HomeMy WebLinkAboutRes2011-109 Sponsored by: Clerk
,,. CITY OF SEWARD, ALASKA
RESOLUTION 2011 -109
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING A CONTRACT THROUGH DECEMBER 31,
2012, WITH ALL ALASKA NEWS UNLIMITED, LLC FOR DISPLAY
ADVERTISING IN THE SEWARD PHOENIX LOG AT A REDUCED RATE
OF $275.50 PER WEEK
WHEREAS, the City Clerk's Office produces, on a weekly basis, display advertisements
announcing City of Seward meetings which are required by law; and
WHEREAS, these ads are usually produced in the Seward Phoenix Log under the section
known as the "City Calendar "; and
WHEREAS, the City's contract for advertising expires every December; and
WHEREAS, the Seward Phoenix Log has provided advertising services in the past and has
given the City a huge measure of flexibility in meeting deadlines in order to guarantee that
advertising occurs during established code - required, and Alaska Open Meeting Law time frames; and
WHEREAS, quotes were requested in October by the City Clerk's Office and received by
the Seward Phoenix Log, the Seward Journal, and the Anchorage Daily News by November 4, 2011;
and
WHEREAS, All Alaska News Unlimited, LLC —The Seward Phoenix Log submitted the
lowest quote at $9.00 per column inch which equates to $270.00, plus a $5.50 fee for the city's
required affidavit of publication; and
WHEREAS, it is required by charter and code and in the public interest to publish the bulk
of the City's ads in a newspaper of general circulation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to sign an advertiser's agreement with All Alaska
News Unlimited, LLC — The Seward Phoenix Log for a flat rate of $275.50 per week for the period
January 1, 2012, through December 31, 2012, with funding taken from advertising account 101-
1110 -5120.
Section 2. This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -109
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PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28
day of November, 2011.
THE CITY OF SEWARD, ALASKA
David Seawar , ayor
AYES: Valdatta, Bardarson, Keil, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Johanna Kinney
1 ity Clerk, CMC
(City Seal)
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Agenda Statement
Meeting Date: November 28, 2011 r 'q °F SEb 91)
From: Johanna Kinney, City Clerk
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Agenda Item: Annual contract for advertising with All Alaska
News Unlimited, LLC
BACKGROUND & JUSTIFICATION:
Per our city code, the city must advertise in a paper of local circulation, or "newspaper of the city."
All Alaska News Unlimited, LLC also offers optimal flexibility for submission with our deadlines
and code requirements, plus provides the city with a mailed copy of the notarized proof of
publication it needs.
In late October, the City Clerk's Office requested quotes from newspapers that circulate in the City
of Seward — the Seward Phoenix Log, the Seward Journal, and the Anchorage Daily News. All
Alaska News Unlimited, LLC — The Seward Phoenix Log submitted the lowest quote of $9 column
inch, which equates to $270.00 per week, plus a $5.50 notarized affidavit of publication (which is
legally required).
This is a decrease in the fee currently charged by the Seward Phoenix Log, and per approval of the
2012 -2013 budget, is budgeted for this purpose.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures.
Other:
ATTORNEY REVIEW: No
FISCAL NOTE:
The estimated annual rate for the city calendar is now $15,428 and is charged from Mayor /Council
account 101- 1110 -5120. Per approval of Resolution 2011 -094, this amount will be incorporated into
the 2012 and 2013 biennial budg .
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RECOMMENDATION:
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Council approve Resolution 2011 , and authorize the City to sign a contract with All Alaska News
Unlimited, LLC for the period January 1, 2012 through December 31, 2012 at a rate of $9.00 per
column inch (pci) plus $5.50 affidavit charge for the city calendar ad.
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