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HomeMy WebLinkAbout11222010 City Council Minutes City of Seward, Alaska City Council Minutes November 22, 2010 Volume 38, Page 487 CALL TO ORDER The November 22, 2010 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY Police Chief Tom Clemons led the pledge of allegiance to the flag ROLL CALL There were present: Willard E. Dunham presiding and Marianna Keil Tom Smith Vanta Shafer Ristine Casagranda Bob Valdatta comprising a quorum of the Council; and Phillip Oates, City Manager Jean Lewis, City Clerk Johanna Kinney, Deputy City Clerk ABSENT — Jean Bardarson CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING John Sliwinski of Plum Tree, Inc introduced himself and said he was looking forward to working with the City of Seward on the door and window replacement project. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Shafer /Keil) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: The November 8, 2010 Regular City Council Meeting Minutes Were Approved. Ordinance 2010 -008, An Ordinance Of The City Council Of The City Of Seward, Alaska Establishing The Seward Community Health Center Board Of Directors. (Introduced and set ,.. for public hearing on December 13, 2010) Resolution 2010 -110, Authorizing The City Manager To Enter Into A Contract With City of Seward, Alaska City Council Minutes November 22, 2010 Volume 38, Page 488 Shoreside Petroleum To Deliver Heating And Diesel Engine Fuel, Gasoline, Lubricants, Cleaning Solvents And Antifreeze During 2011. Resolution 2010 -111, Authorizing The City Manager To Enter Into A Construction Agreement With Plum Tree, Inc. For An Amount Not -To- Exceed $31,440 Funded By The EECBG Grant For The Window And Door Replacement For The Fire Hall And Public Works Buildings. Resolution 2010 -112., Appropriating Funds In The Amount Of $51,823 From The Wastewater MRRF Fund To The Wastewater Enterprise Fund To Cover Excess Costs Associated With Critical Sewer Repairs. Resolution 2010 -114, Authorizing The City Manager To Purchase A Truck With A Sander From Alaska Sales And Service For An Amount Not -To- Exceed $37,751 From The Motor Pool Service Fund And Appropriating Funds. Resolution 2010 -117, Approving An Employment Agreement With Johanna Kinney For City Clerk Services. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations and Awards A Library Birthday Proclamation was read. A Congratulations Certificate Was Presented to High School Swimmer Ryan O'Leary. City Manager's Report, City Manager Phillip Oates stated a purchase order for $15,000 was issued to CRW for the North Seward Water Tank Site Survey on 11/16/2010 through the Public Works Department. November 27, 2010 was the first Small Business Saturday to support the small businesses in town and Oates encouraged everyone to get out and support Seward's small businesses. December 14, 2010 was the next town meeting on economic development. He encouraged all to come out as well. In the Harbor, progress continued on the installation of Z Float in the NE harbor, the breakwater extension, and the dredging project for the cruise ship basin and approach. The Police Department would again be hosting a Citizen's Police Academy beginning in January 2011. The Seward Police Department has chosen to seek accreditation from the Alaska Law Enforcement Agency Accreditation Commission. The Sewer collection line problem at Van Buren had been solved. On the Coast Guard Relocation and Z Float Project Water Line project: Metco had completed 95% of Phase 1 and 95% of Phase 2. The City water crew was assisting with water service to X and gas floats. On the SMC Dolphin Project: Public Works was working with PND and SMC on the design phase of the dolphins and dock improvements. A report would be brought to Council when 35% design was complete. In the Electric Department, there would be a scheduled electric outage in Lowell Point in the near future to install the new underground line. City of Seward, Alaska City Council Minutes November 22, 2010 Volume 38, Page 489 lbr. Oates and the Police Chief were working on drafting a letter to the Governor regarding the recent credit card fraud problems that had been occurring recently. Mayoral Report, Mayor Willard E. Dunham stated it had been a busy period to report on. There were meetings with several private companies and Dunham had given several speeches on Seward successes. He chatted with the former DOT commissioner about Korean Air flying directly to Anchorage, who directed him to meet with the Anchorage International Airport Director, John Parrot. He also spoke with the Korean Consulate in Anchorage, so Dunham felt the ball was rolling on this project. The Mayor and Vice Mayor were trying to push to get a trade office established and to get our roads fixed. AML was a good session, and he was able to attend the AAMC banquet to see City Clerk Jean Lewis win the Clerk of the Year Award. The Mayor's conference spent lots of time dedicated to establishing and engaging youth groups. Several references were made to Seward's programs, specifically the TYC. He noted the charter quota change in the paper today; and Dunham was not sure how this would play out. Other Reports, Announcements and Presentations • .. ! • • • • •• . — Cancelled due to poor road conditions NEW BUSINESS .., Resolution 2010 -113, Authorizing Change Order #9 To The Contract With Nelson Engineering, PC For Construction Management And Quality Control Inspection Services For The North Forest Acres Levee /Road Construction Project In An Amount Not -To- Exceed $90,500, And Appropriating Funds. Motion (Shafer /Keil) Approve Resolution 2010 -113 Oates gave a brief overview of the change order and the services needed to move forward with this project. The city did not have in house personnel to manage this project. He recommended approval. In response to Shafer, Oates thought this would be the final change order and the city would have to certify the money was spent in accordance with the grant, and some certification was required. Federal inspections were required and to ensure specifications were being met. Keil wanted to know if other engineers were out there, and why the city kept with the same person and not going out to bid. Oates did not feel comfortable switching engineers that weren't familiar with the project. Finance Director Kris Erchinger reported the bond requirements of Nelson Engineering was licensed bonded and insured, for errors and omissions, at least. She had worked with Bill Nelson for ten years on this project, and there have been 8 different alignments. ,,.., Motion Passed Unanimous Resolution 2010 -115, Authorizing The City Manager To Enter Into A Construction Agreement City of Seward, Alaska City Council Minutes November 22, 2010 Volume 38, Page 490 With Central Environmental, Incorporated For The Lowell Creek Bridge Emergency Repairs For An Amount Not -To- Exceed $66,046. Motion (Shafer /Keil) Approve Resolution 2010 -115 Oates stated this was qualifying for FEMA assistance and this project went out to bid. Central Environmental, Incorporated was the lowest qualified responsive and responsible bidder. Work was to be completed by December 8, 2010. Valdatta wondered if this was the same company already in town, Oates confirmed they were in town on another project, which was why the price was so low. Motion Passed Unanimous Resolution 2010 -116, Amending The 2010/2011 Biennial Budget To Reflect Mid -Cycle Budget Changes, And Appropriating Funds. Motion (Shafer /Keil) Approve Resolution 2010 -116 Oates stated the changes before the council. Public Works and the Capital Budget would come before the council at a later meeting. He planned to come back one more time to the council in Motion to Amend (Keil /Shafer) Amend Resolution 2010 -116 by removing g section 7, which read, "The Motor Pool Internal Service Fund 2011 Budget is hereby amended and funds are hereby appropriated, according to the specific budget modification included on the attached spreadsheet, as follows: 1) There are no changes to budgeted revenues or transfers; and 2) Net expenses are increased $120,000, for a total net decrease in budgeted net assets of $120,000." Amendment Passed Unanimous Motion to Amend (Keil /Shafer) Amend Resolution 2010 -116, section 1 as follows: "The General Fund 2011 Budget is hereby amended and funds are hereby appropriated, according to the specific modifications included on the attached spreadsheet, as follows: 1) Net revenues are increased by $196,114 $101,114; 2) Net expenditures are increased by $145,123 $50,123; and 3) Transfers -out are increased by $50,000 for a total increase in the City of Seward, Alaska City Council Minutes November 22, 2010 Volume 38, Page 491 General Fund budgeted fund balance of $991." Amendment Passed Unanimous Main Motion Passed Unanimous OTHER NEW BUSINESS INFORMATIONAL ITEMS AND REPORTS (No action required) City Financials for September 2010. At the request of Council Member Keil, Erchinger gave a brief summary of the financial reports given to council. She stated through 2010 an increase of 4.6% in revenue existed. This was a timing issue; it meant some things like state payments had come in earlier from the previous year. She felt it was going to be pretty close that they were going to meet their projected budget for sales tax. They were higher from the previous year due to an increase in taxable sales, which was good news. However, the hotel /motel tax had not cone in as high as expected and building permit revenues were down as well. On expenditures, costs were increased through September compared to last year due to salary and benefits and purchase services such as legal fees. The Electric Enterprise 1 Fund showed a variance, which reflected the fuel costs in expenses and on the revenue side. Providence Financials for September 2010. Letters of congratulations for Governor Parnell and Senator Lisa Murkowski. COUNCILS' COMMENTS Shafer said she was contacted by the 2" � grade teachers, who last year took their students on a Seward tour, called "This is Your Town." She hoped the mayor would be available to meet with them again this year on December 14, 2010. She congratulated Jean Lewis on her award and wished all a Happy Thanksgiving. Keil congratulated Lewis on her award and she was impressed with the SMC rack card made by the harbor. Cassagranda went to AML as a rookie and learned a lot and also congratulated Lewis on her award. Smith congratulated Lewis on her Clerk of the Year award. Valdatta also congratulated Lewis and wished all happy holidays. City of Seward, Alaska City Council Minutes November 22, 2010 Volume 38, Page 492 Dunham stated the passing of Francis Trevethan, whose family had been active in Seward for close to 100 years and gave his condolences to the family. He wished Thanksgiving greetings to all and to enjoy and be safe. Oates stated he went to Murkowski's celebration on winning the senate seat and she asked him to thank all in Seward for their support. Secondly, he went to Ted Stevens birthday celebration, they named a mountain and an ice field after him. He planned on creating a Community Development Director /Assistant City Manager position. CITIZENS' COMMENTS Matt Gray of RBCA and Seward Wildlife Conservation Community Program stated a new goal of introducing council to a community forum regarding living with bears in Seward on December 7, 2010 at the Rae Building at 6:30 p.m. to form a panel discussion. Representatives from Seward Police Department, Fish and Wildlife, Alaska Waste and Forest Service would be in attendance. They would be discussing history and the need for increased public participation for responsible garbage control. The forum would help generate support for a grant program and hoped to find more funds for bear resistance garbage cans for the city. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS ADJOURNMENT ..w The meeting was adjourned at 8:25 p.m. ,L Jean ewes C1;VIC o lgmBio ss Willard E. 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