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HomeMy WebLinkAboutRes2012-021 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012 -021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A REPLACEMENT VEHICLE IN THE FORM OF A 2012 FORD ESCAPE TO REPLACE THE 1992 CHEVROLET BLAZER IN THE AMOUNT OF $22,085 WHEREAS, the Seward City Council has been presented in the 2012 motor pool budget a vehicle replacement number 526 Chevrolet Blazer in the amount of $40,000; and WHEREAS, the old vehicle number 526 has been decommissioned and recommissioned at least three times; and WHEREAS, the old vehicle due to maintenance has become inordinantly expensive, including an unidentified electrical short, that continually discharges the battery; and WHEREAS, a more economical vehicle has been chosen for purposes of frequent meetings by the electric department in Anchorage and with the capability of reaching off -road areas during emergency situations; and WHEREAS, the electric department having identified the Ford Escape as a vehicle that will accomplish the identified needs as well as reduce the fuel consumption for the City; and WHEREAS, the old truck is unable to be used as a trade -in due to concerns about driving it to Anchorage and will be placed in the next surplus sale; and WHEREAS, quotes from three merchants having been obtained and the lowest cost option being selected. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to purchase a 2012 Ford Escape in the amount of $22,085. Section 2. The funds will be allocated from the Motor Pool Purchase account number 102- 1020 -5930. Section 3. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12` day of March, 2012. CITY OF SEWARD, ALASKA RESOLUTION 2012 -021 eij THE CITY OF SEWARD, ALASKA (D-4. A A) David Seaward, Mayor AYES: Valdatta, Bardarson, Keil, Casagranda, Shafer, Seaward NOES: Terry ABSENT: None ABSTAIN: None ATTEST: . JIhanna Kinn- , CMC City Clerk (City Seal) t e v A s So • ; t • • •. '1 . , • 4 PA . 1 � ' � "'• � • ••........• rF � a �'• •..e OF A . Mlle Agenda Statement 9 �' Meeting Date: March 12, 2012 To: City Council p t s� • Through: City Manager Jim Hunt From: John Foutz, Electric Utility Agenda Item: Purchase of New Vehicle to Replace vehicle number 526 BACKGROUND & JUSTIFICATION: In the 2012 motor pool fund, the amount of $40,000 is allocated to purchase a new vehicle to replace a 1992 Chevy Blazer (vehicle # 526 formerly # 304). The electric department started searching for options because this vehicle needs replacing due to continued maintenance issues. The mechanics have been unable to identify a short circuit that causes the vehicle's battery to discharge on a regular basis if not driven at least once every three days. This vehicle is essentially needed by the electric department to transport the field engineer, tools and materials throughout the electric system to assist in customer service. The electric department is transitioning to a more economical vehicle for purposes of commuting to Anchorage for meetings and training, however the new vehicle must also go to service locations outside the normally maintained road system, requiring four wheel drive. The option of using the twenty - year -old old vehicle as a trade -in has been explored, but because of doubts about the likelihood the vehicle would safely make it to Anchorage and the low estimated resale value, the idea was discarded. The base price of the new vehicle is $22,085. INTENT: To purchase a safe, reliable, and economic vehicle to replace a twenty - year -old vehicle. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X 3. Other: 2012 Motor pool fund X FISCAL NOTE: The 2012 motor pool budget includes funding in the amount of $40,000 for this purchase. Approved by Finance Department: j.�'����iG ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2012- OZ, authorizing the City Manager to purchase a Ford Escape for $22,085 as a replacement vehicle for the 1992 Chevy Blazer number 526.