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Sponsored by: Oates <br /> CITY OF SEWARD, ALASKA <br /> RESOLUTION 2010 -082 <br /> A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, <br /> ALASKA, AUTHORIZING A SOLE SOURCE CONTRACT WITH METCO, <br /> INC. IN AN AMOUNT NOT TO EXCEED $237,300, TO SUPPLY AND <br /> INSTALL 36" CULVERTS AND MANHOLES UNDER AND ADJACENT TO <br /> APPROXIMATELY 700' OF ALASKA RAILROAD TRACK, IN <br /> CONJUNCTION WITH CONSTRUCTION OF THE NORTH FOREST <br /> ACRES LEVEE /ROAD PROJECT, AND APPROPRIATING FUNDS <br /> WHEREAS, the City of Seward is prepared to immediately begin construction of the North <br /> Forest Acres Levee/Road, and prior to construction, must complete two ancillary projects: 1) the <br /> relocation of the transmission line to facilitate work underneath the line; and 2) the installation of <br /> approximately 700 feet of 36" culvert and manholes on the east -side of the Seward Highway under <br /> the Alaska Railroad tracks, to provide drainage for any water that may accumulate on the south side <br /> of the levee /road once it is constructed; and <br /> WHEREAS, the funding for the construction of the North Forest Acres Levee/Road project <br /> was slated to expire September 30, 2010, with the construction project having been delayed due to <br /> difficulties in finalizing acquisition of one final parcel of property necessary for the project. The <br /> City received notification this week that funding is extended to June 30, 2011 but there will be no <br /> further opportunity to extend funding, so this railroad drainage project must proceed immediately <br /> prior to freeze -up in order for the levee /road construction to begin and be completed prior to the <br /> expiration of funding; and <br /> WHEREAS, the drainage system on the east -side of the Seward Highway and underneath the <br /> railroad tracks must be installed on the dates determined by the Alaska Railroad Corporation in order <br /> to avoid disruption to passenger and freight operations, since said project will require removal and <br /> reinstallation of railroad track; and <br /> WHEREAS, in order to meet the Railroad's requested timeline, all materials for the project <br /> must be ordered immediately in order to satisfy the lead time of no less than two weeks on the <br /> purchase of 36" culvert and manholes; and <br /> WHEREAS, the contractor on this project must have the capability of mobilizing <br /> immediately, must be able to offload and stage a single 84' section of 36" culvert pipe which is being <br /> barged to Seward, and store said pipe in preparation for the project, must have access to expedited <br /> purchasing of all drainage infrastructure materials, flexibility to adapt to the requirements of the <br /> Alaska Railroad for coordinating the project, availability of all necessary equipment, and must <br /> coordinate with Alascom to avoid disrupting the fiber optic line in this area; and <br /> WHEREAS, SCC §6.10.120A(2) authorizes an exemption from competitive procurement <br /> procedures in cases where "an emergency makes the delay incident to competitive bidding <br />