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HomeMy WebLinkAboutRes2012-029 Sponsored by: Hunt err.. CITY OF SEWARD, ALASKA RESOLUTION 2012 -029 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A $138,500 INCREASE TO THE SNOW AND ICE DEPARTMENT BUDGET AND APPROPRIATING FUNDS WHEREAS, the low snowfall Seward has experienced in the last couple of years has allowed the snow and ice department to remain under budget at the end of the fiscal year; and WHEREAS, the snow and ice department having been consistently under budget indicated the need to reduce the budget from previous years; and WHEREAS, this year Seward has experienced a substantially higher than expected snowfall which resulted in a sharp increase in total expenditures; and WHEREAS, the snow and ice departments budget is depleted approximately 99 %; and WHEREAS, staff anticipates the need for additional funding in the amount of $138,500 to cover lingering costs from the extreme weather and cover all anticipated snow removal expenses rr r.. from October through December 2012. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The amount of $57,500 is hereby appropriated from the general fund reserve account number 101 - 0000 -3050 to the snow and ice department personnel budget, account number 101- 1314 -5020. Section 2. The amount of $27,000 is hereby appropriated from the general fund reserve account number 101- 0000 -3050 to the snow and ice department maintenance and repair budget account number 101 - 1314 -5380. Section 3. The amount of $39,000 is hereby appropriated from the general fund reserve account number 101- 0000 -3050 to the snow and ice department operating supplies budget account number 101 -1314 -5440. Section 4. The amount of $15,000 is hereby appropriated from the general fund reserve account number 101- 0000 -3050 to the snow and ice department gas and lube budget, account number 101 - 1314 -5450. CITY OF SEWARD, ALASKA RESOLUTION 2012 -029 Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14 day of May, 2012. THE CITY OF SEWARD, ALASKA c D--4 iL David Seaward, Mayor AYES: Valdatta, Bardarson, Keil, Casagranda, Shafer, Terry, Seaward NOES: None ABSENT: None ABSTAIN: None ATTEST: Vii/ A t —a ohanna Kinney, CMC ity Clerk ' 0° ° ° ° ° °s�� 4 /CI " OF k,; 1,' " 's0 (City Seal) `° • (°( e •* t�� ° v im ��;,�• Q• $ s loss OF.A :O ■.d Agenda Statement o f se Meeting Date: May 14, 2012 0� 9 % To: City Council q p Through: City Manager Jim Hunt From: W.C. Casey, Public Works Director Agenda Item: Increasing the Snow and Ice Budget $138,500 and Appropriating Funds BACKGROUND & JUSTIFICATION: The low snowfall experienced in the last couple years has allowed the Public Works Department snow and ice fund to remain under budget at the end of the fiscal year. The recent financial data indicated the need to reduce the snow and ice budget because of the monies that remained at the end of the fiscal year. The aforementioned trend is quite misleading because much of the expenditures depend on the necessity of mitigating hazards caused by extreme weather. The cost overruns due to the higher than expected snowfall and a 24.8% decreased operating budget is requiring the Public Works Department to request that Council increase the Public Works 2012 budget. The snow and ice department was required to expend funds to purchase an abnormal amount of operating supplies such as salt, calcium, sand, grader blades, chains, etc. The department was also required to pay for more routine maintenance on all of the equipment because of the additional hours of operation and repair equipment more frequently than expected. Mitigating the heavy snowfall caused a sharp increase in overtime hours and resulted in higher fuel consumption. To date, the snow and ice budget is depleted approximately 99 %. Based on the historical needs of the snow and ice department and the severity of the winter, staff anticipates the need for additional funding in the amount of $138,500 to cover lingering costs from the extreme weather and cover all anticipated snow and ice expenses from October through December 2012. INTENT: To date, this year represents a significant increase to total expenditures when compared with average costs, so the snow and ice department is requesting Council increase the budget and appropriate $138,500 to cover the current and future shortfalls. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X 3. Other (list): X aVA FISCAL NOTE: The largest shortfall in the snow and ice department budget is personnel costs associated with the crucial overtime required to mitigate winter hazards. To date, there is $56,198 in overtime costs which is 579% of that line item, $25,978 in maintenance and repair costs which is 87% of that line item, $26,556 in operating supplies costs which is 57% of that line item, and finally $4,143 in gas and lube costs which is 163% of that line item. The requested budget increase of $138,500 would be allocated to each line item proportionately based on the original line item budgets. The addition personnel costs will require the bulk of the appropriated funds. Approved by Finance Department: 14,. c ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council approve Resolution 2012- 66 \ increasing the Snow and Ice Budget $138,500 and appropriating funds to cover the current and future shortfalls aa