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Home My WebLink AboutRes2010-043 Sponsored by: Oates CITY OF SEWARD, ALASKA I.. RESOLUTION 2010 -043 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ENDORSING THE LIBRARY MUSEUM SCHEMATIC DESIGN CONCEPT AS ATTACHED WHEREAS, while planning for the 2003 centennial celebration of the founding of Seward, the Mayor sought proposals for a major community project that would begin in the centennial year and reach completion during the 100th anniversary of the incorporation of the city, August 2012; and WHEREAS, since that time the City of Seward, Seward Community Library Association and the Resurrection Bay Historical Society have been planning to co- locate the Community Library and the Seward Museum to a new facility; and WHEREAS, the City has provided tangible support by purchasing a site for the new facility adjacent to the existing library, conducting the necessary topographical survey and replat, and dedicating employee time for project planning and management; and WHEREAS, for the past three years the organizations have been going through a planning process that involved space programming, feasibility studies, concept design, cost estimating, and business planning; and r. WHEREAS, a community wide survey and an advisory vote were conducted and supported the project including the issuance of a bond for partial cost of the project; and WHEREAS, City Council approved Resolutions 2009 -091 and 2009 -100 for Project Management and Professional Services through Schematic Design; and WHEREAS, the proposed design was developed, shared and discussed with the community in a variety of ways, including; a Community Discovery Week Workshop November 16 -20, 2009, Interim Design Presentations December 9 -10, 2009, Mid -Point Session January 14, 2010, Schematic Design Presentations February 11, 2010, Strategic Planning Workshops March 29 -30, and many additional meetings with the Seward Library Museum Building Committee and the Project Executive Committee; and WHEREAS, the Project Executive Committee recommends Council approval of the schematic design (exteriors and floor plan) with the understanding that the budget will be reconciled, finalized and approved during later stages of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward Community Library/Museum schematic design as presented at this meeting is hereby approved as attached hereto. CITY OF SEWARD, ALASKA RESOLUTION 2010- 043 Section 2. The Seward Community Library/Museum's final project budget is excluded from the schematic design approval and will be reconciled, finalized and approved during later development stages. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 26th day of April, 2010. THE CITY OF SEWARD, ALASKA ,,, G y illard E. Dunham, Mayor AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Amberg, Dunham NOES: None ABSENT: None ABSTAIN: None ATTEST: Jean Lewis, CMC City Clerk (City Seal) Council Agenda Statement { : f s� Meeting Date: April 26, 2010 ` _ Through: City Manager Phillip Oates : /"" I X> From: Community Development Director Christy Terry Agenda Item: City Council approval of Resolution 2010 - `endorsing the Library Museum Schematic Design Concept as attached and presented at the meeting BACKGROUND & JUSTIFICATION While planning for the 2003 centennial celebration of the founding of Seward, the Mayor sought proposals for a major community project that would begin in the centennial year and reach completion during the 100th anniversary ofthe incorporation ofthe city, August 2012. Since that time, the City of Seward, Seward Community Library Association, and the Resurrection Bay Historical Society have been planning to co- locate the Community Library and the Seward Museum to a new facility. Co- location will create efficiencies of service and space as well as providing the amount of space needed to meet the existing and future needs of these organizations. For the past three years the organizations have been going through a planning process that involved space programming, feasibility studies, concept design, cost estimating, and business planning. The City purchased a site for the new facility, adjacent to the existing library. A community survey was conducted to evaluate the level of support for a bond issue to support part of the cost ofthe project. The City is now ready to approve the 35% schematic design plans (exteriors and floor plan) for the new Library Museum. The new Library Museum will be generally a +16,300 square foot facility located on two floors, with a possible basement for a mechanical/electrical room and storage. The Museum and a conference area will be located on the first floor and the library on the second floor. The building will be designed to take advantage of the sweeping view down Resurrection Bay. It will also apply green design principles as well as respecting the historic character of Seward. The City has provided tangible support by purchasing a six lot site for the new facility adjacent to the existing library, conducting the necessary topographical survey and replat, and dedicating employee time to project planning and management. Additionally, an existing structure on the property will be demolished by the City. City Council approved Resolutions 2009 -091 and 2009 -100 for Project Management and Professional Schematic Design Services and the attached plans are the result of those contracts. The proposed design was developed, shared and discussed with the community in a variety of ways, including; a Community Discovery Week Workshop November 16 -20, 2009, Interim Design Presentations December 9 -10, 2009, mid -point session January 14, 2010, Schematic Design Presentations February 11, 2010, Strategic Planning Workshops March 29 -30, and many additional meetings with the Seward Library Museum Building Committee and the Project Executive Committee. J 3 The Project Executive Committee (PEC), organized by Council with Resolution 2009 -086 and designated by Council to be the decision making body for recommendations, is quite pleased with the schematic design. The PEC is recommending Council approval of the design (exteriors and floor plan) with the understanding that the budget will have to be reconciled, finalized and approved during later stages of the project. INTENT: This resolution proposes to approve the basic 35% Schematic Design for the Library Museum project. CONSISTENCY CHECKLIST Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: ATTORNEY REVIEW: Yes No X FISCAL NOTE There is no fiscal impact associated with approval of this resolution. Funding for schematic design contracts and costs associated with Project Management Services to develop a CM /GC Request for Proposals were previously appropriated and funded with Council Resolutions 2009 -91, 2009 -100 and 2010 -22. Funds for the schematic design services and CM/GC development have been provided by the Seward Library and Museum Building Committee. The Seward Community Library /Museum's final project budget is excluded from the schematic design approval and will be reconciled, finalized and approved during later stages of the project. 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