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HomeMy WebLinkAboutRes2010-098 Sponsored by: Oates ... CITY OF SEWARD, ALASKA RESOLUTION 2010 -098 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR CONSTRUCTION MANAGER/GENERAL CONTRACTOR SERVICES FOR THE LIBRARY MUSEUM REPLACMENT PROJECT WITH PCL CONSTRUCTION SERVICES, INC. AND APPROPRIATE FUNDS IN AN AMOUNT NOT TO EXCEED $42,900 WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward submitted a request for proposals for Construction Manager /General Contractor (CM /GC) services for the library museum replacement project; and WHEREAS, the City received ten proposals and reviewed the proposals based on the criteria approved by Council and included in the RFP; Similar Project Experience, Project Team and Key Personnel Experience, Management Plan, Pre - construction Services Plan, Value Engineering /Project Estimating, Quality Control, Facility Management and Preventative Maintenance Plan, Capacity, Claims History, Price Proposal- Percentage Based Fee, and Price Proposal Guaranteed Maximum Price (GMP) for Pre - Construction Services; and Cr WHEREAS, following the review and evaluation, a short list of proposals, which most nearly met the requirements and received the most points under the selection criteria approved by Council, was developed in accordance with SCC 6.10.335; and WHEREAS, upon receiving the clarifying information, PCL Construction Services received the most points and remained the highest ranked of the proposers; and WHEREAS, PCL has submitted a fee proposal to provide CM /GC services through design development for thirty -nine thousand dollars ($39,000); and WHEREAS, an additional 10% contingency is being included for a total amount not to exceed forty two thousand nine hundred dollars ($42,900); and WHEREAS, included with the RFP was notice to the contractor that the GMP for Construction Services will return to Council for approval and if the City of Seward was unable to reach agreement on the GMP with the pre - construction services contractor, the City would proceed with a different procurement method and /or a different contractor. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: CITY OF SEWARD, ALASKA Resolution 2010 -098 Page 2 of 2 Section 1. The City Manager is authorized to enter into a contract with PCL Construction Services in substantial form as attached hereto to provide CM /GC services for a cost not -to- exceed thirty -nine thousand dollars ($39,000) plus an additional 10% contingency is being included for a total amount not to exceed forty two thousand nine hundred dollars ($42,900), and appropriates funds from the Library /Museum Fund account no. 626 -626x- 4680 -0200 to contracted services account no. 626 -626X -5390. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of October, 2010. THE CITY • EWARD, ALASKA Willard E. 1 nham, Mayor AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham j NOES: None ABSENT: None ABSTAIN: None ATTEST: Je., Lewis - Ci Clerk, CMC �..... .. , ,,g $44‘ Of SCyy��'•. o (City Seal) : e y , ,,,,,, , 4 - A - .'54 v . ; tl +i1 ids= k`d :;"L *t% .�� g F'O F ` Pto ° Council Agenda Statement e{of sew Meeting Date: October 25, 2010 Through: City Manager Phillip Oates 1 4=ASKP From: Community Development Director Christy Terry Agenda Item: PCL Construction Services, Inc. per - construction services for the new co- located Library Museum Facility BACKGROUND & JUSTIFICATION: Since 2003, the City of Seward, Seward Community Library Association and the Resurrection Bay Historical Society have been planning to co- locate the Community Library and the Seward Museum to a new facility. Co- location will create efficiencies of service and space as well as providing the amount of space needed to meet the existing and future needs of these organizations. It is the intention of the City to utilize a Construction Manager /General Contractor approach to the design and construction of this project. After several months of careful development with RISE, ECI /Hyer, the Project Executive Committee and City staff, the City issued a Request for Proposals to select a Construction Manager /General Contractor (CM/GC) for the construction of the new library museum. The selected CM /GC will join the City of Seward and design team at the earliest possible date to assist with cost effective design development. In accordance with Seward City Code 6.10.310 the City of Seward submitted a request for proposals for CM /GC for the library museum replacement project. Ten proposals were reviewed by the selection committee which included members of the Library Museum Project Executive Committee. Following the review and evaluation, a short list of proposals, which most nearly met the requirements and received the most points under the selection criteria approved by Council, was developed in accordance with SCC 6.10.335. Upon receiving the clarifying information, PCL Construction Services, Inc. (PCL) received the most points and remained the highest ranked of the proposers. This resolution authorizes the City Manager to enter into a contract with PCL for pre - construction services only. Following the issuance of construction documents, the City will then work with PCL to develop a Guaranteed Maximum Price for Construction Services that will return to Council for approval and fund appropriation. It was clearly stated in the RFP that if the City is unable to reach agreement on a GMP for Construction services, the City reserved the right to abandon negotiations, pay for the Pre - Construction Services rendered, and proceed with a different procurement method and /or a different contractor. INTENT: Authorize the City Manager to enter into a contract with PCL Construction Services, Inc. to provide CM /GC services for a cost not -to- exceed thirty -nine thousand dollars ($39,000) plus an additional 10% contingency for a total amount not to exceed forty two thousand nine hundred dollars ($42,900); and appropriate the necessary funds. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. n I. FISCAL NOTE: This action proposes to utilize funds accepted from the State of Alaska for the purpose ofpre - construction services. This action appropriates for the contract with PCL for $39,000 with an additional 10% contingency of $3,900 for a total of $42,900. Approved by Finance Department: 64,1 ATTORNEY REVIEW: The City Attorney did not review this resolution and agenda statement, however did assist in the review of the RFP including contract. RECOMMENDATION: Approve Resolution 2010 -W, authoring the City Manager to enter into a contract for construction manager /general contractor services for the Library Museum replacement project with PCL Construction Services, INC. and appropriating funds in an amount not to exceed $42,900.