HomeMy WebLinkAboutRes2011-102 Sponsored By: City Clerk
CITY OF SEWARD, ALASKA
Lei RESOLUTION 2011 -102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROPRIATING $6,783.42 FOR EXPENDITURES RELATED
TO THE 2011 CITY MANAGER HIRE
WHEREAS, in June 2011, City Manager Phillip Oates submitted his resignation
effective September 30, 2011 which the City Council accepted via Resolution 2011 -054; and
WHEREAS, the City Council directed the City Clerk to coordinate efforts to hire a new
City Manager; and
WHEREAS, costs associated with this process have included advertising the vacancy,
travel for in- person interviews, coordinating lunches and a community reception; and
WHEREAS, the costs associated with the hiring of the City Manager are not budgeted in
the Mayor and Council's budget; and
WHEREAS, it was discussed and directed by the Council for the Clerk to come to the
City Council after the position was hired to ask for those costs to be appropriated within the
Mayor and Council budget; and
fir.. WHEREAS, travel, advertising, and promotion costs related to the City Manager hiring
process are listed as follows:
Travel (101- 1110 - 5140): $3,698.70
Advertising (101- 1110 - 5120): $2,080.20
Promotions (101 - 1110 - 5730): $1,004.52
WHEREAS, the City Clerk's Office respectfully requests appropriation for costs
expended for the hiring of the City Manager.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA THAT:
Section 1. Funds in the amount of $6,783.42 are hereby appropriated from the General
Fund Fund Balance Account Number 101- 0000 -3050 to the following accounts: $3,698.70 to
Mayor and Council Travel account number 101- 1110 -5140; $2,080.20 to Mayor and Council
Advertising account number 101- 1110 -5120; $1,004.52 to Mayor and Council Promotions
account number 101 -1110 -5730.
Section 2. This resolution shall take effect immediately.
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CITY OF SEWARD, ALASKA
RESOLUTION 2011 -102
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14 day of j
November, 2011.
THE CITY OF SEWARD, ALASKA
i '
David Seaw ' , Ma or
AYES: Valdatta, Bardarson, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: Keil
ABSTAIN: None
ATTEST:
Ze Zit - 4_A__ey
Jo lanna Kinney, CMC
ty Clerk
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(City Seal)
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Council Agenda Statement
Meeting Date: November 14, 2011
To: Mayor and Council
From: Johanna Kinney, City Clerk
Agenda Item: Reimbursement to Mayor and Council funds for City Manager Hire Expenses
BACKGROUND AND JUSTIFICATION:
Upon the resignation of City Manager Phillip Oates, Council directed the City Clerk to coordinate the
logistics of hiring a new City Manager on the behalf of the City Council. The Clerk's Office assisted the
Council in advertising the vacancy in several media outlets, by arranging travel costs for in person
candidate interviews, and promotional events including lunch with the candidates and a community
reception for the top three candidates.
INTENT:
During the process, it was determined through council discussion that the City Clerk should come back to
the council with the costs associated with this process for appropriation as these costs were not budgeted in
the Mayor and Council budget for this year.
The breakdown of these costs are as follows:
$2,080.20 for advertising in the Alaska Municipal League classifieds, Monster.com, Anchorage Daily
News, GovJobs, ICMA, Seward Phoenix Log, Alaska Journal of Commerce, and the Seward Journal.
$3,698.70 travel for flights from Valdez, Missouri, and Idaho, rental cars, lodging, and meals for three
candidates.
$1,004.52 for lunch and community reception on the day of in person interviews.
CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City
Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures
or Other Plans or Policies.
FISCAL NOTE:
Funds in the amount of $6,783.42 are to be appropriated from the General Fund Fund Balance Account.
Approved by Finance Department: 4e`fitiic
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: t L
Approve Resolution 2011- , appropriating funds for costs associated with the hiring of the City Manager.
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