HomeMy WebLinkAbout05012012 Planning & Zoning PacketSeward Planning & Zoning Commission
Regular Meeting Packet
May 1, 2012
City Council Chambers Beginning at 7:00 p.m.
Seward Planning & Zoning Commission
Sandie Roach'
Chair
Term Expires 02113
Vacant
Commissioner
Term Expires 02114
Tena Morgan
Commissioner
Term Expires 02113
Vacant
Commissioner
Term Expires 02112
Cindy Ecklund
Vice Chair
Term Expires 02114
Dale Butts
Commissioner
Term Expires 02113
Vacant
Commissioner
Term Expires 02112
Jim Hunt
City Manager
Ron Long
Assistant City Manager
Donna Glenz
Planner
Dwayne Atwood
Planning Technician
Rerular Meeti
1. Call to Order
2. Opening Ceremony
A. Pledge of Allegiance
3. Roll Call
4. Special Reports & Presentations
A. City Administration Report
B. Other Reports, Announcements & Presentations
5. Citizens' Comments on any subject except those items
scheduled for public hearing. [Those who have signed in will
be given the first opportunity to speak. Time is limited to 2
minutes per speaker and 30 minutes total time for this agenda
item]
6. Approval of Agenda and Consent Agenda. [Approval of
Consent Agenda passes all routine items indicated by asterisk (*).
Consent Agenda items are not considered separately unless a
Commissioner so requests. In the event of such a request, the
item is returned to the Regular Agenda.]
Planning and Zoning Commission Meeting Agenda
May 1, 2012
7. Public Hearings [Limit comments to S minutes. Those who have signed in will be given the first
opportunity to speak]
A. Unfinished Business Items requiring a Public Hearing — None
B. New Business Items requiring a Public Hearing — None
S. Unfinished Business — None
9. New Business —
A. Resolution 2012-07 of the Seward Planning and Zoning Commission
Recommending Council approval of the Planning and Zoning Commission
Priorities from April 2012 to April 2013...................................................................Page 3
* B. April 3, 2012 Regular Meeting Minutes....................................................................Page 6
10. Informational Items and Reports (No action required) -
A. May 14 Alaska Public Offices Commission Work Session with Council ...............Page 14
B. 2012 Planning and Zoning Meeting / Work Session Schedule................................Page 15
C. FEMA Region X April, 2012 Newsletter.................................................................Page 16
D. Seward Highway Bridge Repair Notice...................................................................Page 20
11. Commission Comments
12. Citizens' Comments [Limit to S minutes per individual — Each individual has one opportunity to speak]
13. Commissions and Administration Response to Citizens' Comments
14. Adjournment
Planning and Zoning Commission Meeting Agenda
May 1, 2012
Sponsored by: Planning and Zoning Commission
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2012-07
A RESOLUTION OF THE SEWARD PLANNING AND ZONING
COMMISSION OF THE CITY OF SEWARD, ALASKA,
RECOMMENDING CITY COUNCIL APPROVAL OF THE PLANNING
AND ZONING COMMISSION PRIORITIES FROM APRIL 2012 TO
APRIL 2013
WHEREAS, at the February 21, 2012 work session the Planning and Zoning
Commission reviewed their Priorities List; and
WHEREAS, the Seward City Council Rules of Procedure, adopted March 14, 1994, state
that the Council should meet in an annual joint work session with the Commission to address
areas of mutual concern; and
WHEREAS, the Commission and Council held a joint work session, reviewed and
updated the Planning and Zoning 2012 Priorities List on March 28, 2012; and
WHEREAS, at the May 1, 2012 meeting the Planning and Zoning Commission reviewed
and approved the Planning and Zoning Priority List; and
WHEREAS, Council will address a resolution adopting these recommendations.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The following List of Planning and Zoning Priorities is hereby approved and
recommended to Council for their adoption:
Priorities
Short and Medium Term
1) Municipal Lands Management Plan (1995) — Update in conjunction with the Capital
Improvement Plan and the City Land Disposal Policies and Procedures
2) Continued Rewrite of Title 15
Seward Planning and Zoning Commission
Resolution 2012-07
Page 2 of 2
3) Nash Road Bench Study (Resource Management Development Impact Study) as funding
allows
Continuing Items
1) Continue recruitment efforts for the Planning and Zoning Commission
2) Continue to pursue compliance with the Seward City Zoning Code
• Submit a resolution to City Council outlining the Planning & Zoning Commission
recommendations for health and safety compliance
3) Annually review the City of Seward Comprehensive Plan
4) Encourage the City Manager to request an update of the Parks & Recreation Master Plan
5) Seek additional funding for Planning & Zoning Commissioner training
• Search out and add funding to the budget
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 1st
day of May, 2012.
THE CITY OF SEWARD, ALASKA
Sandie Roach', Chair
AYES:
NOES:
ABSENT:
ABSTAIN:
VACANT: Three
ATTEST:
Johanna Kinney,
City Clerk (City Seal)
P&Z Agenda Statement
Date: May 1, 2012
Through: Donna Glenz, Planner
From: Dwayne Atwood, Administrative Assistant
Agenda Item: A Resolution of the Seward Planning and Zoning Commission
Recommending Council approval of the Planning and Zoning Commission
Priorities from April 2012 to April 2013
BACKGROUND & JUSTIFICATION:
The Planning and Zoning Commission reviewed their Priorities List at their February 21, 2012
work session in preparation for the Annual Joint Work Session with Council. The Commission
and Council, during their Joint Work Session, reviewed and updated the Planning and Zoning
2012 Priorities List on March 28, 2012. The mutually agreed upon list of priorities was updated
and specified in this resolution.
Council will address a resolution endorsing these recommendations.
CONSISTENCY CHECKLIST
YES NO N/A
1. Comprehensive Plan (2020) X
Most of the priorities which the Commission wishes to work on are an outgrowth of goals
and objectives established in the Comprehensive Plan.
2. Strategic Plan (1999) X _
The Strategic Plan is a more current plan which also identifies many of the priorities
addressed by the Commission.
3. Planning and Zoning Rules of Procedure (Amended 2012) X
Rule 34 (c.) "The Commission shall meet in a joint work session with the City Council in
March of each year to discuss areas of mutual interest."
RECOMMENDATION•
Approve Resolution 2012-07, recommending Council approval of the Planning and Zoning
Commission Priorities from April 2012 to April 2013
City of Seward, Alaska Planning Commission Minutes
April3, 2012 Volume 6, Page 4 65
Call to Order
The April 3, 2012 Regular Meeting of the Seward Planning & Zoning Commission was
called to order at 7:20 p.m. by Chair Roach'.
Opening Ceremony
Commissioner Ecklund led the Pledge of Allegiance to the flag.
Roll Call
There were present:
Sandie Roach' presiding, and
Dale Butts Cindy Ecklund
Tena Morgan
comprising a quorum of the Commission; and
Ron Long, Assistant City Manager
Donna Glenz, City planner
Dwayne Atwood, Playing Technician
City Administration Report
City Planner Donna Glenz updated the Commission on the following business items:
• The City Building Department had received several building permit applications, including
a new single family home at ,the corner of Jefferson Street and Ballaine Boulevard, a
remodel of the Kimberly Court Apartments and roofing repair at the high school and
elementary school.
• The Parks and Recreation Department was scheduled to hold the annual Pink Cheeks
Triathlon on May 5.
• The first cruise ship of the year was slated to be in port on April 11.
• The Resurrection Bay Conservation Alliance had been working with the City of Seward to
restore the bank vegetation along lower Scheffler Creek.
• The City had received a $350,000 hazard mitigation grant from FEMA for a Dairy Hill
drainage project.
• The City was continuing to work toward the removal of a tax foreclosure property in
Crawford Subdivision along Resurrection River. The property would become floodplain
conservation lands.
• Community Development staff had been working with the Seward / Bear Creek Flood
Service Board to prepare a public information mailing.
City of Seward, Alaska Planning Commission Minutes
April 3, 2012 Volume 6, Page 4 6 6
Assistant City Manager Ron Long also updated the Commission on the following items:
• The proposed new U.S. Coast Guard building project was moving forward, and the old
building near North Harbor Street was slated for removal. The Coast Guard was continuing
to make property lease payments to the City.
• Foundation work on the library museum project was to begin soon, with the stocking of
construction materials at the founder's monument parking lot. A crane would be staged
along Sixth Avenue for a portion of the construction and traffic patterns may be altered.
• The City Administration was working with the Friends of the Jesse Lee Home to transfer
the property from City ownership to the organization.
• Polar Seafoods was exploring the possibility of conducting a bunkhouse in the Seward
Marine Industrial Center.
Commissioners further discussed the proposed projects. Commissioner Butts asked
Administration whether any hazardous materials may need to be disposed of as part of the
old Coast Guard building demolition.
City Building Official Dave Squires, who was asked" to respond, explained that the
contractor was required to apply for a City demolition permit and was `required to note
what kinds of material were involved. .
Other Reports, Announcements & Presentations —None
Citizens' Comments on any sub*t except tsu ins schnled for Public Hearing — None
Approval of Agenda and Consent Agenda
Motion (Ecklund/Butts) Approve the Agenda and the Consent
Agenda
Motion Passed Unanimous
The following items were approved on the Consent Agenda:
December 6, 2011 Regular Meeting Minutes
Unfinished Business Items requiring a Public Hearing — None
Special Items
Election of Chair and Vice -Chair
Roach' opened the floor to accept nominations for Chair of the Planning and Zoning
Commission. Ecklund nominated Roach' for Chair.
City of Seward, Alaska Planning Commission Minutes
April 3, 2012 Volume 6, Page 4 67
Motion (Ecklund/Butts)
Close the nominations for Chair and elect
Commissioner Roach' as Chair for the
Planning and Zoning Commission.
Motion Passed Unanimous Consent
Roach' opened the floor to accept nominations for Vice -Chair of the Planning and Zoning
Commission. Morgan nominated Ecklund for Vice -Chair.
Motion (Morgan/Butts)
Motion Passed
New Business Items requiring a Public
Close the nominations for Vice -Chair and
elect Cindy Ecklund as Vice -Chair for the
Planning and Zoning Commission.
Unanimous Consent
Resolution 2012-01, of the Planning and Zoning Ctommission of the City of
Seward, Alaska, recommending.. Kenai Pen "„ Borough approval of the
preliminary replat of Lots 15-19,t Block 8, 6XVnal Townsite of Seward,
Johnson Replat, creating one lot to be known as ` Lot 15A, located at the
northwest _intersection of Railway Avenue and Sixth Avenue, 510 Railway
Avenue
Glenz noted the history of the applicant's previously planned replat of the property into two
parcels. The property owner opted tca'create one left, and was additionally requesting a rezone.
Notice of public heart being pal and published as required by law was noted
and the public hearing was ope.
Seward resident Carol Griswold expressed concerns that the Central Business Zoning
District does not require on -site parking and parking along the streets in that area may become
more congested.
There were no more requests to be heard and the public hearing was closed.
Motion (Ecklund/Morgan) Approve Resolution 2012-01
Morgan commented that she did not want concerns about parking to discourage any future
development.
Ecklund said the Commission was currently reviewing City parking regulations and the
timing was good if the public wanted to provide input.
Butts asked if property owner had changed the plan for development.
City of Seward, Alaska Planning Commission Minutes
April 3, 2012 Volume 6, Page 4 6 8
Glenz said the property owner at one point expressed interest in possibly operating a
restaurant, but had not provided further details.
Ecklund pointed out that the City Land Use Plan indicated that all of Block 8 should be
zoned Central Business District.
Motion Passed
Unanimous
Resolution 2012-02, of the Seward Planning and wing Commission of the
City of Seward, Alaska, recommending City Cotes approval of the rezoning
of Lots 15 and 16, Block 8, Original T, of Seward from Auto
Commercial (AC) to Central Business Distrlet (CBD), and Lots 26, 27 and 28,
Block 8, Original Townsite, from Multi Family M) to Central Business
District (CBD)
Glenz pointed out the location of the proposed zoning actions, referring to the City Zoning
Map and the City Land Use Plan Map. One property owner on Block 8 opted to not be included in
the rezone to Central Business Dish. Another resident -had expressed concerns about parking
that might occur in front of privat' p , Glenz stated. No other public comments were
received, Glenz said.
In response to Butts, Glenz noted the proper not included in the rezone contains the
former Government Cable Office, which is a `#nsto..btilding #;fat served as a telegraph office and
is currently a single family home.
Notice of public hearing being posted dvA published as required by law was noted
and the public hearing was opfted.
There were no requests to be heard and the public hearing was closed.
Motion (Ecklund/Morgan) Approve Resolution 2012-02
Ecklund asked Administration about the platting process for Lots 15 and 16, Block 8.
Glenz explained the Kenai Peninsula Borough had final platting authority and the platting
action to incorporate the parcels into a single parcel may take several months.
Butts said he was pleased by the effort to bring more consistent zoning to Block 8.
Motion Passed
Unanimous
Resolution 2012-03 of the Planning and Zoning Commission of the City of Seward,
Alaska, recommending City Council approve the official naming of the newly
constructed north forest acres drive surface, as Dieckgraeff Road; located within the
City of Seward, Alaska Planning Commission Minutes
April 3, 2012 volume 6, Page 4 6 9
public access easement on Tract B, Dieckgraeff-Gillespie Replat; located at 2501
Seward Highway
Glenz stated the official road naming must be by Resolution of the City Council or by a
platting action. Resolution 2011-12 came before the Commission in November, 2011 and the
recommended name was Levee Road. The Commission amended the Resolution changing the
recommendation to Dieckgraeff Road and the recommendation was forwarded to City Council.
City Council referred the resolution back to the Planning and Zoning Commission to hold a public
hearing and reevaluate the Dieckgraeff Road name recommendation. Glenz further explained the
Kenai Peninsula Borough street naming criteria.
Ecklund asked Administration who originally br t orward the resolution for a naming
recommendation.
In response to Ecklund Glenz noted tbke original recommendation of Levee Road was
brought forward to the Planning and Zoning ,Commission for support. The naming of a road
within the City Limits had to go before Council for approval and the intention was to note the
support of the Planning & Zoning Commission.
Commissioners further discussed the merits of the proposed road name and the possible
actions that could be taken.
Long stated that City Council wanted the public, to have the ability to comment on the
suggested name change m Road to blieckgfaeffRoad.
Notice of publie hearing Ding posted and published as required by law was noted
and the public hearing WR&t►pe: A ,
Seward resident Carol OtIswold stated, shp had not known the Commission planned to
amend the recommendation changing; the proposed road name when the Levee Road resolution
came before the Commission. Griswold appreciated the opportunity to express her concerns with
the name change and read a letter of suppnrt°for the name Levee Road.
There were Ho more requests to be heard and the public hearing was closed.
Motion (Butts/Morgan) Approve Resolution 2012-03
Butts commented that the proposed name of Dieckgraeff Road was appropriate and
meaningful and supported moving it forward to Council.
Commissioners further discussed the suggested name and the history of naming Seward
roads or streets after individuals who made contributions to the community.
Motion Passed Unanimous
City of Seward, Alaska Planning Commission Minutes
April 3, 2012 Volume 6, Page 4 7 0
Resolution 2012-04 of the Planning and Zoning Commission of the City of Seward,
Alaska, recommending City Council amend portions of Seward City Code 15.10.140
Definitions
Glenz explained the history of the proposed Seward City Code changes.
Notice of public hearing being posted and published as required by law was noted
and the public hearing was opened.
There were no requests to be heard and the public heating was closed.
Motion (Ecklund/Butts) Approve Resolution 2012-04
Motion Passed
Resolution 2012-05 of the Planning Zoning Commission of the City of
Seward, Alaska, recommending the City cil amend various sections of the
Seward City Code to include portions of 1511s ;Development Requirements
Table; 15.10.225 Land Uses mowed; and 15.1 Land Uses Allowed Table
Glenz explained the history of the proposed Title 15 Code -changes and results of the joint
work session held with City +Council on January 17, 2012
In response to Ecklund, Glz stated the internal process for public hearing items required
three weeks of lead time before an inn could come before City Council for introduction.
The Commission req that the internal processes be reviewed to possibly allow
required items to come before City Council in i rter period.
Long said he would review the required deadlines for agenda items.
Notice of public hearing being posted and published as required by law was noted
and the public hearing was opened.
There were no requests to be heard and the public hearing was closed.
Motion (Morgan/Ecklund) Approve Resolution 2012-05
Commissioners further discussed the effort to update Title 15 and the need for more public
input during the process.
Motion Passed Unanimous
Unfinished Business — None
City of Seward, Alaska Planning Commission Minutes
April 3, 2012 Volume 6, Page 4 71
New Business --
Resolution 2012-06 of the Seward Planning and Zoning Commission of the City of
Seward, Alaska, amending the December 16, 2008 Rules Of Procedure For The
Planning and Zoning Commission
Glenz stated the Rules of Procedure were to be amended by resolution. Some of the
required changes included meeting times as well as several other minor changes.
Commissioners further discussed the various proposed ages.
Butts asked Administration if it were possible ftw 'al -,Commissioner to attend a regular
meeting via teleconference or other electronic means.
Long stated that Commissioners were able to participate in nuetings electronically, but
could not establish a meeting quorum or vote. City Council, could by ordinance, make necessary
changes for the Commission or the Council to allow attendance and participation by electronic
means.
Ecklund asked Administration )f Rule 8 of the Rules of Procedure should be amended
regarding the scheduling of special meggs
Long noted the paints made by Ecklun. and WOO that special meetings may also be called
by the administrative official and scheduled f„the'l y of the month.
Motion (Ecklund/Morgan) Approve Resolution 2012-06
Motion Pastel Unanimous
Discussion and direction on the April 17�work session
Glenz explained the Kenai Peninsula Borough Assembly was meeting in City Council
Chambers all day on April l a d the work session needed to be moved to a new location or
rescheduled.
Commissioners agrees to hold a Special Meeting at 6 p.m. on April 24 to consider a
resolution supporting and encouraging a City Council ordinance to amend the Alaska Public
Offices Commission requirements for local officials. The Commission rescheduled the work
session to immediately follow the April 24 Special Meeting. The work session topic was set as
further review of the parking code.
Administration noted a housekeeping change to Resolution 2012-02. One of the dates in
the resolution was incorrectly listed as March 6 instead of April 3. The requested change was
acknowledged by the Commission and to be handled as a housekeeping change by staff.
City of Seward, Alaska Planning Commission Minutes
April 3, 2012 Volume 6, Page 472
Informational Items and Reports (No action required)
FEMA Region X January, February and March 2012 Newsletters
Seward Highway Bridge Repair Notice
2012 Planning and Zoning Meeting / Work Session Schedule
Kenai Peninsula Borough Assembly Meeting Reminder Memo
City Clerk Email Regarding Open Meetings Act C, , Mcations.
Commission Comments
Morgan thanked staff for the work con and the members of the public who attended
for their participation.
Butts also thanked staff and the other Commissioners for the work that went to reviewing
the City Code and crafting the proposed amendments.
Ecklund also thanked staff and noted the continued work required to review the parking
code.
Roach' commented that it was good to have citizen comment
encouraged anyone interested to consider serving an'the Commission.
Citizens' Comments — Nome
Commission and Administration Response to Czens' Comments — None
Adjournment
Meeting adjourned at 9 p.m.
Dwayne Atwood, Sandie Roach'
Planning Technician Chair
(City Seal)
at the meeting and
Memorandum
Date: May 1, 2012
To: Planning and Zoning Commission
Through: Donna Glenz, Planner (,
From: Dwayne Atwood Planning Technician 4
yn g
Subject: May 14 APOC Work Session with City Council
Council scheduled a joint work session with the Planning and Zoning Commission for 5:30 p.m.
on Monday, May 14 to do discuss the pros and cons of opting out of the Alaska Public Offices
Commission (APOC) financial disclosure statement and discussing alternative reporting
requirements for elected officials.
The work session will be held in Council Chambers and food and beverages will be provided.
Recommendation: Staff recommends the Commission members who are available attend the
scheduled joint work session.
Memorandum
CITY OF SEWARD
COMMUNITY DEVELOPMENT
Date: November 15, 2011
To: Planning & Zoning Commission
Through: Donna Glenz, Planner
From: Dwayne Atwood, Planning Technician
Subject: 2012 - Planning & Zoning Meeting Schedule
This memo is to provide a schedule of the Planning & Zoning Commission Meetings for the calendar year 2012. Unless
otherwise noted the P & Z regular meetings will begin at 7:00 p.m. The "Scheduled Special Meetings" shall be held
ONLY if a Public Hearing item is on the agenda and will commence at 7:00 am, otherwise the gathering will be
held as a work session commencing at 6:00 am.
Month Regular Meeting Special P&Z Meeting for Public Hearings 7:00 pm
January
February
March
April
May
June
July
August
September
OR scheduled Work Sessions Commence at 6:00 pm
January 3 January 17
February 7 February 21
March 6 (Note: March 6 Flood Board Work Session at 6:00)
March 20
April 3
May 1
June 5
T•� CX'd
August 7
September 4
October October 4 (Thursday)
November November 8 (Thursday)
December December 4
April 17
May 15
(Note: June 5 Flood Board Work Session at 6:00)
June 19
July 17 Special Meeting
August 21
(Note: September 4 Flood Board Work Session at 6:00)
September 18
October 16 (Borough & Local Elections on October 2)
November 20 (National Election on October 6)
(Note: December 4 Flood Board Work Session at 6:00)
Deeembef1-9 CX'd
January January 3 January 15
If you have questions or concerns or cannot attend, please call 224-4049 or email datwoodgcityofseward.net.
Idaho Success in GIS
Developing Building Footprints from
ICRMP Dataset
Idaho Counties Risk Management
Program (ICRMP) was formed in
1985 by several Idaho Counties at a
time when private insurance
markets were no longer available to
local governments. ICRMP is now
the primary source of property and
casualty loss protection for Idaho
local governments including
counties, cities, and special purpose
districts. ICRMP insured properties
tend to be assets essential for the
functioning of government and the
economy including hospitals, waste
water treatment facilities, and
schools. ICRMP maintains a
database of the facilities that they
insure that includes the postal
delivery address of each facility and
some Global Positioning System
derived coordinate locations (GPS
locations).
The seed for this project sprouted
during a 2009 No Adverse Impact
workshop in Boise, Idaho. Jerry
Mason, legal counsel for the ICRMP
during a break in the conference,
asked Mary McGown, State
Floodplain Coordinator, if the Idaho
Department of Water Resources
(IDWR) would be able to help
ICRMP figure out the flood risk
exposure of the many public
facilities it insures across the state.
IDWR agreed to conduct a pilot
project, funded by ICRMP, on 46
facility records. The project scope
was to convert the facility records
into GIS point locations and building
footprints and then compare the
footprints to the Federal Emergency
Management Agency (FEMA) Flood
Insurance Rate Maps (FIRM) and
Digital Flood Insurance Rate Maps
(DFIRM) to identify the flood hazard
zone for each facility. The project
was conducted in four phases:
Example of geocode point and building
footprint of a county building
Use of ESRI ArcGIS software
geocoding tools to analyze the
postal address data
Analyze and convert GPS
locations to points
Create building footprint
polygons based on the point
information created by the
previous analyses
With information from internal
and external data sources,
including Google Maps, review
the location of the building
footprints and appropriate
FIRMS and DFIRMs in order to
identify whether the footprint is
within a mapped flood hazard
zone.
All records had some form of postal
address that could be entered into
the ArcGIS Geocoding tools. After
the initial geocoding process, 74% of
the records were assigned point
locations. Point locations for
unmatched records were determined
from associated GPS location or
through external sources, primarily
Google Maps, if possible.
Only 46% of the facility records
contained a GPS location. In order to
use the CPS locations, the coordinates
Continued on next page
PskMAP
Increasing Resilience Together
APRIL 2012 www.starr-team.com
NEWS FROM RS3ION X
Idaho (cont.)
had to be converted into a single,
numeric format. Basic formulas
were used to convert the six
different formats into decimal
degrees. A GIS layer was then
created with ESRI ArcGIS software.
Building footprint polygons were
created for 44 of the 46 records
using the 2009 NAIP imagery as the
base. The GPS locations, the geocode
locations, and external sources such
as Google Streetmap were used to
determine the building location.
Significant research was often
required to precisely locate the
building being digitized.
Above: Example of FIRM Analysis
Below: Facility in Mull tipie Flood Zones
Although a GPS location generally
provided the best indication of a
building location, less than half of
the records had them. Geocoded
locations were at the driveway/street
intersection of the building and were
on average 35 meters from the
identified center of the building
footprint. Other factors that
contributed errors included several
different buildings with the same
address, one address that
represented several buildings in
different places, and a range of
addresses associated with a single
building.
After the building footprints were
created, the flood zone of each
footprint was determined by
comparing the building footprint
with the appropriate FIRM or
DFIRM. There were two distinct
analyses, one for building footprints
in areas where a DFIRM exists and
another for areas without DFIRMs.
The analysis took nearly 1.5 times
longer in areas without DFIRMS. In
areas with DFIRMs the analysis
could be automated using GIS. The
flood zones for 40 of the building
footprints were determined. Four
building footprints were in
unmapped areas without FIRMS or
DFIRMS. Two of the building
footprints were located in multiple
flood zones. The locations of the
buildings associated with two
records were undetermined.
IDWR is currently using this
methodology to identify the locations
and create footprints for 170
facilities in ten northern Idaho
Counties. A subset of the draft
building footprint data was used in a
preliminary analysis of at -risk
facilities during a declared flood
emergency in March 2012. ICRMP
expects to realize significant
realignment, and perhaps savings,
in insurance premiums when
structures are properly rated.
Ultimately, this could affect the
budgets, and hence taxpayers, of the
many local governments and special
districts that make up ICRMP. A
Pre -Disaster Mitigation grant has
been applied for in order to extend
this project to ICRMP insured
structures across Idaho.
Questions of colnme
If you have suggestions for the
an article or topic for a future i
FEMA Region X Service Center
Paip 2
Tsunami Vertical
Evacuation Video
Tsunami Preparedness Week was
March 25-31
FEMA and Washington Emergency
Management Division urge all
citizens who live along coastlines to
take the threat of tsunamis
seriously.
In some communities, traditional
evacuations are not always an
option. FEMA led the development
of a new approach to dealing with
this challenge called Tsunami
Vertical Evacuation.
This video was developed by FEMA
Risk MAP, FEMA Region X, WA-
EMD, the National Oceanic and
Atmospheric Administration
(NOAA), and the National Tsunami
Hazard Mitigation Program
(NTHMP). Watch the video on how
to use this new approach at
http://youtu.be/—h26—DUKMzA.
>n X Newsletter staff or if you would like to submit
we would liketo hear fromyoul Please contact the
sail at RXNewsletter@starr-team.com.
PdskMAP
Increasing Resilience Together
APRIL 2012 www.starr-team.com
NE1M5 FROM R®IONX
Increased Cost of
Compliance Coverage
Using ICC in Local Hazard Mitigation
Projects
The National Flood Insurance
Program (NFIP) Increased Cost of
Compliance (ICC) coverage can
provide significant benefits to the
NFIP policyholder whose community
is requiring mitigation following a
substantial or repetitive flood
damage declaration. This article
focuses on effectively using ICC as a
source of funding to elevate,
floodproof, or demolish buildings
damaged by flood.
What is ICC?
ICC provides up to $30,000 to help
NFIP policy holders comply with
local flood hazard regulations
following substantial flood damage.
This benefit is in addition to the
policy's building coverage for
structural damage. The amount paid
for structural damage plus ICC
cannot exceed the NFIP maximum
limits of coverage for the type of
building. NFIP policyholders file an
ICC claim with their flood insurance
agent when the community declares
their structure to be substantially
damaged by flood, or the building
has sustained certain repetitive
flood losses.
When can ICC be claimed?
ICC may be claimed when the
community requires by regulation
that a flood -damaged building be
brought into compliance with
current flood hazard regulations.
For most communities, a building
located in the Special Flood Hazard
Area (SFHA) that sustains
substantial damage will trigger the
need for the entire building to be
brought into compliance with
current regulations. Substantial
damage is minimally defined by the
NFIP as damage where cost to
repair the damage equals or exceeds
50% of the market value of the
structure before the damage
occurred. As of April 1, 2011, the
NFIP allows a lower substantial
damage threshold as long as it is
adopted, and enforced uniformly in
the community floodplain
management ordinance or law.
Lower substantial damage
thresholds are rare in Region X, but
in light of the revised substantial
damage definition communities may
wish to review their flood mitigation
strategies and ordinances.
ICC is also available to policyholders
whose buildings have sustained
repetitive losses. As before, the
community must have provisions in
its floodplain ordinance requiring
repetitive loss buildings to be
brought into compliance for the
policyholder to qualify for ICC.
Outside the SFHA, ICC is available
for substantially damaged or
repetitive -loss buildings only if the
community regulates an inundation
area larger than the SFHA to a flood
elevation, such as the water surface
elevation of the flood of record, or to
the 0.2 percent annual -chance, also
known as the 500-year flood,
elevation reported in the Flood
Insurance Study.
What can ICC be used for?
ICC can be used to elevate,
floodproof, or demolish a
substantially damaged or repetitive -
loss building. Building owners may
use ICC to help pay a contractor
directly to complete the required
mitigation or they may use ICC to
provide some or all of the non -
Federal funds required to
participate in a local hazard
mitigation project.
How can ICC be used as part of a
flood mitigation project?
FEMA grants often provide funding
to mitigate buildings vulnerable to
damage from a variety of natural
hazards. Most of these grants
require a non -Federal match. When
NFIP-insured buildings are
damaged by flood, ICC can be a
valuable source of non -Federal
match.
Communities manage local hazard
mitigation projects, but ICC is an
NFIP insurance benefit provided to
Pap 3
the individual building owner. One
of the challenges faced by
communities who wish to use ICC as
local match is accounting for how
the ICC settlement is used. Asking
the building owner to assign the ICC
settlement to the community is one
way to ensure that funds are used
for their intended purpose.
What are the benefits of assigning
ICC to the community?
ICC assignment can simplify
community hazard mitigation grant
project management and accounting.
The community must ensure that
grant funds are not used to pay for
activities that were also funded by
another source. This type of double
dipping is known as "duplication of
benefits." Since ICC is made
available to pay for mitigation
activities on a specific structure, the
entire ICC settlement must be
applied to that structure before
grant funds are used. It can be
difficult to ensure that grant funds
are not duplicating benefits when
the ICC settlement is paid directly
to the NFIP policy holder.
Whether ICC is paid directly to the
policy holder or assigned to the
community, it is essential that the
community closely manage the
project to document how much ICC
was paid and whether the funds
were used for eligible mitigation
activities on the same building to
which the ICC settlement was
directed. In other words, assigned
ICC cannot be pooled into a common
match fund to be used for any
building participating in the local
hazard mitigation grant project.
For more information on the ICC
benefit and resources including the
ICC Handbook, steps for assigning
ICC to the community, and updates
to substantial damage definitions
visit the STARR Region X website at
www.starr-team.com.
PdskMAP
Increasing Resilience Together
APRIL 2012 www.starr-team.com
NEWS FROM RH,ION X
NORFMA News
Save the dates! The Northwest
Regional Floodplain Managers
Association (NORFMA) has
announced two conferences later in
this year. The Annual Conference is
scheduled for September 19-21 in
Spokane and there will be a satellite
mini conference in Boise on August
2nd and 3rd.
For more information, visit
www.norfma.org.
Featured Training
Floodplain Management in
Approximate A Zones
Editor's note: Due to publicatlon delays,
this training may have already occurred.
The session recording is available for
online viewing. Email rxtraining@starr-
team.com for details.
April 11, 2012, 10:00 am PDT
This session will highlight special
considerations for floodplain
administrators when regulating
development without Base Flood
Elevations. Topics include A Zone
regulations, estimating BFEs, and
permit requirements.
One (1) CEC for CFMs
Presenter: Karen Wood-McGuiness,
FEMA Region X
CACs and CAW
April 26, 2012, 10:00 am PDT
Has your community ever been
caught off guard when the State
NFIP Coordinating Office or FEMA
contacted you to schedule a
Community Assistance Contact or
Visit (CAC/CAV)?
As the community's Floodplain
Administrator, have you ever
wondered why they want to come to
your community to discuss your
floodplain management program
and what type of information to
provide? This training will provide
the reason and purpose of a CAC or
CAV, what to expect prior to a visit
by the State or FEMA, expectations
of a community's record -keeping
system to assist the State/FEMA's
visit and identify resources to assist
you in managing your floodplain
management programs.
One (1) CEC for CFMs
Presenter: Jamie Huff, FEMA
Region X
Pare 4
Ask the Help Deskl
If you have questions abouta '>
mapping project, policy changes,
mitigation planning, floodplain
compliance or general questions
related to the NFIP, please contact
the STARR Region X''Help Desk
STARR' staff will -route and
days. Submit your questions via
email, the address is
RegionXHelppesk@starr-team.com.
Suggested Reading
Idaho Stream Care Guide
Produced by the Idaho Department
of Fish and Game, this is a terrific
resource for anyone who lives near
or depends on healthy streams. The
guide can be found on Idaho's DWR
website, www.idwr.idaho.gov, or at
www.starr-team.com.
More CRS Webinars
In case you missed it, ISO is hosting
two additional webinars this month
to review the changes in the new
2012 CRS Coordinator's Manual.
Mark your calendar for April 24th
and 26th, at 11:30 am Pacific. Visit
www.crs20l2.org to register. "TARR
P
Increasing Resilience Together
APRIL 2012 www.starr-team.com
i p with Hamilt0n
i the Seward Highway,
replacement of the
Wednesday, April 25 Update:
• The Seward Highway at Trail River Bridge, is scheduled to be CLOSED
from 10:00pm Thursday, May 3 through 6:00am Friday, May 4.
• Beginning Monday, May 7 through Thursday, May 10, expect nightly
CLOSURES at Trail River Bridge, between 10:00pm and 6:00am.
Emergency access will be permitted.
• Expect daily SINGLE -LANE TRAFFIC, short DELAYS and flagging
operations from 7:00am to 6:00pm on the Seward Highway, at Trail
River Bridge, Monday through Saturday, until April 21.
• Be alert to heavy equipment and construction workers on the roadway
and shoulder.
more information, call DOT at 907-288-2204, Hamilton Construction Company at 541-746-2426
isit AlaskaNavicabriva
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