HomeMy WebLinkAboutRes2009-091Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2009-091
A RESOLUTION OF THE SEWARD CITY COUNCIL OF THE CITY OF
SEWARD, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH RISE ALASKA, LLC (RISE) FOR PROFESSIONAL
PROJECT MANAGEMENT SERVICES THROUGH SCHEMATIC
DESIGN OF A NEW CO-LOCATED LIBRARY MUSEUM FACILITY
AND TO APPROPRIATE FUNDING NOT-TO-EXCEED THIRTY SIX
THOUSAND SEVEN HUNDRED AND TEN DOLLARS ($36,710)
WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward
submitted a request for proposals for professional project management services for the library
museum project; and
WHEREAS, RISE earned the most points with the request for proposal grading criteria
approved by the Seward City Council; and
WHEREAS, RISE's proposal was $36,710 to perform project management services
through the schematic design phase; and
WHEREAS, the scope of the project management services includes assisting the City in
,,, selecting a design team, negotiating the design contract and overseeing the design team's work
during the schematic design phase; and
WHEREAS, the Seward Community Library Museum Building Committee (SCLMBC)
will provide the funding and transfer $36,710 to the City's designated account to finance this
contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section L The City Manager is authorized to enter into a contract with RISE ALASKA,
LLC to provide project management services through schematic design for a cost not-to-exceed
thirty-six thousand seven hundred and ten dollars ($36,710.00).
Section 2. Funding in the amount of $36,710 will be provided by the SCLMBC to the
Seward Community Library Museum Project fund account number 826-8264-4100.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day
of September, 2009.
CITY OF SEWARD, ALASKA
Resolution 2009-091
Page 2 of 2
THE CITY OF SEWARD, ALASKA
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Clark Cor ridge, Mayor
AYES: Valdatta, Dunham, Smith, Keil, Corbridge
NOES : None
ABSENT: Bardarson
ABSTAIN: None
VACANT: One
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Jean Lewis +~ ~ ~~~,~ ~,~e
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Council Agenda Statement
Meeting Date: September 28, 2009
Through City Manager, Phillip Oates "~
From: Community Development Director, Christy Terry
Agenda Item: Authorizing an agreement to RISE ALASKA, LLC
to perform professional project management
services through schematic design of the new co-
located library museum facility and to appropriate
funding not-to-exceed $36, 710
BACKGROUND & JUSTIFICATION:
Since 2003, the City of Seward, Seward Community Library Association and the Resurrection Bay
Historical Society have been planning to co-locate the Community Library and the Seward Museum
to a new facility. Co-location will create efficiencies of service and space as well as providing the
amount of space needed to meet the existing and future needs of these organizations.
For the past two years the organizations have been going through a planning process that involved
space programming, feasibility studies, concept design, cost estimating, and business planning. The
City purchased a site for the new facility, adjacent to the existing library. A community survey was
conducted to evaluate the level ofsupport for a bond issue to support part ofthe cost ofthe project.
The City is now ready to bring a professional project manager under contract to help manage future
activities.
The new Library Museum will be a 16,295 square foot facility located on two floors. The Museum
and a conference area will be located on the first floor and the library on the second floor. The
building will be designed to take advantage ofthe sweeping view down Resurrection Bay. It will also
apply green design principles as well as respecting the historic character of Seward.
It is the intention of the City to utilize a Construction Manager/General Contractor approach to the
design and construction of this project. This project will be designed by a professional design team
under contract to the City of Seward. It is expected that the Project Manager will be selected in time
to participate in selection of the design team. The firm selected to provide Project Management
services will not be eligible to provide design services on this project.
On August 17, 2009 a request for proposals was issued soliciting for project management services.
The project management services include assistance in selecting a design team, negotiating the design
contract and overseeing the design team's work during the schematic design phase.
Three proposals were submitted by the deadline, were judged responsive and reviewed by the
selection. team. RISE ALASKA, LLC obtained the highest points and is the selection team's
recommendation as the professional project management firm.
The selection criteria approved by Council and rated by the selection team was as follows:
Experience and technical competence of key personnel with project management (30 points); Record
of key personnel with successfully keeping project within budget and on schedule (10 points);
Availability ofresources to manage the project in a timely and responsive fashion (20 points); Project
approach and ability to manage the project successfully (30 points); and Cost (10 points).
~~
INTENT: Approve a contract with RISE ALASKA, LLC for project management services and to
obtain Council approval for the transfer of funds.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward
City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
Other:
FISCAL NOTE: This action proposes to utilize non-City funds for the purpose of facility planning
and design project management through schematic design. This action proposes $36,710 will be
transferred to the City from SCLMBC.
Approved by Finance Department: ~ ~./~.
ATTORNEY REVIEW: ~ v
RECOMMENDATION:
Approve Resolution 2009-~~ . authorizing an agreement to RISE ALASKA, LLC to perform
professional project management services through schematic design of the new co-located library
museum facility and to appropriate funding not-to-exceed $36, 710.
~~