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Home My WebLink AboutRes2011-013 Sponsored by: Oates �i CITY OF SEWARD, ALASKA RESOLUTION 2011 -013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE RESURRECTION BAY HISTORICAL SOCIETY (RBHS) TO MANAGE, PRESERVE, RESEARCH, INTERPRET AND PROVIDE PUBLIC ACCESS TO THE COLLECTIONS OWNED BY RBHS UTILIZING A SIGNED MEMORANDUM OF AGREEMENT EFFECTIVE JANUARY 1, 2012 WHEREAS, Resolution 2010 -59 directed city staff to create a plan to transfer the operation and maintenance of the Seward Museum from the RBHS to the City; and WHEREAS, Ordinance 2010 -006 changed the Library Department to the Library Museum Department and codified powers and duties of the department with the Resurrection Bay Historical Society (RBHS) as an advisory body to the department head and the City of Seward; and WHEREAS, RBHS and City Staff worked to create a Memorandum of Understanding (MOU) that clearly states the rights and responsibilities of each entity with regard to the art, artifacts and archival history of Seward that is owned by the RBHS and currently housed in the Seward Museum; and WHEREAS, the MOU was reviewed favorably by the membership of the RBHS at their August, September and October 2010 meetings and officially approved at their March 24, 2011 meeting; and WHEREAS, Lee Poleske, RBHS President, signed the MOU on March 29, 2011; and WHEREAS, the MOU will be effective on January 1, 2012. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to enter into a cooperative agreement with the Resurrection Bay Historical Society (RBHS) to manage, preserve, research, interpret and provide public access to the collections owned by RBHS. Section 2. The MOU will be effective on January 1, 2012. Section 3. This resolution shall take affect immediately upon its adoption. Lim CITY OF SEWARD, ALASKA RESOLUTION 2011 -013 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11 ` day of April, 2011. THE CITY OF SEWARD, ALASKA Bob Valdatta, Coun i member AYES: Keil, Shafer, Casagranda, Valdatta NOES: None ABSENT: Smith, Bardarson, Dunham ABSTAIN: None ATTEST: uri ■ AR/ ! 61 / Johanna Kinn:r, City Clerk 0000 ssee !> „, (City Sea•• of SEit 0 40 � •�. 0 • • j ° •� r � OF ! 1 :,,4 1 ° ��gn�eo 10 Council Agenda Statement Meeting Date: April 11, 2011 � o F sE Z1 To: Phillip Oates, City Manager u %a'�:; From: Patricia Linville, Library Museum Director ' Agenda Item: Memorandum of Understanding Library/Museum BACKGROUND & JUSTIFICATION: This resolution requests that Council direct and authorize the City Manager to enter into an agreement with the Resurrection Bay Historical Society, a non -profit corporation, (RBHS) that details how the current and future collections of the Seward Museum will be managed and cared for. The agreement will have an effective date of January 1, 2012. Resolution 2010 -59 directed City Staff to create a plan to transfer the operation and maintenance of the Seward Museum from the RBHS to the City. Ordinance 2010 -006 changed the Library Department to the Library Museum Department and codified powers and duties of the department with RBHS as an advisory body to the department head and the City of Seward. Members of the RBHS have been working with City Staff to create a Memorandum of Understanding (MOU) that clearly states the rights and responsibilities of each entity with regard to the art, artifacts and archival history of Seward that is owned by the RBHS and currently housed in the Seward Museum. The group reviewed numerous similar documents gathered from other Alaskan museums. The two most heavily borrowed from were between the Cook Inlet Historical Society and the Anchorage Museum, and the Cordova Historical Society and the City of Cordova. The MOU was reviewed favorably by the membership of the RBHS at their August, September and October meetings of last year. The final version was approved by RBHS members at their regular meeting on March 24, 2011 and signed by Lee Poleske, President of RBHS on March 29, 2011. Once approved by Council and signed by the City Manager, the MOU will be effective on January 1, 2012. During the interim period before the MOU becomes effective RBHS will continue to operate the Seward Museum. Library Museum staff will write a budget proposal to present to Council for the FY2012 -13 budget sessions which will include the increased costs of adding museum operation to the City responsibilities. The proposal will eliminate a half -time library position and create a full -time position with museum operation duties. Library museum staff would rearrange both library and museum schedules to accommodate this staffing configuration. The figures below are taken from past financial statements of RBHS and recent estimates of personnel costs from the City of Seward finance department. They are informational only and presented to give full disclosure of possible future financial impact. Estimate Detail 2009 RBHS Expenses $17863 Salary to replace current full time volunteer 47841 Additional benefits and insurance 26286 Total estimate to operate Seward Museum as is operated today $74127 Annual Stipend to Museum from City -4800 Possible revenue from museum operation -15000 Elimination of half time position -13328 x,10 Possible addition to FY2012 Library Museum Budget $40999 INTENT: The intent of this resolution is to authorize the City Manager to enter into a cooperative agreement as laid out in the MOU between the RBHS and the City of Seward to manage, preserve, research, interpret and provide public access to the collections owned by the Resurrection Bay Historical Society with an effective date of January 1, 2012. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: Yes 2020 Seward Comprehensive Plan 3.1.21 and 3.7.1.2 and 3.7.3.2 FISCAL NOTE: Possible increase to the FY 2012 -2013 budget could be $40999. Included in this estimate is $74127 in additional expenses and $33128 in possible revenues and cost savings as outlined above. These estimates will be brought before Council for consideration in the FY2012 -2013 budget. Approved by Finance Department: Xigtr ATTORNEY REVIEW: Yes X No The attorney reviewed the MOU and asked that this be added to the Agenda statement. The MOU addresses ownership of future acquisitions in the name of the City or RBHS. It does not address what happens to donations or grants made to the "Seward Museum." The City faced a similar problem a few years ago when federal funds were directed to the "SeaLife Center" instead of either the City or SAAMS. The administration intends that in the future, any grants applied for on behalf of the library /museum, unless specifically applied for in the name of the Resurrection Bay Historic Society, will be utilized for the City's library /museum. RECOMMENDATION: Approve Resolution 2011- 0, Authorizing the City Manager to enter into a cooperative agreement with Resurrection Bay Historical Society to manage, preserve, research, interpret and provide public access to the collections owned by RBHS utilizing a signed Memorandum of Agreement effective on January 1, 2012. Rilisston Statement of Seward TVItisetail r isor !VI() f1.1 i‘st !)fl. ' IA r\J D I NJ E'VL \IVIARE) fR, S k_jR tHEFION i-1,1S"r0f-IC1\1 rY It tIct t . ‘.' "ilLs t ts5 nr`ni hindS t,k' )trit,ndrr„,.' Cr, ,THeo * I yvv r) r,tnr.' 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