional anaow~t needed to cornpler.~~ the flooring repair and refinishing
C®htSlS~I~I`IC'1' CI-I~;CKLIS'~':
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, T~and Use Plans, Strategic Plan and City Council Rules of Procedures.
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The original contract with Performa Inc. 'ir~~ the amount of $3`x,000.00 was approved by Council in
Resolution 2008-079. The flooring re}r~}.iir and refinishing project was approved in the Dire
Department's ?_008 budget, Building (C~~~t~~~ital) account 101-1'20-5920. The Fire Department has
sufficient lands within this account by re~,l~r~.icturing other building projects to Rind this pro_~ect un an
amount not-to-exceed $46,800.00.
Approval by Finance Department: ____~ ___-- -----~-
REC'®li!iI~~I~DA'1'~®hl e
Council approves Resolution 200$-087, ~~~~uthorizing the Cit3~ Manager to revise the contract with
Performa, Inc. of Wasilla, Alaska for re~'~airing and refinishing the Se~~ard Fire Station apparatus
floors for the amount of $42,546.00 plus ,:~ 10% contingency for a total not to exceed $46,800.00 and
appropriate the funds from the I' ire Dep,a~•tment L3uilding account 101-1220-5920.
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