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HomeMy WebLinkAboutRes2009-067Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH TRANSPAC MARINAS, INC. TO PROVIDE TIMBER FLOATS FOR THE SEWARD SMALL BOAT HARBOR EAST HARBOR EXPANSION PROJECT (Z FLOAT) FOR AN AMOUNT NOT TO EXCEED $704,8] 7.00, AND APPROPRIATING FUNDS WHEREAS, on December 10, 2007, the City of Seward Council approved Resolution 2007- 134 and authorized the City Manager to proceed with Phase 3 of the East Harbor Expansion Project including design, bid support, and engineering services for Z float in the small boat harbor; and WHEREAS, Resolution 2007-134 also authorized the City Manager to accept a grant in the amount of $1 million from the Denali Commission for Phase 3 of the East Harbor Expansion Project; and WHEREAS, the City of Seward issued a Request for Bids to construct and deliver timber floats for the East Harbor Expansion Project (Z Float); and WHEREAS, as a result of the competitive bid process, Transpac Marinas, Inc. was deternlined be the lowest responsible bidder with a bid of $612,884.00; and WHEREAS, the City of Seward has had a positive experience working with floats constructed by Transpac Marinas, lnc. in previous harbor construction projects, and the administration recommends approval of a Z float procurement contract with Transpac Marinas, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The City Manager is authorized to enter into an agreement in substantially the form as attached hereto to purchase timber floats for Z float with Transpac Marinas, hlc. of Anacortes, Washington for the bid amount of $612,884.00. Section 2. Funding for this contract in the amount of $704, 817.00 (the bid amount of $612,884.00, plus a 15°/v contingency) is hereby appropriated from the Denali Commission Grant account number 274-2745-4680-0100 to the Infrastructure account no. 274-2745-5925. Said contingency can be utilized only upon prior written approval of the city manager. Section 3. This resolution shall take effect immediately after adoption. CITY OF SEWARD, ALASKA RESOLUTION 2009-067 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27`h day of July, 2009. THE CITY OF SEWARD ALASKA i= ,. illard Dunham, Vice Mayor AYES: Valdatta, Kellar, Smith, Dunham NOES: None ABSENT: Bardarson, Keil, Corbridge ABSTAIN: None ATTEST: -~: L~ 1 L ~ ^i~. i ~ ~) Jean Lewis, CMC ~ Ci>fy Clerk (City Seal) ~r~uu~ar~~- ~~~•! ~~ ~~ryp~~/!~ ~~ ~ ~ awa~.. " a' ~I V ,, ~ :r~ -~,~ , a «„wse `a,~, ~' -~tl--- • r s 0 t r a ~ ~_ 3,~~ ~1 Y..L tf ~ ~ R { ~ r 'a j qas `a r ,~ s : ~ ''v ~S pya~ G~ ~y h~. .~ # ^"yam„~O~Y ~~ V ~ ~ t~ I "^dlan •rin .' COUNCIL AGENDA STATEMENT ~` ~~' `r~ l;: ,: Meeting Date: July 27, 2009 - -- Through: Phillip Oates, City Manager From: Kari Anderson, Harbormaster Subject: Authorizing the City Manager to Negotiate and Execute an agreement with Transpac Marinas, Inc. to manufacture and deliver timber floats for Phase 3 of the East Harbor Expansion Project (Z Float) BACKGROUND & JUSTIFICATION 1n December of 2007 the SewardCity Council authorized the City Manager to enter into an agreement with Tryck Nyman Hayes, Inc. (now URS) for engineering services for bid and construction purposes related to Phase 3 of the City's East Harbor Expansion Project (Z Float). Resolution 2007-134 also authorized the acceptance of a $1 million dollar grant from the Denali Commission for Z float. Phase 3 consists of the Z float and related infrastructure, including fire suppression, utilities, upland improvements and a gangway. The proposed float purchase will provide for 870 linear feet of floats to be delivered to Seward. Future funding will provide for the installation of these floats and possible expansion to include approximately 60 new slips for vessels ranging from 40 to 150 feet in length. The City of Seward advertised a request for bids for Z float procurement (the fabrication and delivery of heavy duty timber mooring floats) during the month of June. On July 1, 2009 the three submitted bids were opened and Transpac Marinas, Inc provided the lowest bid in the amount of $612,884.00. A committee of representatives from the City and URS reviewed each bid. The City of Seward has enjoyed a successful working relationship with Transpac Marinas, Inc and they have provided high-quality floats for the Seward Harbor in the past. The City has reviewed the bid from Transpac Marinas, Inc. and recommends awarding the contract for Z Float procurement immediately to meet the March 2010 delivery deadline. The total cost to the City would not exceed $704,817.00 (the bid amount of $612,884.00, plus a I S% contingency). CONSISTENCY CHECKLIST Yes No N/A 1. Comprehensive Plan X Economic Development, Small Boat Harbor Development, expand and maximize potential of the existing harbor. 2. Strategic Plan X Economic Base, Improve and Expand Maritime Facilities: complete eastward expansion of the Small Boat Harbor. CITY OF SEWARD RESOLUTION 2009- Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE An appropriation of $704,817.00 is required from a $1 million Denali Commission grant awarded for the Z- Float Project account number 274-2745-5925. It is necessary for the City to seek additional grant funds to complete this project. A portion of the State's commercial passenger vessel tax funds will likely to be used for this project also, but additional as-yet uni~t~ied grant funds are still required for completion. Finance Department: ATTORNEY REVIEW: X RECOMMENDATION Council approve Resolution 2009- ~~ authorizing the City Manager to negotiate and enter into a contract with Transpac Marinas, Inc. for construction and delivery of timber floats.