HomeMy WebLinkAboutRes2009-067Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009-067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH TRANSPAC MARINAS, INC. TO PROVIDE TIMBER
FLOATS FOR THE SEWARD SMALL BOAT HARBOR EAST HARBOR
EXPANSION PROJECT (Z FLOAT) FOR AN AMOUNT NOT TO EXCEED
$704,8] 7.00, AND APPROPRIATING FUNDS
WHEREAS, on December 10, 2007, the City of Seward Council approved Resolution 2007-
134 and authorized the City Manager to proceed with Phase 3 of the East Harbor Expansion Project
including design, bid support, and engineering services for Z float in the small boat harbor; and
WHEREAS, Resolution 2007-134 also authorized the City Manager to accept a grant in the
amount of $1 million from the Denali Commission for Phase 3 of the East Harbor Expansion
Project; and
WHEREAS, the City of Seward issued a Request for Bids to construct and deliver timber
floats for the East Harbor Expansion Project (Z Float); and
WHEREAS, as a result of the competitive bid process, Transpac Marinas, Inc. was
deternlined be the lowest responsible bidder with a bid of $612,884.00; and
WHEREAS, the City of Seward has had a positive experience working with floats
constructed by Transpac Marinas, lnc. in previous harbor construction projects, and the
administration recommends approval of a Z float procurement contract with Transpac Marinas, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to enter into an agreement in substantially the
form as attached hereto to purchase timber floats for Z float with Transpac Marinas, hlc. of
Anacortes, Washington for the bid amount of $612,884.00.
Section 2. Funding for this contract in the amount of $704, 817.00 (the bid amount of
$612,884.00, plus a 15°/v contingency) is hereby appropriated from the Denali Commission Grant
account number 274-2745-4680-0100 to the Infrastructure account no. 274-2745-5925. Said
contingency can be utilized only upon prior written approval of the city manager.
Section 3. This resolution shall take effect immediately after adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2009-067
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27`h day of
July, 2009.
THE CITY OF SEWARD ALASKA
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illard Dunham, Vice Mayor
AYES: Valdatta, Kellar, Smith, Dunham
NOES: None
ABSENT: Bardarson, Keil, Corbridge
ABSTAIN: None
ATTEST:
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Jean Lewis, CMC ~
Ci>fy Clerk
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COUNCIL AGENDA STATEMENT
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Meeting Date: July 27, 2009 - --
Through: Phillip Oates, City Manager
From: Kari Anderson, Harbormaster
Subject: Authorizing the City Manager to Negotiate and Execute an agreement with Transpac Marinas,
Inc. to manufacture and deliver timber floats for Phase 3 of the East Harbor Expansion Project
(Z Float)
BACKGROUND & JUSTIFICATION
1n December of 2007 the SewardCity Council authorized the City Manager to enter into an agreement with
Tryck Nyman Hayes, Inc. (now URS) for engineering services for bid and construction purposes related to
Phase 3 of the City's East Harbor Expansion Project (Z Float). Resolution 2007-134 also authorized the
acceptance of a $1 million dollar grant from the Denali Commission for Z float.
Phase 3 consists of the Z float and related infrastructure, including fire suppression, utilities, upland
improvements and a gangway. The proposed float purchase will provide for 870 linear feet of floats to be
delivered to Seward. Future funding will provide for the installation of these floats and possible expansion to
include approximately 60 new slips for vessels ranging from 40 to 150 feet in length.
The City of Seward advertised a request for bids for Z float procurement (the fabrication and delivery of heavy
duty timber mooring floats) during the month of June. On July 1, 2009 the three submitted bids were opened
and Transpac Marinas, Inc provided the lowest bid in the amount of $612,884.00. A committee of
representatives from the City and URS reviewed each bid. The City of Seward has enjoyed a successful
working relationship with Transpac Marinas, Inc and they have provided high-quality floats for the Seward
Harbor in the past.
The City has reviewed the bid from Transpac Marinas, Inc. and recommends awarding the contract for Z Float
procurement immediately to meet the March 2010 delivery deadline. The total cost to the City would not
exceed $704,817.00 (the bid amount of $612,884.00, plus a I S% contingency).
CONSISTENCY CHECKLIST Yes No N/A
1. Comprehensive Plan X
Economic Development, Small Boat Harbor Development, expand and maximize potential of the existing
harbor.
2. Strategic Plan X
Economic Base, Improve and Expand Maritime Facilities: complete eastward expansion of the Small Boat
Harbor.
CITY OF SEWARD
RESOLUTION 2009-
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans,
Land Use Plans, Strategic Plan and City Council Rules of Procedures.
FISCAL NOTE
An appropriation of $704,817.00 is required from a $1 million Denali Commission grant awarded for the Z-
Float Project account number 274-2745-5925. It is necessary for the City to seek additional grant funds to
complete this project. A portion of the State's commercial passenger vessel tax funds will likely to be used
for this project also, but additional as-yet uni~t~ied grant funds are still required for completion.
Finance Department:
ATTORNEY REVIEW: X
RECOMMENDATION
Council approve Resolution 2009- ~~ authorizing the City Manager to negotiate and enter into a contract
with Transpac Marinas, Inc. for construction and delivery of timber floats.