HomeMy WebLinkAboutRes2009-100 Sponsored by: Oates
WNW CITY OF SEWARD, ALASKA
RESOLU'T'ION 2009 -100
A RESOLU'T'ION OF THE SEWARD CITY COUNCIL OF THE CITY OF
SEWARD, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH ECUHyer INC. TO PROVIDE PROFESSIONAL
SCHEMATIC DESIGN SERVICES FOR THE LIBRARY MUSEUM
REPLACEMENT PROJECT AND TO APPROPRIATE FUNDS NOT TO
EXCEED ONE HUNDRED SIXTY TWO THOUSAND THREE HUNDRED
AND TWENTY SEVEN DOLLARS (S162,327)
WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward
submitted a request for proposals for professional schematic design services for the library
museum replacement project; and
WHEREAS, following the review ;Hid evaluation, a short list of proposals, which most
nearly met the requirements and received the most points under the selection criteria approved by
Council, was developed in accordance with S('C 6.10.335; and
WHEREAS, clarifying information 'vas obtained through an interview process from the
top four ranked firms; and
WHEREAS, upon receiving the clarifying information, ECl/Hyer Inc. received the most
points and was the highest ranked of the short - listed proposers; and
WHEREAS, the scope of schematic design basic services includes (but is not limited to):
Site Planning; Architecture; Library and Museum Planning; Civil, Structural, Mechanical and
Electrical Engineering; Landscaping and Interior Design; and
WHEREAS, the schematic design deliverables will include (but is not limited to): site
plans, updated space list: floor plans, roof plan, exterior elevations and building sections;
computer tnodels; mechanical and electric one -line drawings; project specific analysis of codes;
ordinance and regulations: design narrative:,; a preliminary LEED checklist and a preliminary
construction cost estimate: and
WHEREAS, the City has included a I U`%■ contingency of twelve thousand three hundred
fifty seven ($12,357) dollars to the base contract and two thousand four hundred dollars ($2,400)
contingency for the option or utilizing UN & Museum Planner Thomas Hacker, for a total
contingency of fourteen thousand seven hundred and fifty seven dollars ($14,757); and
WHEREAS, the total authorized schematic design cost, including contingency, is one
hundred sixty two thousand three hundred a; id twenty seven dollars ($162,327); and
-
CITY OF SEWARD, ALASKA
RESOLUTION 2009-100
WHEREAS, the Seward Community 1.ibrary Museum Building Committee (SCLMBC)
will provide the funding rind transfer S162.327 to the City's designated account to finance this
contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a contract substantially the form
as presented at this meeting with ECUI - lycr Inc. to provide professional schematic design
services for a cost not to exceed $147,570 (including the services of Library & Museum Planner
Thomas Hacker).
Section 2. The City Manager is authorized to approve change orders to the contract as a
10% contingency in the amount or 514.757 for a total contract cost not to exceed $162,327.
Section 3. Funding in the amount of 5162.327 will be provided by the SCLMBC to the
Seward Community Library Museum Project fund account number 826- 8264 -4100.
Section 4. This resolution shall take clleet immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26 day of
October, 2009.
THE CITY OF SEWARD, ALASKA
'Willard E. Dunham, Mayor
AYES: Keil, Bardarson_ Valdatta. Smith, Shafer, Dunham
NOES:
ABSENT:
ABSTAIN:
VACANT: One
ATTEST: 9 ' 1' iF''•
p
.:
y 51
'
Jean Lewis
i r
City Clerk, CMC • a
I/' C' rr
(City Seal) +,, 4 Of - ,
silusssrue•vi
Council Agenda Statement
e 4c0 sets:,
Meeting Date: October 26, 2009 , r
T Mayor and Council Members qP
Thru City Manager Phillip Oatcs-
From: Community Development Director Christy Terry
Agenda Item: Library Museum Facility Design Contract
BACKGROUND & JUSTIFICATION:
Since 2003, the City of Seward, Seward Community Library Association, and the Resurrection Bay
Historical Society have been planning to co- locate the Community Library and the Seward Museum
to a new facility. Co- location will create efficiencies of service and space as well as providing the
amount of space needed to meet the existing and future needs of these organizations.
For the past two years the organizations have been going through a planning process that involved
space programming, feasibility studies, concept design, cost estimating, and business planning. The
City purchased a site for the new facility, adjacent to the existing library, and conducted the necessary
topographical survey and replat. The City hired RISE, Alaska as the professional project manager
under contract to help manage future activities. Most recently, an advisory vote was conducted and
supported the issuance of a bond for partial cost of the project.
The new Library Museum will be a 16,295 square foot facility located on two floors. The Museum
and a conference area will be located on the first floor and the library on the second floor. The
building will be designed to take advantage of the sweeping view down Resurrection Bay. It will also
apply green design principles as well as respecting the historic character of Seward.
On August 31, 2009 a request for proposals was issued soliciting for professional schematic design
services. These services will include, but are not limited to: Site Planning; Architecture; Library and
Museum Planning; Civil, Structural, Mechanical and Electrical Engineering; Landscaping and Interior
Design. The schematic design deliverables will include, but is not limited to: site plans, updated
space list; floor plans, roof plan, exterior elevations and building sections; computer models;
mechanical and electric one -line drawings; project specific analysis of codes; ordinance and
regulations; design narratives; a preliminary LEED checklist and a preliminary construction cost
estimate.
Ten schematic design services proposals were submittcd by the deadline and were reviewed by the
selection team. The Selection Criteria review team developed a short list of proposals, which most
nearly met the requirements and received the most points under the selection criteria approved by
Council. The top scoring firms, ECl/Hyer Inc., Livingston Slone, Architects Alaska and MRV
Architects, provided clarifying information though an interview process and were re- ranked by the
Selection Criteria review team in accordance with the selection criteria approved by Council. Upon
receiving the clarifying information, ECl/Hyer Inc. received the most points and was the highest
ranked of the short- listed proposers
18
INTENT: Approve a contract with ECl/Hyer Inc. for professional schematic design services and to
obtain Council approval for the transfer of funds.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City
Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
Other:
FISCAL NOTE: This action proposes to utilize non -City funds for the purpose of facility planning
and design project management through schematic design. This action proposes S162,327 will be
transferred to the City from SCLMBC.
Approved by Finance Department: tCD
ATTORNEY REVIEW: Yes.
RECOMMENDATION: Approve Resolution 2009 -100, authorizing the City Manager to enter into
a contract with ECI /Hyer Inc. to provide professional schematic design services and to appropriate
funds not to exceed one hundred sixty two thousand three hundred and twenty seven dollars
($162,327)
19