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Home My WebLink AboutRes2009-038Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009-038 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE PURCHASE OF AUTOMATED PAY STATIONS TO COLLF,CT DAILY PARKING FEES AND APPROPRIATING FUNDS WHEREAS, the Seward City Council seeks improved customer service, advanced technology and operational efficiencies; and WHEREAS, the Anchorage Parking Authority, Diamond Parking and the University of Alaska Anchorage utilize the Luke pay station by Digital; and WHEREAS, the administration seeks to test the technology in Seward prior to making a larger commitment to operational changes; and W HEREAS, Digital Payment Technologies submitted a sales quote of $23,193.12 for two, solar-powered, wireless multi-space payment machines. Shipping is estimated at $1,500 and set preparation, installation, set up and training are estimated at $4,000 for a total of $28,693.12; and WHEREAS, it is the City of Seward's best interest to purchase from Digital according to City ... Code Section 6.10.120. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THF, CITY OF SEWARD, ALASKA, that: Section 1. The Seward City Council hereby finds that it is in the public interest to waive SCC 6.10.120, requiring competitive procurement procedures, based on the fact that previous attempts to purchase automated paid parking machines resulted in an unwillingness of vendors to service equipment in Alaska. In addition, the City of Seward desires to utilize solar energy-powered equipment to save on installation and operating costs, and such equipment has recently been installed --with positive operating experience -- by three other Alaskan governmental entities, utilizing Luke Radius. Section 2. The City Council of the City of Seward authorizes the purchase and installation of two Luke Radius in the amount of 528,693.12, and hereby appropriates said amount from the Parking Enterprise Fund Undesignated Net Assets account no. 403-0000-3050 to the equipment account no.403-4030-4930. Section 3. This resolution shall take effect immediately. CITY OF SEWARD, ALASKA RESOLUTION 2009-038 PASSED AND APPROVED by the City Council of the cityof Seward, Alaska, this 27`h day of April, 2009. THE CITY OF SEWARD ALASKA illard Dun am, Vice Mayor AYES: Valdatta, Bardarson, Kellar, Keil, Dunham NOES: None ABSENT: Corbridge, Smith ABSTAIN: None ATTEST: Jean Lewis, City Cler i ~A . u".• ~ ,, ~ ~ 3 q 6,,,. _.._+.~~ ...,f N ~~~5~ ~~'~e~ ~y~ ~~diY~ 9~uybQ~yyoY ~~ COUNCIL AGENDA STATEMENT Meeting Date: April 27, 2009 ; ~ /, , , Through: Phillip Oates, City Manage ' ,f From: Karin Sturdy, Parks and Recreation Director ~ l~` Subject• Automated Parking Pay Stations Purchase: Test Program BACKGROUND & JUSTIFICATION For several years we have been researching automated pay stations in consideration of upgrading the technology used in our Parking Enterprise. Research included attendance at the National Parking Association's vendor expo and review by our efficiency study author. Requesting price quotes from many companies was initially favorable. However, upon learning of our Alaska location, companies would back out or withdraw quotes based on their inability to service, deliver, train and or maintain their equipment. However the Anchorage Parking Authority worked with Digital Payment Technologies. Initially, their solar- powered equipment was found lacking for Northern American service. New technology was developed by Digital for northern service. We reported to City Council we wished to postpone action until Anchorage could test the new "Radius" technology. Anchorage Parking Authority has successfully used the new, Digital Luke Radius (solar powered) automated payment machines over the winter. We have been in contact with their management who recommended the Luke to Seward. We are optimistic it will work well here, since we will be using it only in the summer season. According to the presentation made to the Council on Monday, April 13, the two Luke machines will replace the white, payment drop boxes. Customers will park in a space, walk to the Luke and be prompted through payment with credit card or cash. We plan to use the south parking lot, our largest and busiest lot, as a test for the automated system. Our goal is to reduce accounting staff hours through the use these machines. Other benefits will be a more uniform system for especially foreign visitors and use credit card payments. Council will consider other issues such as daily parking rates and reduction of"free" parking time constraints in other action, separate resolutions, during the April 27 Council meeting. Budget: Shipping estimate Two Luke Radius with all components Site preparation (City of Seward) Anchorage Parking Authority to install, train Estimated project total $ 1,500.00 $23,193.12 $ 2,000.00 $ 2.000.00 $28,693.12 After having so many failures at obtaining price quotes from interested businesses, we did not formally bid. We are finding that it is in the City's best interest to purchase from Digital, a known, reputable product which has been successful in conditions worse than ours. According to Seward City Code Section 6.10.120 (a) (9) Specialized products and professional services may be exempt, "to the purchase of electronic data processing software and hardware systems and communication equipment." CONSISTENCY CHECKLIST Yes No N/A L Comprehensive Plan X 2. Strategic Plan X FISCAL NOTE 'the Parking linterprise Fund budgeted for capital improvements this year. Thcsc expenses are within that overall budget of $340,0~0~,~,, Finance Department: -,~~ =d_,~/X.~-- `~~~y~p~ ATTORNEY REVIEW: X RECOMMENDATION Counci I approve Resolution 2009-~ authorizing $24,693.12 for the purchase and shipment of two Digital Luke Radius automated payment systems and authorizing an expenditure of $4,000.00 for site preparation, installation, set up and training for a total of $28,693.12.