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HomeMy WebLinkAboutRes2009-114 Sponsored by: Oates CITY OF SEWARD, ALASKA "' RESOLUTION 2009 -114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE 2010/2011 CAPITAL IMPROVEMENT PLAN WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to authorize budget policies and provide budget guidance to the administration, and conducted extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs and rate reviews on September 15, 24, 28, and 29, 2009; and WHEREAS, on October 12, 2009, the city manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on October 12, 2009, and work sessions were conducted and televised on October 13, 14, 15, and 16, 2009; and WHEREAS, a public hearing was held on the proposcd budget on November 9, with final adoption scheduled for November 23, 2009; and WHEREAS, there is $229,000 designated in the Calendar Year 2010 General Fund Budget to finance capital improvements, contingent on receipt of said amount from State Revenue Sharing, and there has been no specific appropriation of capital funding for the General Fund capital needs in 2011 due to the uncertainty of revenue sharing funding; and WHEREAS, the Capital Acquisition Fund will not receive funding in the amount of $76,840 from the Sewer Enterprise Fund as partial repayment of a 1990 loan from the General Fund, due to insufficient revenues in the Sewer Enterprise Fund's 2010 and 2011 Budget. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Capital Improvement Plan for Calendar Years 2010 and 2011, which is attached hereto and made a part hereof by reference, is HEREBY ADOPTED. Section 2. Funding in the amount of $229,000 is hereby appropriated in 2010 for the purpose of meeting capital needs for the General Fund, subject to receipt of said funding from the State of Alaska revenue sharing program. Section 3. This resolution shall take effect immediately upon adoption. CITY OF SEWARD, ALASKA RESOLUTION 2009 -114 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23" day of November, 2009. THE CITY OF SEWARD, ALASKA Zr 0« /L...r! / Willard E. Dunham, Mayor AYES: Valdatta, Bardarson, Smith, Kcil, Shafer, Amberg, Dunham NOES: None ABSENT: None ABSTAIN: None -- ATTEST: Z' L' l .i; ; is L r � L, Jean Lewis, CMC City Clerk (City Seal) ,4 ♦ � emvana a • � A ♦♦ t4 , , Q• o` s + ti ,�t"9 "i s u a sh o ® u q 4 s u ; ! r �� 'r •68x 3 �6,a��� � �I Capital Improvement Plan General Fund - Related Capital Projects Fiscal Year 2010 and 2011 "" New or Project Funding Source Project Description Replace Year Cost City Portion Other Portion Source STREETS: Poor Condition: Dora Way /Olympia - (.4) R 2010 $118,360 $118,360 Federal Adams: 1st to 2nd - (.2) R 2010 $115,500 $115,500 Federal Fair Condition: Fifth Ave: Railway to B Street - (.7) R 2010 $565,170 $555,170 Federal A St: 1st to 3rd - (.2) R 2010 $104,094 8104,094 Federal Jefferson (entire -.4) R 2010 $317,240 $317,240 Federal C Street and D Street - (.2) 11 2010 $158,620 8158,620 Federal Birch St. R 2010 8122,144 $122,144 Federal Sea Lion Drive R 2010 $97,449 Coolidge R 2010 $54,033 $97,449 Federal 119,559 Federal Cedar St. R 2010 $119,619 $119,659 Federal Alder St. R 2010 $36,179 $36,179 Federal Lowell Canyon Road R 2010 $46,200 $46,200 Federal Bette Cato R 2010 $133,705 $133,705 Federal Monroe: 5th to 7th R 2010 $99,000 $99,000 Federal Adams: 6th to 6th R 2010 $44,000 $44,000 Federal Storm Drain N/R 2010 $440,000 $440,000 Federal New Roads/Paving: Leirer Road and Alameda Road N 2010 $505,000 $505,000 State/Federal Oak Street N 2010 $350,000 $350,000 State /Federal Total Street Projects: $3,416,263 $0 $3,416,253 SIDEWALKS, CURBS, GUTTERS, DRAINAGE: 5th Ave: West side from Adams to Jefferson N 2010 $78,398 $78,348 Federal Railway to Jefferson on 4th N 2010 81,045,495 $1,045,495 Federal Railway to Jefferson on 5th N 2010 $702,075 $702,076 Federal - Resurrection (Swd Hwy to High School) N 2010 $398,200 $398,200 Federal Benson Dr. north side N 2010 $198,385 $198,385 Federal Coolidge Dr. Benson to Swd Hwy N 2010 $263,203 $263,203 Federal Dora Way to Phoenix both sides N 2010 $468,105 $468,105 Federal Phoenix to Swd Hwy both sides N 2010 $673,041 8673,041 Federal Lowell Canyon Road north side N 2010 $176,000 $176,000 Federal Marathon drainage, culverts both sides N 2010 $113,300 $113,300 Federal Jesse Lee Dr. drainage and culverts, both sides N 2010 $86,900 $86,900 Federal Alice, drainage, culverts N 2010 $22,000 $22,000 Federal Bette Cato drainage and culverts, both sides N 2010 $13,200 $13,200 Federal Birch St. drainage and culverts, both sides N 2010 $74,800 $74,800 Federal Alder St. drainage and culverts, both sides N 2010 $25,300 $25,300 Federal Lowell Canyon Rd. south side N 2010 $26,400 $26,400 Federal Cedar St. drainage and culverts, both sides N 2010 $63,800 863,800 Federal Benson Drive drainge and culverts, both sides N 2010 $35,200 $35,200 Federal Total Sidewalk Projects: $4,463,751 $0 34,463,751 CITY SHOP: City Shop Facility Phase I: Site Layout/Design R 2010 $75,000 $75,000 General Fund Covered dry storage for heavy equipment (if no shop) N 2011 $75,000 $75,000 General Fund City Shop Facility Phase II: Construction R 2011 $5,280,000 $5,280,000 General Fund Total City Shop Projects: $5,430,000 $5,430,000 $0 MIMI Capital Improvement Plan General Fund - Related Capital Projects Fiscal Year 2010 and 2011 New or Project Funding Source Project Description Replace Year Coat City Portion Other Portion Source PUBLIC SAFETY: North Forest Acres Road/Levee N 2010 $4,400,000 $9,400,000 Federal /State Fire Hydrant upgrades - Ph. II R 2010 $200,000 $200,000 General Fund Breathing Air Compressor R 2010 $25,000 $25,000 General Fund Lowell Point erosion mitigation R 2010 $200,000 $200,000 Federal/State Generator for AVTEC emergency shelter N 2011 $125,000 $125,000 General Fund Satellite Fire Station / Storage Facility (Forest Acres) N 2012 $960,000 $960,000 Grant Ladder Platform Vehicle N 2012 $950,000 $950,000 Grant Satellite Station on Nash Road N 2012 $440,000 $440,000 Grant Expand SMIC building storing engine N 2012 $33,000 $33,000 General Fund Public Safety Building N 2012 $5,665,000 $5,665,000 General Fund Total Public Safety Projects: $12,998,000 $6,048,000 $6,950,000 PARKS & RECREATION: Replace Wellington Pavilion R 2010 $400,000 $400,000 General Fund TYC landscape, fence, play area R 2010 $25,410 $25,410 General Fund Beach Erosion Engineering Study N 2010 $150,000 $150,000 FederaUGeneral Beach Erosion repairs at waterfront R 2010 $88,000 $88,000 FederaUGeneral Beach Erosion control finger construction N 2010 $88,000 $88,000 Federal/General Iagoon Boardwalk rebuild R 2011 $264,000 $264,000 General Fund Campground D -1 replacement of lost materials R 2011 $50,000 $50,000 General Fund Restroom and Cunceesion Stand Upgra de R 2011 $1'79,300 $179,300 General Fund Informational directional maps N 2011 $23,100 $23,100 General Fund Forest Acres campground improvements R 2012 $35,000 $35,000 Genera] Fund Jon Perry softball field fence replacement R 2012 $75,000 $75,000 General Fund Small Outdoor Restroom - Williams Park N 2012 $44,000 $44,000 General Fund Centennial Park N 2012 $447,500 $447,500 $200,000 Grant/GF Sweet Smelling Toilet at culvert N 2012 $48,400 $48,400 General Fund Marathon Campground rehabilitation R 2012 $52,800 $52,800 General Fund Forest Acres Park playground upgrades R 2012 $38,600 $38,500 General Fund Harborside Park - Phase I ! Seaview Campground R 2012 $150,150 $150,150 General Fund Harbor Park (new south harbor uplands) N 2012 $890,900 $890,900 State /Genera] Little League Field restrooms R 2012 $187,000 $187,000 General Fund Boulder Field - turf, fence, grade, drains R 2012 $275,000 $275,000 General Fund Total Parks & Recreation Projects: $3,512,060 $3,512,060 $200,000 CITY HALL/LIBRARY /OTHER: * Clerk's records management software program R 2010 $10,000 $10,000 General Fund * City Hall carpet repairs R 2010 $60,000 $60,000 General Fund * City Clerk Recording and Sound System N 2010 $40,000 $40,000 General Fund City Hall electrical upgrades R 2011 $65,000 $65,000 General Fund USCG building site design N 2011 $40,000 $40,000 General Fund Fix venitilation at City hall R 2012 $85,000 $85,000 General Fund Community Library/Museum R 2012 $10,000,000 $10,000,000 Grant Total City Hall/Library Projects: 810,300,000 $300,000 $10,000,000 Mooring Dolphins/Dock Improvements for Seward Mari N 2011 $2,000,000 $2,000,000 General Fund Total General Fund Projects: $42,120,064 $17,290,060 $25,030,004 lulat t>ieeneicxl k'tmd I'ro3 sts I!ar QkQ - 1 ',44Vit4 $4100 it $I8,i$004 s 'Pot,&I; eneral n l ?ro, ects f ur 8111I $8 11}1,400 $8,301.400 $D t Note: 2010 Budget includes 8229,000 for capital projects, to be spent on asterisked (') items above, only if Revenue Sharing is received. No funding has been identified for capital costs in 2011. Funding for > $3 million in local road improvements may be available in 2010 from DOT earmarks. CITY OF SEWARD PARKING ENTERPRISE FUND FIVE -YEAR CAPITAL INFRASTRUCTURE PLAN Remaining "' Description Condition Status Life 2010 2011 2012 2013 2014 5 -Year Total CRITICAL NEEDS: Highly likely to fail within the next five years Parking Lots Middle harbor parking lot Repave poor Replace $350,000 $350,000 Critical Needs: $0 $0 $350,000 $0 $0 $350,000 HIGH RISK: Highly likely to fail within the next 5 -10 years. None meet this criteria MODERATE RISK: Continuously Increasing cost to maintain and operate Parking Lots N. harbor parking lot Patching, sealing and striping fair Maint $85,000 $85,000 Middle harbor parking lot Patching, sealing and striping poor Maint $50,000 $50,000 S. harbor parking lot Patching, sealing and striping poor Maint $95,000 $95,000 S.E. harbor (permit) lot Patching, sealing and striping poor Maint $100,000 $100,000 NE ramp lot Patching, sealing and striping poor Maint $50,000 $50,000 Parking office (white chalet) fair Replace Moderate -Risk Needs: $ 230,000 $150,000 $0 $0 $0 $380,000 i NEW or Like -New Equipment Luke automated pay station excellent Maint 7 $0 $0 $0 $0 $0 $0 Luke automated pay station excellent Maint 7 $0 $0 $0 $0 $0 $0 N. Harbor automated pay station (2) New $32,000 $0 $0 $0 $0 $32,000 N.E. lot automated pay station (2) New $0 $32,000 $0 $0 $0 $32,000 S.E. lot automated pay station (2) New $0 $32,000 $0 $0 $0 $32,000 Parking Lots NE ramp lot Paving good Replace $250,000 $250,000 Patching, sealing, striping Maint $95,000 Gravel good $10,000 810,000 $20,000 Additional paving (depends on USCG) New fencing New $50,000 $50,000 N. harbor parking lot Paving good Replace $0 S. harbor parking lot Paving good Replace $0 S.E. harbor (permit) lot poor Replace S. harbor uplands parking lot Paving gravel New $0 Sealing and striping ma Maint $0 Note- need decision as to development level in uplands. Boulder field gravel Maint $0 Low -Risk Needs: $ 42,000 $159,000 $10,000 $300,000 $0 $511,000 Total Needs: $272,000 $309,000 $360,000 $300,000 $0 $1,241,000 1 1 I CITY OF SEWARD HARBOR ENTERPRISE FUND SUMMARY OF FIVE -YEAR CAPITAL IMPROVEMENT PROGRAM FUNDING Priority Useful No. Description Status Life 2010 2011 2012 2013 2014 5-Year Total CRITICAL NEEDS: Highly likely to fail within the next five years Floats & Docks 1 Replace D Float Replace 1 $0 $1,125,000 $0 SO 50 $1,125,000 Maintenance Harbor Dredging Maint $255,000 $0 $0 50 $0 $255,000 Total Critical Needs: $255,000 $1,125,000 $0 $0 $0 $1,380,000 HIGH RISK: Highly likely to fail within the next 5 -10 years. Floats & Docks 2 Replace A,B,C,S Floats Replace 5 $D SO $0 $0 $0 $0 3 Replace S Launch Ramp Replace 5 $0 SO $0 $0 $0 $0 Replace K & L floats Replace 7 50 SO $0 $0 $0 $O Replace N Launch Ramp Replace 8 $0 SO $0 $0 $0 $0 Equipment Fish Waste Barges Replace 5 SD $0 $0 $50,000 520,000 $70,000 Total High Risk Needs: $0 SO $0 $50,000 520,000 $70,000 MODERATE RISK: Continuously increasing cost to maintain and operate Structures Harbormaster Restrooms Replace 3 $0 $0 5100,000 $0 $0 5100,000 Uplands Trash Dumpsters (4) Replace $0 $0 80 $40,000 $40,000 Total Moderate Risk Needs: $0 $0 $100,000 80 $40,000 8140,000 Total Capital Outlay 8255,000 81,125,000 8100,000 850,000 860,000 $1,590,000 Fully depreciated (book value) of harbor assets total approximately $4 million PROJECTS REQUIRING FUNDING TO COMPLETE: Materials Ordered, Need Construction Funding Floats & Docks Security (Z) Float* New $1,535,000 Assumes receiving $1.5M Grant • CITY OF SEWARD ELECTRIC ENTERPRISE FUND FIVE -YEAR CAPITAL INFRASTRUCTURE PLAN (excluding new items) Useful 5 -Year Description Life 2010 2011 2012 2013 2014 I Total , rte CRITICAL NEEDS: Highly likely to fail within the next five years Transmission 2005 Transmission to FL Ray R $360,000 3360,000 5360,000 5360,000 $360,000 31,800,000 2010 Lowell Point Underground R 30 5200,000 $0 10 $0 $0 1200,000 2004 Transmission by Lagoon R 30 50 $450,000 $0 $0 $0 $450,000 ND Transmission Pole TN67 F 50 $80,000 $0 $0 $0 50 580,000 ND Trans Pole TN64 brkn guy wire F $11000 $0 $0 $0 $0 511,000 2001 Broken Bells (miles 10-14) R 30 121,000 $0 $0 $D 50 521,000 Distribution 2098 Jesse Lee Underground R 50 50 $0 530,000 50 10 $30,000 2002 Camelot Underground R 50 $150,000 $0 $0 $0 10 $150,000 2008 Mcdonald Yard R 50 525,000 $0 $0 $0 125,000 Operations and Maintenance ND ROW clearing Transmission M 5500,000 $500,000 $60,000 $60,000 $60,000 51,180,000 ND ROW Gearing Distribution M $40,000 540,000 840,000 540,000 $40.000 $200,000 2006 Paint Transformers Spring Ck M $0 50 50 10 $30,000 $30,000 2000 Recloser Maintenance M 5 $0 $0 $80,000 10 $0 180,000 Loadlap Changer Sprg Crk M $0 50 $60,000 50 $0 580,000 Critical Needs: $1,362,000 $1,375,000 $650,000 5460,000 $490,000 54,337,000 HIGH RISK: Highly likely lo fail within the net 5-10 years. Distribution 2005 Old Mill #3 R 10 $0 $0 $120,000 10 1120,000 2010 Gateway (Upper) R 50 $0 $0 $0 $180.000 $180,000 2010 Gateway (Lower) R $0 10 $0 $0 $80,000 $80,000 2005 Woodland Hills R 50 30 50 50 $120,000 1120,000 2010 Lost Lake Underground R 50 $0 50 855.000 10 $0 $55,000 2014 SMIC Underground R 50 $0 $0 50 50 $105,000 $105,000 Operations and Mainfenance 2010 Paint Transformers Ft. Ray M $0 50 $0 530,000 50 530.000 2008 Paint Transformers Lawing M $0 $0 $0 $0 $0 10 Transrupter Mainenance M 5 $20,000 $0 50 50 50 520,000 Fort Raymond Maintenance ND Exhaust stack Gen 3 M 50 $0 50 50 $0 $0 2015 New Roof over Gerys 3 & 6 R 10 $0 $D 50 50 50 Meter Relay and View Screen U 520,000 50 80 $0 50 320,000 Other Software for inventory U $500 $0 50 550,000 $0 $50,500 Wire Reel R $5,000 $0 50 30 $0I 85,000 High -Risk Needs: $45,500 $0 $55,000 8200,000 5485,0001 5785,500 MODERATE RISK: Continuously Increasing cost to maintain and operate Distribution 2005 Lawing Poles F 50 $0 $0 50 525,000 $25,000 2005 Victor Creek Poles F 50 $0 50 50 5110,000 $110,000 2014 Lake Drive (Stony Creek) R 50 50 50 $0 $140,000 5140,000 2014 Lake Drive (Questa Woods) R $0 50 $0 $0 $80,000 $80,000 2015 AVTEC Underground R 50 50 $0 $0 30 115,000 515,000 2010 Southwest Boat Ramp R 50 10 $0 $33,000 $0 $0 533,000 2005 Lowing to Victor Ck Overhead R 50 $0 50 $75,000 50 $0 575,000 NU Dist Pole T210 brkn strands F $6,000 50 $0 50 56,000 Operations and Maintenance Switch at Nash Road U 80 50 5100,000 30 501 5100,000 Fort Raymond Maintenance Update Ft. Ray controls U $0 50 3150,000 5150,000 $150,000 I 5450,000 Security upgrades U $10,000 560,000 $60,000 $0 $0 5130,000 Other AMR U $0 $0 5285.000 5515,000 $01 $800,000 Moderate -Risk Needs: 516,000 560,000 5703,000 $665,000 5520,0001 $1,964,000 Total Needs: $1,423,500 $1,435,000 51,408,000 51,325,000 $1,495 57,086,500 WNW Status R =Replace F =Fix M= Maintenance U= Upgrade N -New ND -No Depredation 1 1 t CITY OF SEWARD WATER ENTERPRISE FUND FIVE -YEAR CAPITAL INFRASTRUCTURE PLAN Useful I 5 -Year Description Status Life 2010 2011 2012 2013 2014 Total CRITICAL NEEDS: Highly likely to fail within the next five years Storage and Production Refurbish #4 Production Well Maint $85,000 $0 $0 $0 $01 $85,000 Facilities Water Storage Tank New 40 $4,060,000 $0 $0 $0 $0 $4,060,000 Gateway Tank Roof Replace 25 $0 $300,000 $0 $0 $0 $300,000 Pressure Station Replace 35 $25,000 $50,000 $125,000 $400,000 $25,000 $625,000 Critical Needs: $4,170,000 $350,000 $125,000 $400,000 $25,000 $5,070,000 HIGH RISK: Highly likely to fail within the next 5 -10 years. Facilities Lowell Canyon Water Tank Inspections Maint $30,000 $0 SO $0 $0 $30,000 Abandon Wells at Fort Raymond 0 0 0 0 0 $0 Distribution Piping Upgrades 0 0 0 0 0 $0 High -Risk Needs: $30,000 $0 $0 $0 $0 $30,000 MODERATE RISK: Continuously increasing cost to maintain and operate Facility Control Upgrades Replace 15 $35,000 $25,000 $35,000 $15,000 $15,000 $125,000 Generation @ Wells New 20 $30,000 $0 $95,000 $0 $30,000 $155,000 GIS New 50 $10,000 $10,000 $20,000 $10,000 $10,000 $60,000 New #7 Production Well New 40 $0 $50,000 $150,000 $450,000 $0 $650,000 Moderate -Risk Needs: $75,0001 $85,0001 $300,0001 $475,0001 $55,000 $990,000 Total Needs: 435 000 425 000 875 000 80 0 ds: $ $ $ $ 001 $6,090,000 CITY OF SEWARD WASTEWATER ENTERPRISE FUND FIVE -YEAR CAPITAL INFRASTRUCTURE PLAN Useful 1 5 -Year Status Life 2010 2011 2012 2013 2014 Total CRITICAL NEEDS: Highly likely to fail within the next five years Lift Stations #4 (FA) Lift Station Generator Replace 25 $125,000 $40,000 $20,000 $10,000 $10,000 $205,000 Double Wall Fuel Tanks Replace 20 $20,000 $20,000 $20,000 $20,000 $20,000 $100,000 SMIC BypassNalving New 20 $10,000 $45,000 $80,000 $20,000 $0 $155,000 #1 lift Station Generator New 25 $15,000 $125,000 $35,000 $10,000 $10,000 $195,000 Critical Needs: $170,000 $230,000 $155,000 $60,000 $40,000 $655,000 HIGH RISK: Highly likely to fail within the next 5 -10 years. SMIC Lower L.S. Engeering $0 $50,000 $0 $0 $0 $50,000 High -Risk Needs: $0 $50,000 $0 $0 $0 $50,000 MODERATE RISK: Continuously increasing cost to maintain and operate Facilities L.P. Sludge Piles @ SMIC $20,000 $300,000 $0 $0 $ol $320,000 Moderate -Risk Needs: $20,000 $300,000 $0 $0 $0 $320,000 Projects Requiring Funding to Complete: Security New $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 GS New 50 $10,000 S30,000 $20,000 $10,000 $0 $70,000 Manholes Maint 35 $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Total Other Projects: $30,000 $50,000 $40,000 $30,000 $20,000 $170,000 Total Needs: $220,000 $630,000 $195,000 $90,000 $60,0001 $1,195,000 1 1 1 CITY OF SEWARD MOTOR POOL FUND 2010/2011 CAPITAL REPLACEMENT REQUIREMENTS - Miles/Hrs per Condition & max Years till 100K Year to Years to Unit # Department Year Vehicle Total Miles/Hours replace based replace based Replace Cos • year age miles or man hrs on hourshniles on age 2009 Replacement (to be purchased in 2010) 255 Police 2001 Explorer 114,824 12,758 Puor 0 2009 2011 34,000 301 Gen'I Svc 1992 Blazer 113,750 6,691 Poor 0 2009 2002 10,000 221 Parks & Rec 1995 Ford 65,866 4,391 Poor 8 2017 2005 19,000 $ 63,000 2010 Replacement 254 Police 1999 Ford CV 98,644 9,864 Poor 0 2009 2009 34,000 216 Parks & Rec 1998 Ford 93,519 8,502 Poor 1 2010 2008 12,000 105 Public Works 1988 Cat tractor 3,855 193 Poor /15 5000 2014 2003 Lease /Purchase 214 Parks & Rec 1998 Ford 70,749 6,432 Poor 5 2014 2008 12,000 122 Public Works 1991 Cube Van 66466 3,693 Poor /10 130K 2026 2003 25,000 123 Public Works 1997 Sander 53515 4,460 Poor /15 NA NA 2012 30,000 127 Public Works 1984 Dump truck 2,138 102 Poor /12 10000 2029 1996 90,000 $ 203,000 2011 Replacement 120 Public Works 1988 Flatbed 66,845 3,342 Poor ID 2019 1998 45,000 152 Wastewater 1973 Sewer jet ? ? Poor /I0 No data 1983 40,000 515 Electric 1973 Dozer New Meter Poor /15 10000 No data 1988 Lease/Purchase 456 Harbor 1999 Flatbed 66,963 6,696 I ;iiv 5 2014 2009 45,000 $ 130,000 -