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HomeMy WebLinkAboutRes2009-108 Sponsored by: Oates Motion to Reconsider 11/24/2009 Motion Declined 12/14/2009 CITY OF SEWARD, ALASKA RESOLUTION 2009 -108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE PARKING ENTERPRISE FUND BIENNIAL BUDGET FOR CALENDAR YEARS 2010 AND 2011 WHEREAS, the Seward City Council met on September 14 and September 28, 2009 to authorize budget policies and provide budget guidance to the administration, and conducted extensive work sessions for the purpose of discussing enterprise fund capital infrastructure needs and rate reviews on September 15, 24, 28, and 29, 2009; and WHEREAS, on October 12, 2009, the city manager submitted to the City Council a proposed biennial budget for the City of Seward for Calendar Years 2010 and 2011; and WHEREAS, the biennial budget was introduced at the regularly scheduled Council meeting on October 12, 2009, and work sessions were conducted and televised on October 13, 14, 15, and 16, 2009; and WHEREAS, a public hearing was held on the proposed budget on November 9, with final adoption scheduled for November 23, 2009. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The Parking Enterprise Fund biennial budget for Calendar Years 2010 and 2011 which is attached hereto and made a part hereof by reference and which contains estimated revenues and expenses for the period January 1, 2010 - December 31, 2011, is HEREBY ADOPTED, and the necessary funds are hereby appropriated. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23 day of November, 2009. CITY OF SEWARD, ALASKA RESOLUTION 2009 -108 THE CITYY OF EWARD, ALASKA i �� rAb i iHard E. Dunham, Mayor AYES: Valdatta, Bardarson, Keil, Shafer, Ambcrg, Dunham NOES: None ABSENT: Smith ABSTAIN: None ATTEST: ( ' Jean am � Le WI s, C City Clcrk ��0 ,1 +rte ,�a $ ma x , t v ''s (City Seal) „ °‘ ,' o- . W � x a 1 s R wD ` r r rNfNlYU ! 0 sir Agenda Statement Meeting Date: December 14, 2009 e jof SF ,a To: Mayor Dunham, City Council Members q P From: Jean Lewis, City Cl Agenda Item: Motion for Reconsideration BACKGROUND & JUSTIFICATION: On November 24, 2009, Council Member Marianna Keil came in and filed a written motion to reconsider Resolution 2009 -108 on the Parking Enterprise Fund. She voted on the prevailing side and her motion, being filed before 5:00 pm on November 24, 2009 was timely, therefore in order. Council Member Keil asked the City Clerk's Office to clarify exactly what was approved in regard to this Parking Enterprise Fund. After clarification, she wished to withdraw this motion. When this motion came before the body on November 23, 2009, it was passed as amended. You can review the minutes for that meeting within this packet for clarification on what the amendment was. Since Council Member Keil's request for withdrawal of this motion was after the timeframe allowed by Robert's Rules (in this case after 5pm on November 24, 2009) the motion for reconsideration remains on the agenda as a pending motion with the same rules applying. (EXCERPT FROM ROBERTS) 37. RECONSIDER [page 306] c) The making of this motion has a higher rank than its consideration; that is, the motion can be made and seconded at times when it is not in order for it to come before the assembly for debate or vote. In such a case it can be taken up later, even after it would be too late to move it in the first place. If the motion to Reconsider is introduced at a time when it cannot be taken up, the chair does not state the question on it as pending, but asks the secretary to record the motion as made and seconded. This temporarily suspends any action growing out of the vote it is proposed to reconsider. While a motion to reconsider the vote on a main motion has this status, a member can bring the motion before the assembly at any time when its consideration is in order. When he does this, he is said to call up the motion to Reconsider. Except by unanimous consent, a motion to Reconsider that has not been finally disposed of cannot be withdrawn after it is too late to renew it; that is, it can be withdrawn only within the same time limits as for making the motion in the first place. EXAMPLE: An example of why this cannot be withdrawn would be; possibly another council member wanted to reconsider, but seeing another did, does not file one. If the first member is allowed to withdraw it after 5pm, that has now taken the rights away from the second council member to file a motion for reconsider within the allowed timeframe. You can look at it as the "council's" motion now. This motion can now go away with unanimous consent. Council Member Keil can make the motion to withdraw the reconsideration motion, receive a second, and all can agree to drop it by unanimous consent. If one member disagrees, the usual rules apply for a motion to reconsider to be brought forward. That member would make a motion to reconsider, it must have a second, and then must pass by a 2/3 vote before the main motion as amended (Resolution 2009 -108) is back on the floor for debate. CONSISTENCY CHECKLIST: Yes No 1. Comprehensive Plan 2. Strategic Plan 3. Other SCC 2.10.065 (E) & X 4. Not applicable CCRofP Rule 28 & 34 FISCAL NOTE: If allowed to be withdrawn, the Parking Enterprise Fund budget as amended on November 23, 2009 is passed and in the 2010 and 2011 budget. If further amended, would affect and change the 2010 and 2011 budget. Approved by Finance Department: � - Attorney Review: NO RECOMMENDATION: City Council agrees by unanimous consent to withdraw the motion to reconsider on Resolution 2009 -108, Parking Enterprise Fund therefore, what was passed on November 23, 2009 stands; or A motion to reconsider must be made, seconded and passed by 2/3 vote, before Resolution 2009- 108 can be back on the table for discussion. RECEIVED c;s /0 NOV 2 4 2009 / OFFICE OF THE CITY CLERK r ,77L47tc,c_xr_ (}' IP 'CL-AA-0—r•--) 617/ (,,/CA.Lil (1 • 4 PARKING ENTERPRISE FUND Budgeted Statement of Revenue and Expenses and Change in Net Assets For Fiscal Year 20I0 and 2011 2008 2009 20I0 2011 Actual * Budget Budget Budget Operating revenue - parking fees $240,339 $I5I,450 $15I,450 $266,830 Operating expense: Salaries & Benefits 88,670 100,247 I30,530 132,257 Purchased Services I3,000 I8,750 20,100 19,200 Supplies and Maintenance 8,383 14,975 21,815 I9,8I5 General and Administrative I3,793 15,947 27,278 27,645 Total operating expense: $I23,846 $I49,919 $199,723 $198,917 Operating income before depreciation 116,493 1,53I - 48,273 67,913 Depreciation 6,208 6,000 7,313 7,313 Operating income (ooss) $110,285 - $4,469 - $55,586 $60,600 Non - operating revenues (expense) Interest Income and other 16,524 6,000 I2,000 12,000 Total non - operating revenue(expense) $I6,524 $6,000 $12,000 $12,000 Transfers to other funds - $I9,227 - $20,496 - $I8,532 - $21,350 Change in net assets $107,582 - $I8,965 - $62,1I8 $5I,250 Beginning net assets $378,849 $486,43I $467,466 $405,348 Ending net assets $486,431 $467,466 $405,348 $456,598 °' Ties to annual Comprehensive Annual Financial Report CITY OF SEWARD PARKING ENTERPRISE FUND Budgeted Statement of Cash Flow For Fiscal Year 2009 2009 2010 2011 Budget Budget Budget Beginning Cash Balance at 1/1/09 *: $430,786 Cash is provided by (used for): Change in net assets - $18,965 - $62,118 $51,250 Add expense items not affecting cash Depreciation 6,000 7,3I3 7,3I3 Net cash provided by operations - $12,965 - $54,805 $58,563 Other uses of cash Capital outlay (a) - 26,000 - 272,000 (a) - I59,000 (b) Net increase (decrease) in cash - $38,965 - $326,805 - $100,437 Estimated ending cash balance $391,821 $65,016 - $35,421 ( °) Ties to Comprehensive Annual Financial Report (a) $272K = $230K patch, seal, stripe North, Middle, South lots; $32K 2 pay stations; $I0K gravel (b) $I59K = $I50K patch, seal, stripe S.E. and N.E. lots; $9K toward pay station. CITY OF SEWARD 2010/2011 Biennial Operating Budget Parking Enterprise Fund Revenue netail by Line Item .... 2008 2009 2010 2009 -10 2011 2010 -11 GL Sub Account Name Actual Budget Budget Variance % Chg Budget } Chg Department, Harbor Parking 4460 0001 South Harbor Lot $ 100,644 $ 55,000 $ 55,000 $ - - 5$ 110,000 100.0 4460 0002 Middle Harbor Lo 3,519 1,750 - (1,750) (100.0) - 4460 0003 North Harbor Lot 43,756 22,500 22,500 _ - 49,500 120.0 4460 0004 N.E. Ramp Lot 36,176 18,000 18,000 ' - 39,600 120.0 446C 0005 Boulder Field Lo 500 500 - 400 (20.0 4460 0006 S Harbor Uplands 13,487 7,000 7,000 ' - 11,000 57.1 4460 0007 Slip Holder Pass 33,107 33,000 30,000 (3,000) (9.1) 35,000 16.7 4460 0008 Employee Passes 3,224 6,000 6,000 - - 7,000 16.7 4460 0009 Miscellaneous -Ot 71 500 300 (200) (40.0) 1,000 233.3 4460 0011 Company Vehicle 327 700 350 (350) (50.0) 350 4460 0012 Vehicle w /Traile 6,028 6,500 10,000 3,500 53.8 17,000 10.0 4460 0013 Visitor Permit - - 1,000 1,800 - 1,980 10.0 4600 0010 EF Investmnt Int 15,793 6,000 12,000 6,000 100.0 12,000 4600 0030 EF Repo Interest 720 - - - 4680 0200 State Project Fu 11 - Total Revenues $ 256,865 $ 157,450 $ 163,450 $ 6,000 3.8 %$ 278,830 70.6 CITY OF SEWARD, ALASKA PARKING FEE SCHEDULE FOR 2010 AND 2011: Attachment A r North Lot, South Lot and New South Harbor Lot - Daily 2010 2011 0 Hours to One Day $ 5.00 $ 10,00 Vehicle w /trailer (2 spaces) $ 10.00 $ 20.00 RVs (2 spaces) $ 10.00 $ 20.00 Slipholder Pass $50 /season $50 /season Employee Pass $50 /season $50 /season Visitor Pass $75 /season $75 /season Multi -Day Pass $5.00 /day $10.00 /day Middle Lot - 2 -Hour Maximum 0 to 2 Hours Free Free Any vehicle parked longer than 2 hours will be ticketed or towed at owner's expense. Company Vehicle Pass (12 passes maximum per lot, per season) $350.00 $350.00 RVs and Vehicle w /trailers No Parking No Parking Employee /Slipholder/Multi -Day Pass/Visitor Pass No Parking No Parking Vehicles over 19 feet in length No Parking No Parking Northeast Lot & Long -Term Parking 0 Hours to One Day $5.00 $10.00 Vehicle w /trailer (2 spaces) $5.00 $10.00 RVs (2 spaces) $5.00 $10.00 Trailer Only $5.00 $10.00 Slipholder Pass $50 /season $50 /season Vehicle w /trailer Pass $75 /season $75 /season Employee Pass $50 /season $50 /season Visitor Pass $75 /season $75 /season Boulder Stadium - when needed 0 Hours to One Day $5.00 $10.00 Vehicle w/Parking Pass No additional charge No additional charge Employee Lot - South of 4th Avenue boat launch Passholder Only $50 /season $50 /season Visitor Pass No parking No parking Downtown Parking Residential (Downtown resident only) No fee No fee (a) In 2008, 0 to 2 hours was free; charges began with 2 hours. (b) In 2008, 0 to 2 hours was free; 2 to 3 hours was $10 (c) In 2008, 0 to 1 hour was free; over 1 hour was $10 (d) In 2009, Attachment A contained a typo; should have been $10 per day for RVs (2 spaces) (e) In 2009, Council amended Attachment A to have 0 to 2 hours free rather than 0 to 3 hours free City of Seward, Alaska December, 2009 Resolution 2009-