HomeMy WebLinkAboutRes2010-095 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -095
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH URS CORPORATION (URS) FOR CHANGE
ORDER #8 TO THE EAST HARBOR EXPANSION CONTRACT FOR AN
AMOUNT NOT -TO- EXCEED $82,543.00 AND APPROPRIATING FUNDS
FOR ENGINEERING, PERMITTING, AND CONSTRUCTION
ADMINISTRATION SERVICES FOR THE SECURITY (Z) FLOAT
PROJECT IN THE SEWARD SMALL BOAT HARBOR
WHEREAS, URS (formerly Tryck Nyman Hayes Incorporated) has provided
engineering and project management services to the City for several years with regard to the East
Harbor Expansion Project; and
WHEREAS, the City is moving forward with Phase 3 of the East Harbor Expansion
Project and desires additional engineering, permitting, and construction administration services
for the Security (Z) Float in the small boat harbor; and
WHEREAS, URS has provided an estimate of costs for providing these additional
lr,.• services in an amount not to exceed $82,543.00; and
WHEREAS, although professional services such as engineering are not required to be
purchased through the competitive procurement procedures (SCC 6.10.120(8)), the City
originally selected URS as a result of a competitive request for proposals process.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The city manager is hereby authorized to execute Change Order #8 to the East
Harbor Expansion Contract with URS, in substantially the form presented at this meeting.
Section 2. The amount of $82,543.00 is hereby appropriated from the commercial
passenger vessel funds account no 402 - 000 -3050 to the contracted services account no 402-
2745 -5390 to pay for these additional services.
Section 3. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this 1 1th day of
October, 2010.
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -095
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THE CITY OF SEWARD, ALASKA
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Willard E. Dunham, Mayor
AYES: Valdatta, Keil, Smith, Dunham
NOES: None
ABSENT: Amberg, Bardarson, Shafer
ABSTAIN: None
ATTEST:
Je.' Lewis, a1 C
Cif Clerk
(City Seal) ';' **9
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Council Agenda Statement
Meeting Date: October 11, 2010 r
of SEly
Through: Phillip Oates, City Manager
From: Kari Anderson, Harbormaster 4 cAsifP
Agenda Item: Change Order #8 to the East Harbor Expansion
Contract with URS Corporation
BACKGROUND & JUSTIFICATION:
URS Corporation (formerly Tryck Nyman Hayes, Incorporated) has provided engineering, design,
bid, and construction engineering services throughout Phase 1 and Phase 2 of the City's East Harbor
Expansion Project. As the City continues construction within the small boat harbor, it is necessary to
maintain and continue the availability of engineering services for future development. URS is
intimately familiar with the Seward Harbor Expansion Project and is particularly suited to continue
this type of work.
Phase 3 consists of the Security (Z) float and related improvements including fire suppression,
utilities, and a gangway. The installation of the pilings and float related infrastructure will begin this
winter. Resolution 2007 -134 authorized the City Manager to enter into an agreement with URS for
engineering, design, and contract management for Phase 3: Z float. Due to funding restrictions,
Phase 3 was divided into two components a.) design and construction of the floats and b.) upland
design of utilities and installation of floats and associated utilities. Because this project was not fully
funded in 2007, costs and the engineering scope of work have increased over the past 3 years.
A fee proposal for additional engineering, permitting, and an on -site construction engineer for 90-
days was provided by URS at a cost of NTE $82,543.00. The services as proposed and the cost of
those services are described in Attachment A to the Change Order No. 8 in the form of a project
approach letter and task descriptions.
INTENT: For the City of Seward enter into a contract with URS for an amount not to exceed
$82,543.00 for engineering services and construction support. This will be Change Order #8 to
Contract Number 03 -003.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies:
Yes (List Below)
Comprehensive Plan
Economic Development, Small Boat Harbor Development: expand and maximize the potential of the existing harbor.
Transportation Facilities, Harbors: Continue to support, promote, enhance and develop harbor facilities...
Strategic Plan
Economic Base, Improve and Expand Maritime Facilities: complete eastward expansion of the Small Boat Harbor
Small Boat Harbor Management Plan
Harbor Development, New Harbor Development and Expansion: ... expand the existing harbor...
C 2
FISCAL NOTE:
City Council authorizes the City Manager to enter into change order #8 to Contract 03 -003 with
URS for an amount not to exceed $82,543.00 from the commercial passenger vessel funds
awarded for the Z float project account number 402 - 0000 -3050 to pay for these additional
services.
Approved by Finance Department: 1 1 04 fo
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Council approve Resolution 2010- 1-45 authorizing the City Manager to enter into an agreement
with URS for Change Order #8 to the East Harbor Expansion Contract for $82,543 and appropriating
funds.
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