HomeMy WebLinkAboutRes2008-103Sponsored by: Clerk
CITY OF SEWARD, ALASKA
RESOLUTION 2008-103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING A CONTRACT THROUGH DECEMBER 31,
2009, WITH ALASKA NEWSPAPERS, INC. FOR DISPLAY ADVERTISING
IN THE SEWARD PHOENIX LOG AT A RATE OF $410.00 PER WEEK AND
ESTABLISH OTHER CITY ADVERTISING RATES
WHEREAS, the City Clerk's Office produces, on a weekly basis, display advertisements
announcing City of Seward meetings which are required by law; and
WHEREAS, these ads are usually produced in the Seward Phoenix Log under the section
known as the "City Calendar"; and
WHEREAS, the City's contract for advertising in The Seward Phoenix Log expires on
December 31, 2008; and
WHEREAS, The Seward Phoenix Log has provided advertising services in the past and has
given the City a measure of flexibility in meeting deadlines in order to guarantee that advertising
occurs during established code-required, and Alaska Open Meeting Law time frames; and
WHEREAS, in 2008, the agreement with Alaska Newspapers, Inc. obligated the City to
advertise a half page, 30 column inch ad, at $12.50 per column inch each week, plus a $5.00 weekly
notarized Affidavit of Publication; and
WHEREAS, this contract also establishes additional city advertising for other departments
and divisions at a rate of $16.50 per column inch for the same year; and
WHEREAS, it is in the public interest to publish the bulk of the City's ads in a local
newspaper, and The Seward. Phoenix Log is currently a regularly published newspaper in the City of
Seward.
NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section L It is in the public interest to approve a contract for advertising with Alaska
Newspapers Inc. without full utilization of city bid procedures.
Section 2. The City is authorized to sign an advertiser's agreement with Alaska Newspapers
Inc. for a flat rate of $410.00 per week for the period January 1, 2009, through December 31, 2009,
with funding taken from advertising account 101-1110-5120.
CITY OF SEWARD, ALASKA
RESOLUTION 2008-103
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th
day of October, 2008.
THE CITY OF SEWARD, ALASKA
Clark Corbridge, Mayor
AYES: Valdatta, Bardarson, Amberg, Smith, Kellar, Corbridge
NOES: None
ABSENT: Dunham
ABSTAIN: None
ATTEST:
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Yuan Lewis; City clerk, CMC
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(City Seal)
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Agenda Statement
Meeting Date: October 13, 2008
From: Jean Lewis, City Cllr ~~~~
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Agenda Item: Annual contract for advertising with Alaska
Newspapers Inc.
BACKGROUND & JUSTIFICATION:
Alaska Newspapers Inc. provided a new advertising agreement and contract for this coming year.
This obligates the City to advertise the half page city calendar ad from January 1, 2009 to December
31, 2009 at a rate of $13.50 per column inch (pci). Last year we paid $12.50 per column inch. The
total comes to $405.00 each week plus a $5.00 charge for the notarized affidavit (proof of
publication) which we must have to pay our weekly bills.
Even with this increase, the amount is still within our annual budgeted amount.
Other additional advertising for the City of Seward (any department or division) will be charged at
$16.50 pci for the same one-year period. This also is an increase of $1.50 pci over last year.
Per our city code, the city must advertise in a paper of local circulation, or "newspaper of the city."
You may remember that in 2007, the cost estimate with Alaska Newspapers Inc. tripled, thus having
the clerk receive quotes from the only other newspaper with circulation in Seward, the Alaska Daily
News. Alaska Newspapers Inc. ultimately reduced our rates by over 50% at that time making them
the low bid.
Please note the terms of this contract have always given the Alaska Newspapers Inc. the right to
amend this agreement upon 30 days notice in writing. The City at that time could accept the new
rates or terminate the contract.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures.
Other:
FISCAL NOTE:
This amount is still within our annual budgeted amount, with funding coming from account 101-
1110-5120. An estimate of this ne rate comes to at least $21,320 annually.
3 1 '.
Finance
RECOMMENDATION:
Council approve Resolution 2008-103, and authorize the City to sign a contract with Alaska
Newspapers Inc. for the period January 1, 2009 through December 31, 2009 at a rate of $13.50 per
column inch (pci) plus $5 affidavit charge, for the city calendar ad, and a rate of $16.50 pci for all
other city advertising. J