HomeMy WebLinkAboutRes2010-128 Sponsored by: Oates
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -128
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO
AMENDMENT NUMBER TWO WITH ECI /HYER INC. FOR
PROFESSIONAL CONSTRUCTION DOCUMENTS BASIC SERVICES
FOR THE NEW CO- LOCATED LIBRARY MUSEUM FACILITY, AND
APPROPRIATING ADDITIONAL FUNDING NOT -TO- EXCEED FOUR
HUNDRED TWO THOUSAND FIVE HUNDRED NINETY ONE
DOLLARS ($402,591)
WHEREAS, in accordance with Seward City Code 6.10.310 the City of Seward
submitted a request for proposals for professional design services for the library museum
replacement project; and
WHEREAS, following the review and evaluation, a short list of proposals, which most
nearly met the requirements and received the most points under the selection criteria approved by
Council, was developed in accordance with SCC 6.10.335; and
WHEREAS, upon receiving the clarifying information, ECI /flyer Inc. received the most
points and was the highest ranked of the short - listed proposers; and
WHEREAS, ECI /flyer has submitted a fee proposal to continue their design services
through construction documents for three hundred sixty five thousand nine hundred and ninety
two dollars ($365,992); and
WHEREAS, the construction document deliverables will include (but are not limited to):
drawings and specifications setting forth in detail the quality levels of materials and systems and
other requirements for the construction of the work; and
WHEREAS, construction document deliverables also include shop drawings, product
data, samples and other similar submittals which the architect shall review for conformance with
the design documents; and
WHEREAS, an additional 10% contingency is being included in this Amendment #2 for
a total amount not to exceed thirty six thousand five hundred ninety nine dollars ($36,599); and
WHEREAS, the current total contract amount with ECI /Hyer is nine hundred sixteen
thousand three hundred seventy five dollars ($916,375) including contingency; and
WHEREAS, future design and construction management service requests will come to
the PEC for recommendation and to Council for contract approval and fluid appropriations.
14
CITY OF SEWARD, ALASKA
RESOLUTION 2010 -128
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into Amendment #2 with
ECI /Hyer Inc. in substantial form as attached hereto to provide design services
through construction document for a cost not -to- exceed four hundred and two
thousand five hundred ninety one dollars ($402,591) including the 10%
contingency, and appropriates funds from the Library /Museum Fund account no.
626 -626x- 4680 -0200 to contracted services account no. 626 -626X -5390.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day
of January 2011.
THE CITY • SEWARD, ALASKA
40W J
illard E. Dunham, Mayor
AYES: Valdatta, Bardarson, Smith, Keil, Shafer, Casagranda, Dunham
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Ad A
Johanna Kinney
City Cle o Wsi1,
4 , s
••••;� OF s' •• °+
r
(f ity l) '
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. 1 SEA E • _ _ .• C
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Council Agenda Statement 4Cof sett,
Meeting Date: December 13, 2013
Through: City Manager Phillip Oates
4 �ASK P
From: Library Museum Director Patricia Linville
Agenda Item: ECI /Hyer Inc. professional construction document
basic services for the new co- located Library
Museum Facility
BACKGROUND & JUSTIFICATION:
Since 2003, the City of Seward, Seward Community Library Association and the Resurrection Bay
Historical Society have been planning to co- locate the Community Library and the Seward Museum
to a new facility. Co- location will create efficiencies of service and space as well as providing the
amount of space needed to meet the existing and future needs of these organizations.
In accordance with Seward City Code 6.10.310 the City of Seward submitted a request for proposals
for professional design services for the library museum replacement project. Following the review
and evaluation, a short list of proposals, which most nearly met the requirements and received the
most points under the selection criteria approved by Council, was developed in accordance with SCC
6.10.335. Upon receiving the clarifying information, ECI /Hyer Inc. received the most points and was
the highest ranked of the short- listed proposers.
ECI /Hyer has submitted a fee proposal to continue their design services through construction
documents for three hundred sixty five thousand and nine hundred and ninety two dollars ($365,992)
The construction document deliverables from ECI /Hyer will include (but are not limited to):
drawings and specifications setting forth in detail the quality levels of materials and systems and other
requirements for the construction of the work. The architect will provide additional information,
including shop drawings, product data, samples and other similar submittals, which the architect shall
review for conformance with the design documents.
ECI /Hyer's proposal was reviewed and approved by the Project Executive Committee per the
Memorandum of Agreement between the City of Seward and the Seward Community Library
Museum Building Committee. Future design and construction management service request will come
to the PEC for recommendation and to Council for contract approval and fund appropriations.
INTENT: Approve a contract with ECI /Hyer Inc. for Construction document Services in the
amount of four hundred two thousand five hundred and ninety one dollars ($402,591) including a
10% contingency, and obtain Council approval for the transfer of funds.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward
City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of
Procedures.
FISCAL NOTE: This action proposes to utilize funds accepted from the State of Alaska for the
purpose of construction document services. This action appropriates for the contract with ECl/Hyer,
Inc. for $402,591. The current total contract amount with ECI /Hyer is nine hundred sixteen
thousand three hundred seventy five dollars ($916,375) including contingency.
Approved by Finance Department: �,�,21.... . /a? /9/0
L]
ATTORNEY REVIEW: No.
RECOMMENDATION: i t
Approve Resolution 2010- �' , authorizing the City Manager to enter into Amendment Number Two
with ECI /Hyer Inc. for professional construction document basic services for the new co- located
Library Museum Facility, and appropriating additional funding not -to- exceed four hundred two
thousand five hundred and ninety one dollars ($402,591)