HomeMy WebLinkAboutRes2010-111 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -111
lbw A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONSTRUCTION AGREEMENT WITH PLUM
TREE, INC. FOR AN AMOUNT NOT -TO- EXCEED $31,440
FUNDED BY THE EECBG GRANT FOR THE WINDOW AND
DOOR REPLACEMENT FOR THE FIRE HALL AND PUBLIC
WORKS BUILDINGS
WHEREAS, Resolution 2010 -060 was approved on July 12, 2010 and the City
Council authorized the City Manager to enter into a Grant Agreement with the Alaska
Energy Authority Community Block Grant (EECBG) and to accept grant funds in the
amount of $115,800 to the Energy Grant Fund number 306 - 3062 - 4680 -0100; and
WHEREAS, the City of Seward was awarded grant money to improve energy
efficiency throughout the city and Resolution 2010 -060 authorized the City Manager to
purchase the equipment and supplies included in the grant application scope of work and
to pursue contracted services; and
WHEREAS, the grant allocated funding for several windows and four door
replacements in the Fire Hall and Public Works building as specifically defined in the
scope of work; and
WHEREAS, the City developed a competitive bid package for the windows and
doors scope of work and advertised in accordance with SSC6.10.210 and SCC6.10.215;
and
WHEREAS, nine contractors submitted bids to the City Clerk's office by 4p.m
on November 4`", 2010; and
WHEREAS, the Public Works Department determined there was one responsive,
qualified, low bidder to proceed with a contract award; and
WHEREAS, Plum Tree, Inc. was the lowest qualified and responsible bidder;
and
WHEREAS, the window and door replacement cannot take place until the
contract is awarded.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. It is in the public interest to authorize the City Manager to enter into a
contract for window and door replacement in City facilities.
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Section 2. The City Manager is hereby authorized to enter into an agreement, in
substantial form as presented at this meeting, with Plum Tree, Inc. to provide the window
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -111
and door replacements at Fire Hall and Public Works as defined in the scope of work for
an amount not to exceed $31,440.
Section 3. Funding for this project will come from the Energy Grant Fund
account number 306 - 3062 -5390.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, and this
22 day of November, 2010.
THE CI • F SEWARD, ALASKA
/ I ti
Willard E Dunham, Mayor
AYES: Valdatta, Smith, Keil, Shafer, Casagranda, Dunham
NOES: None
ABSENT: Bardarson
ABSTAIN: None wet
ATTEST:
—�. 'tee, ■4 411
Jeat Lewis, \ C,
Cit Clerk
(City Seal) �. +• • o _ .,
ei
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Council Agenda Statement
Meeting Date: November 22, 2010
l o f sett, 4 ,a 1 34
To: Phillip Oates, City Manage b
From: William Casey, Public Works 41CASY• '
Agenda Item: EECBG Window and Door Replacement
BACKGROUND & JUSTIFICATION:
The City of Seward was awarded full funding for the Alaska Small Cities grant with the Alaska
Energy Authority (EECBG) energy grant for $115,800. A portion of the grant was allocated for the
replacement of several of the windows in two public facilities (Fire Hall & Public Works); the
replacement of four doors at the Public Works Department, and the necessary exterior window trim
and painting around the windows and doors is included.
The City of Seward advertised and solicited a formal Invitation to Bid for said window and door
replacement. Interested contractors submitted formal bids for the window and door replacement.
Nine contractors submitted bids to the City Clerk's office by 4p.m on November 4th. From the
responses received, the City of Seward Public Works Department has determined that Plum Tree Inc.
was the lowest, qualified and responsible bidder. In order to utilize these funds and start the window
and door replacement process a contract between must be awarded. The bid tabulation was as
follows:
City of Seward- Bid Tabulation for EECBG Windows & Doors
2 H Construction, LLC. $34,500.00
3 Willean Woodworking $36,792.50
4 Harmon Construction Inc. $44,000.00
5 Bucho Building & Investments $49,000.00
6 Alaska Tree Line Inc. $49,523.00
7 ASRC Builders, LLC. $50,428.00
8 Triple V Contracting $56,000.00
9 Wolverine Supply $57,770.00
INTENT: To authorize the City Manager to enter into an agreement with Plum Tree Inc. for a total
of $31,440 to utilize the EECBG grant money allocated for window and door replacement for the
Fire Hall and Public Works.
FISCAL NOTE: Funding for this pr ct is available from State grant funds.
Approved by Finance Department: l, 41.41a
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
City Council approve Resolution 2010- 1 1 authorizing the city manager to enter into a construction
agreement with Plum Tree, Inc. in the amount of $31,440 for the purpose of window and door
replacement at the Fire Hall and Public Works.