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CITY OF SEWARD, ALASKA
RESOLUTION 2011 -012
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PROFESSIONAL SERVICE AGREEMENT WITH PND ENGINEERS,
INC., THE MOST QUALIFIED AND RESPONSIVE PROPOSER, FOR
THE SEWARD 2009 TIDAL SURGE DAMAGE ENGINEERING
SERVICES AND PROJECT MANAGEMENT FOR AN AMOUNT NOT -
TO- EXCEED $61,985, AND APPROPRIATING FUNDS
WHEREAS, on December 1, 2009 high winds, three -plus inches of rainfall and a 12.6
foot tide caused extensive damage to the wave barrier along Lowell Point Road, the SeaLife
Center seawall, parking lot, monument park and the recreational parking lots; and
WHEREAS, the following conditions resulted from the disaster: extensive damage to
protective barrier along Lowell Point Road, the protective barrier on the southern shoreline, the
protective barrier and infrastructure for water intake for the Alaska SeaLife Center, debris and
heavy erosion of the Greenbelt area, as well as damage to personal and real property; and
WHEREAS, the cost of the emergency measures exceeded the City's resources; and
WHEREAS, resolution 2009 -140 declared a state of disaster emergency due to the storm
surge damage in the City and requested State assistance; and
WHEREAS, the event resulted in a state declaration of disaster that enabled the City to
qualify for State assistance through the Division of Homeland Security and Emergency
Management for assistance for damaged infrastructure; and
WHEREAS, the City completed emergency repairs in -house for a portion of the
damaged areas during the summer of 2010; and
WHEREAS, the remaining emergency repair work must be completed prior to June 1,
2011 and includes repairs to the damage that occurred on Lowell Point Road, the Alaska SeaLife
Center seawall and parking lot and adjacent area and
WHEREAS, a competitive request for proposal was developed for the remaining project
worksheets (253, 257, and 258) emergency repairs according to SSC6.10.130 and SCC6.10.135
to provide professional services to include the bid preparation and project management for the
remaining work; and
WHEREAS, two firms submitted proposals to the City Clerk's office by the published
deadline of 3:30 p.m. on February 4, 2011; and
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -012
WHEREAS, the proposals were scored by a team and the highest score was awarded to
PND Engineers, Inc.; and
WHEREAS, PND Engineers, Inc. was the most qualified and responsive proposer for an
amount not -to- exceed $61,985; and
WHEREAS, emergency repairs for the remaining 2009 tidal surge damage will not be
able to proceed until the contract is awarded; and
WHEREAS, the City will be reimbursed for these services from the Division of
Homeland Security and Emergency Management; and
WHEREAS, time is of the essence.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SEWARD, ALASKA:
Section 1. The city manager is hereby authorized to enter into an agreement, in
substantial form presented to PND Engineers Inc. as attached hereto for the 2009 Tidal Surge
Damage Engineering Services and Project Management for an amount not -to- exceed $61,985
from account number 866 - 8665 -5390, with said expenditures anticipated to be reimbursed from
state grant funds account no. 866 - 8665 -4680 -0200.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28 day of
February 2011.
THE CITY OF SEWARD, ALASKA
Bob Valdatta, Coun
ilmember
m
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -012
lir
AYES: Keil, Shafer, Casagranda, Valdatta
NOES: None
ABSENT: Bardarson, Smith, Dunham
ABSTAIN: None
ATTEST:
/ /(&it Ka
J hanna Kinney
ity Clerk
(City Seal)
i
tiro.
Council Agenda Statement
Meeting Date: February 28, 2011
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9
To: Phillip Oates, City Manager ;1 4
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From:
William Casey, Public Works
Agenda Item: 2009 Tidal Surge Emergency Repairs
BACKGROUND & JUSTIFICATION:
On December 1, 2009 high winds, three -plus inches of rainfall and a 12.6 foot tide caused
extensive damage to the wave barrier along Lowell Point Road, the SeaLife Center seawall,
parking lot, monument park and the recreational parking lots. The following conditions resulted
from the disaster: extensive damage to protective barrier along Lowell Point Road; the protective
barrier on the southern shoreline; the protective barrier and infrastructure for water intake for the
Alaska SeaLife Center; debris and heavy erosion of the Greenbelt area, as well as personal and
real property. The cost of the emergency measures exceeded the City's resources.
Resolution 2009 -140 declared a state of disasters emergency due to the storm surge damage in
the City and requested State assistance. The event resulted in a state disaster that enabled the
City to qualify for State assistance through the Division of Homeland Security and Emergency
Management for assistance for damaged infrastructure. The city completed emergency repair in
house for a portion of the damaged areas in the summer of 2010. The remaining emergency
repair work must be completed prior to June 1, 2011 and includes the damage that occurred on
Lowell Point Road, the Alaska SeaLife Center seawall and parking lot and adjacent area.
A competitive request for proposal was developed for the remaining project worksheets (253,
257 and 258) emergency repairs according to SSC6.10.130 and SCC6.10.135 to provide
professional services to include the bid preparation and project management for the remaining
work. Two firms submitted proposals to the City Clerk's office by 3:30p.m. February 4, 2011.
The proposals were scored by a team of three individuals and the highest score was awarded to
PND Engineers, Inc. PND Engineers, Inc. was the most qualified and responsible proposal for an
amount not -to- exceed $61,985. Emergency repairs for the remaining 2009 tidal surge damage
will not be able to proceed until the contract is awarded. The city will be reimbursed for these
services from the Division of Homeland Security and Emergency Management.
The proposal results are as follows:
City of Seward- RFP Results
Seward 2009 Tidal Surge Damage
Engineering
Services and Pro'ect Mana ' ement
1 PND Engineers, Inc. 120
2 URS Environmental Planning 107.5
The city will work aggressively to complete the majority of the repairs prior to DHS's
reimbursement deadline of June 1, 2011. All construction work completed prior June 1, 2011
will receive reimbursement based on actual expenses.
INTENT: To authorize the City Manager to enter into an agreement with _PND Engineers, Inc. for
an amount not -to- exceed $61,985 g '
to complete the emergency repairs for the 2009 Tidal Surge
damage.
FISCAL NOTE: Funding in the amount of $61,985 is expected to come from State grant funds as a
reimbursable grant. Contract costs will be charged to contracted services account no. 866 - 8665 -5390
to perform emergency repairs bid preparation and project management for the 2009 tidal surge
damage resulting from storm damage.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approves Resolution 2011- OM authorizing the city manager to enter into an agreement
with PND Engineers, Inc. for an amount not -to- exceed $61,985 for the emergency repairs on Lowell
Creek Bridge.
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