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April 20 2011
City Council Chambers Beg at 6:30 pm
I
Seward Historic Preservation Commission
Regular Meeting
April 20, 2011 6:30 p.m. City Council Chambers
Linda Lasota 1. Call to Order
Chair
Term Expires 05/12
2. Opening Ceremony
John French A. Pledge of Allegiance
Vice Chair
Term Expires 05/11 3. Roll Call
Monica Hinders
Commissioner 4. Special Reports
Term Expires 5/12 A. City Administration Report
B. Other Reports, Announcements & Presentations
Patricia Heim 1. Friends of the Jesse Lee Home Update b
Commissioner p by
Term Expires 5/12 Richardson
2. Website Updates & Historical Site Inventory by
Ryan Reynolds Reynolds and Lasota
Commissioner 3. Photos for CLG Grant 2008 by Lasota
Term Expires 05/11
Catherine Richardson 5. Citizens' Comments on Agenda Items Not Scheduled for
Commissioner Public Hearing and Other Items Not Included on the
Term Expires 05/13 Agenda. [Those who have signed in will be given the first
opportunity to speak. Time is limited to 2 minutes per
Tim Sczawinski
Commissioner speaker and 30 minutes total time for this agenda item]
Term Expires 05/13
6. Approval of Agenda and Consent Agenda. [Approval of
Phillip Oates Consent Agenda passes all routine items indicated by asterisk
City Manager ( *). Consent Agenda items are not considered separately
Patricia Linville unless a Commissioner so requests. In the event of such a
Library Director request, the item is returned to the Regular Agenda.]
Amy Carney 7. Public Hearings [Limit comments to 5 minutes. Those who
Library /Museum Staff
have signed in will be given the first opportunity to speak] -
None
Historic Preservation Commission Regular Meeting Agenda
April 20, 2011
1
8. Unfinished Business
A. First Friday Fireside Historical Lecture Series . Page 3
B. Historic Preservation Award Nominations Page 4
C. Grant List Discussion Page 5
9. New Business
A. Resolution 2011 -002 Support of Library Museum Page 7
B. Hoben Park Hedges and Benches Grant — Karin Sturdy . Page 10
* C. March 16, 2011 Regular Meeting Minutes Page 11
10. Informational Items and Reports
A. FY10 CLG Cemetery Grant Update — Commissioner Reynolds
11. Commission Comments
12. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one
opportunity to speak]
13. Commissions and Administration Response to Citizens' Comments
14. Adjournment
Historic Preservation Commission Regular Meeting Agenda
April 20, 2011
2
Historic Preservation
Agenda Statement ' at SF Iv
Meeting Date: April 20, 2011
1 sv,
To: Historic Preservation Commission
From: Library Director, Patricia Linville
Library/Museum Staff, Amy Carney
Agenda Item: First Friday Fireside Historical Lecture Series
BACKGROUND & JUSTIFICATION:
Every year the Historic Preservation Commission hosts 1 -2 fireside chats to preserve
local history. In the October 6, 2010 and February 16, 2011 meetings, ideas about topics,
guests, location, and date were discussed. Commissioner Richardson volunteered to scout
out guests via her connection to the Pioneers. Commissioner French volunteered to take
the lead if guest or topic could not be found.
In the March 16, 2011 meeting, the commission agreed to hold the next fireside chat on
May 10, 2011 at 7 p.m. at the K.M. Rae Building. Topics suggested were fishing,
education, and /or the Red Light District. Guests suggested were Margaret Anderson,
Arnie Hatch, and /or Tom Buchanan.
RECOMMENDATIONS:
The commissioners should decide on a topic /guest(s) for the upcoming chat in May, then
lay out a course of action to host this event.
3
Agenda Statement
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Meeting Date: April 20, 2011 v �,'; a
To: City Council
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From: Historic Preservation Commission
Agenda Item: Historic Preservation Award Nominations
BACKGROUND & JUSTIFICATION:
In 1995 the Council passed a resolution approving the Historic Preservation
Commission's resolution that proposed initiating an annual award recognizing
individuals in the community for their contributions to the preservation of Seward's
history. In the February 16, 2011 regular meeting, the commission passed a new
resolution (2011 -001) with corrections and updates.
The resolution states that award nomination forms must be returned by April 1 of each
year, so the award may be presented in May.
RECOMMENDATIONS:
Discuss a plan of action to nominate and present the Annual HPC Award.
4
Historic Preservation
Agenda Statement a {ov set.
►
Meeting Date: April 20, 2011
To: Historic Preservation Commission
From: Library Director, Patricia Linville
Library /Museum Staff, Amy Carney
Agenda Item: Discussion and Revision of Future Grant Projects
BACKGROUND & JUSTIFICATION:
Attached is a list of possible future grant applications that was generated at the July 21
and September 14, 2010 work sessions.
RECOMMENDATIONS:
This is an on -going process of review and revisions. Prioritize and create an action plan
for the future.
5
List of possible CLG Grant applications (as per July 21
and September 14, 2010 Grant Work sessions) updated
at October 6, 2010 regular meeting:
1) Hoben Park: (Listed in priority as per Resolution 2003 -085)
a. Lamp posts (complete)
b. Fountain (complete)
c. Fence
d. Flower Gardens (as appropriate)
e. Benches
f. Birdhouses
2) Digitize the Index to the Seward Gateway
3) Continue scanning of historic photos and uploading to AK Digital Archives
4) Develop a historic preservation plan as per priorities — consultant would be
needed
5) Plants & trees update, possible grant to get more work done on the lists.
6) Historical Trails /Routes: consult Parks Service, Forest Service, Trailblazers, and
Pioneers to create a thorough inventory of historical trails and routes such as
Iditarod Trail, Resurrection River, old road to Moose Pass
6
Historic Preservation Commission
Agenda Statement
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1
Meeting Date: April 20, 2011
h: gc.►s0
Through: Commission Direction
From: Patricia Linville, Staff Commission Liaison
Agenda Item: Resolution 2011 -002 In Support of the concept, mission
and values of the Seward Community Library Museum
BACKGROUND & JUSTIFICATION:
Since 2003, a group of community minded citizens, with the support of Mayor Edgar Blatchford,
have volunteered their time and expertise to create a plan to build a new library museum. In
2008 the then Seward Community Library Museum Steering Committee adopted a Mission and
Values Statement for the project that described the physical building as providing opportunities
for education, community enrichment and preservation of Seward's heritage. The values
statement outlines the goal of creating efficiencies of service by combining professional
expertise, staff and materials to offer information, education and historic preservation services in
a central community commons space. A copy of the complete statement is attached.
As the Steering Committee evolved into a building committee major milestones have been
celebrated including over $1M in local donations of cash, in -kind and services, a $4.7M State of
Alaska construction grant, $1M total from Rasmuson Foundation and National Endowment for
the Humanities. The building committee has documented 226 donors who have made 387
donations to the project. This support has enabled the Seward Community Library Museum
Building Committee (SCLMBC) and the City of Seward to move the project forward. While
fundraising continues, full construction documents are scheduled for completion in May 2011
and possible construction during 2011 -2012.
In parallel with the facility plan, the City of Seward has re- codified the library department as the
library museum department, provided support for a part time employee for the all- volunteer
museum and directed library museum staff to serve as City liaison to the Seward Historic
Preservation Commission, providing organizational support.
Resolution 2011 -002 acknowledges concept, mission and values of the Seward Community
Library Museum and the foundation of support they provide to the work of the Historic
Preservation Commission, now and in the future.
RECOMMENDATION:
Staff recommends the Commission approves Resolution 2011 -002 supporting the concept,
mission and values of the Seward Community Library Museum.
7
Sponsored by: Commission
CITY OF SEWARD, ALASKA
HISTORIC PRESERVATION COMMISSION
RESOLUTION 2011 -002
A RESOLUTION OF THE SEWARD HISTORIC PRESERVATION
COMMISSION, SUPPORTING THE CONCEPT, MISSION AND VALUES
OF THE SEWARD COMMUNITY LIBRARY MUSEUM
WHEREAS, in April 1994, the City of Seward established a Historic Preservation
Commission which among other duties was to facilitate continuing education of citizens
regarding local historic preservation and community history, and
WHEREAS, it is widely accepted that quality community library and museum facilities
are important tools in enhancing knowledge and preserving the words and substance of local
history, and
WHEREAS, Since 2003, a highly motivated group of community minded citizens, with
the support of Mayor Edgar Blatchford, have volunteered their time and expertise to create a plan
to replace the aging community library and Seward Museum with a new library museum facility;
and
WHEREAS, in 2008 the Seward Community Library Museum Steering Committee
adopted a vision statement with the goal of creating efficiencies of service by combining
professional expertise, staff and materials to offer information, education and historic
preservation services in a central community commons space; and
WHEREAS, major milestones toward completing those goals and construct the
Community Library Facility have been met through State, foundation, and especially local
sources, and.
WHEREAS, the City of Seward has re- codified the library department as the library
museum department, hired a part time employee for the museum and directed library museum
staff to serve as City liaison to the Seward Historic Preservation Commission,
FURTHERMORE, it is among the powers and duties of the Historic Preservation •
Commission specified in the City Code, is to review local projects and make recommendations
regarding effects on local historical preservation issues.
THEREFORE, BE IT RESOLVED by the Seward Historic Preservation Commission
of the City of Seward, Alaska that:
Section 1. The Seward Historic Preservation Commission has reviewed and strongly supports
the concept, mission and values of the Seward Community Library Museum and the foundation
8
Seward Historic Preservation Commission
Resolution 2011 -002
Page 2 of 2
of support they provide to the work of knowledge, understanding, and preservation the history os
Seward and its people, now and in the future.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City of Seward, Alaska this 20 day of April, 2011.
THE CITY OF SEWARD
Historical Preservation Commission
Linda Lasota,
Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: None
Johanna Kinney,
City Clerk
(City Seal)
9
Historic Preservation
Agenda Statement A. , 4 a
Meeting Date: April 20, 2011 qP
AS
To: Historic Preservation Commission
From: Library Director, Patricia Linville
Library /Museum Staff, Amy Carney
Agenda Item: Hoben Park Hedges and Benches Grant Idea
BACKGROUND & JUSTIFICATION:
During our previous meeting the Commission discussed a possible grant application for
hedges and benches for the restoration of Hoben Park. A request to confer with Seward
Parks staff was made by the Commission. To that end we have invited Karin Sturdy to
answer questions and offer information and comments about the plan which may guide
the grant application request.
RECOMMENDATIONS:
Confer with SPRD staff Karin Sturdy to generate ideas and a tentative plan for restoration
of hedges and benches in Hoben Park.
10
City of Seward, Alaska Istoric Preservation Commission Minutes
March 16, 2011 Volume 2, Page 219
Call to Order
The March 16, 2011 regular meeting of the Seward Historic Preservation Commission was
called to order at 6:30 p.m. by Chair Linda Lasota
Opening Ceremony
Commissioner French led the Pledge of Allegiance.
Roll Call
There were present: Chair Linda Lasota presiding, and
Vice -Chair John French Catherine Richardson
Ryan Reynolds Patty Heim
Absent — Monica Hinders, Tim Sczawenski
Comprising a quorum of the Commission, and
Patricia Linville, Library Director
Special Reports & City Administration Report
Linville , reported that she has renewed the Commission's membership in the National
Alliance of Preservation Commissions.
On behalf of the City, Linville reported that there has been a recent change in staff in the
finance department. She also reported that there is a new Assistant City Manager Michelle Weston.
She also reported that the National Parks Service does not plan on investing in a Mary Lowell
Center, but rather will focus on renovating Sollys for office space.
Concerning the grant for the Iditarod project, Linville reported that she had submitted a report
for the grant. She was pleased to report that Seavey was working hard on this project.
Additionally, Linville gave an updated report about the progress of the Library /Museum
project. She reported that on January 24, 2011 action on seasonal sales tax was postponed until
February 14, 2011, which resulted in a postponement of an action on alcohol /tobacco tax as well.
She mentioned that the SCLM building committee is planning on a community ground - breaking
ceremony in during the first week of May. They will be submitting a grant to the Murdoch Trust for
• $500,000 later this week.
Then Linville gave a brief update about the Hoben Park flowers. She said that the park will
need to be adopted in order to put flowers in the established planters due to the lack of funding
through the city's Parks and Rec, department. Chair Lasota corrected .Linville with the fact and
intention of writing a grant for those plans with the assistance of Karin Sturdy, rather than adopting
the park.
Other Reports, Announcements & Presentations
11
City of Seward, Alaska Historic Preservation Commission Minutes
March 16, 2011 Volume 2, Poe 220
None
Friends of the Jesse Lee Home Update - Commissioner Richardson
Richardson reported that she talked with Danielle Larson earlier that week and there were no
changes from last month. However, they did get their 503(1)(c) status and are negotiating with the
City over ownership of the building. She reported that the JLH committee should have more
construction plans in May. Richardson said that she would like to show up at the JLH work session
on March 23, 2011.
Website Updates & Historical Site Inventory — Chair Lasota & Commissioner Reynolds
Reynolds reported that he has been attempting contact with Luther and Estes to gain access to
the Commission's website, but he has had no success.
Lasota reported that there are currently no updates.
Photos for CLG Grant 2008 — Chair Lasota
Lasota reported that there is nothing new to report concerning this grant.
Citizens' Comments on Any Subject, Except Those Items Scheduled For Public Hearing
None
Approval of Agenda and Consent Agenda
Motion (French/Reynolds) Approve the Agenda and Consent Agenda
Motion Passed Unanimous Consent
* The following items were approved under the Consent Agenda: Meeting Minutes for the February
16, 2011 Meeting of the Historic Preservation Commission.
•
Public Hearing
None
Unfinished Business
A. First Friday Fireside Historical Lecture Series
Richardson reported that she has not heard back from the Pioneers, concerning a
guest speaker(s) for this fireside chat. She said that she could talk to another individual
12
City of Seward, Alaska Historic Preservation Commission Minutes
March 16, 2011 Page Volume 2, Pa e 221
�`
this week unless the Commission wanted to nominate a speaker /topic during this meeting.
Lasota recommended that the Commission formulate a plan. She said that a date
and time needed to be picked, and a topic or individual needed to be chosen. The topics
of fishing, education, and the Red Light District were suggested. The individuals
suggested were Margaret Anderson, Arnie Hatch, and Tom Buchanan. The
commissioners unanimously agreed Tuesday, May 10 at 7 p.m will he when the chat at
the Rae Building.
Linville suggested advertising right away. Lasota asked Richardson to continue to
recruit any Pioneers or her parents. Also, Lasota said that the HPC Award will be
presented at that time. Linville will find out about a plaque.
B. Grant List Discussion
Lasota reviewed the grant list and explained what each item was, as well, as what
items have been discussed before. Some of these items discussed included the Hoben
Park fence, flower gardens, benches, and bird houses. All commissioners to agreed to
work out these details in a future work session. Lasota said that the commission could
give Karin Sturdy of Parks and Rec a heads -up about the flower garden plans at the next
HPC meeting on April 20, 2011.
C. Letter Supporting Library Museum
French presented a rough drat, version of the letter to the Commission. He
suggested, via the City Clerk's suggestion, that a resolution be written, rather than passing
on a letter to City Council. Each commissioner agreed that this would be a good path to
take. French and Linville agreed to compose a draft resolution to be reviewed and
approved at the April 20, 2011 meeting.
New Business
A. Discuss Cemetery Grant and Contract Work
Linville reviewed what the HPC had already discussed. She confirmed that the
information would be entered into the latest version of PastPerfect, which needed to be
purchased with $700 -800 of the grant funds. She also stated that the contract work going out
• to Commissioner Reynolds would cost no greater than $3000 of the grant funds for his
entries. She reported that the Kenai Totem Tracers cemetery information and Kerry Martin's
cemetery photos would be the main resource of data. Reynolds relayed that the basic
information to be entered would be a headstone photo, name, birth date, death date, and
burial location. The commissioners agreed that more information could be added later.
B. Thank You Letter to Dave
13
City of Seward, Alaska Historic Preservation Commission Minutes
March 16, 2011 :.
Volume 2, Page 222
Linville shared a draft thank you letter to Dave with the commissioners. The commissioners
agreed to sign it.
* C. March 16, 2011 Regular Meeting Minutes
The commissioners approved these minutes earlier in the agenda.
Informational Items
The commissioners browsed through the Hoben Park Completion Report, read aloud the
CLG Requirements, and reviewed their Priorities List.
Commission and Administration Comments
Commissioner Reynolds promised to gain website access soon. He added that he would like
to welcome Commissioner Heim. Commissioner Richardson seconded that remark. Commissioner
Heim commented that she is glad to be there and has a lot of energy to contribute. Chair Lasota
concluded with tasks to be tackled for the next meeting: Commissioner French composing a
resolution of support, Commissioners Richardson and French finding individual(s) for Fireside Chat,
Commissioner Reynolds editing the website, and her own responsibility with historic photo
inventory. She thanked the administration for their assistance.
Citizens' Comments
None
Commissions and Administration Response to Citizens' Comments
None
The meeting was adjourned at 8:00 p.m.
Amy Carney Linda Lasota, Chair
Library Staff
(City Seal)
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