HomeMy WebLinkAboutRes2011-112 Sponsored by: Hunt
i CITY OF SEWARD, ALASKA
RESOLUTION 2011 -112
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING A STATE OF ALASKA HOMELAND SECURITY
GRANT IN THE AMOUNT OF $30,000, AND AUTHORIZING A SOLE
SOURCE CONTRACT WITH PRIORITY DISPATCH, CORP. TO EXPAND
AND INSTALL EMERGENCY MEDICAL DISPATCH SOFTWARE IN
POLICE DISPATCH, AND APPROPRIATING FUNDS
WHEREAS, the City of Seward Police Department applied for and was awarded a State of
Alaska Homeland Security Grant in the amount of $30,000 for the purchase of Medical ProQA
software which provides medical information to dispatchers; and
WHEREAS, the City is not required to provide any cash or in kind match; and
WHEREAS, the City of Homer received this grant last year and selected Priority Dispatch,
Corp. software for use in their dispatch center, and the cities of Seward and Kenai now desire to
utilize the same software to share knowledge, reduce maintenance costs, and provide unquestioned
compatibility of equipment, etc.; and
him WHEREAS, SCC §6.10.115 provides for an exemption from competitive procurement
procedures for supplies, materials, equipment or contracted services which can only be furnished by
a single dealer, and the City of Seward's research has determined that in addition to software
compatibility with other communities on the Kenai Peninsula, the Priority Dispatch, Corp. software
is the only software currently on the market that meets the needs of Seward's dispatch center at a
cost - effective price; and
WHEREAS, SCC §6.10.120(A)(9) specifically exempts from competitive procurement, the
purchase of electronic data processing software and hardware systems.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to accept the State of Alaska Homeland
Security Grant in the amount of $30,000 from account no. 101- 0000 - 4680 -0200 to the police
department equipment account no. 101 - 1210 -5930.
Section 2. The City Manager is hereby authorized to procure from Priority Dispatch, Corp..
equipment and services necessary to install new police department emergency medical dispatch
software for an amount not to exceed $30,000.
Section 3. The Seward City Council hereby finds that it is in the public's interest to
CITY OF SEWARD, ALASKA
RESOLUTION 2011 -112 j
authorize the procurement of software and services from Priority Dispatch, Corp. in accordance with
SCC §6.10.120(A)(5) and the provisions of SCC §6.10.115, and to waive competitive procurement
procedures, based on the recitals above which are incorporated herein.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28 day of
November, 2011.
THE CITY OF SEWARD, ALASKA
David Seawa d, Mayor
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
ohanna Kinney, CMC
ity Clerk
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Council Agenda Statement
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Meeting Date: December 12, 2011
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Through: Jim Hunt, City Manager 4 P
From: Thomas Clemons, Chief of Police
Agenda Item: Accepting a Homeland Security Grant in the amount of $30,000 and authorizing the sole
source purchase of police department Emergence Medical Dispatch software and
hardware
BACKGROUND & JUSTIFICATION:
The Seward Police Department applied for and was awarded a Homeland Security Grant in the amount of
$30,000 to purchase and install dispatch software that provides medical information to dispatchers. Based on
department research and discussions with other departments on the peninsula, it has been determined that the
only software available on the market that services the City's needs based on price, functionality, and
compatibility with other peninsula communities, is ProQA EMD software provided by Priority Dispatch, Corp.
This grant does not require any cash or in kind match on the City's part.
SOLE SOURCE JUSTIFICATION:
The Seward City Code authorizes an exemption from competitive procurement for the purchase of electronic data
processing software and hardware (SCC 6.10.120(A)(9). The City of Homer received this grant last year and
selected Priority Dispatch, Corp. software for use in their dispatch center, and the cities of Seward and Kenai
now desire to utilize the same software to share knowledge, reduce maintenance costs, and provide
unquestioned compatibility of equipment, etc.
The Seward City Code (SCC §6.10.115) also provides for an exemption from competitive procurement
procedures for supplies, materials, equipment or contracted services which can only be furnished by a single
dealer, and the City of Seward's research has determined that in addition to software compatibility with other
communities on the Kenai Peninsula, the Priority Dispatch, Corp. software is the only software currently on the
market that meets the needs of Seward's dispatch center at a cost - effective price.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land
Use Plans, Strategic Plan and City Council Rules of Procedures.
Other:
ATTORNEY REVIEW: Yes X No
FISCAL NOTE:
This grant does not require a match fr m the City and will have no impact on the bottom line of the General
Fund budget.
RECOMMENDATION: (12
Council approve resolution 2011- authorizing the City Manager to accept State of Alaska Homeland Security
Grant in the amount of $30,000 and to procure from Priority Dispatch, Corp., equipment and services necessary
to install new police department emergency medical dispatch software for an amount not to exceed $30,000.