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Home My WebLink AboutRes2008-136Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2008-136 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A DESIGN/BUILD CONTRACT WITH UNIT COMPANY FOR THE FORT RAYMONll SUBSTATION -GENERATION ADDITION WHEREAS, a Request for Proposals dated April 2008 sought proposals for design and construction of the Fort Raymond Substation -Generation Addition; and WHEREAS, the deadline for submitting proposals was May 8, 2008 and one proposal was submitted by Unit Company; and WHEREAS, i_Jnit Company's proposal, was responsive and timely but exceeded the funds available to the City to complete the project; and WHEREAS, the City and Unit Company entered into final negotiations, as penl~itted by the RFP, to adjust the contract to be within the amount of funds available to the City to complete the project; and ,~ NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THF. CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is authorized to enter into an agreement in substantially the fom~ presented at this meeting for providing design and construction services for the Fort Raymond Substation -Generation Addition with Unit Company of Anchorage, Alaska for an amount not to exceed $7,153,479.00. Section 2. Funding for this contract is appropriated as follows: $6 million in bond proceeds are accepted to bond proceed account no. 505-5050-4100; and S2 million in grant funding is accepted to the State grant account no. 505-5050-5930; and funding for this contract is appropriated in the amount of $7,153,479 to the Electric Generator Project account no. 505- 5050-5930. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9`n day of December, 2008. CITY OF SEWARD, ALASKA RESOLUTION 2008-135 THE CITY OF SEWARD, ALASKA ,. ;, ~j" ~/~~~.'fj k-~ CLL. G'"L.,-G L.---,~~_ ~Ilard Du-n-ham, Vice Mayor AYES: Bardarson, Smith, Kcllar, Keil, Dunham NOES: Nonc ABSENT: Corbridge, Valdatta ABSTAIN: None ATTEST: ~ ~ Je~n Lcwis, CM ,~~ity Clerk (City Seal) y ` a,, 4a e ~ a~e,~ra~ . o~~~~& ~ ~ ~ ~ ~ ~ ~ ~~ ~~ ~ » c s"" ~. '..a; :;~. x y1 ~"e n _ - m rn ~ ~ s ~ .. ... r b ~4 M -p A O I ~.~ ~,,'p N~YiYY[.9~4~ 4Y'~ay.JY~ COUNCIL AGENDA STATEMENT Meeting Date: December 9, 2008 Through: Phillip Oates, City Manager ~~ From: Tim Barnum, Electric Utility Manager Agenda Item: Authorizing the City Manager to Enter Into a Design/Build Contract with Unit Company for the Fort Raymond Substation -Generation Addition. BACKGROUND & JUSTIFICATION: The City owns and maintains astand-by diesel driven electric generation plv~t at the Fort Raymond substation. Currently there are six diesel generators at the substation. Two units arc housed and the rest are enclosed in arctic packs. The City sought proposals from contractors to design, supply and construct a new substation control and generator building, consisting of a prc- engineered metal buildurg and foundation, removal and replacement of the two generator units that are now housed, and ultimately housing all generator units in the new building. In spring 2008, the engineering Linn of PN&D provided specifications for the Fort Raymond Substation -Generation Addition project. Using these specifications, the City issued a Request for Proposals in April 2008 seeking proposals for adesign/build contract to design and construct the project. Proposals were due May 8, 2008. A committee reviewed the single proposal received by the City and recomTncnds accepting the proposal from Unit Company, as modified through final negotiations. The total cost to the City would not exceed $7,153,479.00 and Uiut Company is prepared to bcgnl work immediately. Selection criteria included qualifications ofthe design and construction team, automation for control and monitoring of the diesel generator units and substation breakers, schedule, conceptual design, drawings and other documents, and price. Unit Company's proposal satisfies the City's requirements. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: Approved by Finance Department ATTORNEY REVIEW: X RECOMMENllATION: Council approve Resolution 2008- ~3(o authorizing the City Manager to negotiate and enter into a design/build contract with Unit Company for the Fort Raymond Substation -Generation Addition.