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HomeMy WebLinkAboutRes2011-112 Sponsored by: Hunt i CITY OF SEWARD, ALASKA RESOLUTION 2011 -112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A STATE OF ALASKA HOMELAND SECURITY GRANT IN THE AMOUNT OF $30,000, AND AUTHORIZING A SOLE SOURCE CONTRACT WITH PRIORITY DISPATCH, CORP. TO EXPAND AND INSTALL EMERGENCY MEDICAL DISPATCH SOFTWARE IN POLICE DISPATCH, AND APPROPRIATING FUNDS WHEREAS, the City of Seward Police Department applied for and was awarded a State of Alaska Homeland Security Grant in the amount of $30,000 for the purchase of Medical ProQA software which provides medical information to dispatchers; and WHEREAS, the City is not required to provide any cash or in kind match; and WHEREAS, the City of Homer received this grant last year and selected Priority Dispatch, Corp. software for use in their dispatch center, and the cities of Seward and Kenai now desire to utilize the same software to share knowledge, reduce maintenance costs, and provide unquestioned compatibility of equipment, etc.; and him WHEREAS, SCC §6.10.115 provides for an exemption from competitive procurement procedures for supplies, materials, equipment or contracted services which can only be furnished by a single dealer, and the City of Seward's research has determined that in addition to software compatibility with other communities on the Kenai Peninsula, the Priority Dispatch, Corp. software is the only software currently on the market that meets the needs of Seward's dispatch center at a cost - effective price; and WHEREAS, SCC §6.10.120(A)(9) specifically exempts from competitive procurement, the purchase of electronic data processing software and hardware systems. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to accept the State of Alaska Homeland Security Grant in the amount of $30,000 from account no. 101- 0000 - 4680 -0200 to the police department equipment account no. 101 - 1210 -5930. Section 2. The City Manager is hereby authorized to procure from Priority Dispatch, Corp.. equipment and services necessary to install new police department emergency medical dispatch software for an amount not to exceed $30,000. Section 3. The Seward City Council hereby finds that it is in the public's interest to CITY OF SEWARD, ALASKA RESOLUTION 2011 -112 j authorize the procurement of software and services from Priority Dispatch, Corp. in accordance with SCC §6.10.120(A)(5) and the provisions of SCC §6.10.115, and to waive competitive procurement procedures, based on the recitals above which are incorporated herein. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28 day of November, 2011. THE CITY OF SEWARD, ALASKA David Seawa d, Mayor AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward NOES: None ABSENT: None ABSTAIN: None ATTEST: ohanna Kinney, CMC ity Clerk • q'wy • W ■ • a t ni b to j • � y Council Agenda Statement o f Meeting Date: December 12, 2011 a` Through: Jim Hunt, City Manager 4 P From: Thomas Clemons, Chief of Police Agenda Item: Accepting a Homeland Security Grant in the amount of $30,000 and authorizing the sole source purchase of police department Emergence Medical Dispatch software and hardware BACKGROUND & JUSTIFICATION: The Seward Police Department applied for and was awarded a Homeland Security Grant in the amount of $30,000 to purchase and install dispatch software that provides medical information to dispatchers. Based on department research and discussions with other departments on the peninsula, it has been determined that the only software available on the market that services the City's needs based on price, functionality, and compatibility with other peninsula communities, is ProQA EMD software provided by Priority Dispatch, Corp. This grant does not require any cash or in kind match on the City's part. SOLE SOURCE JUSTIFICATION: The Seward City Code authorizes an exemption from competitive procurement for the purchase of electronic data processing software and hardware (SCC 6.10.120(A)(9). The City of Homer received this grant last year and selected Priority Dispatch, Corp. software for use in their dispatch center, and the cities of Seward and Kenai now desire to utilize the same software to share knowledge, reduce maintenance costs, and provide unquestioned compatibility of equipment, etc. The Seward City Code (SCC §6.10.115) also provides for an exemption from competitive procurement procedures for supplies, materials, equipment or contracted services which can only be furnished by a single dealer, and the City of Seward's research has determined that in addition to software compatibility with other communities on the Kenai Peninsula, the Priority Dispatch, Corp. software is the only software currently on the market that meets the needs of Seward's dispatch center at a cost - effective price. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: ATTORNEY REVIEW: Yes X No FISCAL NOTE: This grant does not require a match fr m the City and will have no impact on the bottom line of the General Fund budget. RECOMMENDATION: (12 Council approve resolution 2011- authorizing the City Manager to accept State of Alaska Homeland Security Grant in the amount of $30,000 and to procure from Priority Dispatch, Corp., equipment and services necessary to install new police department emergency medical dispatch software for an amount not to exceed $30,000.