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HomeMy WebLinkAbout11052009 Planning & Zoning Minutes City of Seward, Alaska Planning Commission Minutes November 5, 2009 Volume 6, Page 3 6 8 Call to Order The November 5, 2009 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:30 p.m. by Chair Roach'. Opening Ceremony Commissioner Heinrich led the Pledge of Allegiance to the flag. Roll Call There were present: Sandie Roach' presiding, and Tena Morgan, Christina Stauffer, Steven Heinrich comprising a quorum of the Commission; and Christy Terry, Community Development Director Suzi Towsley, Executive Liaison Excused were: Cindy Ecklund Frank DeMarco Roll Call City Administration Report Community Development Director Christy Terry updated the Commission of the following business items: • November 11, 2009 was Veterans Day and City Offices were to be closed. She noted the annual Veterans Day program at the Elementary School at 12:30 pm. • The Alaska Municipal League conference was scheduled in Anchorage the week of November 16 Tuesday November 17 several Commissioners planned to attend the "Introduction to the Planning and Zoning Commission" training. For commissioners unable to attend, Terry remarked that a video training was planned for December 9th • Bob Hicks was scheduled to issue the final draft of City Code Title 15 revisions for staff review by Monday, November 9 Plan to wrap up the final draft by the end of November. Joint meetings with Council and the Public were expected to take place in early 2010. • ECI Heir was chosen for the Library /Museum project and planned a set of workshops for the week of November 16 Commissioners were invited and asked their preference for lam meeting times. Commissioners discussed a possible schedule. City of Seward, Alaska Planning Commission Minutes November 5, 2009 Volume 6, Page 3 6 9 Other Reports, Announcements & Presentations — None Citizens' Comments on any subject except those items scheduled for Public Hearing - None Approval of Agenda and Consent Agenda Motion (Heinrich/Morgan) Approve the Agenda Motion Passed Unanimous Consent Notes: October 8, 2009 and October 20, 2009 meeting minutes (pulled by administration) Approval of the 2010 P &Z meeting schedule and Public Hearing Cut off dates (pulled by administration) Special Items Election of Vice -Chair Terry noted former Commissioner McClure had been the Vice Chair and since her recent election to the Borough Assembly the position of Planning and Zoning Vice -Chair was vacate. Terry reviewed the nomination process for the Commission. Roach' nominated Commissioner Heinrich as Vice - Chair. No other nominations were presented. Motion (Stauffer/Morgan) Elect Commissioner Heinrich as Vice - Chair of the Seward Planning and Zoning Commission. Motion Passed Unanimous Consent Unfinished Business Items requiring a Public Hearing — None New Business Items requiring a Public Hearing Resolution 2009 -24 granting Jim Hoeffler an amendment to floodplain variance permit 2009 -01, to place an 8 X 10 foot accessory structure on lease Lot 5A, Block 200 Seward Airport Terry reviewed Resolution 2009 -24; she explained the variance request was for the same parcel which the Commission had granted a floodplain variance in May of 2009 for the applicant's aircraft hanger. The current variance request was for an 8x10 foot accessory structure on the same parcel. The possibility of flooding, the particulars of both the original and new variance requests were reviewed. Terry noted the applicant was in the process of obtaining a building permit for the accessory structure. She stated staff recommended approval of the variance request. City of Seward, Alaska Planning Commission Minutes November 5, 2009 Volume 6, Page 3 7 0 Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Jim Hoeffler, applicant approached the podium. Hoeffler reviewed the process he was required to accomplish by Federal Aviation Administration and State of Alaska for permits on the parcel. The structure was to be used to house a small back -up generator. The fuel tank was to be elevated and met both state and city requirements. Motion (Morgan /Stauffer) Approve Resolution 2009 -24 Morgan spoke in support of the structure and the variance amendment. Roach' spoke in support of the variance amendment. She noted the reviews and application process the applicant had to accomplish with City, State and Federal regulations assured her that all precautions had been met. She supported the measures the applicant had taken to move forward with alternative energy. Motion Passed Unanimous Unfinished Business — None New Business .. • : - ! ! ' ' • : ' • • • • . • (Pulled by Administration) ! ! ! ' • • • • • ' • (Pulled by Administration) (Pulled by Administration) Scheduling of November 17 2009 Work Session Terry stated that she had been reviewing the preliminary plat for Two Lakes Park and was excited to bring the topic to the Commission. Due to commissioner training in Anchorage scheduled for November 17 a quorum was unavailable for the work session. Therefore she requested the Commission cancel the November 17 work session and re- schedule the work session to 6:30 pm December 1, 2009, immediately before the regular scheduled meeting, with the topic of Two Lakes Park Replat. Based on the decision of the Commission, Terry noted she planned to work with the Seward Bear Creek Flood Service Area Board (SBCFSAB) to reschedule the quarterly joint work session currently scheduled for December 1St Motion (Heinrich/Morgan) Cancel the November 17, 2009 regularly scheduled work session and reschedule to December 1, 2009 at 6:30 pm immediately City of Seward, Alaska Planning Commission Minutes November 5, 2009 Volume 6, Page 3 71 preceding the regular meeting with the topic of Two Lakes Park Replat review. Following Commission discussion, staff was requested to work with the SBCFSAB and reschedule the December quarterly work session to before the Flood Service Board regular meeting on January 4, 2010. Motion Passed Unanimous Informational Items and Reports (No action required) — None Commission Comments Stauffer noted she was unavailable for the December 1, 2009 and the January 5, 2010 meetings. She stated that she was very excited to see the Two Lakes Park Replat project moving forward. Heinrich stated that he was pleased with the progress on the Library/Museum Project. Morgan expressed her frustration with the minutes not being current. She expressed gratitude for all the hard work by staff on the new Mountain Haven project. Roach' expressed her thanks to Commissioners for their welcoming attitude toward ,.r business owners who brought items to the Commission. She also congratulated Heinrich on being elected Vice - Chair. Roach' thanked Community Development for their work on the Two Lakes Park Project. Terry encouraged Commissioners to visit the new Mountain Haven. Citizens' Comments —None Commissions and Administration Response to Citizens' Comments — None Adjournment re- 'ng adjourned at 8:12 . .m. 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