HomeMy WebLinkAboutRes2010-039 Sponsored by: Clerk
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CITY OF SEWARD, ALASKA
RESOLUTION 2010 -039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH PHT, LLC DBA/SEWARD CITY NEWS AND
APPROVING ADDITIONAL NON - REQUIRED ELECTRONIC
PUBLISHING FOR THE WEEKLY CITY CALENDAR AT AN ANNUAL
RATE OF $2,660 FOR THE YEAR 2010 AND AN ANNUAL RATE OF $3,952
THROUGH DECEMBER OF 2011
WHEREAS, the Seward City News has been posting the weekly city calendar on their
website for the past four years at no cost to the City; and
WHEREAS, owner Paul Tougas of the Seward City News is proposing the City of Seward
pay for publishing with his website; and
WHEREAS, the City of Seward publishes all its public notices as required by law in the
Seward Phoenix Log, along with provided affidavits of publication at an annual rate of
approximately $17, 500; and
WHEREAS, this rate is only for the weekly calendar put out by the clerk's office, with all
other city departments continuing to pay Seward City News for any advertising they already do; and
WHEREAS, this would be additional advertising not required by law; and
WHEREAS, posting within the Seward City News allows for greater citizen involvement
and is a value to the community; and
WHEREAS, as additional community outreach, the Seward City Council wishes to continue
publishing the city calendar in SewardCityNews.com; and
WHEREAS, because of the proposed provisional rate of 62% off their business
announcement rate, no additional advertising money would need to be appropriated from either the
2010 or the 2011 annual budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
CITY OF SEWARD, ALASKA
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RESOLUTION 2010 -039
Section 1. The Seward City Council authorizes the City Manager to enter into a contract
with PHT, LLC dba/Seward City News in accordance with the terms and conditions, and in
substantial form as attached hereto, for an amount not to exceed $2,660 for 2010, and for an amount
not to exceed $3,952 through December 31, 2011, for additional publishing of the city calendar in
the Seward City News.
Section 2. Funds in the amount of $2,660 for 2010 and $3,952 for 2011, are hereby
appropriated from the Mayor /Council Advertising fund account 101 - 1110 -5120.
Section 3. The Seward City Council recognizes this is additional advertising and is not
required by law.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 26 day of
April, 2010.
THE CITY OF SEWARD, ALASKA
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Willard E. Dunham, Mayor
AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Amberg, Dunham
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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Jea Lewis, CM/C 4 " O 5e j
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City Clerk .���.• "ye `'w� Y��•�6 •
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Council Agenda Statement
Meeting Date: April 26, 2010
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To: Mayor Dunham, City Council Members
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From: Jean Lewis, City Cl
Agenda Item: Additional Publishing o the city calendar with Seward
City News.Com
BACKGROUND & JUSTIFICATION:
Seward City News is an electronic newspaper type of publication that has been in business in Seward
for approximately five years. They have been posting city business from the city calendar and some
additional email notifications from the clerk's office for a good part of those years, thus resulting in
increased exposure of local government business to the community's citizens.
The Clerk's Office must advertise as required by law. All agendas, notices, public hearings are
published in the Seward Phoenix Log per annual contract. Affidavits of Publications that become
permanent city records are also generated with this contract. In addition, the city posts all notices in
3 places around the city; city hall, the harbor and the post office. In addition, the city clerk also sends
this information to any citizen who wishes to get government business notices on their personal
emails at home. Approving this resolution authorizes additional advertising in the Seward City
News.
The City of Seward's budget to publish the city calendar with all mandated and required postings has
$22,000 budgeted for the years 2010 and 2011. The City has an annual renewable contract with the
Seward Phoenix Log for these publishing's and written affidavits of publication, and pays $17,446
annually for that service. If the city council wishes to also publish the city calendar in
SewardCityNews.com and approves this resolution, the payments could come out of the remaining
budget of approximately $4,554.00 per year, therefore, not requiring any additional appropriation of
money through 2011.
INTENT: To reach more citizens with local government coverage of city business and to pay the
costs associated with publication of this information.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward
City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
Other:
ATTORNEY REVIEW: Yes
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FISCAL NOTE:
This agreement covers the weekly city calendar only. Any other city advertising would continue to
be paid for from each department's individual advertising budgets at the going rate.
Approval would amount to an additional $2,660 in publishing costs for 2010, and an additional
$3,952 in publishing costs for 2011 from the Mayor /Council advertising budget #101 -1110 -5120. At
this price, additional appropriations should not be required for this budget cycle.
Approved by Finance Department: .94014.4
RECOMMENDATION: Approve Resolution 2010 -039, which Approves Additional
Advertisement With PHT, LLC, dba Seward City News For The City Calendar At An Annual Rate
Of $2,660 for 2010 and An annual rate of 3,952 Through December Of 2011.
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