HomeMy WebLinkAboutRes2010-020 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE TRANSFER OF $8,150 IN UNEXPENDED
GRANT FUNDS FROM THE 2009 LIBRARY BUDGET INTO A SPECIAL
REVENUE FUND TO COMPLETE THE 1964 EARTHQUAKE
DOCUMENTARY FILM
WHEREAS, with the passage of Resolution 2009 -087 on September 14, 2009, the
Seward City Council accepted grant funds totaling $18,150 from Rasmuson Foundation
($10,000), Alaska Humanities Forum ($3,150), and the Seward Community Library Association
($5,000); and
WHEREAS, $10,000 of the grant funds were spent in 2009, leaving $8,150 in grant
funds unspent at the end of the fiscal year; and
WHEREAS, this resolution authorizes the transfer of remaining funds into a Special
Revenue Fund in order to prevent the lapse of grant funds at year -end, leaving a balance of
$8,150 to be spent on production of the 1964 Earthquake documentary
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. Unspent grant funds in the amount of $8,150 are hereby transferred from the
General Fund account no. 101 - 0000 - 3071 -0826 to the Library Special Revenue Fund account no.
826 - 0000 - 3070 -0101.
Section 2. This resolution is retroactive to December 31, 2009.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
22 day of February, 2010.
THE CITY OF SEWARD, ALASKA
�;'� ,
Willard E. Dunham, Mayor
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -020
AYES: Valdatta, Bardarson, Keil, Amberg, Shafer, Dunham
NOES: None
ABSENT: Smith
ABSTAIN: None
ATTEST:
Jed n Lewis
City Clerk
0®1 . /CeAs
1,* 'P * �
(City Seal) � a� �« ; ,
n
" o
4. 41. OF PN`° %
1 til1os I* %
Council Agenda Statement
Meeting Date: February 22, 2010
o f se
Through: Phillip Oates, City Manager `S
From: Patricia Linville, Library Director gtASKP
Agenda Item: Transfer $8,150 in unexpended Library Grant Funds
to Special Revenue Fund to prevent grant funds
from lapsing at year -end.
BACKGROUND & JUSTIFICATION:
With the passage of Resolution 2009 -087 on September 14, 2009, Council accepted grant funds
totaling $18,500 received from Rasmuson Foundation ($10,000), Alaska Humanities Forum ($3,150)
and the Seward Community Library Association ($5,000). The funds were appropriated into the
2009 library budget and $10,000 was spent. Although work on the documentary was expected to be
complete in 2009, it was not. A completion date of March 15, 2010 has been confirmed. Because
the remaining $8,150 will not be expended until the project is complete, this resolution will move
these funds into a Special Revenue Fund account, enabling staff to pay invoices received from the
documentary producers through the project's completion. Unspent General Funds lapse at year -end,
meaning that they are no longer available to spend. Therefore, the remaining grant funds must be put
into a Special Revenue Fund in order to be available for expenditure across more than one fiscal year.
A copy of Resolutions 2008 -132 and 2009 -087 are attached as back up to this request.
CONSISTENCY CHECKLIST: Yes No
1. Comprehensive Plan
2. Strategic Plan
3. Other: _
4. Not applicable
ATTORNEY REVIEW: No
FISCAL NOTE:
The transfer of $8,150 in unspent grant funds out of the General Fund will prevent the grant funds
from lapsing at year -end. ' 0
0,
RECOMMENDATION:
City Council approve Resolution 2010 - 0 authorizing the transfer of $8,150 in unexpended grant
funds from the General Fund account no. 101- 0000 - 3071 -0826 to the Library Special Revenue Fund
account no. 826- 0000 - 3070 -0101.