HomeMy WebLinkAboutRes2009-080Sponsored by: Clerk
CITY OF SEWARD, ALASKA
RESOLUTION 2009-080
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AMENDING RULE 16 TO REFLECT
CHANGES TO THE EVALUATION PROCESS FOR THE CITY
MANAGER, CITY ATTORNEY AND CITY CLERK
WHEREAS, a work session was held July 13, 2009 to discuss changes to the
evaluation process for the City Manager, City Attorney and City Clerk; and
WHEREAS, consensus was to hold the evaluations annually instead of semi-
annually, allow for the council to hold additional evaluations throughout the year if they
felt necessary, stagger each executive session and do one appointed official each of the
months of January, February and March of each year; and
WHEREAS, the city council requested one page accomplishments and goals
summaries be attached for review before the annual evaluations; and
WHEREAS, Rule 16 of the City Council Rules of Procedures Manual needs to
be updated to reflect the changes suggested; and
WHEREAS, the Clerk's office wishes to amend the City Council Rules of
Procedure to appear as follows (*r~~~ =deletions, bold italics =additions):
EVALUATION OF APPOINTED OFFICIALS
RULE 16. The City Council shall evaluate the performance of the City Attorney, the
City Clerk and the City Manager sew-annually. Evaluations are usually done in
executive sessions and can occur more frequently if the council determined them
necessary. It would take a motion and a vote of four during a regular council meeting
to attd subsequent evaluations to an upcoming council age~:da. The City Manager
evaluatio~a will occur the first meeting in January, tl:e City Attorney evaluation will
occur the first meeting in February, a~:d the City Clerk evaluation will occur the first
meeting in March.
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=°~-q'°S°"`""'''° ' `~ °~~~'~~~*~°~ The Council shall negotiate the salary for the Clerk and
Manager so that this salary can be reflected in the budget adopted in December. At each
evaluation, the Council shall set goals and priorities for its appointed officials. The City
Clerk shall provide the necessary blank evaluation forms and completed list of annual
accomplishments to the Council no later than a' December
15. The Mayor shall then appoint a member of the Council to receive the completed
forms and tabulate the results prior to the formal evaluation sessions with the appointed
officials. [See Appendix A-4 for City Manager Evaluation Form, A-5 for City Clerk
CITY OF SEWARD, ALASKA
RESOLUTION 2009-080 ~`
Evaluation Form, and Appendix A-6 for City Attorney Evaluation Form.J
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SEWARD, ALASKA that:
Section 1. The Seward City Council amends Rule 16 of the City Council Rules
of Procedures to appear as follows:
EVALUATION OF APPOINTED OFFICIALS
RULE 16. The City Council shall evaluate the performance of the City Attorney, the
City Clerk and the City Manager annually. Evaluations are usually done in executive
sessions and can occur more frequently if the council determined them necessary. It
would take a motion and a vote of four during a regular council meeting to add
subsequent evaluations to an upcoming council agenda. The City Manager evaluation
will occur the first meeting in January, the City Attorney evaluation will occur the first
meeting in February, and the City Clerk evaluation will occur the first meeting in March.
The Council shall negotiate the salary for the Clerk and Manager so that this salary can
be reflected in the budget adopted in December. At each evaluation, the Council shall set -"
goals and priorities for its appointed officials. The City Clerk shall provide the necessary
blank evaluation forms and completed list of anmial accomplishments to the Council no
later than December 15. The Mayor shall then appoint a member of the Council to
receive the completed forms and tabulate the results prior to the formal evaluation
sessions with the appointed officials. See Appendix A-4 for City Manager Evaluation
Form, A-S for City Clerk Evaluation Form, and Appendix A-6 for City Attorney
Evaluation Form.J
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
24th day of August, 2009.
THE CITY OF SEWARD, ALASKA
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`Willard Dunham, Vice Mayor
CITY OF SEWARD, ALASKA
RESOLUTION 2009-080
AYES: Valdatta, Bardarson, Kellar, Smith, Keil, Dunham
NOES: None
ABSENT: Corbridge
ABSTAIN: None
ATTEST:
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.Te~n Lewis
City Clerk ..•~~y".'"°"+++
(City Seal) ~~°~y'~~~,,~ _ `~`„'~ ~o~
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Agenda Statement
Meeting Date: August 24, 2009
To: Mayor, City Council
From: Jean Lewis, City Clerk %~~
Thru
Agenda Item: Resolution 2009-080, To Amend Rule 16 of City
Council Rules of Procedure
BACKGROUND & JUSTIFICATION:
This Resolution was left off of the consent agenda in case the city council wished to amend it.
These are changes the city council requested as a general consensus during a work session July 13,
2009, to update the evaluation process for the City Manager, City Attorney and City Clerk. The only
conflict seen from the old change to the new change that isn't seamless, would be salary negotiation.
The old way, these negotiations occurred during the budget cycle and before budget adoption. Now
with atwo-year budget cycle, and the occurrence of the evaluations, this procedure is not as `clean"
meaning the timing between salary negotiations and the next budget year may be a challenge.
New evaluation forms are still forthcoming for council approval at a later time.
INTENT: To make annual evaluations for the City Manager, City Attorney and City Clerk annually
instead ofsemi-annually, and set different procedures and times to accomplish this.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures.
Other:
FISCAL NOTE: None
Approved by Finance Department: NO
Approved by City Attorney: NO
RECOMMENDATION:
Pass and approve Resolution 2009-080 which amends City Council Rules of Procedure, Rule 16, to
reflect changes made to the evaluation process.