HomeMy WebLinkAboutRes2010-101 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
SECOND AMENDMENT TO THE QUARRY AGREEMENT WITH WEST
CONSTRUCTION COMPANY TO PRODUCE ADDITIONAL TYPE II
RIP RAP AND TYPE III (COBBLES) FOR THE NORTH FOREST ACRES
LEVEE /ROAD PROJECT, AND APPROPRIATE FUNDS
WHEREAS, Resolution 2010 -014, authorized the City Manager to enter into an
agreement with West Construction Company to produce classified rock from the City Quarry for
the Small Boat Harbor Breakwater Extension, utilizing a Federal Procurement Process; and
WHEREAS, Resolution 2010 -071, approved a contract with West Construction for
production of rock for the North Forest Acres Levee /Road Project; and
WHEREAS, Resolution 2010 -072, amended the agreement with West Construction for
production of rock for the North Forest Acres Levee /Road Project to include production of Class
III and Class II riprap in lieu of royalty payments; and
WHEREAS, the Class III and Class II riprap produced in lieu of royalty payments per
Resolution 2010 -072 does not meet the Type III and Type II rock specifications for the material
needed on the North Forest Acres Levee /Road Project; and
WHEREAS, Bill Nelson and Associates' recalculation of needed quantities for the North
Forest Acres Levee /Road Project requires the production of additional Class II rock and Class III
(cobbles); and
WHEREAS, West Construction is able and willing to timely produce an additional 2,325
CY of Cobbles and 2,825 CY of Class II for a competitive price; and
WHEREAS, it is in the City's best interest to utilize the availability of West
Construction to produce the rock in a timely fashion to avoid project delays.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The City Manager is authorized to enter into a second amendment to the
agreement, in substantially the form presented at this meeting, between the City of Seward and
West Construction Company to produce an additional 2,325 CY of Cobbles and 2,825 CY of
Class II.
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -101
mai
Section 2. The cost of the rock production, will be at the same pricing for production of
the original quantities ($30 /CY for cobbles, $35.10/CY for Class II), with an additional lump
sum amount ($36,900) for mobilizing and demobilizing a generator for the plant, wire and test
the generator with a licensed electrician, set a pump and connect the discharge pipe, pump the
water, disassemble the discharge pipe and permit the pumping operation.
Section 3. The total project cost, for the additional rock production, will be an amount
not -to- exceed $226,388.25.
Section 4. Funding in the amount of $226,388.25 will come from NRCS Federal Grant
account number 666 -6661 -5390.
Section 5. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this 25th
day of October, 2010.
THE CIT 1 ' S, • • RD, ALASKA +11J
Willard E Dunham, Mayor
AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Jea ' Lewis, (M ,
Cit Clerk 000 21,.,, 4
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(City Seal) ` , . , ° ° " °�.aA, !QAi)
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Council Agenda Statement
Meeting Date: October 25, 2010
of sets._
9 'A
To: Phillip Oates, City Manage u
From: William Casey, Public Works
'
Agenda Item: Amendment Number Two to the Quarry
Agreement with West Construction Company and
appropriate funds
BACKGROUND & JUSTIFICATION:
On February 22, 2010, Resolution 2010 -014, authorized the City Manager to enter into an
agreement with West Construction in March 2010 to allow West to remove rock from the Quarry
for purposes of working with the Army Corps of Engineers to extend the breakwall in the Small
Boat Harbor. The Agreement provides for payment to the City with West Construction Company
to produce classified rock from the City's Quarry for the Small Boat Harbor Breakwater
Extension, utilizing a Federal Procurement Process.
On July 27, 2010, Resolution 2010 -071, approved a contract with West Construction for
production of rock for the North Forest Acres Levee /Road Project. On August 2, 2010, an
amendment to the agreement was authorized. Resolution 2010 -072 authorized the City Manager
to enter into an amendment to the Quarry agreement with West Construction Company to allow
payment in kind of Class III and Class II riprap in lieu of royalty payments.
In late September 2010, Bill Nelson and Associates recalculation of needed quantities for the
North Forest Acres Levee /Road Project determined the need to produce additional Class II rock
and Class III (cobbles). The Class III and Class II riprap produced in lieu of royalty payments per
Resolution 2010 -072 does not meet the Type III and Type II rock specifications for the material
needed on the North Forest Acres Levee /Road Project and there is an urgent need to produce
additional material. West Construction is able and willing to timely produce an additional 3,200
CY of Cobbles and 4,400 CY of Class II at the same pricing for production of the original
quantities. It is in the City's best interest to utilize the availability of West Construction to
produce the rock in a timely fashion to avoid project delays.
INTENT: To enter into Amendment Number Two to the Quarry Agreement with West Construction
to produce an additional 3,200 CY of Cobbles and 4,400 CY of Class II. The cost of the rock
production, will be at the same pricing for production ofthe original quantities ($30 /CY for cobbles,
$35.10/CY for Class II), with an additional lump sum amount ($67,000) for mobilizing, demobilizing
and operation costs. The total project cost, for the additional rock production, will be an amount not-
to- exceed $317,440.
FISCAL NOTE:
Funding in the total amount of $317,440 is hereby appropriated from NRCS Construction Grant
account no. 666 - 6661 -3050.
Approved by Finance Department: 4{, te
t
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Council supports Resolution 2010- 101 authorizing the City Manager to enter into a second
amendment to the agreement, in substantial form presented at this meeting, between the City of
Seward and West Construction Company to produce an additional 3,200 CY of Cobbles and 4,400
CY of Class II. The cost of the rock production, will be at the same pricing for production of the
original quantities ($30 /CY for cobbles, $35.10/CY for Class II) with an additional lump sum amount
($67,000) for mobilizing and demobilizing a generator for the plant, wire and test the generator with a
licensed electrician to comply with MSHA regulations, set a pump and connect the discharge pipe,
pump the water, disassemble the discharge pipe and permit the pumping operation. The total project
cost, for the additional rock production, will be an amount not -to- exceed $317,440.