HomeMy WebLinkAboutRes2010-086 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH CITY ELECTRIC INC. TO REROUTE THE
TRANSMISSION LINE FOR THE NORTH FOREST ACRES LEVEE
PROJECT AND TO SPEND UP TO $178,828.40 FOR THE PROJECT
WHEREAS, the City is extending the Japanese Creek levee to the Seward Highway; and
WHEREAS, the existing electrical transmission line along the Seward Highway must be
relocated and raised to allow for clearance over the proposed North Forest Acres Levee; and
WHEREAS, the City Electric Department does not have the capability to perform this work;
and
WHEREAS, the firm of Dryden and LaRue was contracted to provide the City with the
Technical Construction Specification, Long Lead Major Material List, Plan Profile and Engineer
Effort for the rerouting project on April 9, 2010; and
WHEREAS, the firm of Dryden and LaRue estimated the cost to be $319,994.03 which
included materials and generations time; and
WHEREAS, the firm of Dryden and LaRue, estimated the cost to be $202,000 excluding
materials and generation costs; and
WHEREAS, City Electric, Inc. was the lowest responsive bidder in the amount of
$178,828.40.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA THAT:
Section 1. The City Manager is authorized to enter into a contract with City Electric, Inc. and
to spend an amount up to $178,828.40 for rerouting the electrical transmission line for the
North Forest Acres Levee Project.
Section 2. Funding in the amount of $178,828.40 is hereby appropriated form the Electric
MRRF Fund net assets account no 502- 0000 -3050. In the event the North Forest Acres
Levee Project has funds remaining, after project construction, that funding source will
replace Electric MRRF fund as the funding source.
Section. 3 This resolution shall take affect immediately upon its adoption.
it PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27`" day of
September, 2010.
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -086
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THE CIT oF SEWARD, ALASKA
Willard E Dunham, Mayor
AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Amberg, Dunham
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
i can Lewis, CMC ��JJ
City Clerk
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Council Agenda Statement
Meeting Date: September 27th, 2010
Phillip Oates, City Manage ,v o
From: John Foutz, Manager Electric Utility
Agenda Item: Transmission Line Repair Contract with Chugach Electric Association
BACKGROUND & JUSTIFICATION:
The North Forest Acres Levee Project requires the City of Seward's existing transmission line be
relocated and raised to allow for clearance over the proposed levee. The firm of Dryden and LaRue
was contracted to provide the City the Technical Construction Specification, Long Lead Major
Material List, Plan Profile and Engineer Effort for the rerouting project. The work consists of the
relocation and the upgrade of a 69kV transmission and 12.47 kV distribution line to 115/12.47 kV in
accordance with the attached drawings and specifications. The relocation work is located just south
of Resurrection River and consists of the construction of six 115 kV transmission structures with
12.47 kV distribution underbuild and the retirement of five each existing 69kV overhead
transmission structures with 12.47 kV distribution underbuild. The Contractor shall supply all
necessary surveying, equipment, materials, (other than Owner furnished) and labor for the
completion of this work. The City of Seward's Electric Department does not have the capability for
the repairs. Dryden and LaRue estimated the cost to be $319,994.03; this cost includes materials and
generation time. the request for proposal was first advertised on 22 August 2010 in the Anchorage
Daily News with the pre -bid conference held on 1 September and bid opening on 10 September.
Two bids were submitted by the deadline; the submitted bids were by City Electric Incorporated and
Northern Powerline Constructors Incorporated. The winning bid is by City Electric, Inc. with an
average score of 98 out of a possible 100. The grading criteria were as follows: 1) Qualifications —
25 points. 2) Work Plan — 25 points. 3) Proposal Price — 25 points. 4) References —15 points. 5)
Litigation History — 10 points. The winning bid indicated a start time during the first week of
October and a sixteen day schedule to complete. The winning bid amount is $178,828.40.
INTENT: Authorizing the City Manager to join into a contract with City Electric, in the amount of
$178,828.40, to construct the transmission line reroute of power pole structures from GL -18 to GL-
16 and retire the old structures.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures.
ATTORNEY REVIEW: Yes No X
FISCAL NOTE:
The funding for this work will come from the Electric MRRF Fund net assests account number
502- 0000 -3050. In the event that there are funds remaining in the North Forest Acres Levee
Project, that project will pay the costs. As of today, construction costs for the levee /road project
are unknown.
Approved by Finance Department: L s?" ,d
•
RECOMMENDATION:
Seward City Council approve Resolution 2010- v authorizing the City Manager to enter into a
contract with City Electric, Inc. to reroute the electric transmission line for an amount not -to- exceed
amount of $178,828.40 and to appropriate the funds.