HomeMy WebLinkAbout07112011 City Council Minutes(2) City of Seward, Alaska City Council Minutes
July 11, 2011 Volume 38, Page 626
CALL TO ORDER
The July 11, 2011 special meeting of the Seward City Council was called to order at 9:48
p.m. by Mayor Willard E. Dunham.
OPENING CEREMONY
Lieutenant Butch Tiner led the pledge of allegiance to the flag.
ROLL CALL
There were present:
Willard E. Dunham presiding and Marianna Keil
Jean Bardarson Vanta Shafer
Bob Valdatta Ristine Casagranda
Tom Smith
comprising a quorum of the Council; and
Phillip Oates, City Manager
ifte Cheryl Brooking, City Attorney
Johanna Kinney, City Clerk
Absent — None
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED
FOR PUBLIC HEARING
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Bardarson /Shafer) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
NEW BUSINESS
Resolution 2011 -058, Authorizing An Emergency Appropriation And Repair Contract With
Harmon Construction For The Repair Of The Lagoon Boardwalk From The Damage Caused
By A Vehicle Accident On July 1, 2011 In An Amount Not -To- Exceed $8,000 And
Appropriating Funds
Motion (Keil /Shafer) Approve Resolution 2011 -058
City of Seward, Alaska City Council Minutes
July 11, 2011 Volume 38, Page 627
Oates stated the background and intent for the resolution. It was coming to council as a sole
source contract due to its urgent nature. Staff would continue to seek repair damage from the
individual who ran into the boardwalk with their vehicle.
Keil thought this was much needed and potentially dangerous as it was left right now. It
justified an emergency and she hoped it got done quickly.
Shafer asked if the driver had insurance — Community Development Director /Assistant
City Manager Michelle Weston confirmed they did.
Casagranda asked about the exemption from competitive procurement — City Attorney
Cheryl Brooking said in this scenario the city did not have to go out to bid and was exempt because
of this safety hazard. Casagranda said there were other businesses in Seward that could do this job
for cheaper. Valdatta thought it was pretty cheap as proposed.
Oates added Harmon was prepared to do the construction immediately. He thought it was a
mistake to delay this process.
Motion Passed Yes: Valdatta, Bardarson, Smith, Keil,
Shafer, Dunham
No: Casagranda
Resolution 2011-059, Authorizin g A Sole Source Professional Service Contract With Northern
Economics, Incorporated For The Economic Analysis And Financial Strategy For
Homeporting Community Development Quota (CDQ) Fishing Vessels In Seward, Alaska In An
Amount Not -To- Exceed 585,000 And Appropriating Funds.
Motion (Bardarson /Shafer) Approve Resolution 2011 -059
Oates listed the intent behind the resolution. Northern Economics was the firm that did phase
one of the Coastal Villages Region Fund study in partnership with PND engineers. The economic
analysis and financial study would be an independent effort from the engineering itself with no
concern with the location or consideration beyond bringing the CDQ fleets to Seward, beginning
with CVRF. This firm was highly qualified to do this work. A reason to rush this along was to bring
to the Governor the concept and financial strategy to request he put this in his budget. Northern
Economics would support the effort fully to bring as much information possible to the table to the
Governor. Oates felt there were multiple reasons to go with this company, as well as the exemption
to sole source this professional service agreement as confirmed by the attorney. He stated it was
essential to start the economic analysis as soon as possible, and approval of this resolution would
start it tomorrow.
Dunham added the first two meetings he had with AIEDA director, when Seward was first
drawn into this with project with Coastal Villages it was suggested to use Northern Economics
because of their awareness with CDQ's. If they were to make the Governor's budget, they needed a
solid package by the first of October.
City of Seward, Alaska City Council Minutes
July 11, 2011 Volume 38, Page 628
Valdatta wanted RFP's, not sole sourced contracts.
Bardarson said the city had to wait until the budget was approved. Shafer didn't like sole
source contracting, she understood the time element in this case. She emphasized she definitely
wanted the engineering of this project to go out as a request for proposal.
Casagranda asked if this would come from the $400,000 the city just received from the State
of Alaska. Oates confirmed this, and that none of the monies had been spent yet. He understood the
need to put out an RFP for engineering, and also stated the analysis and strategy was of the utmost
importance. PND gave the figures for this, but the cost of the analysis was quoted from Northern
Economics. This particular breakdown of costs went to the legislature when the city requested these
funds.
Keil accepted AIDEA wanted the city to work with Northern Economics, but was very
concerned that this study should allow the positive and negative aspects. Keil also agreed the
engineering should not be sole sourced.
Smith thought this resolution needed sole sourcing in this instance. To make this work,
council really needed to have their bases covered and had done their homework, and this was the first
step in showing that. They needed to make sure the Governor and the legislature felt comfortable
voting and supporting this project.
Bardarson's concern was that there was nothing in the contract ensuring this analysis would
be ready to present to the Governor and legislature. Oates said Northern Economics had strongly
ensured him they would have everything they prepared timely.
Casagranda thought this would be a biased report based on the comments made about how
great of a relationship Northern Economics had with CDQ's, AIEDA, and CVRF.
Motion Passed Yes: Valdatta, Smith, Bardarson, Shafer,
Keil, Dunham
No: Casagranda
OTHER NEW BUSINESS
Discussion for the engineering of the Coastal Villages Region Fund Project. Direction was
given to staff to request proposals for this element of the project. Oates stated he would start this
process right away and report back to the council the scoring criteria of the Request for Proposal.
COUNCILS' COMMENTS - None
CITIZENS' COMMENTS - None
COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS — None
ADJOURNMENT
City of Seward, Alaska City Council Minutes
July 11, 2011 Volume 38, Page 629
The meeting was adjourned at 10:10 p.m.
Johanna Kinney, CMC Willard E. Dunham
ity Clerk Mayor
(City Seal)
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