HomeMy WebLinkAboutRes2010-114 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -114
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
TRUCK WITH A SANDER FROM ALASKA SALES & SERVICE FOR
AN AMOUNT NOT -TO- EXCEED $37,751 FROM THE MOTOR POOL
SERVICE FUND AND APPROPRIATE FUNDS
WHEREAS, in 2010, the City identified vehicles and equipment which could be
eliminated from the fleet because of age and condition and on this list was the old, sander
truck that had surpassed its useful life; and
WHEREAS, the sander truck's approximate replacement value of $30,000 was
adopted in the 2010 -2011 City budget motor pool fund; and
WHEREAS, earlier than expected, the sander truck's frame rusted out in the
summer of 2010 and it was no longer safe to operate; and
WHEREAS, City staff identified the specifications needed for a replacement
vehicle and began researching in the fall of 2010; and
WHEREAS, it was critical to select a truck with a heavier suspension for the
sandbox because of the weight and the distribution of the sand; and
WHEREAS, City staff researched vehicles and equipment available through
Alaska dealers, Alaska Traders, and internet searches; and
WHEREAS, City staff searched for 2009 and 2010 models and identified one,
turnkey vehicle available on the market and it was evident that this vehicle was the only
vehicle pre set up with a sandbox included; and
WHEREAS, the combination of the truck, flatbed, and headboard must be
compatible and this vehicle includes all of the necessary components and there are no
additional installation expenses; and
WHEREAS, any other option would require a sander to be configured and
installed which would be time extensive and flat bed vehicles are difficult to come by in
Anchorage; and
WHEREAS, it is in the City's best interest to find a turnkey operation that will
allow us to continue sanding operations as soon as possible; and
WHEREAS, the available unit exceeds the budgeted motor pool funding value by
$7,751 fora total of $37,751.
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -114
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. City Council authorizes the City Manager to purchase outright, a
Silverado 3500 4WD with a flatbed, a wood platform with bulkhead for an amount not -
to- exceed $37,751 from Alaska Sales & Service.
Section 2. $30,000 is already included in the 2010 motor pool fund budget and
an additional $7,751 is appropriated from the motor pool reserves account number 102-
0000 -3050 to the equipment account number 102- 1020 -5930 for a total of $37,751.
Section 3. This resolution is effective immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this
22nd day of November 2010.
THE CIT O' SEWARD, ALASKA
"el Aa i
Willard E 1 unham, Mayor
AYES: Valdatta, Smith, Keil, Shafer, Casagranda, Dunham
NOES: None
ABSENT: Bardarson
ABSTAIN: None
ATTEST:
Jeai . ewis, MC
City Clerk
so .1,4 ,4 s e /s74°
(City Seal) o4 - .� - r` gn ` °
1 ,
G 84
ay p
w , YG k : p a ..
A•0 �f a a mt " 1 4 . " � ®
•. 4 pA miBEtat..- S , :,
Council Agenda Statement
Meeting Date: November 22, 2010 j oF sF
To: Phillip Oates, City Manager � - 0
From: William Casey, Public Works q�g
Agenda Item: Purchase a Replacement Sander Truck
BACKGROUND & JUSTIFICATION:
In 2010, the City identified vehicles and equipment which could be eliminated from the fleet
because of age and condition. On this list was the old, sander truck that had surpassed its useful
life. The sander truck's approximate replacement value of $30,000 was adopted in the 2010 -2011
City budget motor pool fund. Earlier than expected, the sander truck's frame rusted out in the
summer of 2010 and it was no longer safe to operate.
City staff identified the specifications needed for a replacement vehicle and began researching in
the fall of 2010. It was critical to select a truck with a heavier suspension for the sandbox
because of the weight and the distribution of the sand. City staff researched vehicles and
equipment available through Alaska dealers, Alaska Traders, and internet searches. Staff searched
for 2009 and 2010 models and identified one, turnkey vehicle available on the market. It was
evident that this vehicle was the only vehicle pre set up with a sandbox and plow included. The
combination of the truck, flatbed, and headboard. This vehicle includes all of the necessary
components and there are no additional installation expenses. Any other option would require a
sander to be configured and installed which would be time extensive. Flat bed vehicles are
difficult to come by in Anchorage and it is in the best interest of our time limitations to find a
turnkey operation that will allow us to continue sanding operations As soon as possible.
The available unit exceeds the budgeted motor pool funding value by $7,751 for a total of
$37,751. Upon City Council approval, city staff will purchase the vehicle and sander unit for
immediate winter sanding throughout the community.
INTENT: To authorize the City Manager purchase'outright, a Silverado 3500 4WD with a flatbed, a
wood platform with bulkhead for an amount not -to- exceed $37,751 from Alaska Sales & Service and
appropriate funds.
FISCAL NOTE:
Funding in the amount of $37,751 is authorized from the motor pool internal service fund. $30,000
was previously appropriated in Resolu ion 2009-132.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No
RECOMMENDATION:
City Council approve Resolution 2010 - I I`1 authorizing the City Manager to purchase outright, a
Silverado 3500 4WD with a flatbed, a wood platform with bulkhead for an amount not -to- exceed
$37,751 from Alaska Sales and Service.
44