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HomeMy WebLinkAboutRes2009-048Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009-048 A RESOLU'T'ION OF THF, CITY COUNCIL OF THE CITY OF SEWARD, .4LAS1{A, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PENINSULA CONSTRUCTION, INC. FOR AN AIVIOUNT NOT TO EXCF,ED $281,500 TO COMPLETE THF. LIFT STATION #3 BUILDING ELECTRICAL, UPGRADE PROJECT, AND APPROPRIATING FUNDS WHEREAS, the City of Seward has a loan application pending with the Alaska Departtneut of Conservation Clean Water Fund for the amount of $278,000; and WHEREAS, it is anticipated that funding in the amount of $278,000 will be offered to the City of Seward in the form of a 5 year loan at an annual interest rate of 1.5 %; and WHEREAS, it is anticipated that $250,000 of the $278,000 loan principal will be forgiven through the American Recovery and Reinvestment Act of 2009; and WHEREAS, with the transfer of $3,500 from the 2009 Wastewater Operating Budget Account No.703-7900-5390 to Accoun[ No. 703-0000-3071-0703 the amount of 5281,500 will he available for the Lift Station #3 Building Electrical Upgrade Project. NOW, THEREFORE,, BE IT RESOLVEll BY THE CITY COUNCIL OFTHE CITY OF SF,WAI2D, ALASKA that: Section 1. The City Manager is hereby authorized to enter into an agreement with Peninsula Construction, Inc. for an amotmt not to exceed $281,500, in substantially the following form. Section 2. Funds in the amount of $281,500 are hereby appropriated as follows: 1) transfer $3,500 from Acct. No. 701-7400-5390 to Acct. No. 703-0000-3071-0701: 2) appropriate fluids from Account No. 703-0000-3050. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROV F,D by the City Cowicil of the City of Seward, Alaska, this 8`~ day of June, 2009. THE CITY OF SEWARD, ALASKA `~ Bob Valdatta Senior Councilmetnber CITY OF SEWARD, ALASKA RESOLUTION 2009-048 AYES: Bardarson, Kcllar, Smith, Keil, Valdatta NOES: Nonc ABSENT: Dunham, Corhridge ABSTAIN: None ATTES'1': Jean Lcwis CiCy Clerk a- r •r (City Seal) ~.~~~'~ ;„„~ ~, ~ ~`' ` 6 4y y '~~`-` y0y~57 Q! ~.a~i f:~Pa_ 'NSF .y Y`+ 6 1y~ ~ *~'. ~. 54.. f': i a ~ n ~ ~ju..-.a i. F2... u .r~4Y' vj ~. ~/y.~,, ~ n y 5~w 1 ty ~' a ~e~y4 p~ ~b ~ ~~~~~ ~~ ~4eo~~ Council Agenda Statement Meeting Date: June 8, 2009 To: Phillip Oates, City Manager KKK From: W.C. Casey, Public Works Director Agenda Item: Authorizing the City Manager to Enter into a Contract with Peninsula Construction, Inc. for an Amount Not to Exceed $281,500 to Complete the Lift Station #3 Building electrical Upgrade Project, and Appropriating Funds BACKGROUND & JUSTIFICATION• The Public Works Department has been working with CRW Engineervig Group toward completing the necessary electrical upgrades at Lift Station #3. This project was started several years ago, and included several phases and sources of funding. An addition was built on the north side of the facility; a generator was purchased (Seward Heatiy Industrial) and installed. Several other projects associated with improvements to this facility were also completed (new roof, new siding, painting, drywall installation, etc.). The wastewater utility funded some of these improvements from their operating budget, and the Kenai Peninsula Borough also assisted in funding some of the improvements. It was deternvned in 2006, that an upgrade and reconfiguration of the building electrical system was necessary to accommodate current and future electrical demands at the site. In 2006, the City contracted with CRW Engineering to facilitate the required electrical upgrades. The staffat Public Works has worked diligently to contain costs, meet current building code requirements, and assist in developing a project that has ADEC approval. The City of Seward, Public Works Department advertised the Lift Station No. 3 Building Electrical Upgrade Project on May 3, 2009. A tnandatorypre-bid conference was held at 11:00 a.m. on May 8, 2009 in the City Council Chambers at City Hall. Three prospective bidders attended the pre-bid conference and accompanied City staffto the project work site. Submittal ofbids had to meet afast- track deadline of May 20, 2009, due to time constraints associated with eligibility for ARRA money. All ofthe required invitation to bid policies, defined by Seward City Code were followed. Staffwould have preferred, although were not required, to have advertised for a longer period oftime. The shovel ready requirement, with a Notice to Proceed Date of June 17, 2009, necessitated the urgency on the part of staffto get a contractor hired as soon as possible, so as to not miss our opportunity for funding from ARRA (Stimulus) funds. Two of the three contractors who attended the mandatory pre-bid conference, submitted bids. The responsive bidder that submitted the lowest bid was Peninsula Construction, Inc. Theirbid documents were in order (as were the documents from the unsuccessful bidder), and both contractors bids, are attached. INTENT: Award to the lowest responsible bidder, Peninsula Construction, Inc. a contract in the amount of 8281,500 for completing the Lift Station #3 Building Electrical Upgrades. CONSISTENCY CHECKLIST• Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: Funds in the amount of $281,500 are hereby appropriated as follows: 1) transfer $3,500 from Acct. No. 701-7400-5390 to Acct. No. 703-0000-3071-0701:2) appropriate funds fromAccountNo. 703- 0000-3050. Approved by Finance Department: RECOMMENDATION: City Council approve Resolution 2009--fY{g, authorizing the City Manager to enter into an agreement with Peninsula Construction, Inc. for an amount not to exceed $281,500, for the completion of the Lift Station #3 Building >Jlectrical Upgrade Project.