HomeMy WebLinkAboutRes2009-089Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009-089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, STATING AN INTENT TO FUND $4,060,000 FOR THE NORTH
SEWARD WATER STORAGE TANK & PUMPING FACILITY PROJECT
SUBJECT TO RECEIVING A LOAN IN THAT AMOUNT, AUTHORIZING
A LOAN APPLICATION WITH THE ALASKA DRINKING WATER FUND
AND AUTHORIZING THE CITY MANAGER TO ACCEPT A LOAN OFFER
FROM THE ALASKA DRINKING WATER FUND WITH PAYMENTS
SUBJECT TO BI-ANNUAL APPROPRIATION
WHEREAS, the Seward City Council in its 2009 Capital Budget identified the North
Seward Water Storage Tank & Pumping Facility as being an infrastructure priority; and
WHEREAS, the project is at 35% design (Phase I, Water Main Intertie, at 100% design); and
WHEREAS, the City of Seward seeks to obtain the necessary financial assistance to
complete the North Seward Water Storage Tank & Pumping Facility by way of obtaining a loan
from the State of Alaska, Department of Environmental Conservation's Alaska Drinking Water
Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City of Seward is hereby committing to the State of Alaska (ADEC), its intent
to fund the $4,060,000 project, subject to receiving the loan described below, with the additional
details of the project funding to be determined at a future time.
Section 2. The City Manager is authorized to apply for a loan in the amount of $4,060,000
from the State of Alaska Department of Environmental Conservation, Drinking Water Fund, for the
water improvement known as North Seward Water Storage Tank & Pumping Facility.
Section 3. The City Manager is hereby authorized to execute any and all documents that
may be necessary to reflect the $4,060,000 loan from ADEC, the terms of its repayment over 20
years at a rate of interest equal to 1.5%subject to bi-annual appropriations, including but not limited
to an agreement for the loan and a promissory note.
Section 4. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 28t~' day of
September, 2009.
CITY OF SEWARD, ALASKA
RESOLUTION 2009-089
THE CITY OF SEWARD, ALASKA
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Clark Corbridge, Mayor
AYES: Valdatta, Dunham, Smith, Keil, Corbridge
NOES: None
ABSENT: Bardarson
ABSTAIN: None
VACANT: One
ATTEST:
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Jet n Lewis, `GM
C' y Clerk _ ~„aa,o~,,,~
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Council Agenda Statement
Meeting Date: September 28, 2009
Through: Phillip Oates, City Manager.-~:~'~~
From: W.C. Casey, Public Works Director
Agenda Item: North Seward Water Storage Tank & Pumping
Facilit
BACKGROUND & JUSTIFICATION:
In 2000, the Design Study Report completed by CRW, identified as a necessary improvement to the
City of Seward water system, a 520,000 gallon water storage tank. The proposed site for the new
water storage tank was the Forest Acres area, at an elevation that matched the Lowell Canyon tanks.
Since that time (2000), City Staffwith the assistance of CRW Engineering, have continued to pursue
funding for this project. The project is currently at 35% design. On two separate occasions, the City
Staffhas submitted an application with the ADEC Municipal Matching Grant Program.
Staffhas continued their efforts to secure funding for this critical infrastructure. The new storage tank
remains in the budget as a priority project. The availability of 1.5% interest, ADEC loan dollars,
makes this water storage tank project feasible. The North Seward Water Storage Tank & Pumping
Facility is at 35% design, while (Phase I) the Water Main Intertie is at 100% design. Moving forward
with Phase I will enable staffto complete the necessary remaining design work, gain site control for
the tank and finish this important water system improvement.
INTENT:
Secure available funding for the North Seward Water Storage Tank & Pumping Facility through the
Alaska Department of Environmental Conservation, Alaska Drinking Water Fund, and Loan Program.
.CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive
Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
FISCAL NOTE:
Approved by Finance Department:
RECOMMENDATION:
City Council approve Resolution 2009-t'~ ~ ,stating an intent to fund $4,060,000 for the "North
Seward Water Storage Tank & Pumping Facility" project subject to receiving a loan in that amount,
authorizing a loan application with the Alaska Drinking Water Fund and authorizing the City Manager
to accept a loan offer from the Alaska Drinking Water Fund with payments subject to annual
appropnatlon.
~~
Council Agenda Statement
Meeting Date: September 28, 2009
Through: City Manager, Phillip Oates,,.-~
From: Community Development Director, Christy Terry
Agenda Item: Authorizing an additional $50,000 as a potential
contingency for UNIT Company's contract to
construct Seward Mountain Haven
BACKGROUND & JUSTIFICATION:
On April 14, 2008 the City Council authorized the City Manager to enter into a contract wi
Company to build the Long Term Care Facility for an amount not-to-exceed $22 million h UNIT
Prior to the final contract approval the City of Seward, Architects Alaska and UNIT C dollars.
completed weeks of negotiations and value engineering to bring the proposal rice to within any
funding available for the project. No contingency was authorized associated with th the
construction contract. e original
Diligence and successful team work with the contractor, architect, City of Seward and Provi
Alaska has kept the contract price at $22 million. Substitutions and change orders were thorodence
examined, vetted and negotiated to insure the City was receiving a fair and accurate rice for e hly
item. However, as we near the substantial completion ofthe project on September 17p pro ach
moving Elders into the homes on October 1 s`, and final completion on November 4`" thereence
additional items that could potentially put our contract costs over the $22 million dollars auth .are
by Council. orized
In an effort to be proactive and comply with the Council's wishes, we are re uestin $50 0
approved as a contingency for any additional potential costs over the original ontracg rice of0 be
million. p $ 2
INTENT: Develop a $50,000 contingency for potential costs above UNIT Com an 's a rove
million dollar contract amount. p y pp d $22
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Se
City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and Cit Council R 1 and
Procedures. Y u es of
Other:
FISCAL NOTE: Funding for this request is available through the Long Term Care Facilit bond
proceeds account no. 670-6700-4100. y
Approved by Finance Department: k~~~ ~%~..
Approved by the Attorney:
RECOMMENDATION:
Approve Resolution 2009- ~cf ~ authorizing an additional $50,000 as a potential contin enc
for UNIT Company's contract to construct Seward Mountain Haven. g y
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