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CITY OF SEWARD, ALASKA
RESOLUTION 2010 -082
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING A SOLE SOURCE CONTRACT WITH METCO,
INC. IN AN AMOUNT NOT TO EXCEED $237,300, TO SUPPLY AND
INSTALL 36" CULVERTS AND MANHOLES UNDER AND ADJACENT TO
APPROXIMATELY 700' OF ALASKA RAILROAD TRACK, IN
CONJUNCTION WITH CONSTRUCTION OF THE NORTH FOREST
ACRES LEVEE /ROAD PROJECT, AND APPROPRIATING FUNDS
WHEREAS, the City of Seward is prepared to immediately begin construction of the North
Forest Acres Levee/Road, and prior to construction, must complete two ancillary projects: 1) the
relocation of the transmission line to facilitate work underneath the line; and 2) the installation of
approximately 700 feet of 36" culvert and manholes on the east -side of the Seward Highway under
the Alaska Railroad tracks, to provide drainage for any water that may accumulate on the south side
of the levee /road once it is constructed; and
WHEREAS, the funding for the construction of the North Forest Acres Levee/Road project
was slated to expire September 30, 2010, with the construction project having been delayed due to
difficulties in finalizing acquisition of one final parcel of property necessary for the project. The
City received notification this week that funding is extended to June 30, 2011 but there will be no
further opportunity to extend funding, so this railroad drainage project must proceed immediately
prior to freeze -up in order for the levee /road construction to begin and be completed prior to the
expiration of funding; and
WHEREAS, the drainage system on the east -side of the Seward Highway and underneath the
railroad tracks must be installed on the dates determined by the Alaska Railroad Corporation in order
to avoid disruption to passenger and freight operations, since said project will require removal and
reinstallation of railroad track; and
WHEREAS, in order to meet the Railroad's requested timeline, all materials for the project
must be ordered immediately in order to satisfy the lead time of no less than two weeks on the
purchase of 36" culvert and manholes; and
WHEREAS, the contractor on this project must have the capability of mobilizing
immediately, must be able to offload and stage a single 84' section of 36" culvert pipe which is being
barged to Seward, and store said pipe in preparation for the project, must have access to expedited
purchasing of all drainage infrastructure materials, flexibility to adapt to the requirements of the
Alaska Railroad for coordinating the project, availability of all necessary equipment, and must
coordinate with Alascom to avoid disrupting the fiber optic line in this area; and
WHEREAS, SCC §6.10.120A(2) authorizes an exemption from competitive procurement
procedures in cases where "an emergency makes the delay incident to competitive bidding
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -082
unreasonable ", and due to the immediate need to order the materials for the project to meet the
tight construction schedule, there is insufficient time to conduct the advertising necessary to meet
the standard competitive bid process; and
WHEREAS, in accordance with Seward City Code 6.10.120, the City Council hereby finds
that it is in the public interest to waive competitive procurement requirements and authorize a
contract with Metco, Inc. in order to meet weather constraints, to meet time - constraints imposed by
the Alaska Railroad, to immediately secure materials, and to prevent the expiration of federal funds
for the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a contract with Metco, Inc.
in the amount of $215,727, plus a contingency not to exceed 10% ($21,573) for a total amount not to
exceed $237,300, for the purpose of constructing the railroad drainage system in conjunction with
the North Forest Acres Levee /Road Project.
Section 2. The Seward City Council hereby finds it in the public interest to waive the
competitive procurement requirements per Seward City Code 6.10.120, based on the recitals above two
which are incorporated herein.
Section 3. The city manager is hereby authorized to negotiate with the Alaska Railroad to
reimburse their costs associated with this project, so long as those costs fall within the city manager's
authorized spending limit.
Section 4. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, September 7th,
2010.
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -082
THE CITY OF SEWARD, ALASKA
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Willard Dun I am, Mayor
AYES: Valdatta, Smith, Keil, Shafer, Dunham
NOES: None
ABSENT: Amberg, Bardarson
ABSTAIN: None
ATTEST:
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