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HomeMy WebLinkAboutRes2010-107 Sponsored by: Historic Preservation Commission l CITY OF SEWARD, ALASKA RESOLUTION 2010 -107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT STATE OF ALASKA CERTIFIED LOCAL GOVERNMENT GRANT #10532 A FEDERAL GRANT TO PROVIDE PUBLIC ACCESS TO THE SEWARD CEMETERY INFORMATION REQUESTING $8881, INCLUDING $5329 FEDERAL SHARE AND $3552 APPLICANT SHARE IN THE FORM OF IN -KIND VOLUNTEER LABOR WHEREAS, pursuant to the National Park Service Historic Preservation Act of 1966, certain federal share matching grants for historic preservation projects are available to certified local governments; and WHEREAS, Certified Local Government Grant #10532 provides funds to develop a website of information about Seward's cemetery inhabitants, thus making this information available publicly; and WHEREAS, Council granted permission to submit the grant application on October 12, 2009 with the passage of Resolution 2009 -097; and WHEREAS, news that the grant was awarded was received December 2, 2009; and WHEREAS, The funds to accomplish the work to provide access to the Seward Cemetery information total $8881, including $5,329 Federal share and $3552 applicant share in the form of in -kind volunteer labor; and WHEREAS, The City Council is fully cognizant of the obligations and responsibilities that will be incurred by the City of Seward upon acceptance of such grant. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. That the City Council hereby authorizes the manager to accept CLG Grant #10532 to provide public access to Seward cemetery infornation. Section 2. That funds to accomplish the work of Providing Access to the Seward Cemetery Information total $8881.00, including $5,328 Federal share and $3552 applicant share in the form of in -kind volunteer labor. Section 3. This resolution shall take effect immediately upon its adoption. �r. City of Seward Resolution 2010 -107 Page 2 1 PASSED AND APPROVED by the City Council of the City of Seward this 8th day of November, 2010. THE CITY OF SEWARD, ALASKA illard E. Dunham, Mayor AYES: Valdatta, Bardarson, Smith, Shafer, Keil, Casagranda, Dunham NOES: None ABSENT: None ABSTAIN: None ATTEST: Je , n Lewis, C el Cu y Clerk .® y `f ,7E 1/6,. * *'fi (City Se y s, : e �.„ -A •�1 � �."°�r,t •,•� •Issaissaan t i��r Council Agenda Statement Meeting Date: November 8, 2010 '4copseiq Phillip Oates, City Manager "`+ Through: p Y g N i ASK From: Patricia Linville, Library Director Historic Preservation Liaison Subject: Seward Cemetery information Grant Acceptance BACKGROUND & JUSTIFICATION: The purpose of this requested action is to accept reimbursable Federal funding from the State of Alaska, Department of Natural Resources Office of Historic Preservation (SHPO). Council granted permission to submit the grant application on October 12, 2009 with the passage of Resolution 2009 -097. Certified Local Government Grant #10532 provides funds to develop a website of information about Seward's cemetery inhabitants, thus making this information available publically. The grant application and acceptance is attached with detailed budget information. Acceptance was received December 2, 2009. The total project cost is anticipated at $8881, including $5329 Federal share and $3552 applicant share in the form of in -kind volunteer labor. Grant timeline includes: October 2009 Submit the grant. June 2010 Accept the grant. June- December 2010 SHPC Project Team will research, gather information and take photographs of the Seward Cemeteries and gravestones. October 2010 Award the contract and provide scope of work to the Transcription and Digital Conversion Contractor. November 2010 - January Transcription and Digital Conversion 2011 Contractor converts paper information sources to digital information and provides it to the Website /Database Designer. January 2011 Award the contract and provide the scope of work to the Website /Database Designer. January - February 2011 Cemetery information is given to the Website /Database Designer. August 2011 Website /Database Designer provides the final project to the Seward City IT Systems Manager for placement in the SHPC website. 2 3 August - September 2011 Submit final report to the State and Office of History and Archeology. INTENT: This resolution will authorize the City Manager to accept CLG Grant #10532 to complete the work of providing public access to information about Seward's cemetery inhabitants thorough a website. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. ATTORNEY REVIEW: No FISCAL NOTE: The total project cost is estimated eight thousand eighty -one dollars ($8881), including five thousand three hundred and twenty -nine dollars ($5329) Federal share and three thousand five hundred and fifty -two dollars ($3552) applicant share in the form of in -kind volunteer labor of the Seward Historic Preservation Commission members. Finance Approval ..) RECOMMENDATION: Council approve Resolution 2010- 107Authorizing the City Manager to accept CLG Grant #10532 a federal grant to provide public access to the Seward Cemetery information totaling $8881, including $5329 Federal share and $3552 applicant share in the form of in -kind volunteer labor. �4