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HomeMy WebLinkAboutRes2009-086Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2009-086 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, SUPPORTING A MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF SEWARD AND THE SEWARD COMMUNITY LIBRARY MUSEUM BUILDING COMMITTEE IN THEIR MUTUAL DESIRE TO DEVELOP, FINANCE, DESIGN AND CONSTRUCT A NEW CO-LOCATED LIBRARY MUSEUM FACILITY AND DIRECTING THE CITY MANAGER TO SIGN AS THE CITY OF SEWARD REPRESENTATIVE WHEREAS, as part of the Seward Centennial celebration of the founding of Seward, then Mayor Edgar Blatchford sought project proposals from the public that would directly benefit the citizens of the community, would begin in the centennial year 2003 and reach completion during 2012, the one hundredth anniversary of the incorporation of the City; and WHEREAS, the Seward Community Library Museum project was selected to be the embodiment of the community's pride by preserving history and providing access to present and future knowledge; and WHEREAS, the Seward Community Library Museum Steering Committee was appointed by the Seward City Manager on May 9, 2005 for the purpose of pursuing the vision of constructing a new public library museum in Seward; and WHEREAS, to date approximately $1 million has been accounted for in private donations and in-kind services toward the construction of the library museum; and WHEREAS, the Seward City Council passed Resolution 2008-126 on December 8, 2008, including $80,000 in the City's annual capital budget for the purposes of funding library/museum start-up costs; and WHEREAS, the Seward City Council passed Resolution 2009-009 on February 9, 2009, supporting the construction of the library/museum facility as part of the City's state legislative priorities list, and supporting beneficial legislation aimed at funding for the state's library assistance Bill; and WHEREAS, the Seward City Council passed Resolution 2009-15 on March 9, 2009 authorizing the city manager to begin site preparation of the library/museum site, utilizing existing City resources, to include initiatives to replat the site, vacate interior lot lines and obtain survey information; and CITY OF SEWARD, ALASKA RESOLUTION 2009-086 WHEREAS, the Seward City Council passed Resolution 2009-028 on April 13, 2009, directing the City administration to further research and refine the scope of work and costs estimates related to the library/museum project, in order to seek potential funding through the American Recovery and Reinvestment Act; and WHEREAS, the Seward City Council passed Resolution 2009-053 on June 22, 2009, providing for the submission to the voters of the City of Seward the question of whether to issue $5 million in general obligation bonds for the purpose of funding all or a portion of the construction of a combined library/museum; and WHEREAS, the Seward City Council passed Resolution 2009-054 on June 22, 2009, providing for the submission to the voters of the City of Seward, an advisory question on whether to increase the sales tax rate by 0.5% to fund operating and capital costs of a new library/museum; and WHEREAS, the City of Seward and the SCLM desire to establish a Memorandum of Agreement in order to set out future roles and responsibilities of each of the parties relative to ""~` facility planning and design, capital financing, fundraising, transfer of funds up to $200,000, and other pertinent matters to come before the parties; and WHEREAS, members of the City Administration and the SCLMBC agreed to the wording of the attached Memorandum of Agreement on August 14, 2009. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council supports the Memorandum of Agreement between the City of Seward and the Seward Community Library Museum Building Committee. Section 2. The City Council directs the City Manager to sign the Memorandum of Agreement between the City of Seward and the Seward Community Library Museum Building Committee. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th Day of September, 2009. CITY OF SEWARD, ALASKA RESOLUTION 2009-086 THE CITY OF SEWARD, ALASKA Clark Corbridge, Mayor AYES: NOES: ABSENT: ABSTAIN VACANT: ATTEST: Valdatta, Dunham, Bardarson, Smith, Keil, Corbridge None None None One ~. , , .y Jean Lewis, CMC City Clerk (City Seal) ~~~~~~;,~~~~~;~ 1'~~C~ ~ ~F ~~~ A ^ ~lly t ~ ~ ~~r ~ ~~ ~1 ~ `~ ~ ~ ' ~~~; t ~ - ~. ,_v 4 9'~e:s'~ A n4 / ~~ ,.~ur i~~~~ hssusia~•t ~ ry V~~~~~~R~ Y ~~9 COUNCIL AGENDA STATEMENT Meeting Date: September 14, 2009 Through: City Manager, Phillip Oate~~'~° ~3~rx~/ "` From: Library Director, Patricia Linville Agenda Item: Library and Museum Memorandum of Agreement and Direction to City Manauer BACKGROUND & JUSTIFICATION: In 2003, Seward Mayor Edgar Blatchford proposed developing a community centered project in the Centennial year of Seward's founding to be completed in 2012, the 100' anniversary of the incorporation of Seward. Anew combined library museum was selected to be the embodiment of the community's pride by preserving history and providing access to present and future knowledge for the residents of Seward, the outlying areas and all seasonal workers and visitors. The Seward Community Library Museum Steering Committee, later changed to Seward Community Library Building Committee (SCLMBC), was appointed by the Seward City Manager on May 9, 2005 for the purpose of pursuing the vision of constructing a new public library museum in Seward. To date approximately $1 million has been accounted for in private donations and in-kind services toward the construction of the library museum. Additionally, the Council has passed numerous resolutions to aid in this vision. Most recent Council support includes: • Resolution 2008-126 on December 8, 2008, including $80,000 in the City's annual capital budget for the purposes of funding library/museum start-up costs • Resolution 2009-009 on February 9, 2009, supporting the construction of the library/museum facility as part of the City's state legislative priorities list, and supporting beneficial legislation aimed at creating and funding the state's public library construction grant program • Resolution 2009-15 on March 9, 2009 authorizing the city manager to begin site preparation of the library/museum site, utilizing existing City resources, to include initiatives to replat the site, vacate interior lot lines and obtain survey information • Resolution 2009-028 on April 13, 2009, directing the City administration to further research and refine the scope of work and costs estimates related to the library/museum project, in order to seek potential funding through the American Recovery and Reinvestment Act • Resolution 2009-053 on June 22, 2009, providing for the submission to the voters of the City of Seward the question of whether to issue ~5 million in general obligation bonds for the purpose of funding all or a portion of the construction of a combined library/museum • Resolution 2009-054 on June 22, 2009, providing for the submission to the voters of the City of Seward, an advisory question on whether to increase the sales tax rate by 0.5% to fund operating and capital costs of a new library/museum The SCLMBC intends to utilize $200,000 of donated funds to begin the final design phase of the project. On August 14, 2009 members of the City Administration and the SCLMBC met to discuss transferring funds to the City of Seward to advance the project towards schematic design. The outcome of that meeting was the creation of the attached Memorandum of Agreement in order to set out future roles and responsibilities of each of the parties relative to facility planning and design, capital financing, fundraising, transfer of funds, and other pertinent matters to come before the parties. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: This action proposes to utilize non-City funds for the purpose of facility planning and design. Approved by Finance Department ~~~'~''~ ATTORNEY REVIEW: No RECOMMENDATION: Council approve Resolution 2009-D$~O, supporting a Memorandum of Agreement between the City of Seward and the Seward Community Library Museum Building Committee and direct the City Manager to sign the documents.