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HomeMy WebLinkAboutRes2010-060 Sponsored by: Oates CITY OF SEWARD, ALASKA RESOLUTION 2010 -060 Lop A RESOLUTION OF THE SEWARD CITY COUCIL OF THE CITY OF SEWARD, ACCEPTING A GRANT FROM THE ALASKA ENERGY AUTHORITY IN THE AMOUNT OF $115,800 AND AUTHORIZING THE CITY MANAGER TO PROCEED WITH THE PROCUREMENT OF SUPPLIES AND EQUIPMENT AND APPPROPRIATE FUNDS WHEREAS, the Alaska Energy Authority awarded a grant to the City of Seward for energy efficiency assistance in the amount of $115,800; and WHEREAS, this grant was funded by the Alaska Energy Authority distributed American Recovery and Reinvestment Act (ARRA) funding for energy efficiency projects; and WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward will submit a request for proposal for the contracted services portion of the scope of work outlined in this grant to include the window and door replacement and installation for the Fire Hall, City Hall and Public Works; and WHEREAS, the City Manager will present a subsequent resolution to the City Council to award a contract to the most qualified proposal; and h.. WHEREAS, in accordance with the Alaska Energy Authority procurement guidelines and grant stipulations, the City will request quotes for all equipment and supplies included in the scope of work; and WHEREAS, the City will utilize city staff to meet the required $10,000 in -kind match. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SEWARD, ALASKA: Section 1. The City Manager is authorized to enter into a Grant Agreement with the Alaska Energy Authority and to accept grant funds in the amount of $115,800 to the Energy Grant Fund number 306 - 3062 - 4680 -0100. Section 2. The City Manager is authorized to purchase the equipment and supplies included in the grant application scope of work and issue a request for proposal for contracted services. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this 12th day of July, 2010. CITY OF SEWARD, ALASKA RESOLUTION 2010 -060 THE CIT OF S ARD, ALASKA illard E Dunh m, Mayor AYES: Valdatta, Bardarson, Shafer, Amberg, Dunham NOES: None ABSENT: Keil, Smith ABSTAIN: None ATTEST: 4, Jea v1 Lewis, tilp Cit ! Clerk s oli II I (City Seal) `.0 .. .s. i C1 l 1 a i ® ` • • a .f i i • • -0 - • e grF ` *** as 11 S Council Agenda Statement Meeting Date: July 12, 2010 4 0v sett, � To: Phillip Oates, City Manager " a ti _ _ ° From: William Casey, Public Works 1 iJ 1 P Agenda Item: Accepting a grant from the Alaska Energy Authority for energy efficiency and appropriating funds On April 19, 2010 the City of Seward submitted a grant application to the Alaska Energy Authority for the Alaska Small City Energy Efficiency & Conservation Block Grant (EECBG). The scope of work included the replacement of City boilers, hot water heaters, a Toyo stove, a motion detector and a washer /dryer. The scope also included replacement of some windows and doors at three public facilities including the City Hall, Fire Hall, & Public Works. On April 30, 2010, the Alaska Energy Authority awarded a grant to the City of Seward for energy efficiency assistance in the amount of $115,800. The City Manager received a letter from the Alaska Energy Authority approving our grant application and authorizing the work to begin as early as May 1, 2010. Attached are the grant letter, agreement and application with the grant provisions and the funding announcement. This grant was funded by the Alaska Energy Authority distributed American Recovery and Reinvestment Act (ARRA) funding for energy efficiency projects. In accordance with Seward City Code 6.10.310 the City of Seward will submit a request for proposal for the contracted services portion of the scope of work outlined in this grant to include the window and door replacement and installation for the City Hall, Fire Hall and Public Works. The City Manager will present a subsequent resolution to the City Council to award a contract to the most qualified proposal. In accordance with the Alaska Energy Authority procurement guidelines and grant stipulations, the City intends to request quotes for all equipment and supplies included in the scope of work. The City will utilize city staff to meet the required $10,000 in -kind match. INTENT: This resolution proposes to achievethree objectives: 1) To accept grant funds from the Alaska Energy Authority in the amount of $115,800; 2) Authorize the procurement of supplies and equipment outlined in the grant scope of work; 3) obtain Council approval for the appropriation of funds. FISCAL NOTE: Funding in the total amount of $125,800 including matching in -kind funds in the amount of $10,000 is hereby appropriated into account no. 306 - 3062 -xxxx. In -kind contributions will include city staff time for the management of the grant and procurement of the goods and services. Yr Approved by Finance Department 4 ialli �� , /%o ATTORNEY REVIEW: Yes No X CITY OF SEWARD, ALASKA RESOLUTION 2010 - RECOMMENDATION: Council supports Resolution 2010 - authorizing the city manager to enter into a Grant Agreement with the Alaska Energy Authority and to accept grant funds in the amount of $115,800 to the Energy Grant Fund number 306 - 3062 - 4680 -0100 and authorizing the city manager to purchase the equipment and supplies included in the grant application scope of work and issue a request for proposal for contracted services. 47