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HomeMy WebLinkAbout11012010 City Council Minutes City of Seward, Alaska City Council Minutes November 1, 2010 Volume 38, Page 478 CALL TO ORDER The November 1, 2010 Special Meeting of the Seward City Council was called to order at 6:15 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY City Manager Phillip Oates led the pledge of allegiance to the flag. ROLL CALL There were present: Willard E. Dunham presiding and Jean Bardarson Vanta Shafer Tom Smith Marianna Keil Rissie Casagranda comprising a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerk lam ABSENT — Robert Valdatta CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING - None APPROVAL OF AGENDA Motion (Bardarson /Keil) Approval of the Agenda The Other New Business Item Which Appointed Mayor Dunham and Vice -Mayor Bardarson To Conduct Salary And Contract Negotiations With Johanna Kinney For City Clerk Services, Was Approved By Unanimous Consent. Motion Approved Unanimous NEW BUSINESS Resolution 2010 -106, Authorizing A Contract With Bristol Construction Services, LLC In An Amount Not To Exceed $1,156,497.62 To Construct The North Forest Acres Levee /Road Project, And Appropriating Funds Motion (Keil /Shafer) Approve Resolution 2010 -106 City of Seward, Alaska City Council Minutes November I, 2010 Volume 38, Page 479 Oates stated the contract revisions did not come back from the Attorney to add as a laydown but he had two substantial changes to be made to the contract. Oates needed to add the insurance and indemnification language and wished to present a change that would give the contractor an added bonus for early completion, but was still within the resolution funding amount. This additional incentive could possibly move the levee completion up to June 18, 2011. In response to questions, Finance Director Kristin Erchinger stated the $90,000 was part of the contingency amount. She also wanted it known that the non - responsive bid was not the lowest bid. Amendment (Bardarson /Shafer Amend the contract language that removed "$45,000" and added the wording "$500 per day for no more than 180 days prior to 9/15/2011" and adds a new section I that added insurance verbiage naming the city as an additional insured, must be rated B+ by BEST, provide 30 -day notice by default and waiver of subrogation language. Amendment Passed Unanimous Main Motion Passed as Amended Unanimous COUNCILS' COMMENTS Keil stated word out on the street was the Corps of Engineers was having issues with breakwater rock. Oates answered the breakwater contractor was responsible for meeting their requirements and that they were being met. He also stated Community Development Director Christy Terry was leaving the city and going to work for the Alaska Railroad. Shafer mentioned she hated to lose Christy Terry. CITIZENS' COMMENTS - None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS - None J City of Seward, Alaska City Council Minutes November 1, 2010 Volume 38, Page 480 ADJOURNMENT r The meeting was adjourned at 7:00 p.m. 4:6 I - / Jean Lewis, CM( Willard E. Dunham Cit Clerk le ' •• .a•�� w ' :::44 #.# Mayor (City Seal) • C � {$ B O � __AA +� A ° ♦ ♦ ° a► %,„ rE o!F �,,. •• L E L