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HomeMy WebLinkAboutRes2012-008 Sponsored by: Hunt AILED CITY OF SEWARD, ALASKA RESOLUTION 2012 -008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE AN ALL -WHEEL DRIVE OR FOUR WHEEL DRIVE VEHICLE IN THE AMOUNT NOT TO EXCEED $30,000 WHEREAS, the Seward City Council has been presented in the 2012 motor pool budget a vehicle replacement for number 526 a Chevrolet Blazer, in the amount of $40,000; and WHEREAS, the old vehicle 526 has been decommissioned and recommissioned at least three times; and WHEREAS, due to maintenance issues vehicle 526 has become inordinately expensive, including an as yet unindentified electrical short, that continually discharges the battery; and WHEREAS, a vehicle that will be required to venture off road during emergency situations has been selected; and WHEREAS, the Electric Department has identified the Subaru Forester as a vehicle that will rm accomplish the identified needs; and WHEREAS, due to safety concerns vehicle 527cannot be used as a trade -in as it is unlikely to make it to Anchorage and have very little trade -in value if it did; and WHEREAS, under city code Title 6.10.310.A, which states, "a department head may recommend an alternative procurement procedure to the City Manager if such procedure will best serve the needs of the City and accomplish the objectives of this title." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to purchase a four - wheel -drive or all wheel drive vehicle in a not to exceed amount of $30,000. Section 2. The funds will be allocated from the Motor Pool Purchase account number 102- 1020 -5930. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23` day of �,,,, January, 2012. CITY OF SEWARD, ALASKA RESOLUTION 2012 -008 smai THE CITY OF SEWARD, ALASKA FAILED David Seaward, Mayor AYES: Valdatta, Seaward NOES: Bardarson, Keil, Shafer, Casagranda, Terry ABSENT: None ABSTAIN: None ATTEST: Johanna Kinney, CMC City Clerk (City Seal) Council Agenda Statement 4,0 Meeting Date: January 23, 2012 r• Through: James Hunt, City Manager P, ' /. / . ,._� From: John Foutz, Electric Utility c: : - � ' Agenda Item: Purchase of New Vehicle to replace vehicle number 526 BACKGROUND & JUSTIFICATION: In the 2012 motor pool fund the amount of $40,000 is allocated to purchase a new vehicle to replace a 1992 Chevy Blazer (vehicle # 526 formerly # 304). The electric department started searching for options because this vehicle needs replacing due to serious and continued maintenance issues. This vehicle is essentially needed by the electric department to transport the field engineer, tools and materials throughout the electric system. The electric department also recognizes that value of transitioning to a more economical vehicle for purposes of commuting to Anchorage for meetings and trainings, however the new vehicle must also go to service locations outside the normally maintained road system. Therefore an all -wheel drive vehicle is required. The option of using the twenty- year -old old vehicle as a trade -in has been explored, but because of doubts about the likelihood of the vehicle safely making it to Anchorage and the low estimated resale value, the idea was discarded. The base price of the new vehicle will be less than $30,000, and the additional appropriation will cover the costs of the necessary lights and modifications for electric department use. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: Funding in the amount of $40,000 is available in the 2012 motor pool budget. Cost of the vehicle will not exceed $30,000. Approved by Finance Department: J di;) ' Attorney Review: Yes No RECOMMENDATION: Council approve Resolution 2012 - 1''6 , authorizing the City Manager to purchase a replacement vehicle for the 1992 Chevy Blazer number 526. yL