Loading...
HomeMy WebLinkAbout07112011 City Council Minutes(2) City of Seward, Alaska City Council Minutes July 11, 2011 Volume 38, Page 626 CALL TO ORDER The July 11, 2011 special meeting of the Seward City Council was called to order at 9:48 p.m. by Mayor Willard E. Dunham. OPENING CEREMONY Lieutenant Butch Tiner led the pledge of allegiance to the flag. ROLL CALL There were present: Willard E. Dunham presiding and Marianna Keil Jean Bardarson Vanta Shafer Bob Valdatta Ristine Casagranda Tom Smith comprising a quorum of the Council; and Phillip Oates, City Manager ifte Cheryl Brooking, City Attorney Johanna Kinney, City Clerk Absent — None CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Bardarson /Shafer) Approval of Agenda and Consent Agenda Motion Passed Unanimous NEW BUSINESS Resolution 2011 -058, Authorizing An Emergency Appropriation And Repair Contract With Harmon Construction For The Repair Of The Lagoon Boardwalk From The Damage Caused By A Vehicle Accident On July 1, 2011 In An Amount Not -To- Exceed $8,000 And Appropriating Funds Motion (Keil /Shafer) Approve Resolution 2011 -058 City of Seward, Alaska City Council Minutes July 11, 2011 Volume 38, Page 627 Oates stated the background and intent for the resolution. It was coming to council as a sole source contract due to its urgent nature. Staff would continue to seek repair damage from the individual who ran into the boardwalk with their vehicle. Keil thought this was much needed and potentially dangerous as it was left right now. It justified an emergency and she hoped it got done quickly. Shafer asked if the driver had insurance — Community Development Director /Assistant City Manager Michelle Weston confirmed they did. Casagranda asked about the exemption from competitive procurement — City Attorney Cheryl Brooking said in this scenario the city did not have to go out to bid and was exempt because of this safety hazard. Casagranda said there were other businesses in Seward that could do this job for cheaper. Valdatta thought it was pretty cheap as proposed. Oates added Harmon was prepared to do the construction immediately. He thought it was a mistake to delay this process. Motion Passed Yes: Valdatta, Bardarson, Smith, Keil, Shafer, Dunham No: Casagranda Resolution 2011-059, Authorizin g A Sole Source Professional Service Contract With Northern Economics, Incorporated For The Economic Analysis And Financial Strategy For Homeporting Community Development Quota (CDQ) Fishing Vessels In Seward, Alaska In An Amount Not -To- Exceed 585,000 And Appropriating Funds. Motion (Bardarson /Shafer) Approve Resolution 2011 -059 Oates listed the intent behind the resolution. Northern Economics was the firm that did phase one of the Coastal Villages Region Fund study in partnership with PND engineers. The economic analysis and financial study would be an independent effort from the engineering itself with no concern with the location or consideration beyond bringing the CDQ fleets to Seward, beginning with CVRF. This firm was highly qualified to do this work. A reason to rush this along was to bring to the Governor the concept and financial strategy to request he put this in his budget. Northern Economics would support the effort fully to bring as much information possible to the table to the Governor. Oates felt there were multiple reasons to go with this company, as well as the exemption to sole source this professional service agreement as confirmed by the attorney. He stated it was essential to start the economic analysis as soon as possible, and approval of this resolution would start it tomorrow. Dunham added the first two meetings he had with AIEDA director, when Seward was first drawn into this with project with Coastal Villages it was suggested to use Northern Economics because of their awareness with CDQ's. If they were to make the Governor's budget, they needed a solid package by the first of October. City of Seward, Alaska City Council Minutes July 11, 2011 Volume 38, Page 628 Valdatta wanted RFP's, not sole sourced contracts. Bardarson said the city had to wait until the budget was approved. Shafer didn't like sole source contracting, she understood the time element in this case. She emphasized she definitely wanted the engineering of this project to go out as a request for proposal. Casagranda asked if this would come from the $400,000 the city just received from the State of Alaska. Oates confirmed this, and that none of the monies had been spent yet. He understood the need to put out an RFP for engineering, and also stated the analysis and strategy was of the utmost importance. PND gave the figures for this, but the cost of the analysis was quoted from Northern Economics. This particular breakdown of costs went to the legislature when the city requested these funds. Keil accepted AIDEA wanted the city to work with Northern Economics, but was very concerned that this study should allow the positive and negative aspects. Keil also agreed the engineering should not be sole sourced. Smith thought this resolution needed sole sourcing in this instance. To make this work, council really needed to have their bases covered and had done their homework, and this was the first step in showing that. They needed to make sure the Governor and the legislature felt comfortable voting and supporting this project. Bardarson's concern was that there was nothing in the contract ensuring this analysis would be ready to present to the Governor and legislature. Oates said Northern Economics had strongly ensured him they would have everything they prepared timely. Casagranda thought this would be a biased report based on the comments made about how great of a relationship Northern Economics had with CDQ's, AIEDA, and CVRF. Motion Passed Yes: Valdatta, Smith, Bardarson, Shafer, Keil, Dunham No: Casagranda OTHER NEW BUSINESS Discussion for the engineering of the Coastal Villages Region Fund Project. Direction was given to staff to request proposals for this element of the project. Oates stated he would start this process right away and report back to the council the scoring criteria of the Request for Proposal. COUNCILS' COMMENTS - None CITIZENS' COMMENTS - None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS — None ADJOURNMENT City of Seward, Alaska City Council Minutes July 11, 2011 Volume 38, Page 629 The meeting was adjourned at 10:10 p.m. Johanna Kinney, CMC Willard E. Dunham ity Clerk Mayor (City Seal) „.404 OF S Ejp #4 . +..y d.. es • • ��� F OF PA *'